AMD 0002 COMS Q and A 6-9-2025.pdf

COMS 692M15-24-R-00010 Amendment 0002

COMS

SIR Questions and Answers

PWS Questions

No. PWS Attachment #, Section #, Paragraph #

Offeror Question FAA Answer

1 Att. I, Section 03 Contract Requirements, Sec. 3.1.5.1, Work Reception and Section 05, Para. 5.1.3.3

In accordance with Attachment I, Section 5 Property, Para. 5.1.3.3, please confirm that the government will provide a working line with transfer capabilities to the CUP for after-hour calls?

Yes

2 Att. I, Section 03 Contract Requirements, Sec. 3.1.5.2, Work Access and Scheduling

In order for bidders to accurately allocate time due to potential delays in accessing secured space, can the FAA provide a list of assets that are located in the restricted spaces?

No. The PM tasks generate the Friday before. POCs will be provided for the restricted space. The contractor is required to schedule with the POCs in writing. In Bldg 291 F, G, and H, all exhaust fans PMs are required to be performed after-hours.

3 Att. I, Section 03 Contract Requirements, Sec. 3.1.5, Work Control

Can the FAA provide a 3-year annual average of the number of FMMS outages?

Average 3, no longer than one hour.

4 Att. I, Section 03 Contract Requirements, Sec. 3.2.1.1.3, Materials and Services Procurement and Management

For Work Estimates, will the FAA accept an RS Means estimate as 1 of the 2 estimate requirements for work above $1,500 in materials for a single item?

No.

5 Att. I, Section 03 Contract Requirements, Sec.

3.2.1.1.3.1, Materials and Services

For Inventory, can the FAA provide the current inventory level of attic stock, in order for bidders to understand “adequate stock of

Some Attachment C-2 Performance Work Statement (PWS), Attachment II Sections indicate the stocking levels, e.g., Attachment II, Section 9.2.1.1 states in part, “At all times, a minimum of three (3) month’s stock of chemicals must be available.” All other must be an adequate

Procurement and Management materials” that the Contractor must have?

stock to meet the timelines stated in the contract.

6 Att. I, Section 03 Contract Requirements, Sec. 3.2.1.5, Insulation

For Insulation Repairs, can the FAA confirm that all insulation is free of ACM? If “no,” can the FAA provide an ACM O&P Report that provides the location of suspect ACM materials including pipe and other insulation?

There are still areas that contain ACM.

This information will be provided at contract award. In cases where ACM is found, the contractor is limited to replacement of three square feet or it must be encased for larger areas up to $2,500.00.

7 Att. I, Section 03 Contract Requirements, 3.2.2.3.1, Service Calls, General

Can FAA further clarify:

"FAA reserves the right to limit the number of service calls for any problem type at any time?”

This is self-explanatory. This requirement has not been implemented but the FAA reserves the right to do so.

8 Att. I, Section 03 Contract Requirements, 3.2.2.3.4, Service Call Data Entry Requirements

For (6) Modifications/Upgrades, can the FAA confirm that costs for modifications/upgrades, outside of normal repairs/maintenance, are considered reimbursable?

If the total cost to perform is less than $2,500.00, then it is included in the Firm Fixed Price. Costs are covered as a non-recurring service if over $2,500.00.

9 Att. I, Section 03 Contract Requirements,

3.1.4 FMMS

Can the FAA clarify what modules are included in the FMMS for Contractor use (e.g., work control, inventory management, space planning, CAD, etc.)?

Applications include Preventative Maintenance, On Demand, Space, parts inventory.

10 Att. I, Section 03 Contract Requirements,

3.1.4 FMMS

Will the FAA approve the use of the FMMS to track and manage proactive activities, such as certain inspections, or reporting, to support Contract compliance?

Yes.

11 Att. I, Section 03 Contract

Does the FMMS have an active capability to auto-dispatch work

Preventive Maintenance tasks are auto-generated the Friday before each week

Requirements,

3.1.4 FMMS

orders to Prime Contractor's subcontractors?

based on the contractor’s schedule.

Service calls are on-demand.

