ASTI_SIR 693KA8-25-R-00006_Amedment 1.pdf

SIR # 693KA8-25-R-00006 Amendment 0001 Alaskan Satellite Space Segment

AAQ320-AFN

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NO.

6. ISSUED BY CODE

AAQ-320 ATC COMMUNICATIONS BRANCH

Orville Wright Bldg. (FOB10A), Room 506 FAA National Headquarters 800 Independence Ave., SW Washington DC

7. ADMINISTERED BY (If other than Item 6)

PAGE OF PAGES

1 2

5. PROJECT NO. (If applicable)

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

693KA8-25-R-00006

9B. DATED (SEE ITEM 11)

12/19/2024

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers xis extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Page 2 for Detail

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Michael E. Tekle

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY

(Signature of Contracting Officer)

16C. DATE SIGNED

(x)

FACILITY CODE

1. CONTRACT ID CODE

The purpose of this Amendment is as follows:

1. Update Section L.3.1 Proposal Submission (a) , and Solicitation, Offer and Award (SOA) from block #8:- The proposal response due date has been extended to 2:00 p.m. Eastern Standard Time (EST) by February 04, 2025.

2. Attachment J-1 Alaskan Satellite Space Segment ASTI Site Information has been renamed to Attachment J-1 Appendix A.

3. Attachment J-1 Appendix A, ASTI Site Location information is updated to reflect "N" for Dual Satellite Access for Oklahoma City, OK.

4. Attachment J-1 Alaskan Satellite Space Segment Technical Specification, Spec 1.2.1.5 is revised.

5. Section L.3.2, Table L-1, is updated. Offerors should submit additional information for the pricing narrative in PDF format, with a maximum page limit of 5.

6. Section M.5.1 FACTOR 1: TECHNICAL – Technical Proposal Evaluation language is revised.

7. Section M.7 FACTOR 3: PRICE language is revised in its entirety.

8. The AMS Clauses for Section G.6, H.1, I.1, I.2, K.1, K.2, and M.1 have been updated.

Please refer to the PDF document titled “Updated AMS Clauses” included with this Amendment One (1) for details.

9. To provide FAA responses to offerors' questions. Please refer to the PDF document titled “FAA Responses” included with this Amendment One (1) for details.

Updated SIR Sections M, L, Attachment J-1 Appendix A, and Attachment J-1 Alaskan Satellite Space Segment Technical Specification are included with this Amendment One (1)

Offerors must acknowledge receipt of this Amendment with their proposal submission; failure to do so may result in the proposal being ineligible from consideration.

The Government will not be liable for any costs associated with the submittal of a response to this

SIR.

All other terms and conditions of the solicitation remain unchanged.

OFFEROR QUESTIONS AND FAA RESPOSES

Number Offeror Questions FAA Responses 1 What is the existing incumbent contract ID number? The current contract number is DTFAWA-13-D-00015 2 What are the existing satellites providing service? SES-22, Galaxy 37, Horizon 4

3 How many MHz is the existing contract providing? SES-22: 36MHz, Galaxy 37: 37MHz, Horizon 4: 1 MHz

4 Is FAA able to grant an extension to the proposal response date through February 18, 2025

The proposal response due date is extended and is due no later than 2:00 p.m. Eastern Standard Time (EST) by February 04, 2025.

Due to the holiday season, Peraton respectfully requests a one-week extension for the questions submission to 10 January 2025

No Extesion is granted for questions submission.

6 Two-week extension request for proposal submission to

04 February 2025.

The proposal response due date is extended and is due no

SES Space & Defense (SES SD) respectfully request a two-week extension to the response deadline for the subject Solicitation, Alaskan Satellite Space Segment

The proposal response due date is extended and is due no

Is there a “Section A” file missing? (There are attachments for Section B to Section M, but no Section A attachment.)

There is no Section A

Since there are two files which filenames start as “Att J-1 .

. . “ should the first one listed be renamed as “Appendix A ASTI Site Information”?

Attachment J-1 Alaskan Satellite Space Segment ASTI Site Information has been renamed to Attachment J-1 Appendix A

Table L-1 identifies the submission instructions for Volume III - Price as "Format: MS Excel, Use Section B - Price Model." Section L.5.3 requires additional detail for the Volume, such as the BOE. Will the Government confirm that a PDF Narrative is admissible in addition to the Excel file for Volume III - Price?

Offerors should submit additional information for the pricing narrative in PDF format, with a maximum page limit of 5. Section L.3.2, Table L-1 has been updated to reflect the change.

The font for text must be Times New Roman, size 12 point, with one-inch margins for the left, right, top, and bottom of each page. The font for graphics, illustrations, and charts must be eight point or larger. The Offeror may not use oversize pages. The proposal pages must be numbered sequentially.

