47QMCA19R0012 Pre-Proposal Conference slides 10_03_2019.ppt
PPT presentation 1 MB Posted
- Attached to
- 2020 GSA Fleet Vehicles Europe
- Solicitation number
- 47QMCA19R0012
- Issued by
-
GSA Federal Acquisition Service
About this file
This document provides details for a federal solicitation seeking proposals for vehicle acquisitions to replenish the fleet of the General Services Administration (GSA) in Europe. The solicitation will request firm fixed price proposals for the base year with two one-year options and four one-month options to supply passenger vehicles, trucks, buses, and associated upfit options that meet forthcoming European vehicle standards. Interested vendors must register for online bidding accounts and identify vehicle makes and models prior to the July 2019 issuance of the solicitation. Proposals will be evaluated based on technical capability, management capability, and price. The anticipated period of performance is one base year beginning in 2020 with optional extensions into 2022.
47QMCA19R0012 Pre-Proposal Conference Slides 10_03_2019
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Other files
| File | Type | Posted |
|---|---|---|
| 47QMCA19R0012 Prospective Offeror Special Notice 05_31_2022.pdf | ||
| 47QMCA19R0012 Prospective Offeror Special Notice 01_31_2022.pdf | ||
| 47QMCA19R0012 Prospective Offeror Special Notice 04_22_2021.pdf | ||
| 888E Proposal Template.xlsx | XLSX spreadsheet | |
| Attachment B - SF1449.pdf | ||
| 47QMCA19R0012 Amendment 003 SF30 11_06_2019.docx | DOCX document | |
| Attachment A - Proposal Checklist.docx | DOCX document | |
| 47QMCA19R0012 Amendment 002 SF30 10_28_2019.docx | DOCX document | |
| Attachment B - SF1449.pdf | ||
| Attachment A - Proposal Checklist.docx | DOCX document | |
| Attachment B - SF1449.pdf | ||
| 47QMCA19R0012 Amendment 001 SF30 10_10_2019.docx | DOCX document | |
| Attachment A - Proposal Checklist.docx | DOCX document | |
| 47QMCA19R0012_Solicitation_Package_09_24_2019.zip | ZIP file | |
| 47QMCA19R0012_Request_for_AutoBid_Account_06_04_2019.docx | DOCX document | |
| AutoBid_Vendor_Instructions_06_04_2019.pdf | ||
| 47QMCA19R0012_Anticipated_Models_List_06_04_2019.xlsx | XLSX spreadsheet |
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Text version
U.S. General Services Administration
2020 GSA Fleet Vehicles Europe Pre-Proposal Conference GSA Vehicle Purchasing Solicitation
47QMCA19R0012
October 3, 2019
Federal Acquisition Service
AGENDA
| Welcome |
| Leonard Fedoruk, GSA Vehicle Purchasing Director |
| RFP Overview and Proposal Submission |
| Michael Davidson, Contract Specialist |
| Gregory Benedict, Contract Specialist |
| Law Enforcement Upfit (LU) Options |
| Russell Miller, GSA Engineering |
RFP OVERVIEW
AND PROPOSAL SUBMISSION
| Acquisition Lifecycle Update |
| Solicitation Package Review |
| Proposal Submission |
| Evaluation |
| Award |
| Contract Administration |
ACQUISITION LIFECYCLE UPDATE
AutoStandards AutoBid AutoChoice
Requirements Development Solicitation Proposal Submission** Evaluation Award/Order Placement **In addition to other proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal)
SOLICITATION PACKAGE REVIEW
| All announcements/synopses are posted to FedBizOpps (FBO) |
| Each solicitation contains its own unique: |
| General Information |
| Schedule of Items |
| Due date/time |
| Periods of Performance |
| Requests for Explanation/Information |
| Additional Requirements |
| Clauses/Provisions |
| Instructions to Offerors |
| Evaluation Methods |
| Contracting Officer is only POC after solicitation issuance |
Each RFP is unique!
