QVL Compiled Questions.pdf

Solicitation 6973GH-25-R-00167 Questions Form

INSTRUCTIONS: Please complete this form if your firm has questions concerning any aspect of the solicitation. All questions must be submitted to Janice Hammonds by 5:00 pm CST on Friday, August 15, 2025.

Specify the page, section, and paragraph number pertaining to your question. Late inquiries/questions will not be considered. Additionally, since offerors are required to perform in accordance with commercial and industry standards, information that is standard within the commercial industry will not be provided.

Submit the questions to: Janice Hammonds

E-Mail: janice.hammonds@faa.gov

Name & Address of Firm:

Point of Contact:

E-Mail Address:

Phone No. Fax No.

Page Section Paragraph Question

Does a cover letter need to be included in the application response?

A cover letter is not necessary

Can you confirm the factors relating to acceptable past performance criteria for the following categories: electrical, stairs, roofing, etc.? Please provide the past performance documents for the proper categories.

Attachme nt 11. Past Performan ce Survey Form 5-20-

Will the FAA consider completed pre-existing, recent within the past 5 years Past Performance Questionnaires (PPQ) in lieu of a Past Performance Survey (PPS) as 1 of the 2 required PPS forms in the bid package? Past Performance Surveys are required and must be submitted to keep uniformity in all submissions.

nt 10 QVL applicatio n

Can one (1) underway or completed project cover multiple construction services from the construction categories in the Attachment 10 QVL application? Yes, that is possible.

Is there anywhere in the documents that gives a description of what each category is? Each category is self-explanatory. We were specifically curious about the Shelter Purchases (Shelter Manufacturers Only) category. What qualifies under this category?

The Shelter Manufacturers category are prefabricated buildings.

Size and specs will vary by project.

Is the Paving Installation/Repair category the same as the Access Road Installations/Replacements category from the previous QVL in 2020? Yes.

QVL

Applicatio n

On the previous QVL we were to submit a new application for each category. This QVL reads like we submit a single application that will cover all categories. Is this correct? A single application should mailto:janice.hammonds@faa.gov be submitted in & please indicate which categories you want to work in.

This paragraph goes on to say that each category must have 2 completed Past Performance Survey forms in their bid package.

However, page 77 of the Solicitation section M2 Criterion 2 paragraph 1 states that Applicants must submit a Past Performance Survey Form for at least 2 and no more than 5 recent relevant contracts. Please advise as to the required number of Past Performance Survey Forms required. A minimum of two is required.

nt 10 Bullet 1

To assist with project selections for submittal and evaluation, are sample Scopes of Work available for each of the construction categories listed? Sample scopes of work are not available for each of the construction categories that are listed.

2 Offer 17 Is the Pricing Line item section applicable since no pricing is being offered on this QVL? Is it acceptable to enter ‘N/A’ as our response? Yes, this is acceptable

QVL

Applicatio n Form

Solicitatio n Criterion No. 2

The application states that “…each category must have 2 completed past performance survey forms in their bid package.” While the Solicitation Criterion 2 states “Applicants must submit a Past Performance Survey Form for at least two (2) and no more than five (5)…”

We are looking at 13 categories for which we would like to perform work so

a. Can multiple categories be covered under 1 project? Yes, as long as the Past Performance Survey Form pertains to each category, you can submit the same form multiple times. Please reference this in each category that you choose to work in.

b. Can 1 Past Performance Survey be included for multiple categories? Yes, as long as the Past Performance Survey Form pertains to each category, you can submit the same form multiple times. Please reference this in each category that you choose to work in.

3 A Has the FAA determined what standard size shelters will be included in the QVL? Each shelter will be a separate contract with varying designs.

3 A

Will future RFQs issued against the QVL be issued on SAM.gov or through some FAA administered electronic portal

QVL contacts will be utilized by contracting for solicitations outside of SAM.gov.

3 A

Will future RFQs leverage pre-established pricing for standard shelter sizes and build requirements, or will each build be a custom configuration?

Each shelter will be a separate contract with varying design requirements

3 A Will there be an annual release award of shelters to support projects in a given year? No. Each order will be a separate contract.

3 A Will the task order performance period be standard based on production lead times? No, this could vary per contract.

3 A All

In addition to SIR pages 1-2 and associated Amendments, are Parts I, II, and III to be completed in their entirety and submitted?

Do any of these pages/sections count toward the page limitations on Page 71 L.1? The SIR pages 1-2, and any associated amendments will not count towards the 20-page limit. In addition, the Past Performance Documentation Forms, narrative, work plan, and bonding company letters are not included in this page limitation. The capability statement is also not part of the 20 page limitation.

4 Section B 1 Would the FAA consider having a pool of 8(a) firms? We review all types of small business socio-economic statuses.

