693KA8-24-DRAFTSIR-INVERSE_Section L Instructions Conditions and Notices to Offerors.pdf

INVERSE DRAFT SIR 693KA8-24-R-XXXXX

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SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY

2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

e following contract clauses are hereby incorporated by reference.

Clause Number Clause Title

3.2.2.3-1 False Statements in Offers (Apr-2024)

3.2.2.3-6 Submittals in the English Language (Sep-2020)

3.2.2.3-7 Submittals in U.S. Currency (Sep-2020)

3.2.2.3-12 Amendments to Screening Information Requests (Apr-2024)

3.2.2.3-13 Submission of Information/Documentation/Offers (Apr-2024)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (Apr-

2024)

3.2.2.3-17 Preparing Offers (Apr-2024)

3.2.2.3-18 Prospective Offeror's Requests for Explanations (Apr-2024)

3.2.2.3-19 Contract Award (Jul-2004)

3.2.2.3-72 Announcing Competing Offerors (Jul-2004)

3.6.2-7 Preaward On-Site Equal Opportunity Compliance Review (Jul-2023)

L.2 AMS CLAUSES AND PROVISIONS INCORPORATED IN FULL TEXT

3.2.2.3-16 RESTRICTING, DISCLOSING AND USING DATA (APRIL 2024)

If the offeror includes data in the offer that the offeror does not want to be disclosed to the public or for the FAA to use except for evaluation purposes-

(a) Mark the title page with the following legend: “This offer includes data that must not be (1) disclosed outside the FAA and (2) duplicated, used, or disclosed -in whole or in part- for any purpose other than to evaluate this offer.”

(b) Contracts awarded as a result of this SIR are subject to the disclosure requirements specified in this SIR. This restriction does not limit the FAA’s right to use information from another source that may be contained in the offer.

(c) Use the following space to identify the pages containing the restricted data: Numbers or other identification of pages:

(d) Mark each page the offeror wants to restrict with the following legend: “Using or disclosing data contained on this page is subject to the restriction on the title page of this offer.”

(End of provision) https://fast.faa.gov/contractclauses.cfm

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3.2.2.3-20 OFFERS (JANUARY 2018)

(e) The offeror (you) must submit responses to this SIR by the following electronic means via the INVERSE Proposal Portal (IPP). Your offer must arrive at the place and by the time specified in the SIR.

(f) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(g) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(h) Offers must be submitted via the IPP.

(i) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

(End of provision)

3.2.4-1 TYPE OF CONTRACT (APRIL 1996)

The FAA contemplates award of a Firm Fixed Price contract resulting from this Screening

Information Request.

(End of provision)

3.6.1-17 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE (OCTOBER

2022)

The North American Industry Classification System (NAICS) code for this procurement is:

541618 Other Management Consulting Services.

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed $16.5M.

(End of provision)

3.9.1-3 PROTEST (JANUARY 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR

AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO

PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA)

L-3 dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49

U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the

Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern

Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract.

Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

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600 Independence Avenue SW., Room 2W100

Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

800 Independence Avenue SW

Washington, DC 20591

[Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290

Facsimile: (202) 267-3720

Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

3.14-8 NON-FAA INFORMATION SYSTEMS (JULY 2017)

(a) For all non-FAA Information systems (including those from cloud services providers) to be used under this contract, offerors must disclose with their proposal all countries where FAA data and information is to be stored, processed, backed up to, or if the data and information is transmitted through an international processing hub or exchange.

(b) Offerors must disclose to the FAA with their proposal, the country of ownership (if more than 50% foreign-owned) for all subcontractors and third parties that will process, store, or backup the data and information.

(c) If an international processing hub or exchange is involved or there are foreign-owned subcontractors or third parties, offerors must provide to the FAA with their proposal, the details of the security measures for how the contractor, subcontractor, and third party

L-5 processing facilities will protect the FAA data and information at the subcontractor or third party processing facility.

(End of provision)

L.3 SIR QUESTIONS, CONCERNS, CLARIFICATIONS, AND DISCREPANCIES

The Contracting Officer (CO) is the sole point of contact for this acquisition. Offerors must direct all questions, concerns, clarifications, and perceived discrepancies to the CO through email.

