6-Attachment 2 - Scope of Work.docx
DOCX document 21 KB Posted
- Attached to
- Salt Lake City Request for Proposals SLCI26091 Court Bailiff, Security, and Prisoner Transport Services
- Solicitation number
- SLCI26091
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This Scope of Work document outlines the service requirements for court bailiff, security, and prisoner transport services to be provided to Salt Lake City Justice Courts under a competitive sealed proposal solicitation (SLCI26091). Salt Lake City Corporation seeks qualified contractors to deliver these services at the Justice Courts facility located at 333 South 200 East, Salt Lake City, Utah, according to City-scheduled times and locations, with provisions for on-call service availability. The contractor must maintain personnel logs, submit operations and procedure manuals for approval, and develop site-specific supplements for each assignment. Core responsibilities include active facility patrol, rule and law violation observation and reporting, de-escalation of conflicts, and coordination with City Police Dispatch. For prisoner transport, the contractor must coordinate pickups from Salt Lake County jail at 3400 South 900 West and other correctional facilities, manage prisoner custody during transport and court proceedings, comply with all Sheriff's office and facility policies, provide at least two fully equipped and modified transport vans with appropriate drivers, and conduct thorough prisoner searches before return transport.
Personnel assigned to this contract must meet stringent qualifications including POST certification as peace officers, English language proficiency with Spanish-bilingual capability upon City request, firearm licensing and competency, and passage of drug and alcohol screening prior to initial assignment and as deemed necessary. All personnel require a minimum of 40 hours annual POST in-service training, at least eight hours of annual firearms training, and compliance with Utah Court Rule of Judicial Administration 3-414. The contractor is responsible for all training costs, uniforms, equipment maintenance, radio communication systems, and prisoner transport equipment such as handcuffs and shackles. Additional required qualifications may include security surveillance device operation, emergency evacuation procedures, and CPR certification as requested by the City. A designated contract manager and company executive are required to coordinate with City staff, meet monthly with the Court Administrator in-person, and address incidents as they arise. The contractor is fully responsible for all operational costs including fuel, vehicle maintenance, equipment, uniforms, and training; subcontracting is prohibited under this agreement.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4-Attachment 5 - Sample Court Calendar.xlsx | XLSX spreadsheet | |
| 3-Attachment 1 - Sample Agreement.docx | DOCX document | |
| 1-Confidential+and+Proprietary+Info+Declaration+Form.pdf | ||
| 7-Attachment 4 - Score Sheet.xls | XLS spreadsheet | |
| 2-SLCI26091.docx | DOCX document | |
| 5-Attachment 3 - Cost Proposal.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Attachment 2 – Scope of Work
A. Contractor shall provide court bailiff, security, and transport services at City scheduled times and locations and on an on-call basis.
1. Time schedules, changes in schedules and work locations shall be provided to Contractor by City. Contractor shall cooperate with City to accommodate short term changes of daily service requirements with resulting fee adjustments to help manage costs, such as when a judge is on vacation and a bailiff is not needed during the vacation period.
2. Contractor’s personnel shall maintain a log of all scheduled rounds and report all unusual occurrences, situations, and patrol activities on forms mutually agreed upon by the parties.
3. Contractor shall provide City with the latest version of its operations and procedure manual that governs and guides the actions of hereunder and that shall conform to all applicable laws and regulations. Contractor shall develop a supplement to the manual for each specific City assignment site and service requirement. Contractor shall submit manual supplements to City Justice Court Administrator for review and approval prior to commencing service. City shall have the right to review Contractor’s policies and procedures and to request changes to those that apply to services provided hereunder. Contractor shall cooperate with City, to the extent feasible, to make such requested changes.
4. Certain additional responsibilities for Contractor’s personnel that provide bailiff and security guard duties include the following:
a. Contractor’s personnel shall satisfactorily perform the duties specified herein and in Contractor’s operations and procedure manuals and supplements. Contractor’s personnel shall remain alert at all times in providing the required services and in observing and anticipating problems.
b. When required, Contractor’s personnel shall actively patrol assigned facilities or locations on a scheduled basis, or as required, and in such a manner as to provide complete coverage of the facility or location.
c. Contractor’s personnel shall observe activity in and around their area of responsibility. If violations of rules or laws occur, Contractor’s personnel shall notify the violator of the problem and ask the violator to stop.
d. If the violator refuses, Contractor’s personnel should take appropriate action, including de-escalation measures and where appropriate, detaining the violator and immediately calling City Police Dispatch for support. Contractor’s personnel shall take all reasonable measures to avoid placing themselves or others in immediate danger. Contractor’s personnel shall release the violator to the police officer when the officer arrives.