4 Section B 1

Since the FAA will pre-qualify contractors on this QVL, will follow-on task order proposals require additional prime contractor qualifications to be submitted, or will future task order (TO) technical responses be limited to the TO scope of work (SOW) itself? It is possible that the prime contractor additional information for future solicitations.

4 Section B 1 Is there a minimum prime contractor response percentage for issued TOs under the QVL? No, there is not a minimum percentage for contracts.

6 C C.1

The number of construction services listed in C.1 is larger than the list of construction categories provided on page 2 of the Application Form (Attachment 10). Please confirm if the attachment list is what shall govern for all potential categories.

The work categories for the QVL are listed on page 2 of the Application Form as C.1 on the solicitation is indicative of the work categories and the type of work to be performed within the categories.

10 F.1

Please confirm that the Western Region for this QVL is limited to parts of MT, WY, NE, KS, CO, NM, and AZ and excludes ID, WA, OR,NV, UT, CA A:

ID,WA,OR,NV,UT,CA are part of the Western Service Area. This would also include AK, HI and any Pacific territories or possessions of the United States. Please see the updated map of the various services areas within the QVL solicitation.

10 F

The solicitation states that the QVL has a potential value of up to $300M over 5 years. How much of that estimated annual spend, $30/Yr, will be for concrete shelters?

Annual spending will be based on project approvals and funding each year & the ceiling has been increased to $500m over 5 years.

10 F

Does the FAA have any historical records that supports future planned acquisition on a quarterly/ annual basis with expected quantities and shelter size projections?

No. This need will be subject to funding and project approvals with shelter needs.

10 F

Do vendors have to agree to support all three geographical areas of interest (Western, Central & Eastern) or can the vendor elect the best suited area based on their manufacturing facilities?

No, you can apply for specific service areas.

63-65 K 3.6.2-38 3.6.4-15 3.6.4-18

Our company is proposing to provide engineering services, and these sections are not applicable to our type of work. Is it acceptable to note N/A on these and not check the blocks noted as needing to be filled in? Engineering services is not a category approved for the QVL at this time.

Solicitatio n L.4 (6)

Offeror must complete and submit two “Experience Information” forms for each construction category that the applicant is applying for. We are interested in 13 categories, so:

a. First, are the Attachment 8 “Past Performance Experience Information Form” (s) part of the 20 page count? In Section L, under L.1, Past Performance Documentation Forms, Narratives, Work Plan and Bonding Company Letters are not included in this page limitation.

b. Can one Experience Information Form be provided for multiple categories where the project represented multiple construction categories within the scope of work? Yes, as long as the Experience Information Form pertains to each category, you can submit the same form multiple times.

71 L L.4 (6)

Please clarify if Attachment 8 – Experience Information form is required to be submitted. This paragraph conflicts with SIR, pg. 76, Section M.2, Criterion No. 1 & Attachment 10 – QVL Application Form, Relevant Experience section. Yes, please submit in both documents. This includes the Past Performance Survey form and the Experience Information Form.

71 L L.1

Can a project’s “Experience Information” form (Attachment 8) and associated “Past Performance Survey” (Attachment 11) be utilized for multiple categories? Yes, as long as the documents pertain to each category, you can submit the same form multiple times.

71 L L.1

L.1 lists Narrative and Work Plan as not being counted in the page limits, however these items are not identified for inclusion in L.4 or M.2. Is the intent for the Company Capability Statement identified in L.4 and M.2 Criterion 3 to include a narrative and a work plan? Is the Company Capability Statement included or excluded from the page limitations? The capability statement is not part of the 20-page limit. The narrative and work plan will be project dependent.

71 L.1 1

In parenthesis it states that the narrative and work plan do not count towards the 20 page limitation. Please identify where the RFP requests a narrative or work plan. The narrative and work plan will be project dependent.

71 L 1 Can you confirm the page limit exclusion from the 20 page limit includes the title page, table of contents, cover letter, capability statement, section K representations and certifications? Past Performance Documentation Forms, Narrative, Work Plan, Capability Statement and Bonding Company Letters are not included in this page limitation

71 L 2

We see it is listed as Lowest Price, Technically Acceptable. How will this be evaluated and is there a second Qualified Vendor List (QVL) phase with price requirements? Lowest Price, Technically Acceptable will be per project. No, there will not be a second QVL.

71 L 2 Per Section L.2, the FAA intends to award a contract. Does this refer to the QVL itself as a contract, or rather to potential future task order contracts? This will be for potential future contracts.

71 L 4

Are Attachment 8 Past Performance Experience Information Form and Attachment 11 Past Performance Survey Form excluded from maximum page count requirements? Yes, these are excluded from the maximum page count.

71 L.4 8 Does the section K responses count against the 20 page limitation?

No, Section K will not count towards the 20-page limit.

