Attachment 2 - Statement of Work for Army Locomotive Safety Inspections - ASC 92-Day Inspections.pdf

V3352302

U.S. Department of Transportation Volpe National Transportation Systems Center

Statement of Work (SOW) for Army Locomotive Safety Inspections Army Sustainment Command (ASC) 92-Day Periodic Safety Inspections

January 9, 2026

1.0 General

Introduction

The mission of the U.S. DOT Volpe Center is to improve the nation's transportation system by anticipating emerging issues and advancing technical, operational, and institutional innovations. The Volpe Center is providing technical support for modernizing the aging fleet of Army locomotives.

Utilizing a contracting mechanism, the Volpe Center is improving the reliability and maintainability and increasing safety for U.S. Army rail operations. For purposes of this requirement, “technical support” is limited to inspection-related documentation, reporting, coordination, and participation in required meetings, and does not include repairs.

Objective

Improve safety and the operational capability rate for the fleet of Army locomotives. The Army requires expert field service support to perform federally mandated periodic safety inspections and associated inspection-related documentation, reporting, coordination, and participation in required meetings, in order to improve safety and operational capability.

Scope of Work

The U.S. Army owns and operates fifteen (15) conventional diesel locomotives at seven (7) different Army Rail installations in the United States under Army Sustainment Command (ASC). Federally mandated safety inspections are required for this locomotive fleet to remain operational and permit the Army to meet mission requirements. The anticipated award will provide support for the 15 locomotives at 7 locations identified in Table-1. All 15 locomotives are Electro-Motive-Diesel (EMD) model locomotives.

Background

The Volpe Center has provided technical assistance and oversight of U.S. Army Locomotive field maintenance. The Volpe Center has supported this effort since 2017 with oversight in field repairs, provided technical support, improved maintenance operations, and performed safety inspections on the Army locomotive fleet.

Type of Contract

Firm-Fixed-Price, Small-Business Set-Aside

Period of Performance

Base: Date of Award to 9/24/2026 Option Period 1: 9/25/2026 to 9/24/2027 Option Period 2: 9/25/2027 to 8/31/2028

Place of Performance

This requirement requires various technical tasks to be performed on locomotives at the locations specified in Table 1.

Table 1, Locations and Summary of work to be performed.

No. Location Qty. Locomotive Locomotive Type

Year of Overhaul

Brake System

1 Fort Bliss, TX 3

4600 EMD GP-9 2013 CCB-26

4623 EMD GP-10 2014 CCB-26

4625 EMD GP-10 1972 26L

2 Fort Hood, TX 2 4655 EMD GP-40-2 2005 26L 4652 EMD GP40-2 In Progress 26L

3 Fort Carson, CO 2 4611 EMD GP-10 2008 CCB-26

4653 EMD GP-40 2003 26L

4 Fort Stewart, GA 2 4630 EMD GP-16 2003 26L

4642 EMD GP-20 2007 26L

5 Fort Campbell, KY 2 1871 EMD GP-10 1990 26L 4607 EMD GP-10 Unknown CCB-26

6 Fort Leonard Wood, MO

2 4606 EMD GP-10 2011 26L

4654 EMD GP-40-2 2005 26L

7 Fort McCoy, WI 2 4636 EMD GP-16 2009 CCB-26

4626 EMD GP-16 1992 CCB-26

1.0 Requirements/Tasks

Perform all tasks described below on all the locomotives listed in Table 1:

92-day Inspection/Service

The Contractor shall perform locomotive periodic inspections per the requirements in 49 CFR Part 229.23 on 15 EMD model locomotives located on 7 different military installations. The Contractor shall perform one (1) periodic safety inspection per locomotive during each 92-day interval, in accordance with 49 CFR § 229.23, for the 15 EMD locomotives identified in Table 1. Based on current inspection due dates and period-of-performance length, the anticipated number of inspections is approximately twenty-eight

(28) inspections during the Base Period and forty-five (45) inspections during each full option year.

Actual inspection scheduling shall be driven by regulatory due dates provided at award. The following filter list shall be applied on the second 92-day interval only (184 Day).

Table 2, Below: 92 Day Inspection/Service Filters/Parts

QUANTITY APPLICATION

7 C-12 Lube Filters 1 Lube oil gasket 1 Turbo Lube paper cartridge filter

1 Turbo Lube Cartridge Gasket 1 Soak Back Cartridge Filter 1 Soak Back Cartridge Gasket 1 Air Compressor Oil Filter 1 2 Stage Primary Fuel Filter 1 Primary Filter Housing Gasket 2 Spin on Fuel Filters 1 Engine air filters baggie (4 per box) 1 Air compressor air intake filter cylindrical 1 Fuel Strainer Gasket

2.0 Deliverables

a. Following the completion of each locomotive inspection, the Contractor shall complete the locomotive cab card Form FRA F6180-49A (Locomotive Inspection and Repair Record) with the updated inspection dates and provide copies to the Volpe Center COR, bernard.kennedy@dot.gov (one digital copy per locomotive cab card). Following the completion at each location, the Contractor shall submit the PM worksheets for each locomotive. All PM sheets shall include the following information as a minimum:

i. Operating status and work performed on each locomotive.

ii. Issues experienced during the inspection process.

iii. Repairs that are needed within the next 92 days to ensure the locomotive is kept in fully mission capable status.

iv. Identification of needed repairs is for informational and planning purposes only and does not authorize or require the Contractor to perform repair or corrective maintenance.

b. Current 92-day inspection dates will be provided to the contractor upon award for schedule planning of 92-day inspection trips

c. Deliverables shall be submitted within five (5) business days after completion of inspections at each location, unless otherwise directed by the COR. Deliverables are subject to COR review for completeness and compliance with the SOW. Notwithstanding the foregoing, only the Contracting Officer may authorize changes to scope, schedule, or price

3.0 Meetings

Participate in monthly Army Locomotive teleconferences (one per month). Third Tuesday of each month at 10:30 AM Eastern Time, duration 60-minutes.

4.0 Required Travel

Travel is required for in-field support.

5.0 Special Instructions

a. Passes and badges: The Contractor employees shall obtain the required employee and vehicle passes. Installation access is controlled by the Government. The Contractor shall initiate access requests promptly and notify the COR within one (1) business day of any access delays that could affect inspection due dates.

b. Field Service personnel shall possess expert knowledge of EMD locomotives and must meet the qualifications of Qualified Mechanical Inspector (QMI) compliance as outlined in 49 CFR Part 229.

c. The Contractor shall have all necessary tools, diagnostic and test equipment to conduct thorough inspections of the locomotives, conduct maintenance inspections in the field on-site where the locomotives are located.

d. Personnel Requirements: Contractor personnel performing field service support must have at least five years’ experience working on EMD Locomotives and the capability to perform brake tests on NYAB CCB-26 and 26L/26NL brake systems.

e. The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

f. The Contractor shall notify the COR of any difficulty in scheduling work.

g. Unless otherwise directed by the COR in writing, the Contractor shall furnish all parts and consumables required to perform the inspections and services described herein, including the filters/parts listed for the 184-day interval, as part of the Firm-Fixed-Price inspection CLINs.

Notice to Contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The Contracting Officer will be the sole authorized official to release verbally or in writing any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the Contracting Officer. This restriction survives contract completion and applies to subcontractors at all tiers.