Questions Received with Answers - 6913G626Q300009 01.29.2026.pdf
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- Attached to
- Locomotive 92-Day Periodic Safety Inspections
- Solicitation number
- 6913G626Q300009
About this file
This is a Questions and Answers document for federal contract opportunity 6913G626Q300009 regarding Locomotive 92-Day Periodic Safety Inspections. The document addresses 17 questions submitted by potential contractors regarding procurement requirements, materials, inspection procedures, and operational logistics.
Key clarifications provided include: all waste disposal (oil filters and used oil) will be handled locally through each installation; each installation will supply all consumable parts including filters, brake shoes, and light bulbs, with contractors noting unavailable items on PM worksheets for later installation replacement; no special credentials are required for assistant technicians, though a qualified lead technician with QMI certification is mandated; payment terms are Net 30 for small businesses via ACH; industry standard insurance of $1 million liability is required with no bonding requirements; discrepancies and defects must be reported to the Contracting Officer Representative (COR), and FRA defects must be repaired before the blue card can be signed, which may prevent the locomotive from returning to service; and inspection schedules, blue card status, air dates, and last FRA completion dates (including 184-day and annual inspections) will be provided in Attachment A. The document also notes a correction to the revised Statement of Work regarding the total number of inspections required annually, and confirms that the government will provide requested information regarding FRA completion dates to assist contractors in scheduling and cost estimation.
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Questions Received - 6913G626Q300009
Locomotive 92-Day Periodic Safety Inspections
1. Who is responsible for discarding the oil filters and any used oil? Is there an oil waste facility or capability on each base for used oil/filters? If the contractor is responsible to remove waste oil/filters offsite, there will be an associated cost for this.
A. All waste will be discarded locally through each installation.
2. Will brake shoes be provided for each inspection? Normally, locomotive brake shoes are replaced as needed. There are also several different versions of brakes shoes needed per locomotive. Or will the contractor furnish their own brake shoes?
A. Brake shoes will be supplied/available at the installation. If unavailable, contractor will note on PM worksheet and installation will replace when supply is replenished.
3. In regard to the QMI, does this apply to an assistant? It is common for a lead technician to have an assistant for heavy lifting, driving etc. Will credentials be needed for assistants?
A. No.
4. What are the payment terms? Net 15, Net 30? What about payments via ACH or PCards?
A. Small business NET 30 and ACH.
5. Are there insurance requirements? Industry standard is 1 million in liability.
A. Industry standard insurance.
6. Would it be possible to store 1 years’ worth of filters or small parts at each base? The contractor would purchase the parts/filters. Travel and parts costs would greatly be reduced due to the availability of parts onsite.
A. Each installation will supply all filters, brake shoes, light bulbs or other consumable parts needing to be replaced during inspections. If parts are unavailable, contractor will note on PM worksheet and installation will replace when supply is replenished.
7. Blue cards: I need to know what their blue card status is as far as inspections, and air dates?
A. See Attachment A.
8. Can we get the past inspection reports, wheel reports, lead and land readings and last oil sample report?
A. Individual report availability is to be determined.
9. Inspection dates: Need to make sure that the 92,1104 dates are not coinciding with each other as far as locomotive wise?
A. See Attachment A.
10. 2.0 section IV states basically that we are supposed to write up discrepancies but not necessarily repair them. If there is a repair that is needed that is an FRA defect, it has to be repaired before the blue card can be signed, which means that if the repair isn't done, that locomotive cannot go back to work.
A. Discrepancies and defects will be reported to the COR. It is understood that if defects are present, the locomotive may not pass 92-day inspection.
11. Are there any special insurance requirements or bonding?
A. Industry standard insurance and no bonding requirements.
12. The materials (filter list) were mentioned. Who will be responsible for supplying them for the inspection? I’ve been a contractor and a civil service employee as a heavy equipment mechanic series 5803. The installation was providing them at the time. Has that changed or is that still in effect?
A. Each installation will supply all filters, brake shoes, light bulbs or other consumable parts needing to be replaced during inspections. If parts are unavailable, contractor will note on PM worksheet and installation will replace when supply is replenished.
13. Question 2 follow-up: I think the most efficient way to ask the brake shoe question is this. Find out how many of the locomotives have either single class brakes or double class or the current type they are using, for example a V330.
A. Each installation will supply all filters, brake shoes, light bulbs or other consumable parts needing to be replaced during inspections. If unavailable, contractor will note on PM worksheet and installation will replace when supply is replenished .
14. Air filters for the GP locomotives can either be "baggie style" or the square metal box style. The baggie style is the industry standard, however, there are the older metal box style units.
See below:
A. Information noted.
15. If you have 15 EMD locomotives and you do the 92 day inspection per the FRA regulations then would that not be 60 inspections a year? (4 times a year per loco) you have only 45 in 1st and 2nd complete years.
A. Corrected on revised Statement of Work (SOW).
16. Would it be possible to obtain a list of the last FRA completion dates (including 184 and annual) for all of the locomotives? This information would be invaluable in proactively preparing a detailed schedule for the 92-day and 184-day inspections. Additionally, it would assist us in determining the cost for the base period, as we are uncertain if some of the locomotives may have already completed the 184-day maintenance and filters. They may also have had the annual inspections and filters completed, in which case the 184-day filters would not be necessary during the base period, thereby reducing the cost for that period.
A. Will provide requested information in Attachment A.
17. Do you have a filter list for the locomotives? I have generic books, but sometimes EMD models aren’t exactly as the book states.
A. Each installation will supply all filters, brake shoes, light bulbs or other consumable parts needing to be replaced during inspections. If unavailable, contractor will note on PM worksheet and installation will replace when supply is replenished.
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