Always refer to the terms/conditions of each individual RFP
Amendments Register as an interested party
SOLICITATION PACKAGE REVIEW
Schedule of Items
| Outlines Government’s minimum requirements |
| Includes applicable Federal Standards |
| Estimated Quantities |
| Other regulatory information |
| Statutory Price Limitations |
| Substantial Transformation Determinations |
SOLICITATION PACKAGE REVIEW
Due Date/Time
| Questions are Due NLT 3:00 pm ET October 8, 2019 |
| AutoBid Submissions are Due NLT 3:00pm ET October 23, 2019 |
| Proposals are Due NLT 12:00pm ET October 24, 2019 |
| 888E Proposal Submissions will be accepted after the initial proposal submission on October 24, 2019 |
SOLICITATION PACKAGE REVIEW
Periods of Performance
| Base –DATE OF AWARD THROUGH April 15, 2020 |
| Option 1 – April 16, 2020 through April 15, 2021 |
| Option 2 – April 16, 2021 through April 15, 2022 |
| Option 3 – April 16, 2022 through May 15, 2022 |
| Option 4 – May 16, 2022 through June 15, 2022 |
| Option 5 – June 16, 2022 through July 15, 2022 |
| Option 6 – July 16, 2022 through August 15, 2022 |
SOLICITATION PACKAGE REVIEW
Additional Requirements
| Includes administrative deliverables in section C.1 |
| Points of contact/authorities |
| Status reporting requirements |
| Law Enforcement (LU) reporting requirements |
| Invoicing instructions |
| Other additional requirements |
| Notification of Vehicle Defects reporting requirement |
| Recalls |
| Technical Service Bulletins (TSBs) |
| Warranty Extensions |
Emphasize electronic invoicing (FedPay)
SOLICITATION PACKAGE REVIEW
Clauses and Provisions
| Mandated by FAR/GSAM (supplemented as necessary) |
| Clauses |
| Terms or conditions applying after contract award, or both before and after award |
| Become part of any awarded contract |
| CAN BE APPLICABLE TO PRIME’S SUBCONTRACTORS |
| Provisions |
| Terms or conditions used only in solicitations and apply only before contract award |
| Do not become part of awarded contract |
| Full-text or Incorporated by Reference (IBR) |
OEMs are subcontractors to resellers and resellers need to be aware that there are some flowdown clause requirements to subcontractors
SOLICITATION PACKAGE REVIEW
Instructions to Offerors
| Provide instructions for proposal preparation |
| Submission Content / Format of Proposals |
| Generally two separate submission requirements |
| Electronic submission via email |
| Volume 1 – Administrative Requirements |
| Volume 2 – Technical Proposal |
| Volume 3 – Price Proposal / Electronic Printout of AutoBid |
| Volume 4 – Law Enforcement (LU) Option Submission |
| AutoBid submission via AutoVendor portal |
| Volume 3 – Price Proposal / Electronic Printout of AutoBid |
Each RFP is unique!
Always refer to the instructions (See Section F) of each individual RFP
SOLICITATION PACKAGE REVIEW
Evaluation Methods
| Evaluation Criteria |
| Rating Structure |
| Method of Award for Master Contract |
| Lowest Price/Technically Acceptable (LPTA) |
| No consideration of tradeoffs |
| Method of Award for Delivery Orders |
| Automotive Management Program (AMP) |
| Best Value |
| Tradeoffs considered |
| May not be lowest price |
Each RFP is unique!
