10 STS Section J Attachment J.04 DIDs.pdf

DATA ITEM

1. TITLE

Monitoring Software/Firmware Interface Document

2. IDENTIFICATION NUMBER

DID-E001

3. DESCRIPTION/PURPOSE

3.1 Provide software documentation that allows the FAA to develop a software interface between STS processors/controllers, and the FAA's remote monitoring system.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

10. PREPARATION INSTRUCTIONS

The vendor is required to provide a Monitoring Software/Firmware Interface Document. This contractor software interface documentation will be used by the Government to develop FAA Remote Maintenance Monitoring (RMM) software that interfaces to the STS controller.

Document Submittal: Provide softcopy of Monitoring Software/Firmware Interface Document.

DATA ITEM DESCRIPTION

Equipment Data Sheets

2. IDENTIFICATION NUMBER

DID-E002

3. DESCRIPTION/PURPOSE

3.1 The Contractor must provide Equipment Data Sheets on all equipment listed in this contract.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract. Section B list the Equipment CLINs.

10. PREPARATION INSTRUCTIONS

The Contractor must provide Equipment Data Sheets in a Government acceptable format for each equipment CLIN item

Contractor formal is acceptable when approved, unless format is specified by the Government. The equipment data sheets, must identify each make and model of STS equipment.

Equipment Drawings

2. IDENTIFICATION NUMBER

DID-E003

3. DESCRIPTION/PURPOSE

3.1 The Contractor must provide Equipment Drawings for all equipment listed in this contract.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

10. PREPARATION INSTRUCTIONS

The Contractor must provide Equipment Drawings in a Government acceptable format for each Equipment CLIN. Contractor format is acceptable when approved, unless format is specified by the Government. Equipment drawings must be made available for each make and model of equipment.

Equipment Bill of Materials (BOM)

2. IDENTIFICATION NUMBER

DID-E004

3. DESCRIPTION/PURPOSE

3.1 The Contractor must provide a Bill of Materials (BOM) on all equipment listed in this contract.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

10. PREPARATION INSTRUCTIONS

Contractor must provide a Bill of Materials (BOM) in a government acceptable format for each equipment CLIN.

Contractor formal is acceptable when approved unless format is specified by the Government.

Electrical Wiring/ Diagrams

2. IDENTIFICATION NUMBER

DID-E005

3. DESCRIPTION/PURPOSE

3.1 The Contractor must provide Electrical Wiring/Diagrams for all equipment listed in this contract.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

10. PREPARATION INSTRUCTIONS

The Contractor must provide Electrical Wiring/Diagrams in a Government acceptable format for each equipment CLIN Contractor formal is acceptable when approved unless format is specified by the Government. The diagrams must be made available for each make and model of STS equipment.

Integrated Support Plan (ISP)

2. IDENTIFICATION NUMBER

DID- L001

3. DESCRIPTION/PURPOSE

3.1 The ISP describes the Contractor’s plans for the management, control, execution, interface, and integration of all aspects of the Contractor’s

Integrated Logistics Support (ILS) Plan.

3.2 The ISP must consist of the following sections:

a. Introduction

b. Summary of System Characteristics

c. ILS Program Management, Organization, and Execution

d. Milestone Schedule

3.3 The Contractor must demonstrate compliance with the requirement to provide an ISP by providing the Government with either: an ISP; the applicable portions of their ISO 9000 series certification documentation; or a copy of internal corporate documentation that supports both the scope and intent of the ISP as described in this paragraph and others within this DID.

3.4 The ISP, or equivalent documentation, is used by the Government to evaluate, monitor, and approve the Contractor’s planning and performance of the ILS Program Task(s) as specified in the contract.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

8.1 Reference Documents

The applicable issue of the documents cited herein, including their approval dates and the dates of any applicable amendments, notices, and revisions, must be as specified in the contract.

8.2 General

The ISP, or Contractor's ISO series 9000 documentation, must document the Contractor's management plans for gathering and analyzing data; management, control, and execution; integration and interface of the ILS Program Task(s) delineated in the contract. The Contractor's management plans must demonstrate that the new system or equipment, when fielded, will satisfy all supportability criteria.

8.3 Format and Content

Contractor format may be used for either their ISO 9000 series documentation or internal corporate documentation. The format and content requirements for the ISP must be as follows:

8.3.1 Organization and Preparation

The ISP must be organized into four (4) major sections. The specific content of each major section must be in accordance with the requirements set forth herein. The ISP must be machine printed on loose, durable white paper. Page size must be

8-1/2 by 11 inches. Pages must be punched suitable for binding in a three (3) loose leaf binder. In addition to the required hard copy, the Contractor must provide the Government with an additional electronic copy as requested by the COR.