12 Att. I, Section 03 Contract Requirements, 3.2.2.3.4, Service Call Data Entry Requirements

For (8) Demolition/Removal, can the FAA confirm that costs for demo/removal, outside those related to normal repairs and maintenance work, are considered reimbursable?

If the work is less than $2,500.00, then it must be included as part of the Firm Fixed Price. Costs are covered as a non-recurring service if over $2,500.00.

13 Att. I, Section 03 Contract Requirements, 3.2.3.1, Non- Recurring Service Requirements, General

Can the FAA provide an annual 3-year average of the value and number of non-recurring services completed by incumbent Contractor?

Average of $1.7 million and 240 non-recurring services.

14 Att. I, Section 03 Contract Requirements, 3.1.5.7.4, Work Request Accounting

Can the FAA confirm that entry into FMMS for all labor hours and material costs on PM, RS, or SC is applicable given these services are to be billed as FFP?

Yes, it is applicable.

15 Attachment II Section 14 Roads and Surfaces 5- 13-2025.pdf

The following electronic technical exhibit does not appear to be included in the RFP -

TECHNICAL EXHIBIT

II-14-1 Road Surface Type Composition with Lane Mileage Map.

Will the government provide a link or access to this technical exhibit?

As stated in SIR Section J, maps will be provided at contract award as they are For Official Use Only.

16 Attachment I Section 1 – Contract Scope

The following electronic technical exhibit does not appear to be included in the RFP -

TECHNICAL EXHIBIT I-

1-1 WJHTC Campus

As stated in SIR Section J, maps will be provided at contract award as they are For Official Use Only.

and Building Maintenance Responsibility Map.

Will the government provide a link or access to this technical exhibit?

17 Attachment II Section 7 Interior/ Exterior

The following electronic technical exhibit does not appear to be included in the RFP -

TECHNICAL EXHIBIT

II-7-1 Gates, Fences, and Barriers Maintenance Responsibility Map.

Will the government provide a link or access to this technical exhibit?

As stated in SIR Section J, maps will be provided at contract award as they are For Official Use Only.

18 Att. I Section 02 Personnel

In reference to the Water Treatment Plant Operator (Backup), the RFP states that the backup water plant operator must have a T- 2 license and be onsite when the primary water plant operator is not available.

Under Attachment II Section 09 Water Treatment, paragraph

9.2.5.1 Buildings 33

and 208 Water Treatment Plants (WTP) Operations it states, “in addition to the licensed operator, the Contractor must employee a minimum of two qualified un-licensed personnel who are fully capable of operating the building

The primary and backup WTP operator must have the appropriate licensing. The two other qualified unlicensed personnel do not require a T-2 license. These individuals are typically cross trained personnel.

33 and 208 WTPs when the licensed operator is not available.”

Can the government confirm if the un-licensed personnel require a T-2 license when the primary WTP is not available?

19 Attachment I Building List, Indoor Ranges (Bldgs. 291F, 291G, 291H)

Do the HVAC units require hazardous waste handling for removal and disposal of PM materials (filters, etc.)?

No.

20 Attachment I Building List, Indoor Ranges (Bldgs. 291F, 291G, 291H)

What is the Contractor’s responsibility related to the indoor firing range?

In Attachment C-3 Equipment List by PMs, under “account code,” select TSA (FAMS), this will provide the equipment and other tasks for scheduled maintenance. The historical service calls using the Building code and filtering will provide what you can expect for repair type of work.

21 Attachment II Section 8 Central Utilities Plan 5-13-2025 Paragraph 8.2.5.1

In paragraph 8.2.5.1 CUP Operations item

(c) states that at least one CUP Lead must be working during all shifts.

Can the CUP Lead be one of the three operators during the 8AM-4PM Monday thru Friday shift and/or one of the operators all other times?

Yes. As long as someone is designated a lead on all shifts.

22 Attachment I Contract Requirements Paragraph 3.2.1.1.3.2

Attachment I paragraph

3.1.4 states: “FMMS is to be used as a tool by the Contractor, but must not be relied upon as the sole method to continuously fulfill all contract requirements.”

We do have the inventory module in FMMS. It does work.

Can the government confirm if the government-provided FMMS has a working inventory module to track inventory levels?

