47QMCA19R0012 Amendment 003 SF30 11_06_2019.docx

Solicitation 47QMCA19R0012 Amendment 003 – Continuation of Standard Form 30

2. AMENDMENT/MODIFICATION NO.

AMENDMENT #003

3. EFFECTIVE DATE

11/06/2019

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (IF APPLICABLE)

LIGHT VEHICLES ACQUISITION

GSA/FAS/QMAAA

1800 F STREET NW; HUB 3400

WASHINGTON, DC 20405

47QMCA19R0012

SEPTEMBER 24, 2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

is not extended.

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __ONE___copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

E. IMPORTANT: Contractor

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Program: 2020 GSA Fleet Vehicles Europe

The above referenced solicitation 47QMCA19R0012 is amended as follows:

1) Provide Questions and Answers as submitted in response to the RFP; AND

2) Extend the due date for AutoBid FROM: 3:00pm Eastern on November 6, 2019, TO: 3:00pm Eastern November 12, 2019; AND

3) Extend the due date for Proposals FROM: 12:00pm Eastern on November 7, 2019, TO: 12:00pm Eastern November 13, 2019; AND

4) Revise Section A.1 and F.1 of the solicitation to reflect the above revised dates (per pages 6 through 11, below); AND

5) Provide revised Attachment A – Proposal Checklist – reflecting the new closing date for AutoBid; AND

6) Provide revised Attachment B – SF1449 – reflecting the new due date for proposals.

The POC for this amendment is Michael Davidson at michael.davidson@gsa.gov (703) 603-8338. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

DALLAS W. BREWER

CONTRACTING OFFICER

BY ______________________________________________

(Signature of person authorized to sign)

(Signature of Contracting Officer)

PREVIOUS EDITION UNUSABLE

Prescribed by GSA, FAR (48 CFR) 53.243

1) PROVIDE QUESTIONS AND ANSWERS AS SUBMITTED IN RESPONSE TO THE RFP

Q54: In the purchase description definition of LU90, what is meant by “a terminal block with two (2) 20 amp spare circuits ignition only for radio, and mounting provisions for warning and flood light controls shall be provided”?

A54: Section l. specifies the configuration for the center console. The warning and flood light controls shall be mounted in the center console. Two (2) electrical circuits shall be provided so the end user may install their radios after delivery. The two electrical circuits may be terminated at a "terminal block" or a connector, intent is for customer to connect radio power circuits.

Q55: In the purchase description definition of LU90, is this the already known Black Rac Retention System?

A55: Yes, Blac Rac solution is acceptable or an actual locker- vault depending space available on the offered vehicle.

Q56: Intermittent low beam/Fog light is deleted on LU90. Is that right?

A56: Correct

Q57: Protection foils on B-/C-Columns are deleted on LU90. Is that right?

A57: Correct

Q58: In the purchase description definition of LU91, the known Black Rac Retention System is described. Is that equal to LU90, position (m.)?

A58: The Blac Rac installed in the trunk on the sedan is an acceptable solution, same as LU90 on a sedan.

Q59: In the purchase description definition of LU92, is this the already known Black Rac Retention System?

A59: No, a locker or vault is required instead of the Blac Rac. The intent is to conceal the weapon from public view in the rear cargo on SUVs or van wagons.

Q60: In the purchase description definition of LU92, we assume that the platform (dog cage) is for one dog. Is that right? Shall the cage take advantage of the entire vehicle width? Do GSA have some more details regarding door sill requirements for easy cleaning? Maybe some examples (pictures) are available?

A60: Requirement is for one (1) dog. Provisions shall be full width so the dog can exit either side of the vehicle in addition to through the front doors.

Q61: In the purchase description definition of LU92, does it mean a full partition grid behind the front seats? Or is a plastic guard on the front side of the dog cage sufficient? Is the rubber mat for the whole cargo trunk or for the base of the dog cage?

A61: The intent of the guards is to prevent the dog from chewing on the driver and front passenger headrests. The barrier may be full or partial width. The rubber mat is for the dog cage only.

Q62: In the purchase description definition of LU92, what is the remote pager requirement?