8. PREPARATION INSTRUCTIONS CONTINUED

8.3.2 Sections

The ISP must contain all sections identified in this paragraph, even if there are no data or narratives required for a section or element (e.g., if there are no tasks, requirements, or other standards, the Contractor must enter "NOT APPLICABLE" and state the reason(s), [e.g., "NOT REQUIRED BY CONTRACT"]).

a. Integrated Support Plan (ISP), Section 1 - Introduction

Introduction. This section must identify the ISP Requirements as specified in the Statement of Work (SOW). This section must be formatted and contain the data as shown below:

1. Purpose and Scope. Provide a concise statement on the scope and intended purpose of the ISP as the document for managing and executing the contractual ILS Program.

2. ISP Summary. Provide a concise description of the ISP sufficient to establish a clear understanding of the total scope, content, and organization of the material.

3. Updating Process. Provide a description of the manner in which changes and revisions to the content of the ISP must be developed, approved, and incorporated therein.

b. Integrated Support Plan (ISP), Section 2 - Summary of System Characteristics

Summary of System Characteristics. This section must be a summary of the details contained in the Contractor's System Specifications and must provide an understanding of the significant characteristics of the system and the manner in which the system must be employed in its intended operational environment. This Section must be formatted and contain the data as shown below:

1. System/Equipment Description. Provide a brief description of functional and physical characteristics of the system and its major subsystems for each model and type of system provided. Also, include a description of the physical and functional relationships between the contract end item and associated systems with which they must interface when operational. Use block diagram(s) or other graphic means to support the text.

2. Operating Environment. Describe the operational environment. Include annual operating hours, duty cycles, maximum allowable downtime, life expectancy, environment, and other requirements, as applicable.

3. Availability Requirements. State the operational availability as contained in the Contractor's System Specifications. Include predicted and demonstrate values, when available.

4. Reliability Requirements. State the reliability as contained in the Contractor's System Specifications. Include Mean time Between Failure (MTBF) and Mean time To Repair (MTTR). Include predicted and demonstrate values when available.

5. Quantitative Maintainability Requirements. State the Quantitative Maintainability Requirements contained in the Contractor's System Specifications. Include requirements for test points, and built-in-test, manpower and personnel constraints, and other requirements, as applicable.

6. Maintainability Design Criteria. Summarize the Maintainability Design Criteria developed in response to the Maintainability Requirements.

8.3.2 Sections Continued

7. Other Requirements. Summarize any other logistic-related requirements no listed above.

c. Integrated Support Plan (ISP), Section 3 - ILS Program Management, Organization, and Execution

ILS Program Management, Organization, and Execution. This Section must provide a description of the overall process, involving both the Government and the Contractor that must be used in managing and executing the contractual ILS Program. This Section must be formatted and contain the data as shown below:

1. Contractor's Objectives, Policies, and General Management Procedures. State the objectives, policies, and general management procedures that relate to the ILS Program.

2. Contractor's ILS Organizational Structure. Describe the organizational structure that has been selected to accomplish the contractual ILS Program effort. Identify names, positions, functions, responsibilities, and authority of those responsible for satisfying the contractual ILS Program Requirements.

3. Sub-Contractor and Vendor Interface Management. List the major subcontractor's involved in the ILS Program, and describe the scope of ILS work assigned to each, the method of controlling the accomplishment of this work, and the organizational interfaces established with each subcontractor. Include a general description of the method of specifying ILS Requirements in vendor purchase orders and controlling the accomplishment of specific work and deliverables.

4. Government ILS Organizational Interfaces. Describe the Government ILS organization and indicate the relationship with the Contractor's ILS organization.

d. Integrated Support Plan (ISP), Section 4 - Milestone Schedules

Master Milestones. This section must contain the Master Milestones as planned and scheduled for the ILS effort.

This section must be formatted and contain the data shown below:

Master Milestone Chart, to include all program milestones and all ILS Program Tasks as defined in the NAILS

CDRLs/DIDs.

Recommended Spare Parts List (RSPL)

2. IDENTIFICATION NUMBER

DID-L002

3. DESCRIPTION/PURPOSE

The Recommended Spare Parts List (RSPL) is a listing of the Contractor's Recommended Spare Parts for the depot, to maintain the system. It will be used by the Government to determine Spare Parts Stocking Levels at the Contractor Depot Level Support (CDLS) Warehouse.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

8.1 General. The List(s) must contain Contractor's recommended quantities of Depot Level Spare Parts required for each Static Transfer Switch (STS) that the Government may purchase under this contract.

The criteria for Depot Level Spare Parts must be based on Contractor's failure/usage data. The source of failure/usage rates and methodology for spares computation must be included as a preface to the recommended spares list(s). Tools and support/test equipment must not be included on the recommended spares lists. Depot Recommended Spare Parts Lists must be submitted for each model of the end item of equipment that could be purchased by the Government. The List(s) must be broken down to the Lowest Replaceable Unit (LRU). The lists must be prepared using Government furnished templates

