Attachment I Section 05 Property 6-11-2025.pdf

CENTER OPERATIONS AND MAINTENANCE SERVICES CONTRACT

WILLIAM J. HUGHES TECHNICAL CENTER FOR ADVANCED AEROSPACE

ATTACHMENT I

SECTION 5

PROPERTY MANAGEMENT

6/11/2025

Attachment I, Section 5 – Property Management i

TABLE OF CONTENTS

5.1 Government Furnished Property (GFP)

5.1.1 General

5.1.2 Management of GFP

5.1.2.1 Inventory

5.1.2.2 Maintenance and Repair

5.1.3 Government-Furnished Facilities (GFF)

5.1.3.1 General

5.1.3.2 Inventory and Maintenance/Repair of GFF

5.1.3.3 Availability of Utilities

5.1.4 Government-Furnished Equipment (GFE)

5.1.4.1 General

5.1.4.2 Inventory and Maintenance/Repair of GFE

5.1.4.3 Communications Equipment

5.1.4.4 Computer Equipment

5.1.5 Government-Furnished Materials (GFM)

5.1.5.1 General

5.1.5.2 Contractor Use of GFM

5.2 Contractor-Furnished Property

5.2.1 Office Supplies

5.2.2 Vehicles, Tools, Material and Equipment

5.2.2.1 Equipment

5.2.2.2 Vehicles

5.2.2.3 Specialty Tools

Attachment I, Section 5 – Property Management ii

5.2.3 Radios

TECHNICAL EXHIBITS

TECHNICAL EXHIBIT I-5-1 Government-Furnished Facilities ...................................... TE1

TECHNICAL EXHIBIT I-5-2 Government-Furnished Equipment .................................. TE2

TECHNICAL EXHIBIT I-5-3 GFP Loss Report Form ....................................................... TE5

Attachment I, Section 5 – Property Management 1

5.1 Government Furnished Property (GFP)

5.1.1 General

The FAA will provide the Contractor the option of using certain Government-furnished property (GFP), including facilities, utilities, equipment, and materials for use following the terms and conditions of this Contract, and exclusively for the performance of this Contract.

The use of Government-furnished property and utilities for any other purposes is prohibited.

Technical Exhibits I-5-1 and I-5-2 contain lists of Government-furnished facilities and equipment, respectively. All GFP will be provided in a "where is/as is" condition. Title to all GFP will remain with the FAA. The FAA will at all reasonable times have access to all

GFP at the premises where GFP are located. GFP must not be removed from the Technical

Center unless approved by the CO in writing. The listing of GFP must not be construed as being sufficient or adequate to meet the requirements of this Contract. The Contractor must, at their expense, provide additional facilities, equipment, tools, materials, and utilities that may be required to properly perform the requirements of this Contract.

5.1.2 Management of GFP

All Government-furnished property must be managed following the Government-furnished property clauses of this Contract, as including in Section I.

5.1.2.1 Inventory

The Contractor and COR (or other FAA-designated personnel) must conduct a joint inventory during the transition phase, before starting work under this Contract, to determine the exact number and serviceability of Government-furnished property. The

Contractor must report any inventory discrepancies to the COR prior to full performance under this Contract.

The FAA and the Contractor must work closely to ensure all GFP is accounted for and accurately documented. See below Sections for specific requirements regarding inventory of Government Furnished Facilities (GFF), Government Furnished Equipment

(GFE), and Government Furnished Material (GFM). The Contractor must report, on the

Government-furnished Property Loss Report, missing, lost, stolen, recovered, or damaged property to the FAA within one (1) working day. See Technical Exhibit I-5-3 for a copy of the Government-furnished Property Loss Report.

The Contractor must provide to the COR six (6) months prior to Contract completion a complete inventory of all GFP.

5.1.2.2 Maintenance and Repair

Government-furnished equipment (GFE) and Government-furnished facilities (GFF) must be maintained following the requirements of this Contract. See below Sections for specific requirements regarding maintenance and repair of Government-furnished facilities (GFF), Government-furnished equipment (GFE), and Government-furnished material (GFM). The Contractor will be responsible for the cost of any repairs or

Attachment I, Section 5 – Property Management 2 replacement caused by negligence or abuse by the Contractor or their employees or sub-contractors.