If an Offeror believes that these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the CO in writing with supporting rationale. If discrepancies are not noted prior to proposal submission, it must be determined that there are no discrepancies. In addition, the Offeror must submit all exceptions and deviations to the SIR immediately to the Contracting Officer in writing with supporting rationale.

Inquiries received within the allowed timeframe will be answered in writing and posted on the

INVERSE Proposal Portal (IPP). The Government will provide the inquiries and answers to all offerors, without attribution to the questioner, prior to the required date and time for submittal of the offeror proposals. The Government will not respond to offeror questions, concerns, clarification requests, and discrepancies submitted via any means other than email.

If no discrepancies relative to the SIR instructions are noted by offerors within the allowed timeframe, it will be determined that there are no discrepancies. If offerors submit discrepancies that are subsequently affirmed by the Government, they will be corrected via an amendment to the SIR.

L.4 PERIOD OF OFFER

Proposals must be binding and valid through [TBD]. Offerors may propose a validity period beyond [TBD]. If selected for award, all prices, terms, conditions, and other commitments within the proposal are binding upon the offeror relative to the contract execution.

L.5 DELIVERY, TIME, AND SUBMISSION REQUIREMENTS OF PROPOSALS AND ANTICIPATED

PROCUREMENT SCHEDULE

L.5.1 SUBMISSION DATE AND DELIVERY

Offerors assume full responsibility for ensuring that Proposal submissions are received on

[TBD]. Only electronic proposals will be accepted and must be posted to IPP site by 2:00 PM

Eastern Standard Time (EST). Electronic signatures or PDF scanned hardcopy posted to IPP site is allowed.

L.5.2 SUBMISSION REQUIREMENTS

Submission Cover Letter – Each offeror’s proposal submission and any subsequent amendments to the offer must include a cover letter signed by an Offeror representative who is duly authorized to bind the Offeror.

Proposal volumes to be submitted via IPP are:

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Volume

Number

Volume Title

I Executive Summary and

Technical/Management Approach

II Past Performance

III Price Proposal

IV Small Business Subcontracting Plan

V Other Required Materials

L.5.3 PROJECTED PROPOSAL SCHEDULE

The following represents the projected procurement milestone schedule as of the release date of this draft SIR and may be updated at the CO discretion.

Activity Date

Release final SIR [TBD]

Questions from industry 7 Days from SIR Release

FAA responses to questions from industry 14 Days from Receipt of Questions

Contractors submit proposals 45 Days from SIR Release

Proposal Evaluation and Award Decision [TBD]

Contract Award [TBD]

L.6 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The Government is not responsible for and will not pay or reimburse any costs incurred by the offeror in the development, submission, or any other part of the offer under this SIR. This also includes any costs to acquire or contract for any services or product relating to the offer under this SIR.

L.7 COMMUNICATION WITH OFFERORS

The Contracting Officer is the sole point of contact for this acquisition. All questions or concerns must be addressed to the Contracting Officer

Maria Ashby, AAQ-320

202-267-3428 maria.j.ashby@faa.gov

All communications will be documented and controlled through the Contracting Officer to ensure that Offerors are treated equitably and with the same level of interest. Communications with one Offeror does not require communications with any others or all.

L.8 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are advised that individuals from support contractor organizations (including employees, consultants, and subcontractors) may support the evaluation of proposals. These organizations will not be eligible to participate on an INVERSE offeror team. The FAA currently

L-7 intends for the following companies to participate in the evaluation, but reserves the right to include others:

ITstrategy, Inc.

Individuals employed by these firms will be required to sign nondisclosure agreements (NDAs) and certify that they have no conflicts of interest (COIs) relative to the offeror teams. Support contractor personnel will be authorized to access only those portions of the proposal data, communications, and evaluation materials that are necessary to enable them to provide the required support. If an offeror objects to the disclosure of information to these non-Government entities, it must notify the CO in writing no later than 15 calendar days after SIR release and must include a detailed statement of the basis of the objection. The exclusive responsibility for source selection remains with the FAA.

L.9 NUMBER OF AWARDS

The Government intends to award one contract but reserves the right to award multiple contracts or no contract as a result of this SIR.

L.10 DISPOSITION OF PROPOSALS

Proposal files will not be returned, and a copy of each proposal will be retained in the official contract file.