The List must contain, as a minimum, the following information for each item:

a. Item Name/Description

b. Manufacturer's/Vendors Part Number

c. NSN (if available)

d. Manufacturer's CAGE Code (if available)

e. Recommended quantity for site spares

f. Recommended quantity for depot spares

g. Unit price

h. Remarks

8.2 Format. These forms could be produced in MS Excel and MS Word.

8.2.1 Written documents must be furnished in the following format:

a. Hard copy on 8.5" x 11" paper

b. Soft copy MS Word

8.2.2 Spreadsheet documents must be delivered in the following format:

a. Hard copy on 8.5" x 11" paper

b. Soft copy MS Excel

Site Spare Parts List

2. IDENTIFICATION NUMBER

DID- L003

3. DESCRIPTION/PURPOSE

The recommended Site Spare Parts List is a listing of the contractor's recommended Site Spare Parts to maintain on-site equipment. It will be used by the Government to determine Site Spare Parts

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

8.1 General. The List(s) must contain Contractor's recommended quantities of Site Spare Parts required for each Static Transfer Switch (STS) that the Government may purchase under this contract. The criteria for Site Spare Parts must be based on Contractor's failure/usage data. The source of failure/usage rates and methodology for spares computation must be included as a preface to the recommended Site Spare Parts list(s). Tools and support/test equipment must not be included on the recommended Site Spare Parts lists. Site recommended Spare Parts lists must be submitted for each model of the end item of equipment that could be purchased by the Government. The List(s) must be broken down to the Lowest Replaceable Unit (LRU). The lists must be prepared using Government furnished templates.

The List(s) must contain, as a minimum, the following information for each item:

a. Item Name/Description

b. Manufacturer's/Vendors Part Number

c. NSN (if available)

d. Manufacturer's CAGE Code (if available)

e. Recommended quantity for site spares

f. Recommended quantity for depot spares

g. Unit price

h. Remarks

8.2 Format. These forms could be produced in MS Excel. MS Word and Excel will evolve with time, therefore the Government reserves the right to change soft copy versions as the agency upgrades its LAN enterprise services. Provide softcopy via email.

8.2.1 Written documents must be furnished in the following format:

a. Hard copy on 8.5" x 11" paper

b. Soft copy MS Word

8.2.2 Spreadsheet documents must be delivered in the following format:

a. Hard copy on 8.5” x 11” paper

b. Soft copy MS Excel

1. TITLE

Support Equipment Candidate List (SECL)

2. IDENTIFICATION NUMBER

DID- L004

3. DESCRIPTION/PURPOSE

The Recommended Support Equipment Candidate List identifies the test parameter requirements for maintenance, test, alignment, and calibration to support maintenance during the operational lifecycle of the STS. This list also identifies the unique and special tools, materials and test equipment required to support maintenance. This recommended requirements list provides the basis for the using activity to determine if existing general purpose test equipment can be utilized. The unique and special tolls, materials, and test equipment list provides the basis for the acquisition and subsequent support of each new item.

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

The recommended SECL includes the support equipment, tools, and materials, including computer maintenance and support hardware and software required to maintain the system or equipment at the level of maintenance identified in the contract. The recommended SECL must contain two separate parts, a General Purpose Support Equipment Candidate List and a Special Purpose Support Equipment Candidate List.

8.1 General Purpose Support Equipment Candidate List

This parts list includes the generic support equipment that is commercially available and can normally be used for more than one purpose; see sample format, Figure 1.

8.2 Special Purpose Support Equipment Candidate List

This parts list identifies unique jigs, fixtures, and special support equipment, including single source and proprietary items;

see sample format, Figure 2.

8.3 Item Information

Provides the following information for each recommended item of the Support Equipment Candidate List (both General and Special):

8.3.1 System or Equipment Under Test

Identifies the application of a recommended test item, system, or component. Items subject to test must be identified by the following:

a. Manufacturer/Government Entity (CAGE) code

b. Model/Part Number

c. Item Name

8.3.2 Parameters to be Tested

Describe the test, adjustment, or calibration to be performed. Be as general as possible, including only absolute requirements. This information reflects the actual characteristics required by the prime equipment rather than the characteristics of the particular model of support equipment recommended. Include the following:

a. Nature of test

8.3.3 General Purpose Support Equipment

List the generic name for each item, such as: oscilloscope, voltmeter, hydrometer, etc.

8.3.4 Special Purpose Support Equipment

When a specific item of support equipment is recommended, include the Manufacturer/CAGE code, the Model/Part Number, and the item name. Include a statement justifying the selection of each item of special purpose support equipment.

Include the unit price for each of these items.

8.3.5 Quantity On-Site

Record the number of each support equipment item required to perform the test described at the local site.

