5-PII+Questionnaire.xlsx

This is a PII and Data Element Questionnaire associated with the Utah State Board of Education's (USBE) Request for Proposals for a Formative Writing Tool (Solicitation # USBE-CC26335-RFP). The USBE is seeking proposals for an integrated formative online writing system designed to serve students in grades 3 through 12. The contract resulting from this RFP is anticipated to be approximately five years in duration, with USBE reserving the right to terminate at any time in accordance with standard terms and conditions. The maximum contract award is $2.2 million.

The questionnaire documents data elements that will be used by the proposed system, organized into multiple categories including student PII (such as name, date of birth, contact information, and student ID number), assessment data (standardized test scores and observation data), communications, conduct and behavioral data, demographics, enrollment information, special indicators (English language learner status, disability information, health alerts), student performance and program membership, student survey responses and work, educator PII (name, gender, identification, school and class assignment, salary and license information), parent or guardian contact information, and PCI protected data. The questionnaire serves as a data inventory tool to identify which specific elements will be collected, stored, or used by the formative writing application.