23 Attachment II Section 05 Electrical 05- 13-2025 Paragraph 5.2.2.1 Lighting

Are contractors required to perform airfield lighting relamping?

No.

24 Attachment II Section 03

HVACR

Is the Contractor responsible for the HVAC equipment in buildings that also host airfield lighting components?

No.

25 Attachment II Section 03

HVACR

Can the government confirm that any Airfield Operations Area (AOA)

– Atlantic City International Airport maintenance related work orders do not directly impact the operations of Atlantic City International Airport? For example, does Building 284, Control Tower, provide support to the Atlantic City International Airport?

Building 284 is an active ATC that this contract is responsible for operations and maintenance activities. This contract is responsible for the operations and maintenance of the airfield loop which supplies power to the approach lighting and other active/ test support equipment.

26 Attachment II Section 02 Site Utilities paragraph

2.2.3.2 Septic

Systems

Are the septic tanks shown in Attachment C- 3 (equipment list) under Section code “PL” associated with Attachment II section 02 Site Utilities, Septic Systems?

Yes.

27 Attachment II Section 02 Site Utilities

The COMS-SU-011O PM states the septic tanks should be

You can check the service call historical data. If a septic tank needs pumping outside the 5-year frequency, it will be a paragraph

2.2.3.2 Septic

Systems pumped/cleaned out every 5-years. Is there historical information that would require some tanks to be pumped at a more frequent interval?

service call, if less than $2500. Please check the historical service calls.

28 Attachment II, Section 13 – Environmental Compliance and Waste Disposal 1

Please provide further details and clarification concerning (m) Storage tank closure, removal, excavation, and disposal. Will this project be priced separately as an IDIQ line item, or does it fall under the FFP portion of the contract? If remediation or contamination is involved, is that priced separately? Are there any tanks scheduled to be removed or disposed of during the base year of the contract? If yes, which one(s) on the inventory list?

Storage tank removal and remediation is typically a separate contract. If the contractor is capable, we may seek a proposal via Non-recurring Services. If remediation/contamination is involved, then that would be part of the work mentioned above. However, if the cost to remove is less than $2,500.00, then it would be a service call. We do have tanks scheduled to be removed but it is all dependent on funding. Any removals would be replaced by above ground storage tanks and added to the contract via record of change report and request for modification. Currently (base year) USTD-B316-01 (new Equipment code field) is slated for removal and replaced by an above ground fuel tank.

SIR Questions

No. Reference Section/Para.

Offeror Question FAA Answer

1 We would kindly request a one-month extension (at a minimum) on the bid due date. The current bid date, with a site visit not until June 5th, doesn’t allow sufficient time to understand the campus layout with respect to operations and maintenance requirements across the campus.

Amendment 0001 has been issued to extend the proposal due date to 4:00 PM Eastern Time on 2 July 2025. Any proposal received after the specified submission date and time is considered “late” in accordance with AMS 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals and will not be evaluated.

2 Can you provide a map of the various buildings to be operated and maintained by building number so we can match the building locations and the requirements of each building.

As stated in SIR Section J, maps will be provided at contract award as they are For Official Use Only.

3 Can you provide a copy of the current agreement in place for the operations/maintenance of the facility (i.e. O&M agreement) to understand the Terms and Conditions required, etc. Any sensitive and pricing information obviously can be redacted as you see fit.

A redacted copy of the current contract can be provided by filing a FOIA request.

The FOIA request is initiated by completing the electronic form found at www.faa.gov/foia/email_foia/?region=aea

4 Can you provide a list of sub-contractors utilized on campus. The need for the information is to determine who is qualified to do work on campus, their familiarity of scopes of work for pricing in a bid response, etc.

Major subcontractors are identified in AMS 3.10.2-1 and AMS 3.10.2-2, but it is the Offeror’s responsibility to staff and manage the contract to meet PWS requirements.

5 Would you be responsive to an alternative bid on campus? If needed, we could bid the base as documented and offer an alternative bid to fulfill the requirements.

As stated in SIR Section L.2, alternate proposals will not be considered.