8.4 Sample Formats

General Purpose Support Equipment Figure 1

SE Item No

System/Equipment Under Test

Parameters to be Tested Recommended Test Equipment

Qty on Site

1 Accudata 117 DC Amplifier

(OBC28)

30 HZ-20 KHZ

@ 1 VRMS +/- 5% BandPass

RMS Voltmeter 1

2 Same 10 V P-P from 30 HZ-20 KHZ Visual Distortion

Oscilloscope 1

3 Same DC PWR SUPPLY 5 VDC +/- 0.01V

10 VDC +/- 1V

14.5 VDC +/- 0.1V W/100 KOHM

MIN Input Impedance

DC Voltmeter 1

4 General/Multiple Use AC Line Cord Continuity Multimeter 1

Special Purpose Support Equipment Figure 2

SE Item No

System/Equipment Under Test

Parameters to be Tested

Recommended Support Equipment

Qty on Site

1 85-02277-002 (33875) Heatsink Assy

Rectifier Installation Adjustment

Alignment Tool GE 118C8388P1

2 441C Recorder Precision Echo (54089)

Tape Tension Adjustment

Tape Tension Gage T2-H20-1

TENTEL (54632)

3 HP-3964A (28580) Recorder Power Regulation 85-

135 VAC

Transformer Variable MT3A

GENRAD (24655)

Justification Statement:

1. This alignment tool is specifically designed for replacement of the rectifier and if not used will cause early failure of the rectifier due to insufficient heat transfer via the heat sink. No other tool available meets the requirements. Unit cost is $50.00 EA.

2. This is the only known gage that will accurately measure tape tension for this adjustment. Unit cost $350.00 EA.

3. No other transformer available meets requirements. Unit cost is $212.00 EA.

b. Value or range of values

c. Tolerance of these values

Spare Parts Peculiar List (SPPL)

2. IDENTIFICATION NUMBER

DID-L005

3. DESCRIPTION/PURPOSE

3.1 Provides Spare Parts Peculiar List

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

8.1 Contractor format is authorized and encouraged. Provide Spare Parts Peculiar List (SPPL) in MS Word format.

Repair Status Report

2. IDENTIFICATION NUMBER

DID-L006

3. DESCRIPTION/PURPOSE

3.1 This report presents a cumulative number of Exchange and Repair items shipped (in part number sequence), the cumulative total number of "cannot duplicate" failures, and the cumulative total number of warranty and non-warranty repairs performed during the reporting period.

3.2 The monthly repair status report provides historical information and a running record of repair data for each item serviced. The report also contains inventory stock levels of materials at the Contractor's warehouse(s) for items determined to be in short supply.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

8.1 The Contractor must maintain and accumulate data on all items identified for repair or in short supply during the reporting period for the purpose of generating this report.

8.2 The maintenance and repair status summary must provide, but not be limited to, the following information:

a. National Stock Number

b. Part Number

c. Serial Number

d. Nomenclature/Description

e. Date Failed

f. Date Received at Repair Facility

g. Discrepancy

h. FAA Facility from Which Received

i. Piece Parts Replaced, by Part number, Description, Quantity and LRU

j. Component Reference Designation

k. Date Shipped to Depot or Requesting Site I. Type of Requirement (Priority/Routine)

8.3 The critical item status must provide, but not be limited to, the following information:

a. National Stock Number

b. LRU Manufacturer

c. LRU Part Number

d. LRU Nomenclature

e. Category R/C/E: Indicate whether the LRU/assembly is repairable, consumable or expendable.

f. Quantity in Serviceable Stock

g. Expected Procurement Time

h. Comments: Enter any comments concerning the status of the LRU/assembly listed

8.4 Submission

The report must be submitted in electronic format or zipped transmittal email in Microsoft Word or Excel.

Contractor Depot Logistics Support (CDLS) Maintenance & Contract Cost Report

2. IDENTIFICATION NUMBER

DID-L007

3. DESCRIPTION/PURPOSE

3.1 The Contractor Depot Logistics Support (CDLS) Maintenance & Contract Cost Report is used to collect maintenance & cost data from the logistics support contractor.

3.2 The maintenance date is used for updating and tracing maintenance actions, parts usage, selected failure analysis & resolution (trend analysis), and inventory stock age levels. The cost data is used to evaluate contract performance, identify magnitude & impact of actual or potential problem areas causing significant cost & schedule variances and provide timely program status information.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract. This DID is applicable when a Contractor is required to perform logistics support maintenance/supply support.

10. PREPARATION INSTRUCTIONS

10.1 Format & Content

The CDLS Cost report must consist of a cover letter and five (5) sections numbered sequentially. The cover letter should display the title, date, the month covered by the report, the full address to whom the report was sent, the current contract number, and the preparing and approving official’s signature block and signature. The information must be provided in “Hard Copy” and “Electronic Media”. The preferred media for Section I, Section II and Section V, will be “Electronic Media”, unless otherwise specified by the Government. The preferred media for the cover letter and the remaining sections of the report should be both “Hard Copy” and “Electronic Media”, unless otherwise specified by the Government. In Sections I through V of the submittal, the “Electronic Media” must be in a spreadsheet format compatible with Access with data fields tailored in such a way as to make them readily sortable.

LS COST REPORTING PREPARATION INSTRUCTIONS

Column B: NATIONAL STOCK NUMBER. Enter the NSN assigned to the LRU/part number under repair.

Column C. CDLS P/N. If applicable, this is the part number assigned by the CDLS contractor and any Original Equipment Manufacturers (OEM) parts for consistency in ordering and tracking.

