FAA_Responses for SIR - 6973GH-25-R-00121 - Revised.xlsx
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- Solicitation number
- 6973GH-25-R-00121
About this file
This document is a Response to Request for Information (RFI) for Solicitation Number 6973GH-25-R-00121, issued by the Federal Aviation Administration (FAA) for Static Transfer Switches (STS) at National Airspace Systems (NAS) facilities. The solicitation seeks Commercial Off-The-Shelf (COTS) equipment to provide power source selection for critical equipment, with multiple Contract Line Item Numbers (CLINs) covering equipment, delivery, installation, and support services. Key pricing terms include a guaranteed minimum quantity of $5,000 per contract and a maximum task order value of $4,000,000, with the base period spanning 24 months and options for additional periods.
The RFI document addresses numerous technical and procedural questions about the procurement, including equipment specifications, installation requirements, and proposal submission guidelines. Significant details include clarifications on STS equipment dimensions, enclosure configurations, installation expectations, and compliance with Buy American Act requirements. The solicitation covers various service CLINs such as STS delivery, installation services, computer-based training, engineering support for Contractor Depot Level Support (CDLS), and requires contractors to provide comprehensive documentation, logistics support, maintenance training, and spare parts provisioning for the Static Transfer Switches.
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Sheet1
| Subject: SIR No.6973GH-25-R-00121 | ||||||
| RFI # | Question | SIR Section | Section Name | Section # | Page Number | PSG Comments |
| 1 | For CLIN 0002, it lists a 150 amp, 4-pole STS. Was this a typo and should have been listed as a 3-pole? | B | Schedule/Pricing Attachment J.19 | CLIN 0002 is intended to be a 4-pole STS as written, see voltages for difference in CLINs. | ||
| 2 | For CLIN 0003, is there a typo with this description? It seems the same as CLIN 1, though does not list an enclosure. It is my understanding that you can’t have the bypass without an enclosure. | B | Schedule/Pricing Attachment J.19 | CLIN 0001/0001A is for the STS including enclosure, CLIN 0003/0003A is the enclosure only. | ||
| 3 | Can you please clarify which SOW paragraph the CLINs relate to by identifying them in the SOW? | B | Schedule/Pricing Attachment J.19 | Please refer to the STS specification attachment for characteristics of each equipment CLIN. | ||
| 4 | Requesting an extension for the submittal to June 12, 2025 - any issues with this, which would push the TET to probably early August? | 6973GH-25-R-00121 | Block 9 | 1 | Submission deadline has already been extended to 6/12/25. | |
| 5 | What is the approx. sq ft of the CDLS warehouse for the current contract holder? | STS SOW | Spares Storage Warehouse | C.3.5.4.1 | C20 | From the SOW of the previous contract…."The Contractor must furnish a 1000 square foot storage warehouse to meet CDLS stocking requirements." |
| 6 | Please confirm the number of hours for CLIN 0004C, it is listed as 80, CLIN 1014C through 4014C are 1920. | Attachment J.19 | Base Period | J.19 | 2 - line 54 | It appears that 0004C is a typo, the question is referring to the base year (0014C), which is correct at 80 hours; the CLINs for option years (1014C - 4014C) should be revised to 80 hours vice 1920 hours. |
| 7 | Dimensions are shown in 2.2.3.1.1 as 34" wide. Section 2.2.3.1.2.1 allows side access for service access to the STS. For a STS designed as FRONT ACCESS ONLY for installation and maintenance, provide the total space available for STS installation. | SECTION-J, ATTACHMENT J.1 STATIC TRANSFER SWITCHES (STS) EQUIPMENT SPECIFICATION | Static Transfer Switch with Integral Bypass Cabinet and Mechanical Configuration Requirements | 2.2.3.1.1 - 2.2.3.1.2 | 12 | Regarding Dimensions as shown in 2.2.3.1.1 as 34" wide, maximum dimensions must remain as specified regardless of maintenance access requirements. |
| 8 | Dimensions are shown in 2.2.4.1.1 as 34" wide. Section 2.2.4.1.2.1 allows side access for service access to the STS. For a STS designed as FRONT ACCESS ONLY for installation and maintenance, provide the total space available for STS installation. | SECTION-J, ATTACHMENT J.1 STATIC TRANSFER SWITCHES (STS) EQUIPMENT SPECIFICATION | Static Transfer Switch with Integral Bypass Cabinet and Mechanical Configuration Requirements | 2.2.4.1.1 - 2.2.4.1.3 | 14 | Regarding Dimensions as shown in 2.2.4.1.1 as 34" wide, maximum dimensions must remain as specified regardless of maintenance access requirements. |
| 9 | What is the SOW for CLIN 0010 and 0010A installation service and installation technician? J.04 - Labor category 7 states installation in accordance with FAA documentation and industry standards. Where is the aforementioned FAA documentation? Is the awardee expected to act as licensed electrical installation contractor under this CLIN? Where are the materials required for installation submitted? The FAA has their own installation contractors, will they be used? | Attachment J.19, J.04 Labor category 7 | Base Period, Labor category | J.19 | 1 - J.19 line 41,42 | Where is the aforementioned FAA documentation? The current version of FAA-C-1217. |
Is the awardee expected to act as licensed electrical installation contractor under this CLIN? Yes, if performing the installation.