Always refer to the evaluation methods of each individual RFP
SOLICITATION PACKAGE REVIEW
Significant Changes from FY19
| Alternative Models will NOT be considered, except for standard item 888E |
| More than one model may be submitted and awarded per offeror per standard item number |
| Defect/recall notification process has been revised |
| NMY consideration will be available for all vehicle models awarded under the contract (without restrictions on engine/transmission changes, model redesigns, etc.) |
| EPA no longer applicable |
| Clauses and Provisions for 889a –telecommunications |
SOLICITATION PACKAGE REVIEW
Significant Changes (cont’d)
| Contractors will be required to provide access to all PDI instructions for all makes/models awarded, w/out restrictions |
| Contractors will no longer submit DIT procedures |
| Government will submit info to contractors |
| Contractors will follow their own required internal procedures/forms for processing claims |
| First Production Vehicle inspection requirements will be listed in Fed. Standards or applicable purchase descriptions |
| Abwicklungsschein and Zulassung Part I/II must be mailed per section C.1 |
| Invoices must be electronically submitted per section C.12 with a copy sent to Stefania Dellamea per section C.1 |
PROPOSAL SUBMISSION
| DO’S |
| USE THE PROPOSAL CHECKLIST |
| Read the entire RFP |
| Follow ALL Instructions to Offerors |
| Format/content/submission |
| Follow prescribed File Naming |
| Ensure your proposal addresses all requirements |
| Ensure your AutoBid submission is accurate/complete |
| Submit all Volumes as prescribed in the RFP |
| Make sure the entered vehicle data is correct |
PROPOSAL SUBMISSION
| DON’TS |
| Don’t submit late |
| Late offers will not be considered |
| Don’t submit one aspect (AutoBid) without |
all other requirements (Administrative/Technical)
| Don’t submit Administrative/Technical requirements as one document |
| Instructions to Offerors outline file naming protocols |
PROPOSAL SUBMISSION
DO NOT WAIT UNTIL LAST MINUTE
EVALUATION
| After receipt of proposals |
| Review of Administrative Requirements |
| Letters of Supply, Reps/Certs, EEO Clearances, etc. |
| Past Performance Evaluation |
| CPARS, offeror-supplied past performance information |
| Responsibility Determination |
| Financials, Delivery Schedule, Performance, Facilities, etc. |
This list is not exhaustive; each RFP has its own requirements
EVALUATION
| Technical Proposal Evaluation |
| Technical Evaluation Board |
| Evaluation procedures in the RFP |
| Contracting Officer may ask for proposal Clarifications |
| Price Analysis |
This list is not exhaustive; each RFP has its own requirements
EVALUATION
| Competitive Range established |
| Discussions (negotiations) conducted as necessary |
| Final Proposal Revisions requested, if applicable |
| Offeror will submit any Final Proposal Revisions, if applicable |
| AutoBid will only reopen if Contracting Officer conducts discussions |
| Final Evaluation and Price Analysis |
| Recommendation for Award |
AWARD
| Source Selection authority makes award recommendation(s) |
| Multiple Award |
| Single Award |
| Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final award |
| Award notices posted to FedBizOpps (FBO) |
| AutoBid information is merged into AMP |
| AMP is opened for GSA Fleet ordering |
CONTRACT ADMINISTRATION
| Ship vehicles in accordance with contract terms/conditions |
| Weekly Status Reports |
| Monthly Status Reports, as applicable |
| Notification of Vehicle Delays |
| Notification of Vehicle Defects |
| Vehicle Availability Listing (VAL) updates |
| Other contract administration actions as necessary |
| 95% on-time shipment performance benchmark |
HELPFUL RESOURCES
| www.gsa.gov – GSA website |
| www.gsa.gov/automotive – Vehicle Buying website |
| www.vehiclestd.fas.gsa.gov/CommentCollector/Home - Federal Vehicle Standards |
| www.fbo.gov – FedBizOpps website |
| www.acquisition.gov – FAR/GSAM website |
| www.maritime.dot.gov – Maritime Administration (MARAD) website |
| lalit.raina@dot.gov |
| laura.mahoney@dot.gov |
| james.doh@dot.gov |
LAW ENFORCEMENT UPFIT (LU) OPTIONS
| Russ Miller |
| GSA Engineering |
Attachment E1 – Euro Light Vehicle Purchase Description Attachment M – LU Option Individual Worksheet Attachment N – LU Option Technical Exception Worksheet Attachment O – LU Option Brand Name or Equal Worksheet Attachment P – LU Option Status Reporting
DO NOT WAIT UNTIL LAST MINUTE
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