Column D. OEM P/N. This is the part number used by the Original Equipment Manufacturer to identify OEM Lowest Replaceable Units (LRUs).

10.1.1 CDLS COST REPORTING PREPARATION INSTRUCTIONS (continued) Column E. OEM MFGR. Noun name of the OEM manufacturer. (If the CDLS contractor manufacturers parts for the system under CDLS, he is also an OEM manufacturer).

Column F: R/C/E. Abbreviations for “Repairable”/”Consummable”/”Expendable”. Enter the single letter code to identify the type of LRU.

Column G: NOMENCLATURE. This is the noun name associated with the CDLS contractor and OEM LRU part numbers.

Column H: DATA ORDER RECEIVED @ DEPOT. Date the order was received from the FAA Logistics Center (FAALC) CDLS Desk.

Column I: FAALC VOUCHER NUMBER. This is an eight (8) digit number assigned by the CDLS Desk at the FAALC to track LRUs being ordered by the FAA Sites.

Column J: PRI. This is the priority assigned by the FAA site, when the LRU is ordered.

FAA priorities are:

Priority 1: This priority is required when there is an “EXTREME EMERGENCY CONDITION DUE TO AN

EQUIPMENT OUTAGE AT AN

ESSENTIAL OPERATING FACILITY”. Priority 1 requests are to be processed by the CDLS Depot within 24 hours after receipt of notification by the FAALC CDLS Desk.

Priority 2: This priority is required when there is an “ESSENTIAL FACILITY OPERATING WITH

SUBSTANDARD EQUIPMENT AND AN OUTAGE IS

IMMINENT”. Priority 2 requests are to be processed by the CDLS Depot within 48 hours after receipt of notification by the FAALC CDLS Desk.

Priority 5. This priority is required when “ROUTINE SUPPLY ACTION BY THE SUPPLIER IS ACCEPTABLE”.

Priority 5 requests are to be processed by the CDLS Depot within 8 calendar days after receipt of notification by the FAALC CDLS Desk.

Method of shipment must match the requested priority. The method of shipment information must be provided to the FAALC CDLS Desk within 24 hours for a Priority 1, 48 hours for a Priority 2, and 8 calendar days for a Priority 5.

Column K: DATE LRU SENT TO SITE. This is the date that the CDLS Depot actually sends the LRU to the FAA Site, or has the LRU “drop” shipped to the FAA Site by an OEM Contractor.

Column L: QTY SHIPPED. Total quantity of the individual LRU that has been ordered by the FAA Site, and then shipped to that FAA Site.

Column M: SHIP MODE. Type of shipping mode used by the CDLS Depot to ship the LRU to the FAA Site (e.g.

FEDEX, UPS, etc.).

Column N: BILL OF LADING NUMBER. Shipping Company’s (e.g. FedEx’s, UPS’s, etc.) tracking number.

10.1.1 CDLS COST REPORTING PREPARATION INSTRUCTIONS (continued)

Column O: FAILED LRU RECEIVED @ DEPOT. Date the failed LRU was received at the CDLS Depot.

Column P: FAILED LRU INDUCTED FOR REPAIR: Date the failed LRU was placed in the repair process at the Depot.

Column Q: RMA#. This is a “Return Materiel Authorization Number” that is assigned by the CDLS Depot when an LRU is shipped to a FAA Site, and the failed LRU is to be returned to the CDLS Depot. This number is used to facilitate tracking of the LRU back to the CDLS Depot.

Column R: FIELD LRU DISCREPANCY. If available, list the LRU discrepancy originated by the FAA Site, or the LRU discrepancy that was found when the LRU was repaired.

Column S: DEPOT LRU CORRECTIVE MAINTENANCE ACTION TAKEN. The action that was taken to return the failed LRU to a fully operational and ready for issue state (e.g. No Fault Found; Can Not Duplicate; Scrapped; Removed and Replace Part Number XYZ).

Column T: RETURNED TO STOCK. The date that the repaired/replaced LRU was returned to CDLS Stock, and is ready for issue.

Column U: COST OF ITEM. Cost to repair or replace an LRU that is being returned to CDLS Stock as ready for issue.

Section 10.1.2 Section II, CDLS Monthly Critical Item Status Report. This section contains inventory stockage levels at the contractor’s warehouse(s) and maintenance site(s), quantities on order by the contractor through various LRU/subassembly buys, and the minimum reorder point for each for items determined to be in short supply either through higher than expected failure rates or longer than expected repair times (Note: Not Applicable this Reporting Period is an Acceptable Submittal). This information is used to analyze parts stockage levels and availability of LRUs, as well as usage of LRUs/subassemblies. This report must be in accordance with the sample provided in Appendix A of this DID, and must be formatted for legal size printout.

a. The format of Section II must include all data elements as follows:

Column A: LRU MANUFACTURER. Enter the noun name manufacturer providing LRU/assembly maintained in the CDLS Depot inventory.

