5-RFP Build Design-Lake Mountain SD D.O..pdf

REQUEST FOR PROPOSALS (RFP)

PROJECT TITLE: Design-Build Services: Centralized Administrative Office Unification

RFP ISSUANCE DATE: June 3, 2026

PROPOSAL SUBMISSION DEADLINE: June 22, 2026, by 2:00 PM MDT

PRIMARY CONTACTS: Julie King, Board President & Matt Isaacson, Board Vice President

EMAIL ADDRESSES: jking@lakemtn.org and misaacson@lakemtn.org

1. PURPOSE & PROJECT OVERVIEW

Lake Mountain School District (the "Issuing Entity") is seeking competitive proposals from qualified, licensed Design-Build (DB) Teams (consisting of general contracting firms partnered with licensed Architectural and Engineering sub-consultants) to provide turnkey design, permitting, procurement, and construction/renovation services for a 20-year-old commercial office building.

The structure has an exact footprint of 14,696 square feet and was previously divided into four

(4) independent commercial tenant suites. The primary objective of this contract is single-point responsibility: to structurally, mechanically, and aesthetically unify the entire facility into a single, high-efficiency administrative headquarters under a single contract.

2. CORE DESIGN-BUILD OBJECTIVES & CONSTRAINTS

The selected Design-Build partner must balance three critical parameters throughout design and execution:

● Strict Cost Control & Value Engineering: The project delivery must favor value-engineered, readily available building materials and structural simplicity.

● Targeted Spatial Design vs. Building-Wide Refresh: Structural renovations and layout modifications must be kept minimal, focusing strictly on areas required for suite unification to reduce costs. Conversely, the entire 14,696 sq. ft. footprint will receive a comprehensive, uniform cosmetic refresh—including complete paint, 100% LED lighting retrofits, and comprehensive carpet/flooring replacement—to establish a clean, unified aesthetic.

● High Energy Efficiency & Product Longevity: Material and mechanical systems selections must prioritize low lifecycle maintenance, durable wear-layers, and high thermal resistance, yielding multi-decade operational savings for the district.

3. DETAILED SCOPE OF SERVICES (TURNKEY DELIVERY)

The selected Design-Build firm will be fully responsible for all architectural, engineering, demolition, and construction labor, materials, and municipal coordination.

mailto:jking@lakemtn.org mailto:misaacson@lakemtn.org

Phase I: Integrated Design, Engineering, & Permitting

● As-Built & Space Planning: Conduct an on-site structural/utility assessment of the

20-year-old framework. Program the removal of select suite-separating demising walls to convert the footprint into an open-concept flow plate featuring a centralized reception, conference facilities, private offices, and common collaboration hubs. Ensure full ADA and current IBC compliance across all restrooms and main entry thresholds.

● Mechanical & Utility Loops Integration (MEP): Design and execute the transition of four separate utility infrastructure loops into a single, optimized network:

○ Mechanical: Replace redundant, aging units with a single, centralized, high-efficiency multi-zone HVAC system (e.g., VRF or high-SEER2 system) paired with a centralized Building Automation System (BAS).

○ Electrical/Data: Consolidate four separate meters into a single commercial distribution service panel. Design and wire a 100% LED lighting layout with automated occupancy sensors. Establish a centralized low-voltage Main Distribution Frame (MDF) server room.

○ Plumbing: Unify isolated plumbing lines and integrate high-durability, low-flow commercial fixtures.

● Exterior Site & Civil Infrastructure:

○ High-Performance Roofing: Detail and execute a complete tear-off and replacement down to the deck using a 60-mil White Thermoplastic Polyolefin (TPO) membrane roofing system with a minimum 20-year NDL warranty.

Mandate continuous above-deck rigid insulation targeting a minimum thermal value of R-30.

○ Parking Lot Reconstruction: Complete a full-depth reclamation or mill-and-overlay of the parking surface. Optimize parking capacity, map out traffic striping/signage, and integrate energy-efficient LED perimeter pole-lighting complying with Saratoga Springs’ 3000°K maximum color temperature and 1-footcandle boundary spill codes.