11 Will the Government confirm that headers, footers, and disclaimers may also be eight point or larger?

Confirming headers, footers, and disclaimers may also be eight point or larger font.

1. SECTION B, Provision B.1 Pricing Overview, Subparagraph B.1.2 Contract Period states that the contract is for a maximum duration of 10 contract years if all option periods are exercised. It is clear from the FCC perspective that C-Band GEO capacity is at risk of further reduction by the FCC over the next 10 years, what are FAAs plans to address this potential change?

Offerors should follow the current FCC rules.

1. SECTION C, Provision C.1 Scope of Work, Subparagraph C.1.1 Introduction - The footnote for Anadyr (DYR) Russia indicates that the site is not part of the NAS nor owned by the FAA. Can the FAA confirm authorization to provide communications to and from Russia?

Confirming, communication to DYR is necessary on one of the satellites.

1. SECTION C, Provision C.1 Scope of Work, Subparagraph C.1.2 Background - This section states the ASTI network topology includes leased transponder space segment. What satellites are currently used to provide the ASTI program with all transponder space segment?

SES-22, Galaxy 37, Horizon 4

OFFEROR QUESTIONS AND FAA RESPOSES

Section C.1.2 states "a laboratory with remote and hub equipment is located at the Mike Monroney Aeronautical Center (MMAC) in Oklahoma City." Since this site is not carrying full-time operational data, could the requirement in Section J-1 Site information table for "Dual Satellite Access" be changed from a Y ( yes ) to a N ( no ) for this location?

Dual Satellite Access is not required for Oklahoma City.

Attachment J-1 Appendix A has been revised to reflect the change. Attachment J.1 Alaskan Satellite Space Segment Technical Specifications, Spec 1.2.1.5 is revised as follows: "Satellite Downlink Beam parameters shall meet or exceed the following specifications to serve ALL of the State of Alaska including the Aleutian Island chain and Seattle/Auburn, Washington on both satellites (and one of the satellites for Oklahoma City, Oklahoma, and Anadyr, Russia. The Oklahoma City and Anadyr satellites are not required to be the same.)"

Attachment J-1 Site Information - Please confirm that the CONUS sites listed have C-band protection from 5G and are able to receive below 4.0 GHz.

The CONUS sites do not have protection from 5G and will need space unaffected by 5G.

L.3.2 Table L 1 - Please confirm that the satellite EIRP and G/T contour maps may be included as an appendix/attachment and not count towards page count.

Confirming that the satellite EIRP and G/T contour maps may be included as an appendix/attachment and it won't count towards page count

L.5.1 Subfactor 3 / M.5.1 FACTOR 1: TECHNICAL Subfactor 3 - Per Section L, offerors must provide a sample of their Satellite Space Segment Plan (CDRL SSSP-01). Given the Technical Volumes page limitations, please clarify the expectation of “sample” for this requirement as it pertains to the sample plans inclusion in the proposal response and evaluation. Recommend the sample plan not count toward the volume’s 20-page limit.

Confirming the sample of Satellite Space Segment Plan (CDRL SSSP-01)will not count towards the 20 page limit.

L.4.1 Proposal Format: The font for graphics, illustrations, and charts must be eight point or larger.” Please confirm tables are synonymous for charts.

Confirming tables and charts must be eight poitns or larger

M.5.1 FACTOR 1: TECHNICAL: Under Technical Proposal Evaluation, Table M.5-1.1 Definition of Adjectival Ratings for Technical is referenced twice in the first paragraph. There is no reference to M.5-1.2. Should the second reference be M.5-1.2 Risk Levels?

Language Revised: The FAA will also assign the overall Technical Factor adjectival rating, as defined in Table M.5-

1.1. to "The FAA will also assign the overall Risk Level, as defined in Table M.5-1.2."

M.5.1: The evaluation factor for a solution “that meets the requirements… for the primary, alternate, backup primary and backup alternate satellites proposed”. This equates to 4 satellites. SOW C.5 refers to ”each of the two (2) required satellites” and Attachment B CLINs 01_0001AA and 01_0001AB for year 1 refer to satellite A and B.

Where do we include the additional pricing for the backup primary and backup alternate satellites? Please clarify.

The backup satellites are only needed if there are problems with the transponder space of the primary or alternate satellite being leased. If there is additional pricing it should be included in the price of the primary or alternate satellite.