L.11 GENERAL PROPOSAL PREPARATION INSTRUCTIONS

1. Proposals must comply with all instructions in this section. Incomplete proposals or proposals that contain significant deviations from the proposal submission instructions may be excluded from further consideration. General statements that the offeror understands the requirements of the work to be performed or simple rephrasing or restating of the FAA’s requirements without further substantiation will be considered unsupported, may result in lower evaluation ratings, and may be cause for rejection of the proposal.

2. All pages of the proposal that contain sensitive information must be marked "Source

Selection Sensitive." Restrictions on use or disclosure of this data must be clearly marked.

3. Any trade secrets, copyright data, or financial information that the offeror or proposed subcontractors do not want disclosed for any purpose other than the evaluation of the proposal must be marked in accordance with AMS Clause 3.2.2.3-16, Restricting, Disclosing and Using Data (April 2004).

4. The proposal must be signed by an individual who is legally authorized to obligate the offeror to a contract. Electronic signatures or PDF of scanned signature pages are acceptable.

5. Electronic proposals – Each electronic proposal volume must contain all offeror submissions pertaining to that volume unless instructed otherwise. Each volume must include a title page that clearly identifies the volume number, solicitation number, and offeror’s name, an electronic table of contents, list of figures, list of tables, and a list of acronyms. Each proposal volume must be submitted as one or more separate files depending on the size. If a particular proposal volume is submitted as multiple files, the offeror must label the individual files accordingly, e.g., “Part 1 of 3.”

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6. Electronic files must be submitted in formats compatible with Microsoft 365 for Enterprise.

Supporting information may be submitted in Adobe PDF format only.

7. Offerors must not submit any electronic files that have been compressed into .zip or similar file-compression programs.

8. Electronic proposal files must adhere to the following file naming convention: “[Offeror

Name]_INVERSE Proposal_Volume [#]_[Volume Name]_[Part x of y]” Example: ABC

Company_INVERSE Proposal_Volume I_Technical-Management_Part 1 of 2.

9. Updates or revisions to proposal volumes must be identified as such in the file names, e.g., Rev 1.

10. Each offeror’s proposal must conform to the page-limit, formatting, naming, and other requirements specified in section L.12 below.

11. A page is defined as each face of a sheet of paper containing information. Page size must be

8.5” x 11.” The font for graphics, illustrations, tables, and charts must be 8pt or larger. The offeror may use oversize pages (which must be 17” x 11”) where appropriate to contain complex or extensive graphic presentations. Oversize pages count as two pages and margin and font size requirements apply to all oversize pages. When both sides of a sheet display printed material, it is counted as two pages.

12. The font used for text must be 12-point Times New Roman. Top, bottom, left, and right margins must be no less than 1.0 inch. Margin requirements also apply to foldout pages. The proposal pages for each volume must be numbered sequentially. Any items embedded within a document must be objects only, not links.

13. Proposal submissions must not exceed any page limitations established for the individual volumes in Section L.12. Any volume submission exceeding a page limitation will only be evaluated up to the established page limitation.

L.12 DETAILED PROPOSAL PREPARATION INSTRUCTIONS

The Offeror’s Phase Proposal must consist of the following:

Volume CONTENTS PAGE LIMITS

I Executive Summary 10 Pages

I Technical /Management Approach 50 Pages

I Appendix A – Key Personnel Resumes 2 Pages per Resume

II Past Performance No Page Limit

III Price Proposal No Page Limit

IV Small Business Subcontracting Plan 10 Pages

V Other Required Materials No Page Limit

All information must be provided in the volume and part specifically prescribed in above table.

A description of the required contents for each volume follows.

Offerors must provide a table of contents for volumes I through V. The table of contents should include a reference to the volume, part and page number. In addition, Offerors must provide a glossary of terms used in volumes I through V.

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L.12.1 VOLUME I - EXECUTIVE SUMMARY

Provide a concise narrative summary of the proposed offering to include; significant risks, key capabilities, or unique features of offering. Also describe how your offer provides benefits to the

Government. Benefits are the advantages of the technical products and capabilities being proposed, with consideration given to the risk associated with the approach. You may identify specific proven capabilities that your organization brings to the INVERSE effort by citing other projects or activities that have demonstrated your ability to perform.