Where are the materials required for installation submitted? Materials would be determined at site survey.
The FAA has their own installation contractors, will they be used? This would be determined on a site-by-site basis at the sole discretion of the FAA. Typically, installation would be performed by others.
| 10 | Clause 3.6.4-18 states, IAW 49 USC Section 50101, which references that all steel and manufactured goods used in Airport Improvement Program (AIP) funded projects must certify that all steel and manufactured products are entirely produced in United States and are of 100 percent U.S. materials, but this solicitation is for the National Airspace Systems (NAS) per the solicitation and not AIP funded projects, should this clause be removed? | 6973GH-25-R-00121 | Representations, Certifications, and Other Statements of Bidders | K | 55 | PSG suggests waiving Buy American Preference, pursuant to the FAA waiver to do so when Buy American Act and Buy American Preference apply to the same contract. https://fast.faa.gov/docs/baabapbil.pdf |
| 11 | Will a certificate of origin suffice for clause 3.6.4-17? | 6973GH-25-R-00121 | Representations, Certifications, and Other Statements of Bidders | K | 54 | The FAA requires a list of end-products that do not comply with BAA standards. The CS/CO may request additional information to verify the list of non-compliant items. |
| 12 | What is the difference between CLIN 0001/0001A and CLIN 0003/0003A? The words enclosure and bypass are present in both. | Attachment J.19 | Base Period | J.19 | 1 | CLIN 0001/0001A is for the STS including enclosure, CLIN 0003/0003A is the enclosure only. |
| 13 | Does the FAA have a maximum or anticipated funding amount for the Base and each 2-year option period? | B.1-1 | Type and Term of Contract | Section B- Supplies or Services | 4 | Stated in Section B - Supplies or Services/Prices: B.1-1 Type and Term of Contract. "The Government will order, in terms of dollars, the guaranteed minimum quantity of $5,000.00 per the contract awarded, during the base period. The minimum guaranteed quantity applies to the base year only. The maximum dollar value per task order during the contract period will not exceed $4,000,000.00." |
| 14 | What is the assumed authority to proceed date for the quantities in Sect. J. 19? | H.6 | Task/Delivery Order Processing-Multiple award contract | Section H - Special Contract Requirements | 13 | The execution of a contract shall not constitute authority for the contractor to commence performance. Performance shall be ordered by the issuance of a formal delivery order by an authorized Contracting Officer. The assumed authority to proceed date is the date a formal delivery/task order is issued by the Contracting Officer—not the contract award date or any prior event. |
| 15 | Can you please provide an alternative naming convention that will work without the need for a colon mark? | L.3.1 | Proposal Presentation, Format, And Content | (k) | 70 | Recommended Alternative Naming Convention: |
[Company Name]_[Volume/SectionNumber]_[Title/Descriptor]v[Version][Date]
| 16 | Is CLIN 9A specifically for CDLS item deliveries? | B | Schedule/Pricing Attachment J.19 | Section B- Supplies or Services | 48 - Attachment 10 | CLIN 0009A is the Sub-Clin of 0009: STS Delivery Service. CLIN 0009 & CLIN 0009A are not applicable to any CDLS function. |
| 17 | Is CLIN 20A specifically for engineering support for the CDLS program? | B | Schedule/Pricing Attachment J.19 | Section B- Supplies or Services | 48 - Attachment 10 | CLIN 20A: CDLS is specifically for Contractor Depot Level Support. |
| 18 | Is the CLIN 20A quantity reference of 24 per month the assumption for the number of CDLS program repairs? | B | Schedule/Pricing Attachment J.19 | Section B- Supplies or Services | 48 - Attachment 10 | CLIN 20A: The quantity referenced is as stated on the attachment. Unit of measure = (MO) Month. The base period is for 24 months, not estimated repairs or any other quantity. |