SIR # 693KA8-25-R-00006

UPDATED AMS CLAUSES

Section Previous Clauses Updated Clauses Full Text / Reference Comments

G.6 3.3.1-40 Electronic Submission of Payment Requests (April 2022)

3.3.1-40 Electronic Submission of Payment Requests (October 2024) Reference Updated Clause and effective Date

(October 2024)

H.1

3.2.5-7 Disclosure Regarding Payments to Influence Certain Federal Transactions (January 2022)

3.2.5-7 Disclosure Regarding Payments to Influence Certain Federal Transactions (October 2024)

Reference

Updated Clause and effective Date (October 2024), and Clause has been moved to Section I as Reference

I.1 3.2.5-1 Officials Not to Benefit (April 2021)

3.2.5-1 Officials Not to Benefit (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.2.5-3 Gratuities or Gifts (October 2019)

3.2.5-3 Gratuities or Gifts (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.2.5-4 Contingent Fees (October 1996) 3.2.5-4 Contingent Fees (October 2024) Reference Updated Clause and effective Date (October 2024)

I.1 3.2.5-5 Anit-Kickback Procedures (October 2019)

3.2.5-5 Anti-Kickback Procedures (October 2024) Reference Updated Clause and effective Date

I.1 3.2.5-6 Alternate I Restrictions on Subcontractor Sales to the FAA (October 2022)

3.2.5-6 Restrictions on Subcontractor Sales to the FAA (October 2024)

Reference

Previous Clause has been replaced.

I.1 3.2.5-13 Contractor Code of Business Ethics and Conduct (April 2023)

3.2.5-13 Contractor Code of Business Ethics and Conduct (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.2.5-14 Display of Hotline Poster(s) (April 2023)

3.2.5-14 Display of Hotline Poster(s) (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.3.1-8 Extras (July 2018) 3.3.1-8 Extras (October 2024) Reference Updated Clause and effective Date (October 2024)

I.1 3.3.1-10 Availability of Funds (April 2014)

3.3.1-10 Availability of Funds (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.3.1-17 Prompt Payment (January 2021)

3.3.1-17 Prompt Payment (October 2024) Reference Updated Clause and effective Date

I.1 3.3.1-34 Payment by Electronic Funds Transfer- System for Award Management (July 2018)

3.3.1-34 Payment by Electronic Funds Transfer- System for Award Management (October 2024)

Reference Updated Clause and effective Date

I.1 3.6.2-39 Trafficking in Persons (July 2023)

3.6.2-39 Trafficking in Persons (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.6.3-14 Use of Environmentally Preferable Products (January 2020)

3.6.3-14 Use of Environmentally Preferable Products (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.6.3-17 Efficiency in Energy- Consuming Products (January 2020)

3.6.3-17 Efficiency in Energy- Consuming Products (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.1 3.6.3-23 Delivery of Electronic and Paper Documents (January 2020)

3.6.3-23 Delivery of Electronic and Paper Documents (October 2024) Reference Updated Clause and effective Date

(October 2024)

I.2 3.2.4-16 Orderding (October 2019) 3.2.4-16 Ordering (October 2024) Full Text Updated Clause and effective Date

I.2

3.3.1-36 Availability of Funds - Option Periods under a Continuing Resolution (April 2008)

3.3.1-36 Availability of Funds - Option Periods under a Continuing Resolution

Full Text Updated Clause and effective Date

I.2 3.3.1-40 Electronic Submission of Payment Requests (April 2022)

3.3.1-40 Electronic Submission of Payment Requests (October 2024) Full Text Updated Clause and effective Date

(October 2024)

K.1 3.2.5-2 Independent Price Determination (October 1996)

3.2.5-2 Independent Price Determination (October 2024) Reference Updated Clause and effective Date

(October 2024)

K.2 3.3.1-41 Electronic Invoicing – Representation (January 2021)

3.3.1-41 Electronic Invoicing – Representation (October 2024) Full Text Updated Clause and effective Date

(October 2024)

M.1 3.2.4-31 Evaluation of Options (April 1996)

3.2.4-31 Evaluation of Options (October 2024) Reference Updated Clause and effective Date

SECTION L: INSTRUCTIONS TO OFFERORS i

Table of Contents

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAA ACQUISITION MANAGEMENT SYSTEM CLAUSES

L.1.1 3.1-1 AMS Clauses and Provisions Incorporated by References (July 2019) L.1.2 AMS Clauses and Provision Incorporated in Full Text L.1.3 Questions, Concerns, and Clarification L.1.4 FAA Communications with Offerors

L.2 GENERAL ACQUISITION INFORMATION AND INSTRUCTIONS

L.2.1 Compliance with Instructions L.2.2 Responsibility for Proposal Costs L.2.3 Time for Response to SIR Questions

L.3 SUBMISSION AND DELIVERY INSTRUCTIONS

L.3.1 Proposal Submission L.3.2 Specific Volume Instructions L.3.3 Alternate Proposals

L.4 PROPOSAL PREPARATION INSTRUCTIONS

L.4.1 Proposal Format L.4.2 Notification L.4.3 Non-Government Personnel Participation

