5-1-CRDC RFP 2026 Final.pdf

REQUEST FOR PROPOSALS

SALT LAKE CITY CORPORATION

DEPARTMENT OF AIRPORTS

CONCESSIONAIRE & TENANT CENTRAL RECEIVING AND DISTRIBUTION

CENTER OPERATOR

TABLE OF CONTENTS

SCHEDULE Page 3

NOTICE Page 4

GENERAL OVERVIEW Page 6

SCOPE OF WORK AND SERVICES Page 14

PROPOSAL RESPONSES Page 19

EVALUATION CRITERIA Page 24

GROSS REVENUE INFORMATION Page 25

PROPOSAL FORM Page 26

APPENDIX Page 29

AGREEMENT FORM

ATTACHMENT A AFFIRMATION OF GRAMA

ATTACHMENT B PRE-PROPOSAL MEETING ATTENDANCE FORM

ATTACHMENT C SYSTEM MAPS, DIAGRAMS, AND INVENTORY

ATTACHMENT D BUDGET AND MANAGEMENT FEE SUBMITTAL FORMS

Respondents or their agents are instructed not to contact selection committee members, City employees, the Mayor’s office, the City Council, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

SECTION 1

Schedule

RFP Available July 1, 2026

Meeting Attendance Form Due July 9, 2026

Pre-Proposal Conference July 16, 2026

Deadline for Questions August 6, 2026

Proposals Due August 14, 2026

Interviews (if necessary) TBD

Contract Commencement July 1, 2027

Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the Mayor’s office, the City Council, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph

SECTION 2

Notice

Salt Lake City Corporation (“City”), through its Department of Airports (“SLCDA”), is inviting proposals from qualified firms (“Respondent” or “Respondents”) to provide Concessionaire & Tenant Central Receiving and Distribution Center (“CRDC”) operator services (“CRDC Operator Services”) at the Salt Lake City International Airport (“Airport”).

The Request for Proposal (“RFP”) package can be obtained by prospective Respondents beginning July 1, 2026, by registering online at Utah Public Procurement Place Portal (“U3P”) https://utah.bonfirehub.com/portal/?tab=openOpportunities First time users, click the link on the top right-hand side where you will see a “Register” button.

It is the responsibility of each Respondent to register, frequently monitor for any changes or updates affecting this RFP, after the original posting date, and submit proposals through U3P. Proposals must be submitted by 2 p.m. local mountain time on August 14, 2026. Respondents may contact U3P Support Team at support@gobonfire.com with questions regarding the website.

A mandatory pre-proposal meeting will be held on July 16, 2026, in the Airport Board Room located at 3920 West Terminal Drive, Administrative Offices, Third Floor behind the Southwest Ticket Counters, beginning at 2 p.m., local Mountain Time. A tour will be conducted following the meeting. Respondents shall return the Pre-Proposal On-Site Meeting Attendance Form, Attachment B of this RFP by July 9, 2026, listing the names of who will be attending. Consultants representing a potential Respondent must identify their client. People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance in order to attend this pre-proposal conference.

Accommodations may include alternate formats, interpreters, and other auxiliary aids.

This is an accessible facility. Respondents may submit the Meeting Attendance Form to danna.christensen@slc.gov or contact Danna Christensen at (801) 575-2959 with questions regarding pre-proposal meeting access.

The right to reject any and all Proposals or to accept any Proposal that is deemed to be more advantageous to the public and City is reserved.

https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:support@gobonfire.com mailto:danna.christensen@slc.gov

Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the Mayor’s office, the City Council, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the Agreement resulting from this solicitation.

City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

SECTION 3

General Overview

OBJECTIVE

The objective of this RFP is to identify and select a qualified firm to provide CRDC Operator Services at the Airport. The selected Respondent shall manage and operate the CRDC, which includes,19,243 square feet of warehouse space, 2,785 square feet of office space, totaling 22,028 square feet as shown on Attachment C – Exhibit B of this RFP. The successful Respondent will be required to manage the receipt, screening, staging and handling of all concession goods and supplies delivered to the Airport’s CRDC, and the distribution of the goods and supplies to all Concessionaire and other Tenants at the Airport, in accordance with the terminal delivery locations outlined in Attachment C- Exhibit A.

Respondents can find current and projected gross revenue in Section 7 of this RFP.

A. REQUEST FOR PROPOSALS (“RFP”)

The SLCDA is soliciting Proposals from qualified and experienced firms (“Respondent” or “Respondents”) to provide CRDC Operator Services for SLCDA at the Airport.

Generally, the services anticipated under this RFP will fall under a management fee agreement in which SLCDA will direct the selected Respondent in providing the CRDC Operator Services. The SLCDA will require the selected Respondent to offer its expertise in service provision, cost efficiencies, preventive maintenance, staffing, parts inventory management, and all other components necessary for an effective and comprehensive CRDC management plan.

B. MINIMUM QUALIFICATIONS

1. Respondent shall have a minimum of three (3) years successful, continuous, and recent experience, operating, and managing a CRDC in an airport environment. Distribution should include a wide variety of retail, food and beverage, duty-free, and general airport tenant parcels, and products. The experience must be at an airport comparable in size, or larger, and in complexity to that of the Airport.