Column B: LRU PART NUMBER. Enter the CDLS/OEM part number for each LRU/assembly maintained in the CDLS Depot inventory.

Column C: LRU Nomenclature. Enter the noun name of the LRU/assemblies maintained in the CDLS Depot inventory.

Column D: R/C/E. Enter whether LRU/assembly is repairable, consumable, or expendable.

Column E: SERIAL NUMBER (If Applicable). Enter the LRU/Assembly serial number (Serial number applicability will normally be for repairable or high cost expendable items).

Column F: END ITEM / END ITEM SUBASSEMBLY USED ON. Enter the End Item/End Item Subassembly that the Subassembly/LRU is used in.

10.1.2 Section II, CDLS Monthly Critical Item Status Report (continued)

Column G: QTY IN STOCK. Enter the total number of Subassemblies/LRUs in stock at the CDLS Depot.

Column H: QTY ON ORDER. Enter the total number of Subassemblies/LRUs on order at the CDLS Depot to replenish depleted stocks.

Column I: LRU LOW LIMIT BEFORE REORDER. Enter the low limit an LRU/assembly must reach before the item is reordered.

Column J: Cost of LRU. Enter the cost required to replenish/restock an LRU/assembly to the CDLS Depot.

Column K: COMMENTS. (If applicable) Enter any comments to the status of the LRU/assembly listed in that row.

10.1.3 Section III, Monthly Person-hour Report. This section contains information concerning person-hour accounting for contractor personnel at each maintenance site (this includes Travel, On-site and In-plant Technical Assistance) for the month being reported. This report must be in contractor format, as approved by the Government. Section III of this report must be formatted for letter size printout, and delivered in both “Hard Copy” and “Electronic Media”, unless otherwise specified by the Government at contract award.

a. The format of Section III must include all data elements as follows:

1. Legend. Enter a legend explaining the definitions of the below entries at the beginning of thissection.

1. CDLS Maintenance Time. Enter the total hours expended repairing equipment, including dedicated or uncompensated repair overtime (time logged on repair actions), Inventory Control, Shipping, Receiving, and any other actions required to maintain the CDLS Depot LRU/assembly inventory.

2. CDLS Administrative Time. Enter the total person-hours expended by the site manager (meetings with warehouse personnel or customer representatives) and all time not attributed to a listed category (e.g. bad weather, shop maintenance/update, etc.).

3. CDLS Depot Maintenance Training. Enter the person-hours spent training site personnel. Time is to be identified in the notes portion as to what, who trained, and why the training was performed.

4. On-Site Technical Assistance. Enter the person-hours spent by personnel expended on On-site Technical Assistance.

5. Travel Time. Enter the person-hours spent by personnel traveling to and from authorized sites/locations.

6. In-Plant Technical Assistance. Enter the person-hours spent on all In-Plant Technical Assistance provided to the Government.

7. Other. Enter the person-hours not covered above, spent on special efforts/requirements, site maintenance, etc. Time is to be defined in notes.

8. Productive Hour Total. Total of items 10.1.2.a.3 through 10.1.2.a.8 above.

Section III, Monthly Person-hour Report (continued)

9. Holidays. Enter all hours charged to paid holidays.

10. Sick. Enter all hours charged to paid/unpaid sick leave.

11. Vacation/Absence. Enter all hours charged to paid/unpaid leave.

12. Total Available Time. Total hours of items 10.1.2.a.9 through 10.1.2.a.12 above

13. Regular Hours. Enter the total hours available for work in that month (week days in the month, times standard hours including holidays, times the number of technicians).

14. Overtime. Enter all overtime hours charged to the contract. Explain in the note.

15. Uncompensated Overtime. Enter all overtime hours not charged to the contract but worked by CDLS personnel.

16. Total Available Hours. Regular hours plus others; total of items 10.1.2.a.14 through 10.1.2.a.16 above.

17. Notes. Enter any information needed to clarify an entry or explain any/all exceptions.

Depot Level Lowest Replaceable Unit (LRU) & Associated Equipment Parts Usage List

2. IDENTIFICATION NUMBER

DID-L008

3. DESCRIPTION/PURPOSE

Provide Contractor Depot Level Support (CDLS) for the STS equipment purchased throughout the contract period. This DID will track the usage of LRUs shipped to the field from the CDLS warehouse.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the requirements detailed in the contract.

8. PREPARATION INSTRUCTIONS

The Contractor must develop a complete Depot Level LRU and Associated Equipment Parts Usage List (The List), to include any Government Furnished Equipment (GFE) spares, if any. The Contractor’s format is authorized and encouraged. The List will be developed by both the Contractor and the FM.

The List must be submitted using Microsoft Word.