L.5 VOLUME DESCRIPTIONS

L.5.1 Volume I – Technical Volume (Factor 1) L.5.2 Volume II – Past Performance (Factor 2) L.5.3 Volume III - Price Proposal (Factor 3) L.5.4 Volume IV – Miscellaneous Documentation

L.6 SECTION L ATTACHMENT

SECTION L: INSTRUCTIONS TO OFFERORS 1

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAA ACQUISITION MANAGEMENT SYSTEM CLAUSES

L.1.1 3.1-1 AMS Clauses and Provisions Incorporated by References (July 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Offerors and contractors must obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

Clause Clause Title Number 3.2.2.3-1 False Statements in Offers (April 2024) 3.2.2.3-6 Submittals in the English Language (September 2020) 3.2.2.3-7 Submittals in U.S. Currency (September 2020) 3.2.2.3-9 Notice of Possible Standardization (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (April 2024) 3.2.2.3-13 Submission of Information/Documentation/Offers (April 2024) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (April 2024) 3.2.2.3-17 Preparing Offers (April 2024) 3.2.2.3-18 Prospective Offeror's Requests for Explanations ( April 2024) 3.2.2.3-19 Contract Award (July 2004) 3.2.2.3-31 Facilities Capital Cost of Money (July 2004) 3.2.2.3-72 Announcing Competing Offerors (July 2024) 3.6.2-7 Preaward On-Site Equal Opportunity Compliance Review (July 2023)

L.1.2 AMS Clauses and Provision Incorporated in Full Text

3.2.2.3-15 Authorized Negotiators (April 2024)

The Offeror states that the following persons are authorized to negotiate on the offeror’s behalf with the FAA in connection with this offer:

Name:

Title:

Phone number:

3.2.2.3-16 Restricting, Disclosing and Using Data (April 2024)

If the offeror includes data in the offer that the offeror does not want to be disclosed to the public or for the FAA to use except for evaluation purposes-

(a) Mark the title page with the following legend: “This offer includes data that must not be (1) disclosed outside the FAA and (2) duplicated, used, or disclosed -in whole or in part- for any purpose other than to evaluate this offer.”

https://fast.faa.gov/contractclauses.cfm

Alaskan Satellite Space Segmen

SECTION L: INSTRUCTIONS TO OFFERORS 2

(b) Contracts awarded as a result of this SIR are subject to the disclosure requirements specified in this SIR. This restriction does not limit the FAA’s right to use information from another source that may be contained in the offer.

(c) Use the following space to identify the pages containing the restricted data:

Numbers or other identification of pages:

(d) Mark each page the offeror wants to restrict with the following legend: “Using or disclosing data contained on this page is subject to the restriction on the title page of this offer.”

(End of provision)

3.2.2.3-20 Offers (January 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means: e-mail. Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to Janice.c.bennett@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of an Indefinite Delivery/Indefinite Quantity contract resulting from this Screening Information Request. Delivery Orders will be issued as Firm-Fixed Price (FFP); however, the FAA reserves the right to use other contract types, as appropriate.

3.6.1-17 North American Industry Classification System (NAICS) Code (October 2022)

The North American Industry Classification System (NAICS) code for this procurement is:

517410 Satellite Telecommunications

The small business size standard as defined by the Small Business Administration (SBA) is the following:

mailto:Janice.c.bennett@faa.gov

SIR # 693KA8-25-R-00006Amendment 0001

SECTION L: INSTRUCTIONS TO OFFERORS 3

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed N/A.

For NAICS codes based on the number of employees, the average number of employees over the last 24-month period cannot exceed N/A.

3.9.1-3 Protest (April 2024)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL

OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING

TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies.

The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

SECTION L: INSTRUCTIONS TO OFFERORS 4

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 600 Independence Avenue SW., Room 2W100 Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Avenue SW Washington, DC 20591 [Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or Telephone: (202) 267-3290 Facsimile: (202) 267-3720 Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

L.1.3 Questions, Concerns, and Clarification

The Contracting Officer is the sole point of contact for this acquisition. Offerors are instructed to submit all questions or concerns in writing via email to the Contracting Officer to Michael.e.tekle@faa.gov .

http://www.faa.gov/ mailto:Michael.e.tekle@faa.gov

SECTION L: INSTRUCTIONS TO OFFERORS 5

L.1.4 FAA Communications with Offerors

The FAA may communicate with Offerors orally or in writing during the evaluation and over the course of the source selection process. The FAA reserves the right to conduct communications with none, one, some, or all competing Offerors. Any information obtained during communications may be used, at the FAA’s sole discretion, to clarify, substantiate, or validate information provided in an Offeror’s proposal. Responses to communication requests may be treated the same as information submitted with the written proposals and information disclosed as a result of oral or written communication with an Offeror may be considered by the FAA in the evaluation of an Offeror’s proposal, at the FAA’s sole discretion.