2. Respondent must demonstrate financial responsibility. Respondents shall submit the past three (3) years of reviewed financial statements prepared in accordance with generally accepted accounting principles and with an independent CPA’s statement attached. These statements shall include a balance sheet, statement of changes in financial position, income statement, and all accompanying footnotes.

3. Respondent shall be in good standing with regard to prior agreements or indebtedness with the City. Any existing past due debt or any failure to fulfill the provisions of any previous agreement with City may be cause for rejection of the Proposal and disqualification of the Respondent.

4. Respondent shall demonstrate ability to be bonded.

5. Respondent must be qualified and licensed to conduct business in the state of Utah. If not qualified and licensed, Respondent must confirm in writing that, if selected, such licensing will be obtained within thirty (30) days following notice of selection.

C. WRITTEN AGREEMENT REQUIRED

1. The selected Respondent will be required to enter into a written agreement with Salt Lake City Corporation (“City”) to provide all CRDC Operator Services required in this RFP. The standard agreement form is attached to this RFP as an appendix. The agreement form is provided for information purposes only. City may modify the terms of the agreement as necessary following the RFP process.

2. All Respondents submitting Proposals shall be those firms prepared to enter the written agreement and manage and perform the services herein.

The City’s agreement language, in particular the indemnification, insurance and grant assurance requirements shall not be altered.

3. The selected Respondent will be required to register with the Utah

Department of Commerce either as a corporation, limited liability company, limited partnership, DBA, or otherwise, and remain registered through the term of the agreement. The registered company name must match the legal entity name as shown on Respondents W-9. Respondents can register the business by contacting the Department of Commerce, Division of Corporation & Commercial Code at the following website https://corporations.utah.gov/ https://corporations.utah.gov/

4. No franchising, assignment, or distribution of the work shall be permitted unless the subcontracting relationship is proposed under this RFP and accepted by the City.

D. TERM OF AGREEMENT

City intends to enter into an agreement with the selected Respondent commencing July 1, 2027, and continuing for a period of seven (7) years.

City may, at its sole option, extend the term of the resulting agreement thereafter for one (1) additional period of one (1) year as City may determine. City shall exercise each such option by placing written notice of such extension in the U.S.

mail to Operator’s Notice Address at least one hundred eighty (180) days prior to any expiration of the resulting agreement.

E. PROCUREMENT AND ETHICS REQUIREMENTS

All Respondents must agree to comply with and be governed by City’s procurement rules and ethics standards, as follows:

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES. The Respondent or contractor represents that it has not: (1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

F. SCOPE OF AGREEMENT

The selected Respondent will be required to provide all labor, supervision, materials, supplies, transportation, equipment, and services necessary to assume overall responsibility for the coordination and administration of the CRDC Operator Services.

G. GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT (GRAMA)

City is subject to the requirements of the Government Records Access and Management Act, Chapter 2, Title 63G; Utah Code or its successor (“GRAMA”). All materials submitted by Respondent to City are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure shall rest solely with each Respondent. Any materials for which Respondent claims a privilege from disclosure shall be submitted marked as "Confidential" and accompanied by a statement from Respondent explaining Respondent's claim of exemption from disclosure. City will promptly notify Respondent of any requests made for disclosure of documents submitted under a claim of confidentiality. Respondent may, at Respondent's sole expense, take any appropriate actions to prevent disclosure of such material.

Respondent specifically waives any claims against City related to disclosure of any materials required by GRAMA. In order to comply with GRAMA, please note the following:

1. The burden of claiming an exemption from disclosure of confidential business information shall rest solely with the Respondent.

2. Only those materials for which a claim can be made under the act, such as trade secrets, pricing, non-public financial information etc., should be stamped as “Confidential”. Respondent must not stamp all materials confidential.

3. A written claim of exemption from disclosure of documents must be submitted at the time of proposal submission, including:

i. A concise statement of reasons supporting the claim of confidentiality.

ii. A redacted version of the proposal omitting the claimed confidential information.

4. An unredacted version for internal review.

H. SERVICES OF THE SELECTED RESPONDENT

The details of the CRDC Operator Services being requested are outlined in Section 4 - Scope of Work.

I. EVALUATION AND EVALUATION CRITERIA

Proposal evaluation criteria are outlined in Section 6. The selection committee will consider all documents, the response to this RFP, information gained while evaluating responses, and other relevant information to make its determination.

The committee’s selection will be the Respondent that, in the committee’s sole opinion, is best able to provide the services according to City’s needs.

J. SUBMISSION PROCEDURE AND PROPOSAL CONTENT

1. Submission methods.

a. Proposals shall be delivered via U3P, by 2 p.m. local mountain time on August 14, 2026.

b. U3P will provide Respondent with confirmation receipt of Proposal submission.