| 19 | Will the FAA accept encrypted password protected proposals to protect the proprietary source selection sensitive company information? | L.3.2 | Time, Date, Place and Submission of Proposals | (b) | 71 | No. L.3.1 (c) addresses this RFI clearly and concisively. Refer to SOW |
| 20 | Do the required appendices/reference material go against the proposal volume maximum page count? | L.3 | Instructions and Submission of Proposals | L.3 | 69 | Yes. § L.5.1, Volume II – Factor 1: Technical Design and Support Services Proposal addresses this RFI. Refer to SOW. |
| 21 | Are we to assume an eight (8)-hour day, five (5) days per week schedule for CLIN 0013B Computer Based Training class? | B | Schedule/Pricing Attachment J.19 | Section B- Supplies or Services | 48 - Attachment 10 | No. Offerors are expected to propose a price based on their best efforts and a thorough understanding of the requirements. The Government has not prescribed a specific schedule for CLIN 0013B |
| 22 | Will you accept a secure file transfer alternative drop box email network as a back up method in case the corporate email does not work? | L.3.2 | Time, Date, Place and Submission of Proposals | L.3.2 | 71 | No. L.3.1 (c) addresses this RFI clearly and concisely. Refer to SOW |
| 23 | Will you accept our corporate logo trademark as one of the listed exceptions to the times new roman 12 to 8 point font requirement? | L.3.1 | Proposal Presentation, Format, and Content | L.3.1 | 70 | Yes |
| 24 | Will you accept the "offer name" as our corporate trademark rather than the legal name in the file naming convention? | L.3.1 | Proposal Presentation, Format, and Content | L.3.1 | 70 | No |
| 25 | Will you accept the "offer name" as our corporate trademark rather than the legal name in the email subject line? | L.6.1.3 | Volume III, Sub-Factor 1.3 - Past Performance Customer Surveys and/or CPARS Performance Reports | L.6.1.3 | 78 | No |
| 26 | Do you mean no links are required for "indexing" just a reference to page numbers in the volumes? | L.3.1 | Proposal Presentation, Format, And Content | L.3.1 | 70 | § L.3.1, PROPOSAL PRESENTATION, FORMAT, AND CONTENT: (g) - Indexing must be used to identify all sections in a volume. Each volume should be organized in such a way that |
an extensive search of FAA-required documents is not necessary to review the proposal. Information not in its appropriate section and not appropriately referenced may be assumed to have been omitted.
| 27 | Are we to assume the same training schedule as the contractor on site one (eight (8)-hour day, five (5) days per week schedule) for CLIN 0013A Training Development for FAA via Independent Task Order? | B | Schedule/Pricing Attachment J.19 | Section B- Supplies or Services | 48 - Attachment 10 | No. Offerors are expected to propose a price based on their best efforts and a thorough understanding of the requirements. The Government has not prescribed a specific schedule for CLIN 0013B |
| 28 | Since the STS contract is for COTS equipment, will the statement "Equipment changes are not authorized without FAA approval" be removed? | STS SOW | Configuration Management | C.3.1.6 | C-9 | The phrase "Equipment changes are not authorized without FAA approval" has been replaced with "The FAA must be notified of any equipment changes" in paragraph C.3.1.6. |
| 29 | Since the STS contract is for COTS equipment, will the MIL SPEC for packaging be removed? | Section D - Packaging | AC2102 Preservation, Packaging, Packing, and Marking | D | 6 | MIL SPEC for packaging has been removed. See the revised Section D. |
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