Communications with one or more Offerors do not necessitate communications with other Offerors. The FAA is not required, however, to request any clarifications or accept any Offeror revisions. Content of the communications may vary among Offerors. The FAA is not obligated to advise Offerors of weaknesses, risks, or deficiencies identified in their proposals during the proposal review and evaluation process. Offerors must not assume that they will be contacted or afforded an opportunity to clarify, discuss, or revise their proposal. Therefore, it is critical that each proposal be fully responsive to the solicitation and its provisions. Offerors are instructed to submit proposals with their most favorable cost and non-cost terms.

Offerors must note the following:

• Communications with one Offeror do not require communications with any other Offeror.

• The FAA communications may occur orally or in writing.

• The FAA reserves the right to conduct communications, discussions, and negotiations with one, some, all, or no Offerors.

• The FAA is not obligated to advise Offerors of weaknesses, risks, or deficiencies identified in their proposals.

• Content of the communications may vary among Offerors

• Any information provided in response to an FAA issued communication may be used in the evaluation of proposals.

L.2 GENERAL ACQUISITION INFORMATION AND INSTRUCTIONS

Purpose

The Federal Aviation Administration (FAA) seeks proposals for a contract to provide all required services, supplies and equipment as specified in Section C (Statement of Work) of the SIR.

Type of Competition

This acquisition is a full and open competition conducted in accordance with the FAA’s Acquisition Management System (AMS).

Contract Type

The FAA intends to award of an Indefinite Delivery/Indefinite Quantity contract resulting from this Screening Information Request. Delivery Orders will be issued as Firm-Fixed Price (FFP);

SECTION L: INSTRUCTIONS TO OFFERORS 6

however, the FAA reserves the right to use other contract types, as appropriate.

Point of Contact

All submittals and inquiries regarding this SIR must be directed to:

o Name: Michael Tekle o Title: Contracting Officer o Email: Michael.e.tekle@faa.gov o Phone: 202-267-8377

L.2.1 Compliance with Instructions

Offerors must comply with all instructions when developing proposals. Failure to comply with the instructions may result in a determination that the Offeror’s proposal is non-compliant and may be excluded from further consideration. This determination will be made at the sole discretion of the FAA and may be made without prior communication with the Offeror. Proposals must conform to all incorporated AMS clauses and provisions and be prepared in accordance with this section L. To aid in the evaluations, proposals must be clearly and concisely written, as well as neat, indexed (cross-indexed, as appropriate), and logically assembled. All material submitted should be directly pertinent to the requirements of this SIR. Extraneous narratives such as elaborate brochures, and general corporate public relations material must not be submitted.

Offerors must adhere to all terms and conditions of this SIR. Any objection to any of the terms and conditions may constitute a deficiency, which may make the offer unacceptable. Any deviations and/or exceptions to any requirements listed in this SIR must be identified by the Offeror at the time of proposal submission and submitted in proposal Volume IV, as set forth in Section L.5.4. The FAA reserves the right to reject any request for any exceptions, deviations, or assumptions. The FAA reserves the right to deem a statement that contradicts a SIR requirement an exception or deviation, whether or not the Offeror identifies it as such, and to do so without communication with the Offeror. The FAA reserves the right to reject any exception taken to a term or condition of this SIR and to reject any proposal that includes such an exception. The FAA reserves the right to award this contract without any communications after evaluation of initial written submissions. The FAA also reserves the right to conduct Offeror-specific communications/discussions as needed, and to permit one or more Offerors to revise their proposals if the CO deems this appropriate and in the best interest of the FAA. The FAA reserves the right to reject any exception for any reason.

Proposals must include supporting rationale, substantiation of all claims, and factual information to facilitate the FAA’s evaluation. Proposals should be specific enough to provide the FAA evaluators with enough information to be able to judge the technical and financial ability of the Offeror to conduct this contract and meet all requirements.

General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating the FAA’s requirements will not be considered adequate and may result in weaknesses, risks, and/or lower evaluation scores or may be cause for rejection

SECTION L: INSTRUCTIONS TO OFFERORS 7

of the proposal and/or result in the Offeror being eliminated from consideration for the contract award.

Proposals must contain enough detail to enable the FAA evaluators to determine the ability of the Offeror and the proposed solution to meet the SIR requirements. Lack of detail in a proposal may be deemed a weakness or risk by evaluators. Offerors must not assume that they will be contacted or afforded an opportunity to clarify, discuss, or revise their proposal if FAA evaluators identify omissions, ambiguity, or lack of detail. Submittals containing omissions or incomplete responses to the requirements of this SIR, or that merely paraphrase the Statement of Work, or that use nonspecific phrases such as "in accordance with standard procedures" or "well-known techniques" will also be considered inadequate and may result in weaknesses, risks, and/or lower evaluation scores or may be cause for rejection of the proposal and/or result in the Offeror being eliminated from consideration for the contract award.