2. Proposals shall meet the following submittal guidelines:

i. Proposals shall be limited to a single word -searchable PDF document, unless otherwise stated, twenty (20) pages in length. This page length will NOT include cover pages, table of contents, tabs or any of the following:

☒ Financials – Separate document ☒ Proposal Form – Separate document ☒ Affirmation of GRAMA Understanding and Compliance

ii. Proposals shall include a cover letter, which is included in the overall page count.

iii. Proposals must be complete, must contain all required information and documents, and be in the format outlined in outlined in Section 5 – Proposal Responses.

3. Respondents are instructed not to add, delete, or alter any of the terms and conditions of the RFP documents. If Respondent makes any changes to any of the RFP documents, City may, in its sole discretion, reject the Proposal.

4. All late submittals will be rejected as non-responsive. Proposals will become the property of City and will be subject to Government Records Access and Management Act (“GRAMA”) outlined in Section 3.G.

5. Each Proposal shall be accompanied by a bank cashier's check, certified check, or proposal bond payable to Salt Lake City Corporation in the amount of Ten Thousand Dollars ($10,000). The check or bond shall be given as security to guarantee that the successful Respondent will enter into agreement. The check or bond will be forfeited and surrendered to City should the selected Respondent fail to enter into agreement. Checks or bonds will be returned to unsuccessful Respondents within thirty (30) days from the date agreement is executed. For the purpose of returning these documents following the procurement process, Respondent must indicate their business name on the bond or check.

K. INSURANCE AND PERFORMANCE BOND

The selected Respondent, at its own cost and expense, shall secure and maintain the following policies of insurance:

1. Commercial general liability insurance with City as an additional insured in the minimum amount of $5,000,000 per occurrence. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.

2. Business auto insurance in the minimum amount of $10,000,000 combined single limit each occurrence. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.

3. Warehouse Operators Legal Liability. The policy shall provide insurance covering all risk of loss or damage to property of others while in the care, custody, or control of Contractor while acting as a warehouse operator or as a “bailee”. The policy shall be written at limits sufficient to cover a total loss to the warehouse facility on an actual cash value basis, naming City as additional insured. The policy shall be endorsed to include:

(a) Cold storage endorsement;

(b) Endorsement covering losses resulting from refrigerant leaks;

(c) Inventory shortage endorsement;

(d) Control of alcohol and other sensitive inventory;

4. Motor Truck Cargo Policy. The policy shall provide insurance covering direct physical loss of property of others in the care, custody, or control of Contractor while in due course of transit including loading and unloading.

This coverage can be written on a separate policy or by endorsement to the Warehouse Operators Legal Liability policy. The policy shall be written at limits sufficient to cover a total loss to any one conveyance.

5. Business Personal Property insurance for any and all selected Respondent’s personal property and improvements on Premises. Such insurance shall be in an amount equal to the full insurable replacement value of such personal property and improvements.

6. Cyber Risk Insurance Liability insurance subject to a limit of at least $2,000,000 per claim to be maintained for the duration of resulting agreement and one year following its termination, to respond to privacy and network security liability claims.

7. Evidence of workers compensation and employer’s liability with coverage for statutory benefits required by the state of Utah.

8. A Letter of Credit or Performance Bond in the amount of four hundred thousand dollars ($400,000.00) as further detailed in Section 6.03 of the agreement form.

Respondents are advised to read Section 6.02 of the attached agreement form for a comprehensive description of insurance and bond requirements.

L. EMPLOYMENT STATUS VERIFICATION SYSTEM (SB 81)

1. Each Respondent and each person signing on behalf of any Respondent certifies as to its own entity, under penalty of perjury, that the named Respondent has registered and is participating in the Status Verification System to verify the work eligibility status of the Respondent’s new employees that are employed in the state of Utah in accordance with Utah Code Section 63G-12-302.

2. The Respondent shall require that the following provision be placed in each subcontract at every tier: “The subcontractor shall certify to the main (prime or general) contractor or consultant by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G-12-302 and to comply with all applicable employee status verification laws. Such affidavit must be provided to Consultant prior to the notice to proceed for the subcontractor to perform the work.”

3. The City will not consider a proposal Statement for award, nor will it make any award, where there has not been compliance with this Section.

4. Manually or electronically signing the proposal Statement is deemed the

Respondent’s certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws, including Utah Code Section 63G-12-302.

M. RESPONDENTS’ RESPONSIBILITY AND DUE DILIGENCE

It is the responsibility of each Respondent to examine carefully this RFP and to understand all of the circumstances and conditions that may affect its Proposal and subsequent work pursuant to the agreement. Any data furnished by City is for informational purposes only and is not warranted. Respondent’s use of any such information shall be at Respondent’s own risk. Failure on the part of any Respondent to examine, inspect, and to be completely knowledgeable of the terms and conditions of the RFP requirements, operational conditions, or any other relevant documents or information shall not relieve the selected Respondent from fully complying with this RFP and resulting agreement, if selected.