L.12.2 VOLUME I – TECHNICAL / MANAGEMENT APPROACH

The Offeror must address the following:

1. System Capability

a. Describe how your system will have the ability to import all government furnished data including but not limited to contract data, invoices from vendors and service order information detailing In-Service date and quantity.

b. Provide a detailed schedule that demonstrates a realistic timeframe for achieving full operational capability. The schedule must show major program milestones as well as the offeror’s internal program-critical dates. A concise explanation of each milestone must be provided. Activities that are dependent on Government-furnished information deliveries must also be identified. The proposed schedule must explicitly identify a completion date for all CLIN 0001 development activities.

c. Describe how you will operate the system each month and the concept of operations.

Describe the monthly process and how all the process are integrated together to achieve the requirements in the INVERSE SOW.

d. Provide a mapping which details out how your system meets or exceeds each of the specifications found in Attachment J-1.

e. List and describe any additional features or capabilities, not required in the SOW, which would provide additional benefit to the FAA.

2. Invoice Review and Reconciliation

a. Describe the invoice review and reconciliation monthly process and how you will ensure all invoice charges, credits and adjustments are validated each month so the

FAA can meet its payment obligations on time.

b. Describe how the invoice review and reconciliation methodology will identify the full range of discrepancies listed in Attachment J-1 Section C.4.4.

c. Describe how the invoice review and reconciliation methodology will be effective in resolving the discrepancies found.

3. Expensing and Payment

a. Describe your expensing and payment methodology and how will you ensure that all invoice records are timely and accurately expensed to the appropriate funding source.

b. Describe in detail your approach to ensure that the expensing of invoices will be in accordance with the FAA specific business rules defined in the SIR Attachment J-4

c. Describe how your system will provide the visibility and tracking into expiring funds relative to the time limits on the obligation and expensing authority.

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d. Describe how your system will automate importing, assigning and tracking the appropriate accounting code and funding agreement number with minimal manual intervention.

e. Describe what type of manual intervention, if any, would be required to ensure invoices are expensed correctly.

4. Budgeting and Tracking

a. Describe the processes you will use to perform financial analyses within the scope of

SOW C.4.1.4 when requested by the FAA.

b. Describe how you will assimilate the budget and accounting information to the accounts the invoice was expensed to and provide detailed and summary level budget tracking and analysis.

c. Describe the process you will use to assimilate the budget tracking information into a forecast.

5. User Portal

a. Describe how your proposed INVERSE User Portal will meet or exceed the requirements in Section 5 in the INVERSE Functional and Performance Specification

(Attachment J-1).

b. Describe how your proposed INVERSE User Portal will comply with the applicable

Human Factor requirements defined in Section 5.2 of the INVERSE Functional and

Performance Specification (Attachment J-1)

c. Describe how the INVERSE User Portal provides an intuitive format that allows the user to obtain the correct pre-defined report.

d. Describe how the INVERSE User Portal provides an intuitive format that allows the user to analyze invoice and expensing data through ad hoc reporting.

6. Program Management approach –

a. The offeror must provide the methods used to manage the INVERSE program.

Discuss the best practices for which your company uses to ensure the program meets the INVERSE SOW. Discuss what types of tools are used to deliver and manage the

INVERSE program.

b. The offeror must identify staffing requirements in numbers and critical skills, whether those resources are already on hand and, if not, the plans for ensuring their availability.

c. The offeror must provide the methods utilized to facilitate an open dialogue with the

FAA to ensure that the FAA has the appropriate visibility into the INVERSE program status and Issues.

d. The offeror must provide a description of how the INVERSE effort would fit into the organizational structure of the offeror’s company. Discuss the reporting chain of the program manager within the structure (i.e., to whom the program manager reports and the level of the official within the company). If you are submitting your proposal as a team of companies, explain the inter-company relationships as well as program placement and reporting relationships in each company involved.

e. Describe how you envision interaction with the FAA Program Office.

7. Security

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a. The offeror must provide specific details on how the proposed information security architecture complies with the requirements outlined in Section 3.2 and Section 5.5 of the INVERSE Functional and Performance Specification (Attachment J-1) and the

INVERSE Tailored Security Controls (Attachment J-5).

b. The offeror must provide specific details on how the proposed information security management approach complies with the requirements outlined in Section 3.2 and

Section 5.5 of the INVERSE Functional and Performance Specification (Attachment

J-1) and the INVERSE Tailored Security Controls (Attachment J-5).