It is the Offeror’s responsibility to ensure the completeness of its proposal. The evaluation of proposals will be conducted on the basis of the information contained in the written proposal, communications (to the extent the FAA elects to engage in communications), and past performance information received from other sources, if any. Offerors should assume that the FAA has no prior knowledge of their proposed solution, capability, and/or experience and that the FAA will base its evaluation on the information presented by the Offeror. The Government will not assume that an Offeror possesses any capabilities not specified in the proposal.

Offerors are strongly encouraged to ensure that their proposals are complete and fully responsive to the SIR upon initial submission.

The proposal must be signed by an official who is legally authorized to obligate the Offeror to a contract.

L.2.2 Responsibility for Proposal Costs

The FAA is not responsible for and will not pay or reimburse any costs incurred by Offerors in the development or submission of any aspect of their proposals under this SIR. This includes costs associated with any aspect of the proposal activity and any research, studies, or designs carried out for the purpose of incorporation into any part of the proposal. This also includes any costs to acquire or contract for any services or product relating to the offer under this SIR.

Furthermore, no pre-contract costs will be allowed on this contract. Pre- contract costs are defined as any costs incurred at the Offeror’s risk in anticipation that any such costs may later be charged to any resulting contract.

L.2.3 Time for Response to SIR Questions

Any questions or clarifications regarding any section of the SIR must be prepared in writing and submitted to the Contracting Officer via electronic mail by 2:00 PM Eastern Time (ET) on or before January 3, 2025. Interested parties are strongly encouraged to provide comments and questions as early as possible. The Offeror is responsible for ensuring that the FAA Contracting Officer has received the questions or clarifications by the deadline.

Questions/clarifications must be identified and segregated by topic and must make reference to the applicable section or paragraph, if applicable (e.g., Section H, Provision H-3, subparagraph [a]). Offerors’ questions and the responses by the FAA may form the basis of an amendment to

SECTION L: INSTRUCTIONS TO OFFERORS 8

the SIR. Questions will be answered via amendment and provided to all Offerors on the Internet at www.sam.gov. The FAA will not attribute the questions to the submitting Offerors, but the text of the questions and answers may be available to the general public. Therefore, Offerors should take care not to include proprietary or confidential information in their questions.

Any Offeror desiring an explanation or interpretation of the SIR, drawings, specifications, etc., is instructed to make such request in writing by the above deadline. Oral explanations or instructions from the FAA given to Offerors before the award of the contract will be binding only if confirmed in writing by the Contracting Officer.

The FAA reserves the right to not answer any requests received outside of the above timeframe. Furthermore, Offerors should note that the proposal due date will not be extended solely on the basis of a question received within or beyond the timeframe mentioned above.

The FAA will not provide verbal responses to Offeror questions, concerns, and clarification requests initiated via Offeror telephone calls.

L.3 SUBMISSION AND DELIVERY INSTRUCTIONS

L.3.1 Proposal Submission

The following information applies for the time, date, place and submission of proposals:

a) TIME AND DATE: Proposals must be received by the Contracting Officer at the mailing/delivery address identified below no later than 2:00 p.m. Eastern Standard Time (EST) on February 04, 2025. Because this deadline is measured by when the Proposal is received by the Contracting Officer and not when it is sent, Offerors are responsible to account for the amount of time it may take for their proposals to be electronically transmitted to the Contracting Officer. Late submissions will be handled per AMS clause 3.2.2.3-14 guidelines.

b) PLACE FOR SUBMISSION OF PROPOSALS: Offerors must submit proposals electronically to the Contracting Officer at the following address:

Michael.e.tekle@faa.gov. Hard copies are not required.

c) Submittal of Large Proposal Files: The maximum file size acceptable for submittal through the email address in L.11.2(b) is 20 megabytes. Offerors concerned with exceeding this file size may submit proposals through two or more emails to keep the size of each email below the limit. Each email must have, in its subject line, the Offeror’s identity and the number of volumes contained with the email (e.g. “Volumes I and III), and reference to the total number of emails (e.g. “1 of 3”). Offerors sending proposals using more than one email are cautioned that all such emails, not only the first, are subject to the Time and Date requirements in L.3.1(a).

d) The Offerors assume full responsibility for ensuring that the appropriate authority receives proposals not later than the date and time specified above.

http://www.sam.gov/

SECTION L: INSTRUCTIONS TO OFFERORS 9

L.3.2 Specific Volume Instructions

Offerors are instructed to assemble and identify proposal volumes in accordance with the Table L-1. Offerors must ensure that all volume titles and associated content are compiled and delivered within the page limitations.

