3 0200000 F Management and Administration.pdf

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.2.1.2 N/A Request to Work

Outside

Government’s

Regular Working

Hours

At least seven calendar days prior to requested day.

KO and

COR

1 As required

2.3.1 N/A Sign-In Sheets and

Minutes

Within two working days.

KO, COR

and all attendees

1 As required

2.3.1 N/A Final Revision of

Minutes

Within two working days.

KO, COR

and all attendees

1 As required

2.3.4 N/A Permits and

Licenses

Before work commences and as requested by the KO.

KO and

COR

1 As specified

2.3.5 N/A Certificate of

Insurance

At least 30 calendar days prior to start of contract performance.

KO and

COR

1 As specified

2.3.5.1 N/A Written Notice of

cancellation or material change in policy coverage

At least 30 calendar days prior to cancellation change in policy coverage

KO and

COR

2.6.4 N/A Work Schedules Within 15

calendar days prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performance, and within two calendar days of changes.

COR 1 Monthly

2.6.5 N/A Notification of any

Difficulty in

Scheduling Work

By the end of each workday

KO and

1 As required

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.6.9.1 N/A Quality

Management Plan

Within 15 calendar days prior to contract start.

KO and

COR

1 As specified

2.6.9.1 N/A Revised Quality

Management Plan

Within seven calendar days of changes.

KO and

COR

1 As specified

2.6.9.2 N/A QC Inspection File Within five

calendar days of completion/ termination of the contract.

KO and

COR

1 As specified

2.6.9.3 J-0200000-06 Contractor Quality

Inspection and

Surveillance

Report

First work day of each month.

KO and

COR

1 Monthly

2.6.10 N/A Property

Management Plan

At least 30 calendar days prior to start of contract performance.

KO and

COR

1 As specified

2.7.1 N/A List of Key

Personnel and

Qualifications

At least 30 calendar days prior to start of contract performance.

KO and

COR

1 As specified

2.7.1 N/A Organizational

Chart

At least 15 calendar days prior to start of contract performance.

KO and

COR

1 As specified

2.7.2.6 N/A Proof of Legal

Residency

Prior to be admitted to site of work.

KO and

COR

1 As specified

2.7.3 N/A Service Contract

Reporting (SCR)

No later than 31

October.

KO and

COR

1 Annually for labor executed during the period of performance during each

Government fiscal year

(FY)

2.8.1 N/A Employee List Upon request. KO and

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.8.8 N/A OF-306

Declaration for

Federal

Employment and

Digital

FIngerprints

Prior to commencement of work.

KO, COR,

and

Security

Manager

1 As required

2.8.9 N/A List of personnel

requiring access to and the justification for their access to

Government IT, OT, and FRCS

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO, COR,

and

Security

Manager

1 As required

2.9.2 N/A Accident

Prevention Plan

At least 30 calendar days prior to start of contract performance and

15 calendar days prior to any changes.

KO and

COR

1 As specified

2.9.3 N/A Activity Hazard

Analysis

Together with the

Accident

Prevention Plan and for changes.

KO and

COR

1 As specified

2.9.4 N/A Compliance Plans, Programs, and

Procedures

Together with the

Accident

Prevention Plan and for changes.

KO and

COR

1 As specified

2.9.4.7 N/A Control of

Hazardous Energy

(lockout/tagout)

Within 30 calendar days after annual inspection.

KO and

COR

1 Annually

2.9.6 N/A NAVFAC

Contractor Incident

Reporting System

(CIRS)

Within five calendar days of accident.

KO and

COR

1 As required

2.9.6 N/A Weight Handling

Equipment

Accident Report

Within 15 working days of accident.

KO and

COR

1 As required

2.9.6 N/A Crane and Rigging

Gear Near Miss

Report

Within 15 working days of accident.

KO and

COR

1 As required

2.9.8 J-0200000-07 Monthly On-Site

Labor Report

First work day of each month.

KO and

1 Monthly

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.9.9 N/A OSHA Citations

and Violations

Corrective Action

Report

Within 48 hours after receiving a citation.

KO and

COR

1 As required

2.9.10 N/A Safety Inspection

and Monitoring

Report

Upon request. KO and

COR

1 As required

2.9.11 N/A Safety

Certifications

At least 15 calendar days prior to start of contract performance and prior to expiration of certifications.

KO and

COR

1 As specified

2.10 N/A EMS Goals and

Policy

Measurement

Information

Upon request. KO and

COR

1 As required

2.10.1.1 N/A Water

Conservation Plan

Within 15 calendar days after award and for changes.

KO and

COR

1 As specified

2.10.2 N/A Environmental

Protection Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As specified

2.10.2.7 N/A Fuel and hazardous

substance spill notification

Within 15 minutes of discovery

Regional

Dispatch

Center

1 As required

2.10.2.7 N/A Fuel and hazardous

substance spill notification

As soon as possible but not more 24 hours of discovery

KO and

COR

1 As required

2.10.2.7 N/A Fuel and hazardous

substance spill report

Within 48 hours of discovery

KO and

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.10.2.8 N/A Emergency

Planning and

Community Right-

To-Know Act

(EPCRA) Report

At least 15 calendar days prior to start of contract performance and not less than 10 working days prior to planned use of hazardous material.

KO and

COR

2 As specified

2.10.2.8 J-0200000-05 Contractor

Hazardous

Material Inventory

Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO and

COR

2 Annually

2.10.2.12 N/A Asbestos

Containing

Material (ACM)

Written notification within 24 hours of discovery

KO and

COR

2 As specified

2.10.2.13 N/A Hazardous Air

Pollutants Semi-annual Reports

At intervals of

160 to 200 calendar days

KO, COR,

Installatio n

Environm ental

Division, City, State, and

EPA

1 Semi-annually

2.10.2.13 N/A Hazardous Air

Pollutants Monthly

Data

First workday of each month.

KO, COR,

Installatio n

Environm ental

Division

1 Monthly

2.10.3 N/A Sustainable

Procurement and

Practices Plan

At least 15 calendar days prior to start of contract performance and within 15 calendar days after exercised option periods.

KO and

1 Annually

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.10.3 N/A Sustainable

Procurement and

Practices Plan

Within 15 calendar days prior to contract start and within

15 calendar days after exercised option periods.

KO and

COR

1 Annually

2.10.3 N/A Sustainable

Delivery of

Services Report

Within five calendar days after each contract period.

KO and

COR

1 Annually

2.10.3.2 N/A Recovered

Material

Certification

As specified KO and

COR

1 When a product containing recovered materials is equal to or better than the original and could be used.

2.11 N/A Mission Essential

Contractor

Services Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As Required

2.11 N/A Mission

Critical/Mission

Essential Personnel

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and

COR

1 As specified

2.12 N/A Technical Library

Table of Contents

Within 15 calendar days after contract start and within seven calendar days of changes

KO and

COR

1 As specified

2.14.1 N/A Recurring Work

Proposals

Within two work days following receipt of request

KO and

2 As required

Spec Item

Form

Attachment Deliverable Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

2.14.2 N/A Notification to the

Government for

Work Above the

Recurring Work

Limitations and

Rough Order of

Magnitude

Within Two hours of identification

KO and

COR

1 As required

2.15.1.1 N/A Non-Recurring

Work Quantities

Ordered via

FedMall

First work day of each month.

KO and

COR

1 Monthly

2.15.2.1 N/A Non-Recurring

Work Proposals

Within two working days following receipt of request

KO and