8. Key Personnel - Include resumes for proposed Key Personnel in Appendix A to the

Technical Management Volume. Each resume must contain the following items:

a. Name:

b. Title:

c. Job Category/Level:

d. Describe the proposed assignment under INVERSE:

e. Education:

f. College /University/Degree/Graduate Degree/Courses/Year

g. Professional Courses/Title/Year

h. Professional Experience Summary:

i. Specific Experience:

j. Job Assignment – present:

k. Job Assignment – past:

l. Professional Activities and Achievements:

m. Awards:

n. Significant Publications:

o. Professional Societies:

p. Specific On-the-Job Achievements:

L.12.3 VOLUME II - PAST PERFORMANCE

The FAA conduct will conduct a past performance assessment based on the Inputs outlined in

Section M.8.2.1.

L.12.3.1 PAST PERFORMANCE SUMMARIES

The Offeror must identify three (and no more than three) previous or ongoing Past Performance

References that are both relevant and recent, as defined in SIR Section M.8.2.3 Pre-conditions and Applicability Criteria. The offeror must complete every field in Attachment L-1.

L.12.3.2 PAST PERFORMANCE QUESTIONNAIRE

The Offeror must provide the Past Performance Questionnaire (PPQ) (Attachment L-2) to appropriate customer points of contact for the three past performance references listed in

L.12.3.1

1. For Government references, the Offeror must provide the PPQ to two (2) references (the

Contracting Officer (CO) and an individual from the Program Office). The Program Office

L-12 reference should be an individual with firsthand knowledge of the Offeror’s performance such as a Contracting Officer’s Representative (COR) or a Task Order Manager or

Representative.

2. For past performance under other contracts, such as commercial contracts, the Offeror must provide the PPQ to individuals with duties like those of the Government CO and COR.

To aid the person completing the survey, the Offeror must complete Block 1 of the PPQ.

The Offeror is responsible for following up and encouraging references to submit the PPQ. The due date for the completed PPQs is the same as the due date for all proposal volumes identified in Section L.5. The individual completing the survey (not the Offeror) must submit the completed the survey via e-mail to the FAA CO identified in Section G.2 of the INVERSE SIR.

L.12.4 VOLUME III - PRICE PROPOSAL

The Price Proposal, Volume III must be submitted by the Offeror in a separate file marked

"INVERSE PRICE PROPOSAL". Pricing data must not be included in any other Volumes.

The Government assumes that adequate price competition will exist, thereby negating the need for submission of certified cost and pricing data with this proposal. It is anticipated that the amount and types of data required at this time will be adequate to determine price reasonableness. The Government reserves the right to request certified cost and pricing data if the Contracting Officer determines it is required.

Only minimal information in addition to the pricing exhibits must be requested at this time.

However, sufficient information and data must be provided to substantiate the reasonableness and realism of the proposed prices given the Offeror’s proposed approach.

The Government will evaluate the Price Proposal for realism and reasonableness. Unrealistically low proposed prices and/or fully burdened labor rates, whether submitted initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the

Offeror lacks understanding of the requirement.

If applicable, the offeror must include fees associated with licenses required by the developer of software used in providing INVERSE services in the Section B prices.

If the offeror determines that a CLIN in Section B will not be separately priced (NSP), that is, considered to be included within another priced item or otherwise available to the FAA at no additional charge, the Offeror must indicate so in Volume III, Price proposal by making the price

$0.00 or N/A.

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L.12.4.1 INSTRUCTIONS FOR SECTION B

1. Completed pricing schedules as defined in Table B-1, Table B-2, Table B-3, and Table B-4 of Section B must contain prices for the entire period of performance. Offerors must provide the economic assumptions utilized to calculate their prices. Proposed prices will be evaluated to determine a total evaluated cost for purposes of comparison.

2. Only fill out prices and information in the yellow cells.

3. All prices must be in $ USD (or % in Table B-3) with up to 6 decimal places.

4. The Offeror must put an N/A in any price that is not used. Any blank entry will be considered a $0.00 CLIN value (or 0.0% in Table B-3).