5.1.3 Government-Furnished Facilities (GFF)

5.1.3.1 General

The FAA will furnish or make available to the Contractor the facilities listed in Technical

Exhibit I-5-1. The Contractor will be responsible and accountable for such facilities accepted for use. The Contractor must ensure facilities remain suitable for their intended use and take all precautions to prevent safety hazards, odors, and vermin. Janitorial services for GFF must be provided by the Contractor at no additional cost to the FAA. At times, certain GFF may need to be utilized by FAA or other contractor personnel in support of the FAA’s mission. See Technical Exhibit I-5-1 for specific examples. The

Contractor must obtain written approval from the CO prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the

FAA will be made at the expense of the Contractor. At the completion of the Contract all facilities must be returned to the FAA in the same condition as received, except for approved modifications and reasonable wear and tear.

5.1.3.2 Inventory and Maintenance/Repair of GFF

Equipment associated with the infrastructure of GFF (e.g. electrical, plumbing, HVAC systems) will be a part of the equipment inventory in the FMMS. Accordingly, PM/RS, RFM/RCR, and service calls for this equipment will be part of the firm-fixed-price portion of this Contract and handled in accordance with Attachment I, Section 3.

5.1.3.3 Availability of Utilities

The FAA will furnish the following utility services for use in GFF, and as may be required for the work to be performed under this Contract: electricity, telephone, natural gas, potable water, and sewage service.

5.1.3.4 Facility Safety Inspections

The Contractor must perform an annual inspection of all GFF to ensure safe use and/or occupancy. Facility Safety Inspections must be documented in a report and submitted to the COR during the transition phase, and once every calendar year until Contract completion. Facility Safety Inspections must follow and comply with OSHA 40 CFR

1610.

5.1.4 Government-Furnished Equipment (GFE)

5.1.4.1 General

The FAA will provide the Contractor the use of certain existing and available FAA-owned tools and equipment which are listed in Technical Exhibit I-5-2. The Contractor and COR (or other FAA-designated personnel) must conduct a joint assessment before

Attachment I, Section 5 – Property Management 3 starting work under this Contract in order, to determine the existing condition and serviceability of GFE. The Contractor must provide fuel for GFE when used by the

Contractor. Upon completion or termination of the Contract, all FAA owned equipment must be returned to the FAA in the same condition as received, except for normal wear and tear. Equipment, which becomes worn out due to normal wear and tear, must be returned to the FAA. The Contractor must provide the COR with an updated condition assessment of all GFE, in writing, on an annual basis within 30 days of the start of each

Contract year.

5.1.4.2 Inventory and Maintenance/Repair of GFE

The Contractor must administer a program for periodic servicing, maintenance, repair, calibration, protection, and preservation of all Government-furnished equipment listed on

Technical Exhibit I-5-2. The Contractor must conduct an annual inspection of all inventory, reporting at a minimum the equipment status, location, condition, and any additional information requested by the COR. The Contractor must document all findings utilizing Technical Exhibit I-5-32, and electronically submit to the COR no later than seven (7) days after the inventory was completed. The Government may request a walkthrough of all GFE inspections upon request. All Government Furnished Equipment will be listed in the FMMS with distinct PM procedures in order, to distinguish from other equipment. PM tasks will be scheduled and documented in the FMMS. Adds, deletes, and changes must be documented on RFM/RCR forms (see Attachment I, Section 3.1.6). All RFM/RCR for GFE will be processed as “no-cost” modifications.

Service calls must be requested, in the FMMS, by the Contractor or FAA, for repair needs, using the problem type “GFE”. Service calls with the problem type “GFE” will not count towards the not-to-exceed total listed in Section J, Attachment B-1 COMS

Pricing Schedule. The Contractor must furnish and replace all parts, subassemblies, and complete units that have failed or are failing to maintain the equipment in an operational condition at all times. The Contractor must install only original equipment manufacturer parts, or items of equal or better quality, in all instances where repairs are required or directed for the preservation of the equipment. See Attachment I, Section 3.2.1.1.3 for specific requirements pertaining to materials. The Contractor must maintain all appearances of the equipment by washing, cleaning, or painting.