Commercial Support Documentation (CSD)

2. IDENTIFICATION NUMBER

DID-L009

3. DESCRIPTION/PURPOSE

1 Provides the requirements necessary for the commercial support documentation (CSD) to support equipment purchased from the Contractor.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

FAA Logistics Center

6. REFERENCE

None

7. APPLICATION/INTERRELATIONSHIP

1 This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

2 Maintenance Concept:

FAA technicians will perform all of the tasks the Contractor’s Customer Service Engineer or Field Service Engineer(s) perform during visits to a customer site(s). Tasks must include, but are not limited to, inspection of equipment, troubleshoot/diagnosis to fault, removal of failed parts/LRU(s), replacement of failed parts/LRU(s) and validation and certification (if applicable) that the system is operational and available for operation.

The level of documentation and training provided to the government (FAA technicians) must therefore be commensurate to that provided by the Contractor to their Customer Service Engineers or equivalent Customer/Field Service Personnel.

10. PREPARATION INSTRUCTIONS

10.1 Contractor format is authorized and encouraged. Whether produced by electronic or manual means as requested by the COR. It must be three-hole punched at the left side for use in a standard three-ring binder. A single copy of the deliverable must consist of both a paper copy and an electronic media disk(s).

In addition to the technical instruction books with the equipment, the Contractor must deliver one camera ready copy of the technical instruction book to the Government. All technical instruction book text must be provided to the Government in format. All graphics used in the technical instruction book must be provided to the Government in the contractor's format.

10.2 Baseline Documentation

The Government product baseline for all items ordered under this contract must consist as a minimum of the documentation listed below:

1. Technical Instruction Manuals (applicable to ordered hardware, software, &/or firmware)

2. Service/Technical Bulletins (applicable to ordered hardware, software, &/or firmware)

3. Maintenance Manuals (applicable to ordered hardware, software, &/or firmware)

4. Engineering Drawings & Schematics (applicable to ordered hardware, software, &/or firmware)

5. Illustrated Parts Breakdowns(s) (IPB) (applicable to ordered hardware)

6. Commercial Parts and Price Lists(s) (applicable to ordered hardware, software, &/or firmware)

7. Applicable Commercial Catalogs (applicable to ordered hardware, software, &/or firmware)

8. Other documentation, as requested by the Government

PROGRAM PLAN

2. IDENTIFICATION NUMBER

DID-M001

3. DESCRIPTION/PURPOSE

3.1 The Program Plan describes and depicts the Contractor's

management structure.

3.2 The Program Plan provides current information which is used to describe the approach, resources, and needs of the contractor to perform the management effort.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

AMS

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

10.1 Format. The Program Plan format may be contractor selected. Written documents must be furnished in the following format:

a) Hard copy on 8.5'' x 11" paper.

b) Hard copy drawing inserts maximum 11" x 17".

c) Soft copy MS Word

d) Drawings could be PDF files or graphic inserts into Word documents.

10.2 Content. The Program Plan must provide information on the contractor's organization, practices and techniques to be used in managing the Program, specifically Management of Subcontracts.

10.2.1 The Plan must specifically contain the following:

a. A Chart showing the Structure of the Program Organization by Title and Name.

Identify the Program Office, Support contractor's, and Major Subcontractors.

b. A Chart showing the Relationship of the Program Functions to the Functional Organizations indicating Lines of Authority and Communications

FAA DID M001 Page 1 of 1

PROGRAM MANAGEMENT REPORT

2. IDENTIFICATION NUMBER

DID-M002

3. DESCRIPTION/PURPOSE

3.1 Report on the status of the program projects and orders.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

AMS

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

Format. The Program Management Report format may be contractor selected. The submission must be 8 1/2 by 11 inch paper, as requested. One way foldouts may be used for graphic material. Written documents, as requested must be furnished in the following format:

i) Hard copy on 8.5” x 11” paper.

j) Hard copy drawing inserts maximum 11” x 17”.

k) Soft copy MS Word and Excel.

l) Drawings could be PDF files or graphic inserts into Word documents.

Content. The Program Management Report must provide information on the status of the program and on program planning. The report must contain at least the following information:

1. Complete STS Project Cost Account including delivery order number, delivery order date, delivery order amount, site Name and Identifier, Project costs invoiced to date broken down by CLIN, Total and Project Completion Date.

2. Accomplishments and shortfalls of performance during the reporting period;

3. Planned activities for the next reporting period;

4. Outstanding action items;

5. Status of work relating to milestones and any near term and long term schedule changes;

6. Financial status comparisons between planned and actual expenditures against the current and projected budgets;

7. Problems and issues;

8. Assessment of risks;

9. Planned implementation trends; and

10. Special interest and action items.

FAA DID M001 Page 1 of 1

START UP REPORT

2. IDENTIFICATION NUMBER

DID-M003

3. DESCRIPTION/PURPOSE

3.1 Report on a pre-start-up procedure, checklist, and a site acceptance test after installation.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

AMS

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

Format. The Start Up Report format may be contractor selected. The submission must be 8 1/2 by 11 inch paper, as requested. One way foldouts may be used for graphic material. Written documents, as requested must be furnished in the following format:

i) Hard copy on 8.5” x 11” paper.

j) Hard copy drawing inserts maximum 11” x 17”.

k) Soft copy MS Word

l) Drawings could be PDF files or graphic inserts into Word documents.