A62: A remote pager is a wireless device carried on the police officer, heat sensor activate remote alarm (audio or vibration) when the officer is not in the vehicle. The range is limited by the commercial product offering and not specified by GSA. Typical range from vehicle is approximately 100 meters.

Q63: There has been to date an extensive ongoing internal discussion in so far as to how to structure the 1-day registration. We have come to the conclusion that the only way we can provide with this is by doing the first day registration under the GSA/end user name. Can you please confirm whether we are correct in making this assumption? Furthermore, will we be provided with a VAT and Tax exemption certificate?

A63: The process is a little different for OEMs and Resellers. OEMs can sell the Government vehicles directly and show the relevant authorities that GSA Fleet Europe is on the tax exempt list. OEM’s can sell the Government vehicles without the 19%. For resellers, it's a little different because resellers have to buy the vehicles from the OEMs, and the OEMs in theory have to charge the resellers the 19% because the resellers are NOT on the German or Italian tax exempt list. Even if the resellers are selling the vehicles to the Government eventually, the resellers still should pay the 19% up front to the OEM’s. After the resellers sell the vehicles to the Government, the resellers can take the VAT form that is provided and go to the relevant authorities and get reimbursed the 19%.

Regarding the one day assignment, prospective contractors shouldn't put the Government as the registrant for the one day assignment. Prospective contractors need to find a way either through a dealership or the OEM to get the one day assignment done without listing GSA Fleet Europe. All of the one day assignments from the OEMs had their own OEM names on the one day registration. Current resellers have figured out a way through their OEM partners to do the same.

Q64: Please re-CONFIRM this AUTOBID tab/page “Engines and Fuel” is not required for Europe 2020. When we push the SUBMIT button will the system accept my data with this page “blank”?

A64: The AUTOBID tab/page “Engines and Fuel” IS required, but not all data points in the tab are required. The required Engine and Fuel Data fields are:

· Base engine or option

· Engine Displ (Ltrs), - decimal point is allowed

· Engine Displ (Cyl), and

· Fuel Type All other fields are not required. Please note the following for the remaining fields:

1. Zero can be entered (or left blank)

2. Do not use symbols

3. Do not use commas

Q65: To enable us to fulfill your expectations and requirements could you please provide answers to following questions for following options which are part of 30Z?

· CODE MOIB / MOIM / MOIF

· Long item shelf

· Is it possible to use a normal tray with anti-slip mat or do you need a long item shelf with drop-front?

A65: CODE MOIB - does not require shelving

CODE MOIF:

· Long item shelf

· Normal tray with anti-slip mat

Q66: To enable us to fulfill your expectations and requirements could you please provide answers to following questions for following options which are part of 30Z?

· Shelf element with drawers

· Do you need drawers or boxes with sliding function like the reference picture from your public tender?

A66: CODE MOIB - does not require shelving

CODE MOIF:

· Long item shelf

· Normal tray with anti-slip mat

· Shelf element with drawers

· Boxes with sliding shelf

CODE MOIM:

· Long item shelf

· Tray with dividers with anti-slip mat

Q67: To enable us to fulfill your expectations and requirements could you please provide answers to following questions for following options which are part of 30Z?

· Airline system for fitting

· Airline system only in the floor panel?

· Airline system integrated vertical on the racking system?

· Airline system integrated on the floor bracket (racking system)?

A67: CODES - MOIB, MOIF, MOIM:

· Air lines

· Airline system integrated on the floor bracket (racking system)

Q68: To enable us to fulfill your expectations and requirements could you please provide answers to following questions for following options which are part of 30Z?

· Which side linings do you need / prefer (refer to picture in email)?

· Position 1?

· Position 1 & 2?

· Position 1, 2 & 3 or 1, 2 &4?

A68: CODES - MOIB, MOIF, MOIM

· Side Linings Positions 1+2+3, walls and doors

Q69: Do you know if US based contract holders that sell EU based products will have to account for VAT in these GSA Europe sales?

A69: Yes, US based contract holders that sell EU based products will have to account for VAT as discussed in Answer 63.

Q70: Is the requirement for SIN 484 for a refrigerator truck, an AC truck, or an insulated truck?