Offerors must not include pricing information in any volumes other than Volume III Price Proposal.

The FAA reserves the right to reject any proposal failing to comply with the requirements of Section L. Further, the FAA reserves the right to award a contract based on initial proposals received. Each proposal should contain the Offeror’s best terms and conditions.

Table L-1: Proposal Organization and Delivery Quantities

VOLUME

NUMBER VOLUME TITLE PAGE

LIMIT

Submission Instructions

Electronic mail to CO

I

Technical

Sample of

(CDRL SSSP-

01) does not count toward page limit

Format: PDF (See L.5.1)

II

Past Performance

(customer surveys do not count toward page limit)

Format: PDF Contract Performance

Customer Survey (Attachment L-1) must be completed by the appropriate point of contact of previous similar projects and emailed to CO by the customers completing the survey. (See

L.5.2)

III

Price

Use Section

B – Price Model.

Price Narrative:

Format: MS Excel Use Section B – Price Model

(See L.5.3) Price Narrative Format :PDF

IV

Miscellaneous Documentation

Format: PDF (See L.5.3)

Solicitation, Offer and Award (SOA) form

Section K - Representations, Certifications and Other Statements of Offerors

Executive Summary 3

SECTION L: INSTRUCTIONS TO OFFERORS 10

L.3.3 Alternate Proposals

No alternate proposals will be accepted or considered.

L.4 PROPOSAL PREPARATION INSTRUCTIONS

This section provides general guidance for preparing proposals as well as instructions on format and content of the proposal.

In addressing the requirements of Section L, it is incumbent upon the Offerors to ensure that all aspects of the factors in Section M are addressed. The FAA is under no obligation to contact any Offeror if Section L requirements are not met. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal or failure to comply with all SIR instructions at the time of proposal submission may result in the proposal being found unacceptable and eliminated from consideration for award.

L.4.1 Proposal Format

a) Proposals must be provided in standard letter size 8-1/2 by 11-inch format. Unless otherwise specified, the font for text must be Times New Roman, size 12 point, with one-inch margins for the left, right, top and bottom of each page. The font for graphics, illustrations, and charts must be eight point or larger. The Offeror may not use oversize pages. The proposal pages must be numbered sequentially. Any items imbedded within a document must be objects only, not links. Offeror responses to be submitted using a SIR attachment form or worksheet, must follow the formatting for that attachment.

b) A page is defined as one face of a sheet of paper containing information. Proposals must not exceed the page limitations listed in Table L-1.

c) The following materials are excluded from the page count limitation: Volume Covers, Title Pages, Tabs, Tables of Content, Lists of Figures, Glossaries, Acronyms, Abbreviation Lists, Contractor submittal letter and subcontractor commitment letters, if applicable, and transmittal letters. Any submission exceeding a page limitation will only be evaluated up to the established page limitation.

d) Each proposal volume must be in its own file. Offerors must not password protect or compress (e.g. zip) any submitted files. The file name must adhere to the following naming convention using the Volume/Part names listed in Table L-1: “Offeror Name- ASTI VOL # - Volume/Part Name.”

Examples:

ABC Company – ASTI VOL I – Technical Proposal

ABC Company – ASTI VOL III – Price Proposal – Section 3 Detailed Narrative and Supporting Cost/Price Documentation

e) The FAA will only use Adobe Acrobat Pro X or Microsoft 365 Apps software suite

SECTION L: INSTRUCTIONS TO OFFERORS 11

software to read and evaluate Offeror proposals. The FAA has no special software or monitors to review diagrams, drawings, or illustrations such as those created using Computer Aided Design and Manufacturing (CAD/CAM). Submitted proposals that are not compatible with the above requirements, will not be evaluated.

f) Proposals must contain comprehensive, concise, and factual information. General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the Government’s requirements will be considered inadequate. Similarly, submittals that contain omissions or incomplete responses to the requirements of this SIR, that merely paraphrase the Statement of Work (SOW) or that use nonspecific phrases such as "in accordance with standard procedures" or "well-known techniques" will also be considered inadequate. Statements of this kind will render the proposal non-responsive cause the offer to be rejected.

g) The Offeror must mark any data that may contain trade secrets, copyright data, or financial information that the Offeror or proposed team members do not want to be disclosed for any purpose other than the evaluation of the proposal. The markings should be in accordance with AMS clause 3.2.2.3-16, Restricting, Disclosing, and Using Data (July 2004). Owing to the FAA’s obligations under federal law, including the Freedom of Information Act (FOIA), the FAA may require the Offeror to provide justification for its assertion that certain material should be treated as exempt from disclosure.