71 L.4 6

Are the experience forms required accounted for in the 20-page limitation when applying for multiple categories? Experience forms do not count in the 20-page limitation when applying for multiple categories.

71 L.4 6 Can the same “Experience Information” form (RFP Attachment J.8) be submitted for multiple construction categories? Yes, the Experience Information can be submitted for multiple categories.

71 L L.4 (5)

Our company is proposing to provide engineering services for this QVL. As a provider of AE consulting services, we do not have bonding capacity. Is a bonding letter required for engineering services? Engineering services is not a category approved for the QVL at this time.

71 L.4 5 If proposing with a named subcontractor, can the required bonding letter come from the subcontractor? No, the bonding letter needs to come from the prime contractor applying for the QVL.

71 L.4 5

If proposing as a joint venture (JV), can the required bonding letter come from either JV partner? We respectfully posit that a bonding letter from a JV partner reflects the JV’s unified financial commitment and each firm’s capacity to secure performance guarantees on behalf of all JV partners. JV bonding can come from either partner.

71 & 76- 77 L.4 & M.2 6 & 1

In section L.4, it states that 2 experience forms are necessary for each category of service we are applying for, however, in section M.2, it states to fill out and submit 2 past performance surveys for each category of services we are applying for. Which forms are needed to meet the criterion for M.2? Please submit both the Past Performance Survey and the Experience Information form

73 L 3.2.2.3-20 (d)

Shall offers be submitted solely to Janice Hammond, or should there be an additional contact after the “AND .” ? Please submit your application to Janice Hammonds only.

Solicitatio n M.2 Criterion 1

For applicants supporting documentation, the Past Performance Survey Form must be utilized instead of the SIR Attachment 08 Past Performance Experience Information Form. Nowhere in Section L, M, or the Application show a requirement for the Past Performance

Information Form. Is Criterion 1 requiring 2 Experience Information sheets for each category selected? Please submit both the Past Performance Survey and the Experience Information form

76-77 M.2 Criterion No 2 & 2

It is stated that we are to include a minimum of 2 but no more than 5 past performance surveys and they must be the same contracts as in criterion 1. Are these surveys in addition to the surveys in criterion #1 or are they additional ones required for this section? Please submit both the Past Performance Survey and the Experience Information form

76-77 M 2

Will submission of official Contractor Performance Assessment Reporting System (CPARS) evaluations for experience projects, if available, be acceptable in lieu of completed Attachment 11 Past Performance Survey forms? Past Performance Survey forms must be completed.

76-77 M 2

In accordance with FAR 215.305 Proposal Evaluation (Jan 2025), the agency shall consider relevant past performance of affiliates of the Offeror. For two companies that are wholly-owned subsidiaries controlled by the same parent company, will past performance of one subsidiary (not the Offeror) be acceptable for the Offeror's use?

The government will need Relevant Past Performance for each individual subsidiary.

77 M.2 Criterion 1

Can one past performance survey be submitted for multiple construction categories if the scope of the referenced contract covers multiple areas? Yes, the Performance Survey can be submitted for multiple categories.

77 M.2 Criterion 1

Should Past Performance Surveys be returned to the offeror and included in the proposal or submitted directly to the Government? If the latter, what are the instructions and due date for Past Performance Survey submissions? Please have the surveys directed to the offeror. Submit everything to the CO at one time.

77 M.2 Criterion 1

Can past performances references (including Experience Information and Past Performance Surveys) come from a subcontractor? Past performance can only come from the Prime; if the prime contractor is acting as a sub, that past performance can be used, 77 M.2 Criterion 1 Can CPARS ratings be submitted in lieu of completed Past Performance Surveys? Past Performance Survey forms must be completed.

77 M.2 2

Are we able to extend the job opportunity window from the previous 5 years to 10 years? Due to COVID, many agencies, including the FAA, had a moratorium on construction work. Therefore there was less and sometimes no work performed by contractors. 5 years is the timeframe as many construction projects were ongoing during this timeframe.

77 M.2 Criterion 2 1-2

Can the same project and references be used for multiple categories if the project included multiple categories as identified in the application form? Yes, as long as the documents pertain to each category, you can submit the same form multiple times.

77 M.2 All We currently have a QVL contract with the FAA, do projects awarded and completed via this contract carry more weight for relevant experience than other FAA agency projects done, but not under QVL? No, each project would carry the same weight.

77 M.2 All Are other past performance evaluations acceptable on different forms from diff agencies? To have uniformity on all submissions, please use the provided forms.

M.2 Criterion No 2

If “past performance surveys” are required for each category we are applying for, it states to submit page 1 and send pages 2-4 to the POC. Are the “past performance surveys” pages 2-4 filled out by the POC to be sent directly to the FAA or are we to include their filled out surveys with our bid submission? Please have them included within your QVL submission package.