5 1502000 C Facility Investment.pdf

1502000 – Facility Investment Table of Content

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 Auxiliary Generators

3.2.1.1 Meter Readings

4 Non-Recurring Work

1502000 – Facility Investment

Spec

Item

Title Description

1 General

Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Preventive Maintenance and Meter Reading services for Emergency Generators at Naval Submarine Base New London, Groton, CT and its tenant commands and activities at various locations.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for

Sustainment, Restoration, and Modernization (SRM) sub-functions only. The

Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs.

The Contractor shall perform maintenance, repair and alteration for the following:

Building Systems

-Auxiliary Generator Systems (including emergency and portable generators)

Item

Title Description

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and

Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

Operation of SUBASE emergency generators for routine scheduled testing or maintenance is prohibited during Ozone restrictions. Generators effected by the Ozone restrictions will be identified in the Ozone forecast messages. Bldg. 77 and bldg. 449 are exempt from Ozone restrictions.

2.3.1 Workmanship

and Material

Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, Item

Title Description design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical

Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance

Objective

Related Information Performance

Standard

3 Recurring Work The Contractor shall maintain, repair, and alter installed to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a

Maintenance Program, Inspection, Testing, and

Certification Program, to maintain and repair installed equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and CMMS in accordance with

Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for FI is provided in J-1502000-

03.

Installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.

Descriptions of the classifications of service orders

(emergency, urgent, and routine) are provided in the

Definitions and Acronyms in J-

1502000-01.

Service order work may include repairs to existing facility assets and equipment as well as newly

Service order work is responded to and completed within the specified time.

Installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the installed equipment and system does not present danger to personnel or equipment.

Item

Title Performance

Objective

Related Information Performance

Standard installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

Descriptions of the classifications of service orders

(emergency, urgent, and routine) are provided in the

Definitions and Acronyms in J-

1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the

Contractor from the requirement to complete service order work within the time limits specified.

Item

Title Performance

Objective

Related Information Performance

Standard

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the

KO immediately upon identification that the service order will exceed the liability limits specified below and submit a quote to complete the repair in accordance with reporting requirements in

Section F. If Non-recurring work is issued for repairs, the

Government will only pay for the portion of labor and/or material that exceeds the service order limits.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The

Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Item

Title Performance

Objective

Related Information Performance

Standard personal property equipment or installed equipment and system.

Emergency Service orders are limited to a threshold $2,000 combination labor and material cost. The service order labor rate will be computed using the indefinite quantity UPL rate.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to installed equipment and systems.

Urgent Service orders are combination labor and material cost. The service order labor indefinite quantity UPL rate.

Not included in the contract.

Urgent service orders are completed within five working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return installed equipment and systems to normal working condition.

Routine Service orders are combination labor and material cost. The service order labor indefinite quantity UPL rate..

Performance of routine service orders is not required outside of

Government regular working hours.

Not included in the contract.

Routine service orders are completed within 30 calendar days.

3.2 Preventive

Maintenance

(PM) Program

The Contractor shall develop and implement a PM program for installed equipment and systems to ensure proper operation, to minimize breakdowns, The Contractor shall develop and submit a PM program per

Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up

Maintenance is accomplished in accordance with the

Contractor’s PM program and work schedule.

PM is performed in accordance with

Item

Title Performance

Objective

Related Information Performance

Standard and to maximize useful life.

to a total of $2,000 per occurrence in direct material and labor cost under the

Recurring portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the

KO two hours of identification.

Service orders or IDIQ work may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach using manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the

Contractor’s PM program.

These changes will be made at no additional cost to the

Government.

Maintenance shall also include periodic start up, run and load test of all emergency generators to ensure operability.

Start up and run shall be at a minimum monthly and load test will be at a minimum semi-annually. Bldg 77 and Bldg 449 requires monthly start up and load testing and Gates 2 and 10 require a quarterly start up and manufacturers’ recommended procedures and OEM standards.

Item

Title Performance

Objective

Related Information Performance

Standard load test. An outage request will need to be submitted to schedule building load tests.

As part of the PM program, the

Contractor shall perform equipment condition assessments to support the

Infrastructure Condition

Assessment Program (ICAP).

The Contractor shall assess and document equipment condition annually. Depending on the type of equipment, as related by

Uniformat Classification, the

Contractor must assess the condition of one to 12 meters.

monthly maintenance summary report per section F.

monthly and annual form for inspection of Generator Integral

Base Tank Inspection Form per section F.

The Contractor shall comply with The Joint Commissions

Standards EC.02.05.07 for hospitals.

The PM program inventory is provided in J-1502000-03.

monthly PM work schedule per

Section F.

Contractor Shall submit a

Monthly Generator Status

Report in accordance with

Section F

3.2.1 Auxiliary

Generators

The Contractor shall perform maintenance on auxiliary generators to ensure safe, reliable, uninterrupted service.

The Contractor shall comply with NAVFAC MO-912.

Maintenance shall include periodic startup, run and load test of all auxiliary generators to ensure operability.

Maintenance is performed in accordance with

Contractor's PM program and work schedule.

Item

Title Performance

Objective

Related Information Performance

Standard

Auxiliary generators shall be activated to restore electrical power within five minutes following loss of power.

Contractor will provide winterizing fuel additive in the first week of December and run to fill all lines.

Contractor is required to support planned base wide power outages with a minimum of one weeks notice up to four times per year.

Contractor is required to follow

Submarine Base New London

Installation Emergency

Management Plan including testing all generators when

TCOR Three is announced.

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Auxiliary generators activated to restore electrical power within five minutes following loss of power.

Adequate fuel additive to prevent freezing for size fuel tank is added.

3.2.1.1 Meter Readings The Contractor shall

perform monthly and annual meter readings as required.

The current inventory for equipment to receive meter readings is provided in

Attachment J-1502000-03.

All meter readings are performed on time and reported to the

Environmental Division at the required time.

Item

Title Performance

Objective

Related Information Performance

Standard

4 Non-Recurring

Work

Non-recurring work may be ordered utilizing DoD EMALL in accordance with

Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work

ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.