5. Table B-1 contains the offerors prices for all CLINs other than the T&M CLINs found in

Table B-2. Below are the instructions for filling in table B-1.

a. Unit Prices correspond to the unit type in column E.

i. Lot means the CLIN is billed upon completion and acceptance by the government. Although there are CLIN prices in Year 2 and beyond it is anticipated that any development will be complete in Year 1.

ii. Per month indicates the CLIN will be invoiced each month, pro-rated for partial months.

iii. Per Service Per Month indicates the CLIN will be invoiced each month based on the number of services processed during the month.

iv. As Ordered means the CLIN will be ordered by the FAA as needed.

b. Detailed instructions by CLIN are provided below and the price should be based on the SOW reference in Section B, Table B-1 column G. Below instructions uses X in place of the year and CLINs should be filled out for each year.

i. CLIN X-001A is price for any development/customization of software

(excluding INVERSE User Portal). The government will have all data rights for any effort charged to the government under this CLIN.

ii. CLIN X-001B is the price bid for software licensing (excluding INVERSE

User Portal).

iii. CLIN X-001C is the price bid for software maintenance associated with software bid as part of CLIN X-001A.

iv. CLIN X-002 is the price bid for Program Management scope of services.

v. CLIN X-003AA is the price for the fixed monthly, non-volume dependent, CLIN for Invoice Reconciliation and expensing of the FENS invoice.

vi. CLIN X-003AB are the banded CLIN prices for FENS invoices that the

Offeror can use up to 10 bands.

1. Banded CLIN ranges will be based on Offerors input in Attachment L-

2 PET Evaluation Tool. The Final Section B will use the ranges used in the Attachment L-2.

vii. CLIN X-003BA is the price for the fixed monthly, non-volume dependent, CLIN for Invoice Reconciliation and expensing of the EIS invoice.

viii. CLIN X-003BB are the banded CLIN prices for EIS invoices that the Offeror can use up to 10 bands.

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1. Banded CLIN ranges will be based on Offerors input in Attachment L-

2 PET Evaluation Tool. The Final Section B will use the ranges used in the Attachment L-2.

ix. CLIN X-004 is the price for the budgeting and tracking services.

x. CLIN X-005 is the price to conduct the first User Learning Session. The Year

1 price should reflect the price of creating and conducting the first User

Learning session and the Year 2 and beyond price should reflect the price of any future learning sessions. If a 2nd learning session is conducted in year one the Year 2 price will be charged.

xi. CLIN X-007 is the price for identification and resolution of invoice discrepancies and invoice certification requirements.

xii. CLIN X-008A is price for any development/customization of software for the

INVERSE User Portal. The government will have all data rights for any effort charged to the government under this CLIN.

xiii. CLIN X-008B is the price bid for software licensing of the INVERSE user

Portal.

xiv. CLIN X-008C is the price bid for software maintenance associated with software bid as part of CLIN X-008A.

6. Section B, Table B-2 contains CLINs that will be used as ordered for T&M labor hours and travel to Washington D.C. Offerors must only enter information into yellow shaded cells.

a. X-006 CLIN Instructions

i. Offerors must enter up to 23 fixed price labor categories per year. These labor rates will be used for any additional scope.

ii. The Offeror must provide an adequate mix of labor categories to perform tasks like that of the current scope of work for other potential invoice sources.

iii. If an Offeror enters a labor category for Year 1, they must also enter that labor category for all 14 years.

iv. The Offeror must determine and enter up to a six-digit unique code to replace the XXXXXX in the CLIN number column B after the 2nd “-“ leaving the

Year and 006- as is.

v. The Offeror must enter a descriptive CLIN name in column C of Table B-2.

The CLIN Name must include the Labor category. i.e. Software Eng, Telcom

Junior Analyst, Administrative staff and Level , i.e., 1, 2 3 etc.

vi. The Offeror must enter a CLIN Description in column D which must include

Education requirements and minimum years’ experience.

b. X-009 CLIN Instructions

i. Offerors must enter a price for each of the four CLINs. The price must include only travel costs and no labor costs. N/A is not acceptable for X-009

CLINs.