The Contractor is responsible for the entire cost of the maintenance and repair program, with the exception of individual repair needs in excess of $10,000. The FAA may decide not to pursue needed repairs based on various factors including availability of funds or age/condition of equipment. The total or partial breakdown or failure of the Government-furnished equipment must not relieve the Contractor of responsibility to fully perform the work of this Contract. In the event the Contractor is unable to operate the Government-furnished equipment for any reason, the Contractor will, at their own expense, furnish the necessary equipment for continued performance of the services under this Contract. The

Contractor must provide report to the COR citing any change in operational status of

Government-furnished equipment within one (1) business day of the change.

Attachment I, Section 5 – Property Management 4

5.1.4.3 Communications Equipment

All radios, microphones, and related communications equipment that are presently installed in vehicles, security stations, or other Technical Center facilities must remain in place when the vehicle or facility is furnished to the Contractor. Any other communications equipment to be used by the Contractor must be approved by the FAA prior to its use at the Technical Center. All communications equipment must be in compliance with AMS Clause 3.8.9-2 – Prohibition of Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

5.1.4.4 Computer Equipment

The FAA will provide computer equipment and certain software to the Contractor for use following the terms and conditions of this Contract, and exclusively for the performance of this Contract. The use of Government-furnished computer equipment for other purposes is prohibited. The computer equipment will be provided on an availability basis through the FAA IT office. The servicing, maintenance, repair, connections, and upgrading of all computer equipment will be the responsibility of the FAA.

Contractor-provided software, such as a company accounting program and estimating software, will be permitted to be loaded into FAA-provided computers only with CO and

FAA IT approval. (CO/IT approval is needed to ensure the software is compatible with the hardware and is compatible with other software and the FAA’s network). Internet access, including e-mail, is already available. Note: from time to time the FAA will upgrade computers and software to remain compatible with the base-wide FAA system configuration and licensing requirements. Any changes to computer hardware or software will result in no additional cost to the Government. The Contractor may also be required to supply and maintain non-FAA network-connected computer equipment for the purpose of interfacing with specialty equipment or systems. These requirements will be specified in Attachment I, Section 5.2.2.3.

5.1.5 Government-Furnished Materials (GFM)

5.1.5.1 General

The FAA will provide the Contractor the use of existing and available Government-furnished materials.

5.1.5.2 Contractor Use of GFM

The Contractor must notify the COR or FAA-designated personnel prior to taking any

GFM from the inventory. The Contractor and FAA must be jointly responsible for documenting any items of GFM which are removed from the inventory. GFM used by the Contractor in the performance of any FFP work requirements must be replenished at the Contractor’s expense, unless otherwise stipulated in writing by the FAA.

Attachment I, Section 5 – Property Management 5

5.2 Contractor-Furnished Property

5.2.1 Office Supplies

The Contractor must furnish all office equipment and supplies (including postage costs) required for proper functioning of the Contractor's administration and management operation.

5.2.2 Vehicles, Tools, Material and Equipment

The Contractor is responsible for providing all vehicles, tools, material, and equipment necessary to perform the requirements of this Contract. The Contractor must maintain all appearances of the vehicles and equipment by washing, cleaning, or painting. The

Contractor must provide all fuel, oil, lubrication, periodic servicing, maintenance, repair, protection, and preservation for all Contractor-furnished vehicles, tools, and equipment. All vehicles must have identifying markings on them in order, to easily identify them as

Contractor vehicles. All Contractor markings must be to the best commercial standards. The use of advertisements on Contractor-furnished vehicles is prohibited. The Contractor may be required to purchase or rent additional tools outside those listed below. The Contractor is responsible for any delays in work due to rental delays.