N. POINT OF CONTACT – EXPLANATION BY ADDENDUM ONLY

1. No interpretation of the meaning of any provision in this RFP, nor correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFP shall be made to any person or entity orally. Every request for interpretation or additional information regarding this RFP shall be made in writing, via U3P. The deadline for all questions shall be 5 p.m.

local Mountain Time on August 6, 2026. City shall not be obligated to respond to requests for such interpretation or correction. By signing and submitting a Proposal to this RFP, Respondent acknowledges that it has registered online at https://utah.bonfirehub.com/portal/?tab=openOpportunities and have viewed all materials on the U3P website, including any addenda to this RFP.

2. Respondents or their agents are instructed not to contact selection committee members, City employees, agents, or contractors of the City, the Mayor’s office or staff, the City Council or staff, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

3. City reserves the right to cancel or modify the terms of this RFP at any time.

City will provide Respondents with written notice of any cancellation or modification.

4. Should it be necessary the selection committee may notify those

Respondents to be given further consideration and interview.

O. RESPONDENT’S PREPARATION COSTS

In submitting an RFP Proposal, Respondent shall be responsible for all costs, including travel, incurred in the preparation of said proposal. Respondent agrees not to seek reimbursement for such costs from City or SLCDA, regardless of whether Respondent is selected.

SECTION 4

Scope of Work and Services

Respondents can refer to Attachment C- Exhibit C for a more comprehensive description of all facilities, equipment, and resources provided by the SLCDA. The selected Respondent shall be responsible for obtaining and installing all technical or other systems used as part of their solution to providing the CRDC Operator Services.

Scope of Respondent’s Responsibilities, Respondent- Provided Services, and Respondent-Provided Deliverables: In accordance with and at the direction and approval of the City, Respondent shall provide the following CRDC Operator Services:

A. Specified Services:

1. Operational Services: During the Term of the agreement, Respondent shall perform the following CRDC Operator Services:

a. Supplier Management: Establish and manage a monthly and annual

Supplier Management Plan (“SMP”). The SMP shall include the following tasks:

i. Meet with suppliers and delivery recipients at the Airport to ensure the efficient and timely operations of the CRDC.

ii. Determine dock usage authorization and the scheduling of all dock activities.

iii. Determine the most effective methods for daily receiving of goods, documentation, temporary storage, staging, segregation, loading, redistribution or delivery, and returns. Provide appropriate materials management software capable of tracking throughput, measuring operational performance and supporting full audit functionality.

iv. Ensure the security screening of all goods to TSA Standards.

b. Delivery/Returns Scheduling: Respondent shall ensure goods and supplies are delivered in a timely manner and delivered to the intended recipients no more than four (4) hours after receipt.

c. Respondent shall schedule dock times for all supplier/tenant deliveries in advance as well as manage the process for the services requested in this scope of work.

d. Upon request, Respondent shall provide the City with a written report detailing current delivery schedules.

e. Respondent shall work with the delivery recipients to ensure scheduling of inbound goods in sufficient time to enable the Respondent to deliver to recipients within agreed upon timeframes. Respondent shall develop a plan to monitor, schedule and pick-up returns including, but not limited to: outbound parcels, empty beer kegs, totes, pallets, bread racks, and expired magazines and newspapers.

f. All parcels shall be delivered to their intended recipients within four

(4) hours from the time that the parcel arrives at the CRDC. Every effort should be utilized to prevent parcels from remaining overnight at the CRDC. Any parcels required to remain overnight shall be securely stored.

g. Respondent shall make all deliveries to the City’s predetermined nodes as shown on Attachment C – Exhibit A.

h. Respondent shall work cooperatively with suppliers and delivery recipients to schedule all deliveries arriving at the CRDC for the following, but not to be limited to delivery types:

i. All concessions in the Airport’s Food and Beverage, and

Retail Concession Programs, currently includes fifty-one percent (51%) Food & Beverage outlets and forty-nine percent (49%) Retail outlets.

ii. All airline and third-party lounges in the Airport (two

Delta Sky Clubs, USO, Express Centurion Lounge and a possible additional 6,700 square foot airline lounge)

iii. All airport parcels (such as: FedEx, UPS, DHL, Amazon, USPS) shall be delivered and screened through the CRDC, and deliveries to the SLCDA and Airport tenants will be coordinated by the Successful Respondent.

i. Hours to Perform CRDC Operator Services: Provide the City with a detailed plan of the required number of hours to perform the requested CRDC

Operator Services. Upon final agreement and establishment of the CRDC hours of operation, any changes to the hours of operation require advanced authorization, in writing, from the City. Selected Respondent shall manage morning deliveries to the docks to ensure that sixty percent (60%) of all deliveries occur before the hours of 5:00 a.m. Deliveries shall not be scheduled between the hours of 5:00 a.m. and 7:00 a.m., or as otherwise determined by the City

Minimum Hours of Operation for the CRDC shall be:

Monday – Friday: 2:00 a.m. – 4:00 p.m.

Saturday: 2:00 a.m. – 12:00 p.m.

j. The City shall make the final determination of hours of operation for the

CRDC.

k. Bonding: Show proof of being bonded prior to the agreement effective date.

l. Maintenance: The Selected Respondent shall be responsible for all maintenance work required for the CRDC facility.

m. Uniforms: Employees of Selected Respondent shall, at all times, wear identifiable, clean uniforms that bear the Selected Respondent and employee name.

n. Security and Safety Plan: Within sixty (60) days prior to performing the CRDC Operator Services, the Selected Respondent shall provide the City with a safety and security plan to review and approve.