5. Certain additional responsibilities for Contractor’s personnel to provide prisoner transport include the following:
a. Contractor shall pickup City specified prisoners at the Salt Lake County jail located at 3400 South 900 West, or other correctional facilities, as needed, and transport them to City Justice Courts. Upon arrival, prisoners shall be placed in holding cells awaiting their hearings. Contractor shall be responsible for prisoners during the transport, court appearance, hearing or trial, and the return transport of prisoners to the jail or correctional facility.
b. Contractor shall comply with all Sheriff’s office and jail and correctional facility policies and procedures regarding the pickup, transport and return of persons in custody to and from City Justice Courts. If handcuffs, shackles or other equipment must be provided by Contractor, all costs of such equipment shall be the responsibility of Contractor.
c. Contactor shall provide all personnel and vehicles required for prisoner transport. Contractor shall provide at least two transportation vans fully equipped and modified for secure transportation of prisoners. Drivers shall possess appropriate vehicle operator licenses. All related costs such as fuel, vehicle maintenance and related expenses shall be included in costs stated in Exhibit “B”.
d. Contractor shall perform a thorough search of each prisoner before the prisoner is transported back to the Salt Lake County jail or other correctional facility.
B. Contract Manager and Personnel
1. Contractor shall provide City with the name and telephone numbers of the staff person assigned to manage the services required under this Agreement. Contractor’s designee shall coordinate and meet with City’s designated key-contact persons.
Contractor should expect that the executive of the company will meet at minimum on a monthly basis with the Court Administrator in-person, expect occasional in-person meetings as required in case of incidents, and expect semi-regular phone calls.
2. Personnel
If any of Contractor’s personnel do not meet the requirements stated herein, City shall notify Contractor. Contractor shall take immediate actions to correct the behavior. City reserves the right to require Contractor to replace personnel who do not meet City’s requirements.
a. Professionalism
Courtesy and responsiveness to the public is vitally important to City. Contractor shall provide the services described herein with the highest degree of professionalism and efficiency and shall at all times use its best efforts to ensure professional and courteous service. Contractor’s personnel shall present a positive, professional appearance at all time and shall not participate in behavior such as using offensive language, smoking in restricted areas and other nonprofessional behavior.
b. Training and Other Requirements
i. Contractor’s personnel assigned to City shall have the ability to clearly speak, read, write, and understand the English language so they are able to communicate with the public and to perform required services. Contractor shall provide City with bi-lingual Spanish speaking personnel when required by City.
ii. All of Contractor’s personnel assigned to perform services for City shall be required to pass a drug and alcohol screening prior to their first duty assignment with City and at any time City determines there is reasonable cause to justify additional screenings. Contractor shall be responsible for all drug and alcohol screening costs.
iii. All of Contractor’s personnel providing services shall be certified as peace officers by POST. Contractor shall provide all such personnel with at least forty hours of in-service training each year as mandated by §53-6-202 Utah Code Annotated.
iv. All of Contractor’s personnel shall be licensed to carry firearms. City shall make the determination for Contractor’s personnel being armed while on duty at the work sites. Contractor shall provide at least eight hours of firearms training to all personnel each year in addition to regular POST training.
v. Contractor shall ensure all personnel assigned to work under this Agreement act in compliance with the Utah Court Rule of Judicial Administration 3-414.
vi. Contractor shall provide, when requested by City, personnel who have training and ability to use and monitor security surveillance devices such as magnetometers and x-ray equipment, cameras and recording equipment; who possess skills and abilities to participate in emergency evacuation procedures of City facilities; and who hold current certification to administer cardiopulmonary resuscitation (CPR).
vii. City reserves the right to require Contractor to provide specific types of training to its personnel. If Contractor’s personnel do not meet the requirements of this Agreement, City reserves the right to require Contractor’s employees to attend City offered training or other training with Contractor bearing the cost for such training.
viii. Subcontracting is not permitted under this Agreement.
C. Uniforms and Equipment
1. Contractor’s personnel shall be in full uniform when providing services. Uniforms shall include pants, shirt, jacket (as required), and shoes. Uniforms shall bear an insignia that is clearly visible to the public. The uniform and insignia shall clearly identify the guard as an authorized employee of Contractor. Uniforms shall be neat and clean at all times. Any changes to the uniform’s design, color or other elements shall be first submitted to City for review. City reserves the right to not accept changes in uniforms. Contractor shall be responsible for all costs for the purchase and maintenance of uniforms.
2. Contractor shall provide its personnel with radio communication equipment, maintaining it and keeping it in good working order.
File details come from the government source that posted it. Updated .