The following list contains the minimum requirements for Contractor-furnished equipment, vehicles, and specialty tools to be provided for timely, efficient, and successful performance of work on this Contract:

5.2.2.1 Equipment

(a) 4” trash pump(s)

(b) Scissor lift(s)

(c) Electric/hydraulic aerial work platform(s)

(d) Boom lift(s)

(e) Forklift(s)

(f) Pressure washer

(g) Rubber tired backhoe with “Extendahoe” (Case 580L or equivalent)

(h) Full-function scan tool (OBD-II scanner w/ multiple vehicle system coverage)

(i) Mobile refueler (for diesel and gasoline, minimum 50 gallon each)

(j) Scavenger Pump capable of 20ft. head pressure

(k) Line Striping Machine

5.2.2.2 Vehicles

(a) Work truck fleet

(b) Pole truck

(c) Dump truck (minimum: 5 cu. yd. steel dump body; 26,001-33,000 pound GVW)

(d) 24-foot stake body truck with lift gate

(e) 24-foot box truck with lift gate

(f) Tow vehicle and trailer

(g) Bucket Truck – 30ft. height capacity with insulated boom

Attachment I, Section 5 – Property Management 6

(h) Bucket Truck – 55ft. height capacity with insulated boom

(i) Street Sweeper with vacuum attachment

5.2.2.3 Specialty Tools

(a) Atmospheric testing device

(b) Refrigerant sniffer/leak detector (minimum sensitivity level of 0.10 oz/year)

(c) Refrigerant Recovery equipment

(d) Electrical circuit tracer

(e) Ground resistance clamp (Fluke 1630 or equivalent)

(f) Thermal imaging device (Flir E6 or equivalent)

(g) Laser alignment tool

(h) Computer/Laptop for accessing specialty equipment/systems

(i) Thermoplastic Pipe Fusion Tool (up to 12”)

(j) High voltage blankets

(k) Underground cable locator

(l) Insulation Tester/Megger (12kV)

(m) Voltmeters capable of testing up to 69kV

(n) Digital datalogging gas manometer

(o) HEPA Filtration Duct Cleaning Vacuum Machine and all ancillary equipment

(p) Rotary Brush Air Duct Cleaning Tools

5.2.3 Radios

The Contractor must supply portable two-way radios and chargers for use in the performance of this contract. The Contractor is responsible for the purchase, repair, and maintenance of all required two-way radios. Prior to such a purchase by the contractor, the Contractor must obtain approval from the COR on the make, model, and all information about the two-way radios, and purchase the equipment from the approved source(s) designated by the

Government. At the Contractor’s expense, the Contractor must ensure that the radios are programmed on frequencies specified by the Government. The Contractor must make radios available to the Government or designated contractor for inspection to ensure compliance with frequency assignment and performance in accordance to manufacturer’s specifications.

At the end of the contract, any radios purchased must be disabled from the Government frequency band used during this contract. The Government will withhold invoice payments at the end of the contract until the Contractor provides evidence that the Government frequency has been disabled on all two-way radios.

Specifications for Communication Equipment:

a. Radios must be FCC Type accepted and Government-approved prior to purchase.

b. Operation on analog FM within the 162 MHz to 174 MHz range

c. Minimum of 6 RF channels

Attachment I, Section 5 – Property Management 7

d. All equipment must have MDC1200 or equivalent signaling capabilities with remote radio disable.

e. Operation within the current federal VHF frequency spacing of 12.5 KHz and with a maximum analog FM transmitter deviation of 2.5 KHz and adhere fully to the narrow banding directive of 2004.

f. Equipment must transmit a unique MDC1200 identifier prior to every voice transmission.

Within 30 days of contract award the Contractor must provide to the COR a list with the identifier number and respective serial number and person or vehicle the radio is assigned to.

g. NO radios will be permitted to operate using APCO P25 FDMA modulation. All voice transmissions must be made in clear analog, non-encrypted modulation.

h. Portable radios and batteries must have a IP67, Factory Mutual, or Intrinsically Safe certification.

i. Portable radios must operate at a minimum transmitter output power of 5 watts.

j. Mobile units must have a maximum transmitter power output of 40 watts.

k. All equipment must have a display to clearly designate the current operating channel of the radio.

l. All equipment must meet the DMR open modulation standard of TDMA but cannot be enabled until approved by the Government. This technology will, when implemented, allow the Government one hundred percent control of all communications frequencies and allow for rapid mitigation of abuse and interference issues should any arise.

m. All equipment must be capable of Digital Private Line squelch

n. The Government will supply the authorized operating frequency list for the equipment.