Respondents do not need to submit said plan with its Proposal to this

RFP.

2. Standards of Service: Selected Respondent shall satisfy during the term of the resulting agreement, the following operational standards:

a. The management, maintenance and operation of the CRDC shall be under the supervision and direction of qualified, competent individuals who shall at all times be authorized to act on behalf of Selected Respondent;

b. The Selected Respondent shall hire or contract with a sufficient number of employees or contractors so as to enable it to conduct the Selected Respondent’s operation and perform the CRDC Operator Services as authorized and required hereunder;

c. Selected Respondent shall develop the CRDC Operator Services in accordance with industry standards, Selected Respondent’s

Proposal, City Policies, Codes, and City rules and regulations;

d. Selected Respondent shall assign a representative who will be available at all times to the City’s designee; and

e. Selected Respondent shall exercise reasonable control over conduct, demeanor and appearance of its employees, agents and representatives and the conduct of its contractors and suppliers who conduct business at the Airport. Upon objection from the City to Selected Respondent’s representative, agents or employees concerning conduct, demeanor or appearance of such persons, Selected Respondent shall immediately take all reasonable steps to remove or remedy the cause of the objection.

3. Training Services:

Respondent shall, at no additional cost to the City, provide training to

Respondent’s personnel to ensure personnel are capable to perform CRDC Operator Services including, but not limited to, training in food handling and safety procedures.

4. Use of Premises:

Selected Respondent shall use the Premises as further detailed in Section 5 of the resulting agreement Form.

5. Utilities and Maintenance:

Selected Respondent shall be responsible for paying all utility costs and may submit monthly utility bills to City for reimbursement, along with monthly CRDC invoices. Selected Respondent also will be solely responsible for all maintenance, repair, pest control and janitorial services associated with the CRDC. Respondent shall present City with invoices for actual cost to obtain reimbursement by City.

6. Procurement of Delivery Vehicles and other Equipment:

Selected Respondent shall be responsible for the purchase of all vehicles and equipment, i.e. box trucks, flatbed trucks, cold storage trucks, pallet jacks, forklifts and any additional equipment necessary for the CRDC Operation Services.

Respondents shall include a comprehensive list of equipment necessary to be purchased in advance for the CRDC Operation Services along with cost estimates for such equipment, and any additional equipment necessary to be purchased during the term of the resulting agreement. Should it become necessary Respondent shall also be responsible for the procurement of new vehicles and equipment during the resulting agreement. All equipment purchases made by the Respondent will revert to the City and become the property of the City at the conclusion of the agreement term. The City shall dispose of the equipment as desired at the end of the resulting agreement.

7. Maintenance of Delivery Vehicles and other Equipment:

The respondent shall be responsible for all cost incurred related to vehicle and equipment maintenance, including but not limited to registration fees, repairs, and general maintenance. Respondent shall be responsible for ensuring all procured assets are properly maintained and prepared for reversion to the City.

8. Safety and Security: Respondents must comply with the current Airport Security Program (ASP), and any subsequent amendments, throughout the term of resulting agreement.

i. If hazardous chemicals are used, Material Safety Data Sheets (MSDS) sheets must be completed and retained onsite. Selected Respondent must follow all requirements related to Hazards communications.

ii. All CRDC employees must be badged by airport Access Control

iii. Respondent shall be responsible for any cost incurred in the badging process. Respondent can visit https://slcairport.com/badging/ for more information.

9. Environmental:

Selected Respondents shall comply with all Environmental requirements as further detailed in Section 7 of the resulting agreement form.

10. Non-Exclusivity:

Although SLCDA does not currently intend to have more than one CRDC Operator on the Airport property. Selected Respondents are advised the SLCDA may, at any time, solicit proposals or enter into negotiations for additional ancillary or related services.

11. Additional Services:

If and when City requests Selected Respondent to provide services in addition to those specified above, Selected Respondent shall develop a work plan detailing the specific tasks to be completed and providing a detailed not-to-exceed budget for performing such Additional Services. Selected Respondent shall not perform any Additional Services until City has issued a written task order with the execution of the work plan. Selected Respondent will not be authorized to perform or invoice City for any work not specifically authorized in the City’s task order.

https://slcairport.com/badging/

SECTION 5

Proposal Responses

Respondents must respond to each of the following inquiries in the order stated. Please respond in full, narrative sentences and restate each inquiry prior to responding:

Respondents are to detail how they will deliver the required CRDC Operator Services, accomplish the minimum requirements listed and outline their prior experience in providing similar services in large campus settings similar in size and complexity to that of the Airport.

A. Provide the information listed below:

• Respondent’s name, address, principal office, and type of entity (i.e., corporation, LLC, etc.).

• The date of incorporation/organization and the state in which Respondent is incorporated or organized.

• Former names, if any, under which Respondent has conducted business and the years of operation under each name.