h) Cross-Referencing. Each volume, other than the Price volume, must be written to the greatest extent possible on a stand-alone basis without cross-referencing to other volumes of the proposal. Minimal cross- referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references is permissible. Information required for proposal evaluation that is not found in its designated volume or clearly cross-referenced is assumed omitted from the proposal and will not be considered for evaluation as part of that Factor. Heavy reliance on cross-referencing is not permitted, and an Offeror’s use of cross- referencing risks the FAA deeming information omitted from the proposal. The Offeror must clearly identify each piece of information that is intended to satisfy a requirement and/or specification as being submitted in response to that requirement or specification. In other words, the Offeror should not expect the FAA to search for potentially responsive information across more than one volume. The Offeror must explicitly make clear—by referencing the appropriate requirement and/or specification—each piece of information the Offeror wants the FAA to consider when evaluating the Offeror’s solution to that requirement and/or specification.

L.4.2 Notification

If an Offeror believes that these instructions contain an error, omission, or are otherwise unsound, it must immediately notify the Contracting Officer in writing with supporting rationale.

Otherwise, Offerors are instructed to confirm that they know of no discrepancies. Offerors must provide this notification within seven (7) calendar days after posting the screening information request (SIR).

SECTION L: INSTRUCTIONS TO OFFERORS 12

L.4.3 Non-Government Personnel Participation

The firms, IT Strategy, Capital Group LLC, Regulus Group, Optimal Stratcom, Inc. and Concordant, LLC have provided assistance to the FAA in this acquisition and all participants have signed Non-Disclosure and Conflict-Of-Interest (COI) statements. Offerors must not include these contractors or their subcontractors as part of their team.

L.5 VOLUME DESCRIPTIONS

A description of the required contents for each proposal volume is provided in the subsections below. All information must be provided in these volumes as specifically prescribed.

L.5.1 Volume I – Technical Volume (Factor 1)

Each Offeror’s Technical Volume must fully substantiate their approach and demonstrate an understanding of the requirements. Offerors are instructed not to include product manuals, sales brochures, or vendor "slick sheets” as a response to Section L requirements.

Subfactor 1: ASTI Technical Specifications: Offerors must provide a detailed description of their proposed technical solution to meet the requirements in Attachment J-1 (Alaskan Satellite Space Segment Technical Specifications), for both the primary, alternate, backup primary and backup alternate satellites proposed.

Subfactor 2: Space Segment Selection, Provisioning and Transition Approach: Offerors must provide the Satellite age and life expectancy for the primary and alternate satellites. The Offeror must also describe in detail how their selection of satellites and transponders and their proposed approach for space segment provisioning (including increases and decreases in transponder usage) minimizes impact to FAA operations during transition (where applicable, (1) to a new satellite and/or transponder at the beginning of contract performance; or (2) to a replacement satellite near end of life) and throughout the contract.

Subfactor 3: Satellite Space Segment Plan (CDRL SSSP-01) and Management Approach: Offerors must provide a sample of their Satellite Space Segment Plan (CDRL SSSP-01), which includes the transponder restoral plan escalation plan, technical support approach, and management approach. The Offeror must also provide a separate narrative detailing any management processes, procedures, data collection systems, tools, and resources that will be used to ensure the requirements of the SOW are met throughout the contract.

Offerors must not include any price information in this section.

L.5.2 Volume II – Past Performance (Factor 2)

Offerors must identify three (3) Past Performance Efforts. The Offeror must be prime contractor on at least one (1) of the Past Performance Efforts (Government or non- Government). A Past Performance Effort may consist of multiple contracts if they were managed as related activities in a single program or project. A Past Performance Effort may also only consist of one contract.

SECTION L: INSTRUCTIONS TO OFFERORS 13

Each Past Performance Effort must be Recent and Relevant. A Past Performance Effort is Recent if it is on-going or was completed not more than five (5) years prior to the proposal submission due date. A Past Performance Effort is Relevant if (1) it has a value of at least $2M per year, (2) the Offeror (or its teammate if Offeror was not prime on the Effort) provided transponder space and services to the end user, and (3) the Offeror (or its teammate if Offeror was not prime on the Effort) provided technical support and live assistance 24-7.

All Past Performance Efforts must pertain to work performed by the Prime Offeror (though, as stated above, the Offeror must only be the prime contractor on one (1) of the Past Performance Efforts). Past Performance Efforts carried out by teammates or subcontractors of the Prime Offeror are not acceptable.

Offerors must provide the following information for each Past Performance Effort:

• Project name

• Contract Number and Agency issuing the contract

• Contract award date and period of performance

• Dollar value

• Name, Title, Phone, address, and email of the individual who will submit a Contract Performance Customer Survey (Attachment L-1) for the Past Performance Effort

Offerors must also provide a brief description of the work performed under the contract. The description should indicate how the work was Relevant and Recent (as defined above).

Offerors must e-mail the Contract…