5-01700 Contract Closeout.pdf
PDF 44 KB Posted
- Solicitation number
- US.257471
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a Contract Closeout specification document for a Pipe Lining project, associated with the Borough of Jenkintown's Contract 26-06 for 2026 Sanitary Sewer Cleaning and Video Survey in Jenkintown, Pennsylvania. The specification outlines the administrative procedures and requirements for closing out the work upon substantial completion and final completion. Key closeout requirements include the contractor's submission of a written notice of substantial completion along with a list of items requiring completion or correction, followed by engineer inspection and issuance of a Certificate of Substantial Completion. Upon work completion, the contractor must submit written certification that contract documents have been reviewed, work complies with contract requirements, systems have been tested and are operational, and work is ready for final inspection. The engineer will conduct a final inspection, and any deficiencies identified must be remedied by the contractor with reinspection by the engineer. A pre-bid meeting is scheduled for 10:00 AM on October 16, 2026, at the Borough offices, with sealed bids due by 11:00 AM on October 30, 2026. The estimated project cost is $100.00 for document procurement.
The contract requires a bid bond or certified check equal to ten percent of the bid amount, payable to the Borough of Jenkintown, with bonds limited to companies licensed in Pennsylvania. All bidders submitting bids of $100,000 or greater must demonstrate proof of competency and responsibility per Jenkintown Borough Ordinance No. 2008-2. Pennsylvania Prevailing Wage Rates apply to all prime contractors and subcontractors. Reinspection fees resulting from contractor non-compliance with completion claims will be deducted from the contractor's final payment, along with any liquidated damages or other contract adjustments. The final payment process includes submission of a final accounting statement reflecting all contract sum adjustments, previous payments, and remaining amounts due, with the engineer preparing a Final Change Order for any approved adjustments not previously documented.
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Text version
PIPE LINING CONTRACT CLOSEOUT
01700-1
SECTION 01700
CONTRACT CLOSEOUT
PART 1 GENERAL
1.1 REQUIREMENTS INCLUDED
A. Comply with requirements stated in Conditions of the Contract and in Specifications for administrative procedures in closing out the Work.
1.2 RELATED REQUIREMENTS
A. Conditions of the Contract. Fiscal provisions, legal submittals and additional administrative requirements.
B. Section 01010 - Contractors Work
1.3 SUBSTANTIAL COMPLETION
A. When Contractor considers the Work is substantially complete, he shall submit to Engineer:
1. A written notice that the Work or designated portion, thereof, is substantially complete.
2. A list of items to be completed or corrected.
B. Within a reasonable time after receipt of such notice, Engineer will make an inspection to determine the status of completion.
C. Should Engineer determine that the Work is not substantially complete:
1. Engineer will promptly notify the Contractor in writing, giving the reasons therefore.
2. Contractor shall remedy the deficiencies in the Work and send a second written notice of substantial completion to the Engineer.
01700-2
D. When the Engineer finds that the Work is substantially complete, he shall:
1. Prepare and deliver to Owner a tentative Certificate of Substantial Completion letter, with a tentative list of items to be completed or corrected before final payment.
2. After consideration of any objections made by the Owner as provided in Conditions of the Contract and when Engineer considers the Work substantially complete, he will execute and deliver to the Owner and the Contractor a definitive Certificate of Substantial Completion with a revised tentative list of items to be completed or corrected.
1.4 FINAL INSPECTION
A. When Contractor considers the Work is complete, he shall submit written certification that:
1. Contract Documents have been reviewed.
2. Work has been inspected for compliance with Contract Documents.
3. Work has been completed in accordance with Contract Documents.
4. Systems have been tested in the presence of the Owner's representative and are operational.
5. Work is completed and ready for final inspection.
B. Engineer will make an inspection to verify the status of completion with reasonable promptness after receipt of such certification.
C. Should Engineer consider that the Work is incomplete or defective:
1. Engineer will promptly notify the Contractor in writing, listing the incomplete or defective Work.
2. Contractor shall take immediate steps to remedy the stated deficiencies and send a second written certification to Engineer that the Work is complete.
3. Engineer will reinspect the Work.
1.5 REINSPECTION FEES
A. Should Engineer perform reinspections, due to failure of the Work, to comply with the claims of status of completion made by the Contractor:
01700-3
1. Owner will compensate Engineer for such additional services.
2. Owner will deduct the amount of such compensation from the final payment to the Contractor.
1.6 CONTRACTOR'S CLOSEOUT SUBMITTALS TO ENGINEER
A. Evidence of compliance with requirements of governing authorities.
B. Evidence of Payment and Release of Liens: requirements of General and Supplementary Conditions
1.7 FINAL ADJUSTMENT OF ACCOUNTS
A. Submit a final statement of accounting to Engineer.
B. Statement shall reflect all adjustments to the Contract Sum:
1. The original Contract Sum
2. Additions and deductions resulting from:
a. Previous Change Orders
b. Unit Prices
c. Deductions for uncorrected Work
d. Deductions for liquidated damages
e. Deductions for reinspection payments
f. Other adjustments
3. Total Contract Sum, as adjusted
4. Previous payments
5. Sum remaining due
C. Engineer will prepare a Final Change Order reflecting approved adjustments to the Contract Sum which were not previously made by Change Orders.
1.8 FINAL APPLICATION FOR PAYMENT
A. Contractor shall submit the Final Application for Payment in accordance with procedures and requirements stated in the Conditions of the Contract.
END OF SECTION
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