• IRS Tax Information:

1) Firm’s federal tax ID number or alternate number, and

2) A copy of firm’s most current available IRS W-9 Form

NOTE: If Respondent is submitting as an individual, tax information is not required at this time. However, if selected as the/a successful respondent, Respondent will be required to provide their social security number at that time.

• Respondent’s insurance carrier and agency contact.

• Respondent shall show evidence that it can obtain customs sealed warehouse bond prior to the agreement effective date.

• The name of the contact person responsible for the RFP process including title, telephone number, mailing address, and email address.

B. Experience and Financial Stability

1. Describe in narrative form Respondent's related experience in providing services which are directly related to the work requested in this RFP. List at least three (3) clients who would provide a reference for Respondent’s work, specifically in providing CRDC Operator Services, with contact name, title, phone numbers and addresses. At least one (1) of these references must meet the minimum qualifications of size and complexity as required under this RFP (refer to Section 3, subparagraph B.1).

2. Provide the past three (3) years of reviewed financial statements prepared in accordance with generally accepted accounting principles and an independent CPA’s statement attached. These statements shall include a balance sheet, statement of changes in financial position, income statement, and all accompanying footnotes.

3. Summarize any additional pertinent experience and financial information that Respondent believes should be considered by the selection committee.

4. Summarize any additional pertinent information which Respondent believes should be considered by the selection committee.

5. Proposal Guarantee. Submit a bank cashier’s check, certified check, or proposal bond payable to Salt Lake City Corporation in the of $10,000.

Checks submitted as a proposal guarantee are deposited into a SLCDA account. Business name of Respondent must be indicated on the bond or check

C. Management and Operations Plan

1. Provide a detailed narrative description of how Respondent intends to provide the required CRDC Operator Services. Proposals should focus on the CRDC management service plan and the level of service the Respondent proposes.

2. Provide a detailed narrative description of how Respondent would implement an effective on-going management plan for the CRDC. This narrative should include, without limitation, complete warranty information, preventive maintenance, corrective repairs, operation of the CRDC equipment, parts inventory management, service frequency and all other elements necessary for the efficient servicing and management of the

CRDC. Proposals should focus on the preventive maintenance program and what level of service the Respondent proposes.

3. Provide a detailed narrative description of Respondents approach to the procurement of vehicles and equipment necessary for the effective operation of the CRDC. The Respondent shall also provide an estimate of the quantity, types of vehicles and large equipment required, including projected initial procurement costs and ongoing maintenance costs over a seven (7) year period, which shall be included in Respondent’s proposed Management Fee.

4. Provide a detailed narrative description of Respondents approach to maintaining all procured assets and ensuring they remain in good working condition throughout their operational life. The Respondent shall also describe its approach for replacing or refurbishing equipment. Should it become necessary to procure new equipment mid-contract to meet performance expectations, the Respondent shall have a procurement method in place for the duration of the contract, along with a plan to ensure all procured assets are properly maintained and prepared for reversion back to the City at the end of the contract term.

5. Provide a detailed narrative description of how Respondent intends to implement an on-going safety plan for the CRDC.

6. Provide a detailed narrative description of Respondent’s proposed emergency operation plan.

7. Provide a proposed transition plan for assuming the responsibilities of managing the CRDC, if selected. As the CRDC has been maintained according to standards, the Selected Respondent will be expected to assume responsibility for the CRDC. The transition plan shall include close collaboration with the incumbent team to ensure continued operations. Outline in detail Respondent’s approach to working with existing staff during the transition period, how Respondent would evaluate and address staffing needs, and the anticipated timeline required for a smooth and effective transition.

8. If the Respondent is the current operator under contract with the City to provide the management services, then that Respondent must submit a proposed plan detailing methods to improve, enhance and increase the cost efficiency of the management services currently provided.

D. Manager and Staffing

1. Include information generally describing the size of Respondent’s firm, location of office that will work directly with City, number of years in business providing Central Receiving and Distribution Center Management services.

2. List and provide resumes of the key individuals who will be assigned to work with City, including the proposed full-time, on-site manager. Provide information regarding their experience specific to Airport CRDC Operator Services at airports similar to volume and complexity to those of the Airport. Resumes may be abbreviated to fit within page count.

3. Submit an organization chart of Respondent personnel anticipated to be team members. Include a description of the specific tasks they will perform and their qualifications. Respondent must identify any individual listed who is not a permanent, full-time employee of Respondent’s firm. The relationship between Respondent and the individual(s) must be clearly described. Experience claimed for current employees who performed the work while employed by others should be clearly noted.

4. Include detailed background and experience information on subconsultants or subcontractors, if any are proposed.

5. Submit a proposed staffing chart for the CRDC by labor type and hours worked.

6. Submit a list or chart of hourly rates and salaries for staff who will perform the work. Include rates or multipliers for emergency call-out and other work not falling within normal working hours or the Respondents overall maintenance program.

7. Describe in detail any and all training provided to Respondent’s manager and employees who would be assigned to the project.