7. Section B, Tables B-3 & B-4 contains % that will be used for any travel and ODC’s that are authorized.

a. The % entered is the % added to actual agreed to cost and should be inclusive of any fee.

b. The Offeror must enter a % rate in each of the yellow cells in B-3 Table.

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c. Any yellow cell that is left blank is considered 0.0%

L.12.4.2 INSTRUCTIONS FOR ATTACHMENT L-2 INVERSE PET MODEL

1. The PET Model will be used to evaluate the total lifecycle cost based on the Offerors Section

B prices. Following the instructions on the Instruction tab, Offerors must:

a. Only enter data in yellow shaded cells on the green Input tabs.

b. Fill out “Input Band Definitions” Tab per PET model instructions on the “Instruction” tab.

c. Fill out the “Input Section B Table” Tab per model “Instruction” tab.

d. Check that Column G is Yes for both FENS and EIS on the “Input Band Definitions” tab.

e. Review “Output TEP Calculations” Tab.

L.12.5 VOLUME IV - SMALL BUSINESS SUBCONTRACTING PLAN

The FAA is committed to assuring that, to the maximum extent practicable, opportunity is provided to Small Business concerns to participate in the performance of this contract, consistent with efficient performance. A subcontracting plan is required from all offerors who are not small businesses. Each offeror that is a large business must provide a detailed subcontracting plan that fulfills all requirements contained within AMS Clause 3.6.1-4, Small, Small Disadvantaged, Women-Owned, Service-Disabled Veteran Owned, and HUBZone Small Business

Subcontracting Plan (July 2021). Below are the are the goals that Congress, the Office of the

Secretary of Transportation, and the FAA set for the inclusion of small business in Federal agencies’ procurements to promote small business development and ensure good Corporate

Citizenship by those who dispense Federal dollars for the good of the nation and the small business community.

1. At least 14% of all Contracts awarded to Small Business Concerns Owned and Controlled by

Socially and Economically Disadvantaged Individuals (Includes--8(a)).

2. At least 5% of all Contracts awarded to Small Business Concerns Owned and Controlled by

Women.

3. At least 3% of all Contracts awarded to Small Business Concerns Owned and Controlled by

Service-Disabled Veterans.

Each non-Small Business offeror must submit an INVERSE subcontracting plan that addresses the above listed goals.

Any non-Small Business offeror that fails to submit an acceptable subcontracting plan or to correct deficiencies within the time specified by the CO may be ineligible for award.

L.12.6 VOLUME V - OTHER REQUIRED MATERIALS

L.12.6.1 SUBMISSION OF OFFER

Complete Standard Form (SF) 33, "SOLICITATION, OFFER AND AWARD”, with blocks 13 through 18 completed by the Offeror. The representative who signs this form must be authorized to contractually bind the company providing the offer. In the block with its name and address, the Offeror should supply the Contractor Establishment Code (CEC) applicable to that name and address, if known to the Offeror. The number should be preceded by "CEC". Offerors should

L-16 take care to report the correct CEC and not a similar number assigned to the Offeror in a different system. The CEC is a 9-digit code assigned to a contractor establishment that contracts with a federal executive agency. The CEC system is a contractor identification coding system which is currently the Dun and Bradstreet Data Universal Numbering System (DUNS). The

CEC system is distinct from the Federal Taxpayer Identification Number (TIN) system.

L.12.6.2 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

The Offeror must complete all Representations, Certifications, and Other Statements included in

Section K of the SIR.

L.12.6.3 ORGANIZATIONAL CONFLICT OF INTEREST MITIGATION PLAN

Conflicts may exist for potential Offerors (including proposed subcontractors) that have ongoing business relationships with current or future CINP contractors. Each Offeror must disclose all potential conflicts in accordance with AMS clauses 3.1.7-1, 3.1.7-2, 3.1.7-4, and 3.1.7-5. If any potential conflict of interest is identified, the Offeror must submit a mitigation plan. The FAA reserves the right to determine ineligible for award any Offeror that has, or proposes a subcontractor that has, a current or potential conflict of interest regardless of whether the conflict is included in the Offeror’s proposal.

L.12.6.4 CORPORATE OFFICIAL AUTHORIZED TO NEGOTIATE

The Offeror must provide the name, title, and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. The Offeror also must identify those individuals authorized to negotiate with the Government.