6 Is there labor time and material cost associated with the COMS service calls and the provided PM list as required in

The resultant contract will not be Time and Materials. Offerors can use Attachment L-4 Historical Service Call Data as well as Attachments C-3 Equipment List by PMs, C-4 PM http://www.faa.gov/foia/email_foia/?region=aea the contract? If not, could you provide the required monthly financial report for the past 2 years?

Procedure Steps, and C-5 Master PM/Equipment Use List to determine the required labor and materials for service calls and PMs. The monthly financial report is proprietary information of the incumbent contractor and will not be provided.

7 Should the existing inventory, tooling, and equipment to be turned over include items beyond what is listed in the Property Management document, such as trucks, forklifts, etc.?

Attachment C-1 PWS, Attachment I, Section 5 Property Management contains the government furnished equipment.

Contractor is responsible for supplying and providing all equipment necessary to successfully perform and meet the requirements of this contract.

8 Could you provide an organizational chart and count for the current personnel and management?

a. Can you indicate which positions are required on a 24/7/365 day basis (i.e. central energy plant, etc.)?

Organizational chart and positions are to be determined by Offerors after assessment of the solicitation requirements.

9 Does the Safety Manager need to be located at the facility?

Yes

10 Is there an initial assessment period for the condition of the equipment?

Transition period

11 Is thermography and vibrational analysis included in the PM requirements?

If it is stated on the PM steps and/or in the PWS, then yes.

12 For snow removal, are we expected to clear the roads or just ensure access to the building?

No roads. See Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements, Paragraph 3.2.2.2.1 Snow / Ice Removal.

13 RFP, Section L.6 Proposal Format, p. 138

Can proposers use a font other than Times New Roman for the tables, charts, and graphics?

SIR Section L.6 Proposal Format has been revised to state, “Tables, charts (including the organizational chart), graphics, headers, footers, figures, headings, and subheadings should not use fonts smaller than an 8-point font and may use a font other than Times New Roman.”

14 RFP, Section L.6 Proposal Format, p. 138

Will the govt. please consider allowing proposers to use a font smaller than 12-point for the organization chart in order for bidders to clearly depict the entire staffing structure?

See answer to SIR Questions, No. 13

15 RFP, Section L.11.1.1 Vl. 1, Tab 1 – Staffing Approach, b.

Can FAA clarify if resumes are required for each member of the Offeror’s proposed Contract Management Team in paragraph 2.3.d, along with the three positions designated as key positions by the FAA in paragraphs 2.3.a, 2.3.b and 2.3.c (i.e., Contract Manager, Alternate Contract Manager, Safety Manager)?”

Contract Manager (CM), Alternate Contract Manager, Safety Manager, and the Contract Management Team are Key Personnel in accordance with Attachment C-1 PWS, Attachment I, Section 2 Personnel, Paragraph 2.3 Key Personnel Requirements and per AMS 3.8.2-17 Key Personnel and Facilities. Offerors will propose a staffing approach to meet the Contract Management Team roles and capabilities. Resumes are required for each individual performing Key Personnel duties to demonstrate that all proposed Key Personnel meet the qualifications requirements of Attachment C-1 PWS, Attachment I, Section 2 Personnel, Paragraph 2.3 Key Personnel Requirements.

16 RFP, L.8

Proposal Submission

Will the government please consider providing an additional 4-week extension to bidders (to July 18)?

The time period between the June 5 site visit and the current proposal due date of June 18 is not sufficient or reasonable in order to develop a fully responsive proposal that addresses the complex requirements of this solicitation.

See answer to SIR Questions, No. 1

17 RFP, Clause 3.2.4-5 (d), Final Indirect cost rates

Please provide clarification on whether this section applies considering all services are to be billed as FFP.

The exception being ODCs which are to be billed as a pass-through without markup or fee.

The Fixed Burdened Rate also applies to CLIN X004 Other Direct Costs.

Attachment B-2 Fixed Burdened Rate and SIR Section B.3.1.5 CLIN X004 – Other Direct Costs are revised accordingly.

Therefore, AMS 3.2.4-5(d) is not applicable.

SIR Section B.3.1.5 CLIN X004 – Other Direct Costs states no markup for fee (i.e., cost-no-fee). SIR Section B.3.1.5 CLIN X004 – Other Direct Costs is revised to clarify.