A70: GSA SIN 484Z minimum requirements as specified the verbiage section:

This cab over design truck is only available for order to locations in the European Union and locations which use their safety requirements. This truck shall meet all European safety and emissions standards applicable at the time of delivery. The van body must meet ATP-FRC DIN 8958 and DIN 8959.

CLASSIFICATION IN ATP AND DIN 8959 / USE OF MEANS OF TRANSPORT

The means of transport are grouped in different classes according to their suitability for carrying perishable foodstuffs.

· Transport equipment for deep-frozen goods is in class FRC, the class in which perishable foodstuffs can be transported as defined by the ATP Agreement. This means:

F = Transport equipment with built in refrigeration machine, R = Transport equipment with heavy insulation, mean K value = 0.4 W/m²K, and C = Temperature class between +0 °C and -25 °C.

2) Extend the closing date for AutoBid FROM: 3:00pm Eastern on November 6, 2019, TO: 3:00pm Eastern November 12, 2019.

3) Extend the closing date for Proposals FROM: 12:00pm Eastern on November 7, 2019, TO: 12:00pm Eastern November 13, 2019.

4) Please see below for revised Section A.1 and F.1 of the Solicitation, reflecting the following revised dates:

I. SECTION A.1

FROM:

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors must submit electronic versions of proposals to the following address:

ontheroad@gsa.gov with a carbon copy to gregory.benedict@gsa.gov and michael.davidson@gsa.gov

Electronic copies of proposals are due Thursday, November 7, 2019, at 12:00pm Eastern. AutoBid will close Wednesday, November 6, 2019, at 3:00pm Eastern. Please review 52.212-1 – Instructions to Offerors – Commercial Items (Oct 2018) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Complete electronic file formatting instructions are located in Section F.1.

This solicitation will remain open beyond November 7, 2019, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals for Standard Item 888E at any time after initial contract awards, but will evaluate proposals received after that date in accordance with the following schedule:

1ST ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2020

2ND ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2021

3RD ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2022

Electronic proposals for Standard Item 888E received after the initial November 7, 2019, solicitation closing should also be sent to the following email address:

ontheroad@gsa.gov with a carbon copy (cc) to michael.davidson@gsa.gov; AND gregory.benedict@gsa.gov

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item 888E. Pricing information should be submitted with the other electronic proposal documents.

Any models submitted under Standard Item 888E and approved by GSA Engineering are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be awarded either by modification to the vendor’s contract or new contract award.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under NAICS code 336111 – Automobile Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective October 1, 2017, the small business size standard for NAICS 336111 is 1,500 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

Non-OEM Offerors will be measured against the 500 employee small business size standard prescribed in FAR 52.212-1(a).

TO:

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors must submit electronic versions of proposals to the following address:

ontheroad@gsa.gov with a carbon copy to gregory.benedict@gsa.gov and michael.davidson@gsa.gov

Electronic copies of proposals are due Wednesday, November 13, 2019, at 12:00pm Eastern. AutoBid will close Tuesday, November 12, 2019, at 3:00pm Eastern. Please review 52.212-1 – Instructions to Offerors – Commercial Items (Oct 2018) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Complete electronic file formatting instructions are located in Section F.1.

This solicitation will remain open beyond November 13, 2019, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals for Standard Item 888E at any time after initial contract awards, but will evaluate proposals received after that date in accordance with the following schedule:

1ST ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2020

2ND ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2021

3RD ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2022

Electronic proposals for Standard Item 888E received after the initial November 13, 2019, solicitation closing should also be sent to the following email address:

ontheroad@gsa.gov with a carbon copy (cc) to michael.davidson@gsa.gov; AND gregory.benedict@gsa.gov

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item 888E. Pricing information should be submitted with the other electronic proposal documents.

Any models submitted under Standard Item 888E and approved by GSA Engineering are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be awarded either by modification to the vendor’s contract or new contract award.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under NAICS code 336111 – Automobile Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective October 1, 2017, the small business size standard for NAICS 336111 is 1,500 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

Non-OEM Offerors will be measured against the 500 employee small business size standard prescribed in FAR 52.212-1(a).