E. Management Fee and Related Costs

1. Budget and Management Fee submittal forms are included with this RFP package under a separate Excel file.

The three (3) Excel forms to be completed and returned are as listed below:

● Proposed Personnel Costs – Salaries & Wages

● Proposed Burden Rate Worksheet

● Proposed Monthly Management Fee

2. Fill out the Excel Budget and Management Fee Submittal Forms completely providing all required information. Attachment D of this RFP.

3. DO NOT MODIFY THE FORMAT OR QUESTIONS OF THE FORMS.

4. Return the completed forms with your firm’s Proposal submittal.

F. Innovation

Provide a detailed narrative description of Respondent’s unique capabilities, innovative concepts, staffing plans, and service experience that would provide a distinctive benefit to the City and that sets the Respondent above the competition.

G. GRAMA

A completed Affirmation of GRAMA Understanding and Compliance, Attachment

A of this RFP.

SECTION 6

Evaluation Criteria

A. EVALUATION CRITERIA

Initially, a review of each proposal will be completed by SLCDA staff to ensure compliance with the terms, conditions and requirements of the RFP. Any proposals that fail to meet all of the Minimum Qualifications listed in Section 3.B of the RFP may be deemed non-responsive.

Each member of the selection committee shall use the evaluation criteria and percentage weights below to establish their own ranking of the Respondents. The committee shall then use these individual rankings to establish an aggregate ranking of all the acceptable proposals.

1. Experience and Financial Stability – (25%)

2. Management and Operations Plan– (20%)

3. Manager and Staffing – (20%)

4. Management Fee and Related Costs – (25%)

5. Innovation – (10%)

B. INTERVIEWS

The Airport reserves the right to conduct interviews with the highest-ranked Respondents. Interview requirements and scoring methodology will be provided to those Respondents selected for further consideration. Respondents are reminded that the selection committee shall look at the reasonableness of all aspects of the proposal and shall, in the selection committee’s sole judgment, choose the Respondent with the best overall proposal.

SECTION 7

Gross Revenue Information

Current Concession Program:

Sales: Ninety-four (94) concession locations were in operation with gross sales for

CY 2025.

• Food & Beverage, forty-six (46) locations: $111,525,123

• Retail, News & Gift, forty-six (46) locations: $61,806,703

• Services, two (2) locations: $1,938,671

Other Information – Current Program:

• Concessionaires are currently operating one-hundred (100) concession outlets, with forty-nine percent (49%) being food & beverage, and fifty-one percent (51%) being retail, news & gift.

• Fifty-one (51) food & beverage locations (15 of them are full-service restaurants that serve alcohol), with approximately 91,005 sq. ft.

• Forty-seven (47) retail, news and gift locations with approximately 43,885

sq. ft.

• Two (2) service locations with approximately 1,753 sq. ft.

Section 8 Proposal Form

PROPOSAL FORM

Submitted by:

Name:

Address:

Telephone:

Facsimile:

Federal Tax ID Number:

The undersigned Respondent, promising that it is representing only itself and no other third party, hereby submits to Salt Lake City Corporation this proposal for the operation and management of a central receiving and distribution center logistic services at the Salt Lake City International Airport:

Respondent:

By:

Signature:

Title:

Date:

(Note: If a partnership, a general partner must sign; if a corporation, an authorized corporate officer must sign.)

For the privilege of operating and managing the CRDC Operator Services at the Airport, Respondent proposes to provide the services specified above per the annual fee as follows:

1. Proposed Annual Management Service Fee – Indicate the annual management service fee (“Management Fee”) Respondent proposes charging the City during the resulting agreement.

Base Term - Contract Years 1 – 7_____ Management Fee

July 1, 2027 through June 30, 2028 $

July 1, 2028 through June 30, 2029 $

July 1, 2029 through June 30, 2030 $

July 1, 2030 through June 30, 2031 $

July 1, 2031 through June 30, 2032 $

July 1, 2032 through June 30, 2033 $

July 1, 2033 through June 30, 2034 $

Option Term: July 1, 2034 through June 30, 2035 $___________________________

City shall pay Selected Respondent the proposed Management Fee in equal monthly installments as shown on Exhibit B of the resulting agreement form. The Management Fee will not be renegotiated during the term of the resulting agreement.

2. Reimbursable Expenses – Selected Respondent shall be reimbursed for the cost of additional City approved reimbursable expenses, upon submission of the proper documentation without mark-up as further identified in Exhibit B of the resulting agreement Form.

3. Reversion - All vehicles, equipment, and inventory procured for the purpose of performing CRDC Operation Services shall be considered City property, and ownership of all such procured inventory will fully revert back to the City at the conclusion of the agreement term, upon termination, or as otherwise directed by the City. As described in Section 5, the Respondent shall establish a method outlining the approach used to procure equipment and obtain reimbursement, including any purchases during the term of the resulting agreement. This may include incorporating the purchase and maintenance cost into the management service fee over the initial agreement term, seeking direct reimbursement from the City, or proposing an alternative method of the Respondent’s choosing.