No other frequencies will be added to the radio without prior written approval from the

Government. Prior to deployment the contractor shall make the radios available with the appropriate programming software and associated cables to the Government to verify frequencies and that the operating modes meet these specifications.

o. The contractor will be responsible to train each individual who may be operating any communications equipment in proper technical operation, appropriate channel usage, and

Government accepted radio operating protocols.

p. All equipment must be allowed to be inspected and technically evaluated by an FCC or

Government technician once per year to ensure all equipment meets manufacturer’s specifications and creates no interference to Government aircraft and ground based communications facilities.

The Government will issue the range of unit identification numbers to be used. The

Government will supply the operating frequencies and DPL codes within 10 business days

Attachment I, Section 5 – Property Management 8 after verifying radios meet the specifications listed above. No other operating frequencies will be installed without prior authorization by the Government. The Government maintains the final operating authority for the issued frequencies. All operations on the respective frequencies are to be professional and within National Telecommunications and Information

Administration (NTIA) regulations. It is the contractor's responsibility to familiarize themselves with those regulations and assure compliance with all conditions.

Attachment I, Section 5 – Property Management

TECHNICAL EXHIBITS

Attachment I, Section 5 – Property Management TE1

TECHNICAL EXHIBIT I-5-1 Government-Furnished Facilities

Bldg.

No.

Name

Square

Footage

33 Water Treatment Plant (WTP) 3,561

56 Hazardous waste / pest control storage & offices 6,318

208 Water plant 3,793

303 Central utilities plant (CUP) 20,000

306 COMS contractor facilities indoors 23,964

306 COMS contractor facilities outdoors 39,525

307 COMS contractor storage 7,403

308D Garage/covered storage 746

308F Garage/covered storage 608

309 Refueler repair 2,016

Building 306 indoor bathroom facilities are utilized by the Grounds contractor.

Building 306 outdoor facilities are shared-use areas which are utilized by the Grounds contractor.

Building 307 storage – two (2) open, covered bays and one (1) garage bay are utilized by the

Grounds contractor.

Building 309 refueler repair building – during winter months, one half of the building must be available at all times to the Grounds contractor.