Content. The Start Up Report must provide information must contain at least the following information:

1. Pre-start-up checklist and procedure

2. Equipment description (including model, part number, and manufacturing date)Planned activities for the next reporting period;

3. Test procedures (including site acceptance test)

4. Verification of display panels and indicator lamps, data logging, and any associated graphs or attachments

FAA DID M003 Page 1 of 1

MEETING AGENDA

2. IDENTIFICATION NUMBER

DID-M004

3. DESCRIPTION/PURPOSE

3.1 Provides agenda information concerning purpose, location, and schedule of the joint contractor/Government conference required to manage the acquisition of system/equipment. related items, and/or services. The agenda sets forth the place, time, date, purpose, and objectives of each forthcoming meeting/conference.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

AMS

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

10.1 A separate agenda in contractor format is required for each proposed conference and must be transmitted by email. The agenda must include, but not necessarily be limited to, the following, where applicable:

a. The purpose and objective of the conference.

b. The recommended conference location, date, and duration.

c. A daily chronological listing of each major topic or subtopic to be discussed and the time schedule to be devoted to each topic

d. Name of Government chairperson and contractor co-chairperson of conference and designated activity representative to act as subcommittee chairperson.

e. A recommended list of participants and identification of their responsibilities.

f. Administrative notes as required such as transportation and administrative services available to conference attendees.

g. Complete list of all documentation to be available for review.

h. Brief description of progress on actions or problems identified at previous meetings.

10.2. Other pertinent information such as forms to be used, identification of any deviations or waivers, security classification, clearance requirements, etc.

FAA DID M004 Page 1 of 1

MEETING MINUTES

2. IDENTIFICATION NUMBER

DID-M005

3. DESCRIPTION/PURPOSE

3.1 Minutes provide documentation of technical information

and data required to record joint Government/contractor decisions and agreements reached during conferences, formal reviews, inspections, or audits.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

AMS

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

10.1 Meeting Minutes. Minutes of each conference may be prepared in contractor format and must include, as a minimum, the following:

a. A title page containing the following:

1. Type of meeting and date.

2. Identification of system/equipment, training courses, contract number, etc.

3. Space for signatures of the designated representatives of the contractor and responsible office(s).

4. The name of the contractor and contact information to which the responsible office(s) to send acknowledgements of receipt/comments.

b. The purpose of the conference.

c. The conference location.

d. A summary of the discussions, decisions, agreements reached, and action items if applicable.

e. A list of attendees by name, position, office represented, office routing code, phone number,as appropriate.

FAA DID M005 Page 1 of 1

QUALITY ASSURANCE (QA) PLAN

2. IDENTIFICATION NUMBER

DID-Q001

3. DESCRIPTION/PURPOSE

3.1 This plan is used to document the details of the contractor's Quality Assurance system, including management commitment to quality, system elements, policy and practices.

3.2 This plan provides the Government contracting activity a basis for assessment of the quality system and evidence of the contractor's intent to comply with the contract quality requirements.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

7.1 This DID contains the format and content preparation instructions generated by the specific and discrete task requirements as delineated in the contract.

10. PREPARATION INSTRUCTIONS

10.1 The QA Plan must be in accordance with the requirements of the specific standards cited in the contract. The Plan must include traceability from the quality elements of the contract to the specific contractor/processes which support those elements. Additionally, quality system requirements needed to support the elements of the contract must be fully described.

10.2 Contractor format is acceptable.

10.3 The plan must identify the means by which the contractor will ensure quality system effectiveness and demonstrate comprehensive management and review of data, such that the results may be used to indicate trends and progress in the quality of test and repair. The plan mustdescribe what is measured, how often it is tracked, and who reviews and assures that appropriate action is initiated when trends are unfavorable.

10.3.1 All updates must consist of notes or changes to the plan, clearly identified as to where applicable (i.e. system element, page/paragraph, number, etc.,).

10.4 All calibrated systems and equipment must be traceable to the National Institute of Science and Technology (NIST).

FAA DID Q001 Page 1 of 1

Contractor’s Configuration Management Plan

2. IDENTIFICATION NUMBER

DI-FAA-Q002

3. DESCRIPTION/PURPOSE

3.1 The Contractor's Configuration Management (CM) Plan

describes the contractor's Configuration Management Program, how it is organized, how it will be conducted, and the methods, procedures and controls used to assure effective Configuration Identification, Change Control, Status Accounting, and Audits of the Total Configuration, including Hardware, Software, and Firmware.

The principal use is to provide the Government a basis for Review, Evaluation, and Monitoring of the Configuration Management (CM) Program and its proposed components.

4. APPROVAL DATE

01/05/2024

5. RESPONSIBLE OFFICE

Power Services Group

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and preparation instructions for a Data Item resulting for Work Tasks described in MIL-HNBK-61.

10. PREPARATION INSTRUCTIONS

10.1 Format and Content. The CCMP format and content may be Contractor standard format.

FAA DID Q002 Page 1 of 1