Phase II: Construction & Special Conditions

● Single-Point Coordination: Execute all interior demolition, structural modifications, finish installations, and site work based on self-generated, permit-ready stamped construction documents.

● Special Compliance Clause: The Design-Build fee must encompass all secondary modifications triggered by local code or utility requirements. This includes: designing and installing ground-view screening for new roof-mounted mechanical units per Saratoga Springs Section 19.16, creating a continuous concrete ADA path of travel from the parking lot to the primary building entrance, patching/watertight cladding of the exterior wall where old meters are removed, and detailing roof-perimeter flashing/drain extensions necessitated by the thicker R-30 insulation.

4. SCHEDULE OF EVENTS

Event Date

RFP Issuance Date June 3, 2026

Mandatory On-Site Pre-Proposal Walkthrough- (Late vendors will be considered non-responsive and unable to bid. NO EXCEPTIONS).

Thursday June 11, 2026, at

10:00 AM MDT

Deadline for Written Questions & Clarifications Thursday June 18, 2026, by

5:00 PM MDT

Proposal Submission Deadline June 22, 2026, by 2:00 PM

MDT

Proposal Evaluations June 23, 2026

Interviews with Shortlisted Design-Build Teams June 24– June 26, 2026 (if needed)

Contract Award & Board Approval June 30, 2026

Final Stamped Construction Docs & Permitting Packages Due

September 15, 2026

Project Construction Target Substantial Completion

April 15, 2027

1307 N Commerce Drive,Saratoga Springs

UT 84045

PROPOSAL SUBMISSION REQUIREMENTS

Mandatory Minimums

These mandatory minimums can be answered in the technical criteria response to this RFP.

1. Vendor must be able to meet the Scope of Work.

2. Vendor must have a minimum of 10 years of relevant professional experience in the applicable fields.

3. Vendor must attend the pre-bid conference.

4. Vendor must submit Schedules A, B, and C.

5. Vendor has uploaded current business license, State of Utah Contractors License.

6. Vendor has uploaded proof of liability and workers compensation insurance.

7. Vendor must upload bid bond with proposal. As per Utah Procurement Code 63G-6a 1102, if bid exceeds $50,000 it is required to submit a bid bond of 5%of the total bid.

Late submissions will be automatically rejected without review. Lake Mountain School District reserves the right to reject any or all proposals, to waive formalities, and to select the firm that best serves the long-term fiscal and operational interests of the district. Submittals should be concise and address the specific items listed in the Request for Proposal.

Submission packets will be accepted electronically through Utah Public Procurement Place (UPPP). Submissions must contain:

Schedule “A”- CERTIFICATION OF PROPOSAL FORM. The District’s Certification of Proposal form completed and signed.

EVALUATION CRITERIA

Proposals will be reviewed by an internal evaluation selection committee and graded on a 100-point rubric:

Schedule “B”

Demonstrated Expertise in Energy-Efficient Retrofits (25 Points): Joint venture details or contractor/architect partnership profiles. Include resumes for the Lead Architect, Principal MEP Engineer, and Construction Site Superintendent. A brief summary explaining how your team intends to maximize energy efficiency (R-30 envelope, smart LED, VRF controls) and finish durability while minimizing structural demolition and overall initial material costs.

Integrated Team Dynamics & DB Experience (20 Points): History of the contractor and design sub-consultants successfully executing single-point responsibility design-build projects on time and within budget. Proven track record of designing and constructing high-ROI commercial building envelopes and centralized multi-zone utility networks.

Efficiency of Proposed Schedule (15 Points): Feasibility, path logic, and speed of the timeline leading from contract award to the final early 2027 completion target.

References & Past Performance (10 Points): Feedback from previous clients regarding the team's punch-list management, minimizing change orders, and keeping overall project drag low. Highlight at least three (3) commercial office or public institution retrofit projects completed within the past seven (7) years demonstrating unified design-build delivery, interior suite consolidation, or heavy utility integration.

Turnkey Cost & Value Pricing (30 Points): The financial competitiveness, clarity, and value-engineering logic of the comprehensive Design-Build fee structure. (Submit the completed cost sheet Schedule “C” as a separate attachment from all other required RFP submission documents).