Attachment I, Section 5 – Property Management TE2

TECHNICAL EXHIBIT I-5-2 Government-Furnished Equipment

QTY Description Bldg. Location Government # Model # Serial # Comments

1 Worth Data Tri-Corder 306 front office T54 03-2005 Good condition

15KV DC Dielectric

(Insulation) Tester/Biddle

Megger 306 Electric storage 8004

0602970-

000966835 Added 2010, New

QTY Description Bldg. Location Government # Model # Serial # Comments

1 Metrotech 9890SFL 306 9890 44919 Good condition

1 Metrotech 9890RFXT 306Bld Location Government # 9890Model # 44919Serial # Good condition

1 Metrotech 9890SFL 306 9890 44919 Good condition

1 Metrotech 9890RFXT 306 9890 44919 Good condition

1 Petro scale Metrotech 9890SFL 56306 Fire inspector 4040-889890 8800009944919 Good condition

Multi gas meter Metrotech

9890RFXT 56306 Fire inspector R04625 ITX9890 LR5152244919 Good condition

1 Grinder 306 Utility Shop 71892 Fair condition

1 Jet Drill PressPetro scale 30656 Utility Shop C05042 JMD184040-88 35001888000099 Good condition

1 Rol-LiftMulti gas meter 30656 Utility Shop

FAA-

B76849R04625 ITX LR51522 Good conditon

1 GrinderPetro scale 30656 Utility Shop 71892 4040-88 88000099 Fair condition

1 Jet Drill PressMulti gas meter 30656 Utility Shop C05042R04625 JMD18ITX 350018LR51522 Good condition

1 Rol-LiftGrinder 306306 Utility Shop FAA-B7684971892 Good condition

1 Jet Drill Press 306 Utility Shop C05042 JMD18 350018 Good condition

1 Rol-Lift 306 Utility Shop FAA-B76849 Good conditon

1 Utility Trailer 308 Storage 97-0402 Good condition

QTY Description Bldg. Location Government # Model # Serial # Comments

1 Chain fall 2 Ton 303 CUP Good condition

1 Chain fall 1 1/2 Ton 303 CUP Good condition

1 Chain fall 1 Thousand lb. 303 CUP Good condition

1 Drum Lifter Chain fall 2 Ton 303303 CUP Good condition

Attachment I, Section 5 – Property Management TE3

2 Ton Gantry Lift

(FY73)Chain fall 1 1/2 Ton 303 CUP FAA-74493 NAFC Good condition

4 Wheel Dollie Chain fall 1

Thousand lb. Chain fall 2 Ton 303 CUP Good condition

Goodway Chiller Tube Cleaner

Drum Lifter Chain fall 1 1/2

Ton 303 CUP Good condition

2 Ton Gantry Lift

(FY73)Chain fall 1 Thousand

lb. 303 CUP FAA-74493 NAFC Good condition

1 4 Wheel Dollie Drum Lifter 303 CUP Good condition

Trailer Emer. Res/Wells Cargo

Inc. 308

Storage Utility

Shop 306 yard 97-0833

Added 1995, Good condition

1 5-ton portable AC / Heater 308 306

1 5-ton portable AC / Heater 308 306

3-ton portable AC Trailer-mounted AC / Heater 308

Storage 306 yard

Utility Shop New

3-ton portable AC / Heater

Trailer-mounted 308 Storage 306 yard

35 50-ft. extension cord 308 Storage 306 yard

Capping machine for BEST locks 306 BlD 306 Good condition

ILCO Unican 024A key duplicating machine 306 BlD 306 024A Good condition

QTY11 Description Bldg.300308 Location Government # Model # Serial # Comments

1 Best key cutting machine 306 BlD 306 B11223 Good condition

Independent Lock Co. key duplicating machine 306 BlD 306

09654/

B8043409699/

B80437 B373 Good condition

1 Locksmith supply safe Bld306 BlD 306

026324/

B75264Government

# Model #024A Serial # contains lock codes, pins, cores, key blanks, pad locks, cypher batteries, etc., Good condition

Best Universal Lock Co. Inc, key combinator 306Bld Metal shop

09654/

B80434Government

# Model # B373Serial #

Good condition, Date purchased-

07/16/64Comments

Attachment I, Section 5 – Property Management TE4

Attachment I, Section 5 – Property Management TE5

TECHNICAL EXHIBIT I-5-3 GFP Loss Report Form

GOVERNMENT-FURNISHED PROPERTY (GFP) LOSS REPORT FORM

1. Inquiry/Investigation No. 2. Date Initiated (YYMMDD) 3. Date Loss Discovered (YYMMDD)

4. Item Description

5. Manufacturer 6. Part No. 7. Serial No.

8. Other Property Information 9. Qty. 10. Unit Cost 11. Total Cost

12. Circumstances Under Which Property was Lost Damaged Destroyed

(X one) (Attach additional pages as necessary)

Stolen

13. Actions Taken to Correct Circumstances Reported in Block 12 and Prevent Future Occurrences

(Attach additional pages as necessary)

14. Individual Completing Blocks 1 through 10

a. Organizational Address b. Typed Name (Last, First, MI)

c. Signature d. Date Signed

15. (X one) Responsible Officer Reviewing Authority

a. Evidence or Abuse

Evident/Suspected

(X one)

b. Comments/Recommendations

Yes No

c. Organizational Address d. Typed Name (Last, First, MI)

e. Signature f. Date Signed

16. Contracting Officer

a. Findings and Recommendations (Attach additional pages as necessary)

b. Organizational Address c. Typed Name (Last, First, MI)

d. Signature e. Date Signed