Respondent’s Acknowledgement of Addenda Received: By signing and submitting a Proposal response to this RFP, Respondent acknowledges that it has registering online at Utah Public Procurement Place Portal (“U3P”) https://utah.bonfirehub.com/portal/?tab=openOpportunities and has viewed all materials on the U3P website, including any addenda to this RFP.

APPENDIX

AGREEMENT FORM

The agreement form is provided for information purposes only. City may modify the terms of the agreement at any time prior to execution.

CONCESSIONAIRE & TENANT CRDC OPERATOR AGREEMENT PAGE 1

Salt Lake City Corporation and ____________________

Concessionaire & Tenant Central Receiving and Distribution Center (CRDC) Operator Agreement

Between

Salt Lake City Corporation

And

CONCESSIONAIRE & TENANT CRDC OPERATOR AGREEMENT PAGE 2

Table of Contents

SECTION 1: DEFINITIONS AND AGREEMENT

1.01 Definitions

1.02 Agreement

1.03 Interpretation

1.04 Non-exclusivity

1.05 City’s Representative

1.06 Operator Representative

SECTION 2: SERVICES TO BE PROVIDED

2.01 Scope of Work and Basic Services

SECTION 3: TERM

3.01 Base Term and Option Periods

SECTION 4: COMPENSATION FOR SERVICES

4.01 City’s Payment for Services

4.02 Extraordinary Labor Wage Rate Pass-Trough

4.03 City’s Right of Set-off

4.04 Additional Amounts Due

4.05 Invoicing Address

SECTION 5: USES OF PREMISES

5.01 Premises

5.02 Use of Premises and Other Airport Spaces

5.03 Use of Public Spaces

5.04 Liquidated Damages

5.05 TSA Airport Security

5.06 Safety

5.07 Assignment and Subletting

5.08 Licenses Permits and Taxes

5.09 City’s Access to Premises

5.10 City’s Right to Construct New Facilities

5.11 Cooperation with Airport Development Activities

5.12 City’s Right to Relocate Premises

5.13 City’s Inspection and Repair of Premises

5.14 Repair and Maintenance

5.15 Damage to Property

5.16 No Liens

5.17 Telephone Service

5.18 WI-FI Access

SECTION 6: INDEMNITY, INSURANCE AND SECURITIES

6.01 Indemnity Provisions

6.02 Insurance

6.03 Security for Performance

SECTION 7: ENVIRONMENTAL REQUIREMENTS

CONCESSIONAIRE & TENANT CRDC OPERATOR AGREEMENT PAGE 3

7.01 Comply with All Requirements

7.02 Status and Acceptance of the Premises

7.03 Environmental Indemnification

7.04 Hazard Communication Standard

SECTION 8: TERMINATION

8.01 Default by Operator

8.02 Remedies

8.03 Default by City

8.04 Truck and Material Handling Buyback upon Termination by City

8.05 Title to Operator Improvements

8.06 Surrender Upon Termination

SECTION 9: DISPUTE RESOLUTION

9.01 Dispute Resolution Process Required

9.02 Dispute Resolution Process

SECTION 10: MISCELLANEOUS PROVISIONS

10.01 Agreement Subject to Agreements with United States

10.02 Right of Flight/Airport Protection

10.03 Right to Amend

10.04 Comply with All Laws

10.05 Ethical Standards

10.06 Confidentiality and Government Records Act

10.09 Employment Status Verification System

10.10 Non-exclusive Remedies

10.11 Survival

10.12 Approvals

10.13 Time of the Essence

10.14 Relationship of Parties

10.15 Force Majeure

10.16 Notice Address

10.17 No Third-Party Beneficiaries

10.18 Further Assurances

10.19 Severability Clause

10.20 Covenants, Conditions, and Restrictions

10.21 Joint and Several Obligations

10.22 Limitation on City Liability

10.23 No Limit on City’s Powers

10.24 Non-Waiver

10.25 Nonliability of Agents and Employees

10.26 Representations by the Operator

10.27 Complete Agreement

10.28 Governing Law and Venue

10.29 Federal Provisions

CONCESSIONAIRE & TENANT CRDC OPERATOR AGREEMENT PAGE 4

CONCESSIONAIRE & TENANT CRDC OPERATOR AGREEMENT

THIS CONCESSIONAIRE TENANT CRDC OPERATOR AGREEMENT (“Agreement”) is between SALT LAKE CITY CORPORATION, a Utah municipal corporation (“City” or “Sponsor”) and ____________, a ____ __________ [corporation, LLC, etc.], ), authorized to do business in Utah, (“Operator”) and is dated as of the date the City Recorder attests the applicable City signature which date shall be the recordation date (the “Effective Date”).

RECITALS

A. City owns the Salt Lake City International Airport (“Airport”) and through its

Department of Airports (“SLCDA”) operates Airport.

B. City and Operator desire to enter into an agreement for Operator to provide the services specified below for the specified term.

C. The City issued a Request for Proposals July 1, 2026, in connection with this Agreement to provide concessionaire tenant operator services for the Airports Central Receiving and Distribution Center (“CRDC”).

AGREEMENT

In consideration of the foregoing recitals and the…