18 RFP, H.7

Bonding

Can the government clarify that performance/payment bonds (AMS 3.4.1-4 and 3.4.1-5) required for work under CLIN x006 will be an allowable expense included within the individual job?

Yes. Costs of bonding required pursuant to the terms of the contract are allowable to the extent that the rates and premiums are reasonable under the circumstances.

19 RFP, Section L.11.1.1 Vl. 1, Tab 1 – Staffing Approach, b.

Would the FAA consider limiting the resume requirement to only the three designated key positions (Contract Manager, Alternate Contract Manager, and Safety Manager) in paragraphs 2.3.a, 2.3.b, and 2.3.c? Requiring resumes for all team members in paragraph 2.3.d is extremely challenging given the expedited solicitation timeline, and industry standards typically only require detailed resumes for key management roles.

Modifying this requirement will

See answer to SIR Questions, No. 15 promote competitive responses for the FAA.

20 M.2.3.1/p.

152, P: 1

Can the government please provide a template or provide the most current Small Business Subcontracting Plan requirements set forth in AMS clause 3.6.1-4?

This would allow for Offeror’s to provide a consistent SB Plan for evaluation.

The full text of all AMS Clauses can be found at https://fast.faa.gov/contractclauses.cfm

21 M.2.3.1/p.

152, P: 2 and

p. 153, P:2

On page 152 the government states, “Since the Government’s subcontracting goals are stated in terms of the percentage of the total planned subcontracting dollars, an Offeror with no subcontractors will receive an Acceptable rating by default.” Then on page 153, paragraph 2 states, “Offerors that receive a rating of “Unacceptable” for Small Business Subcontracting Plan are ineligible for award.”

Will the government please define subcontractors and clarify the statement on page 152 in the ability to receive an Acceptable rating by default?

As stated in SIR Section L.2, “A “Subcontract” is any contract entered into by a subcontractor to furnish supplies or services for performance of the prime contract.”

The FAA Small Business Subcontract Goals set forth in SIR Table L.11.3.3.1 are specified in terms of the percentage of total subcontract dollars. Offerors that will perform 100% of the work will not have subcontractors or “subcontract dollars” and will be rated Acceptable by default as stated in SIR Section M.2.3.1.

22 L.6/p. 138, P:

Will the government allow headings and subheadings to be Arial

See answer to SIR Questions, No. 13 https://fast.faa.gov/contractclauses.cfm font no smaller than 10pt?

23 L.2, p. 136 and L.10, p.

L.2 states, “Cost/pricing information must appear only in Volume 2 Cost/Price Proposal.

Inclusion of cost/pricing information elsewhere within the proposal may be considered sufficient grounds for disqualification. Table L.10.1 indicates that the government requires the Small Business Subcontracting Plan to be included in Volume 3, Contracts Compliance Proposal as Tab 3. Since this plan includes pricing information will the government allow the SB Subcontracting Plan to be included as Tab 4 in the Volume 2, Cost/Price Proposal?

SIR Section L.2 General Proposal Instructions and SIR Section L.11.2 Volume 2 – Cost/Price Proposal have been revised to allow cost/price information, if applicable, in the Small Business Subcontracting Plan in Volume 3 Contracts Compliance Proposal.

Miscellaneous Questions

No. Reference Section/Para.

Offeror Question FAA Answer

1 General Will the successful bidder be responsible for building in costs to complete in-flight work orders/open work orders (including service calls and non-recurring work) that were not completed by the incumbent provider?

No, the contractor will be responsible for work ordered under this contract.

2 General At the expiration of the Contract, will the Prime Contractor be billed for incomplete PM/RM in-flight work orders?

All PM/RS work will be complete.

3 M.3.5, p. 160 Will the government please provide the reference material for AMS 3.2.3 Pricing Methodology, Principles and Standards and AMS T3.2.3 Cost and Price Methodology?

The full text of AMS Policy and Procurement Guidance can be found at https://fast.faa.gov/PPG_Procurement.cfm https://fast.faa.gov/PPG_Procurement.cfm