II. SECTION F.1

FROM:

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

2. DUE DATE FOR PROPOSALS

(a) Offerors must submit its proposal documents in soft copy electronic version (.zip files containing electronic proposal documents) by the due date listed on the solicitation. The file size limitation for electronic submissions is 25MB (megabytes) per email. GSA’s email service cannot accept inbound messages exceeding 25MB. ELECTRONIC COPIES OF PROPOSALS MUST BE RECEIVED BY 12:00pm Eastern on Thursday, November 7, 2019, AT THE FOLLOWING ADDRESSES:

ontheroad@gsa.gov with a carbon copy to michael.davidson@gsa.gov; AND gregory.benedict@gsa.gov.

Pricing must also be submitted via AUTOBID no later than 3:00pm Eastern on Wednesday, November 6, 2019.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(c) VOLUME 3 – PRICE PROPOSAL (required from all Offerors) – to be provided IN ELECTRONIC FORMAT as a supplement to SUBMISSION IN AUTOBID.

FACTOR 3 – Proposed Pricing

All proposed pricing must be submitted as FOB Destination – Delivery in Europe, in United States currency, and in whole dollars. Pricing must be clearly stated and submitted as stated below for the respective contract lines. Pricing assumptions, if any, should be clearly articulated in this volume.

TAB A – AutoBid Printout

AutoBid - Offerors are required to submit pricing information for the base contract period in GSA’s AutoBid system. Prospective Offerors are required to obtain a user name and password for GSA’s secure on-line proposal application (AutoBid). User name and password may be obtained by submitting the solicitation number, company’s name, DUNS number, address, business size, user's name, telephone number, fax, email and proposed make and models to automotiveedi.partnerships@gsa.gov. Account information will be provided within ten (10) business days of request. All Offerors are required to input proposed prices into AutoBid by 3:00pm Eastern Wednesday, November 6, 2019. Also, Offerors’ AutoBid printout should be saved as a .pdf document and submitted as Volume 3. AutoBid printouts should be created using the “AutoBid Print All – Final” function, instead of just the “AutoBid Checklist Report”.

TO:

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

2. DUE DATE FOR PROPOSALS

(a) Offerors must submit its proposal documents in soft copy electronic version (.zip files containing electronic proposal documents) by the due date listed on the solicitation. The file size limitation for electronic submissions is 25MB (megabytes) per email. GSA’s email service cannot accept inbound messages exceeding 25MB. ELECTRONIC COPIES OF PROPOSALS MUST BE RECEIVED BY 12:00pm Eastern on Wednesday, November 13, 2019, AT THE FOLLOWING ADDRESSES:

ontheroad@gsa.gov with a carbon copy to michael.davidson@gsa.gov; AND gregory.benedict@gsa.gov.

Pricing must also be submitted via AUTOBID no later than 3:00pm Eastern on Tuesday, November 12, 2019.

4. SUBMISSION CONTENT AND FORMAT OF PROPOSALS

(c) VOLUME 3 – PRICE PROPOSAL (required from all Offerors) – to be provided IN ELECTRONIC FORMAT as a supplement to SUBMISSION IN AUTOBID.

FACTOR 3 – Proposed Pricing

All proposed pricing must be submitted as FOB Destination – Delivery in Europe, in United States currency, and in whole dollars. Pricing must be clearly stated and submitted as stated below for the respective contract lines. Pricing assumptions, if any, should be clearly articulated in this volume.

TAB A – AutoBid Printout

AutoBid - Offerors are required to submit pricing information for the base contract period in GSA’s AutoBid system. Prospective Offerors are required to obtain a user name and password for GSA’s secure on-line proposal application (AutoBid). User name and password may be obtained by submitting the solicitation number, company’s name, DUNS number, address, business size, user's name, telephone number, fax, email and proposed make and models to automotiveedi.partnerships@gsa.gov. Account information will be provided within ten (10) business days of request. All Offerors are required to input proposed prices into AutoBid by 3:00pm Eastern Tuesday, November 12, 2019. Also, Offerors’ AutoBid printout should be saved as a .pdf document and submitted as Volume 3. AutoBid printouts should be created using the “AutoBid Print All – Final” function, instead of just the “AutoBid Checklist Report”.

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