47QFLA24R0013_RFP Attachment 9_GREAT Support Travel Expense Sheet Template_2024 10 31.xlsx

XLSX spreadsheet 30 KB Posted Nov 27, 2024

Attached to: Graduate Research, Education and Technology (GREAT) Support
Solicitation number: 47QFLA24R0013
Issued by: General Services Administration Federal Acquisition Service Assisted Acquisition Services Region 4

About this file

Written by GovTribe AI · Nov 27, 2024

This file is a travel expense reporting template provided as Attachment 9 to solicitation 47QFLA24R0013 for the GREAT Support contract. The template contains three sample formats for documenting travel expenses: a basic itemized expense report showing categories like airfare, lodging, meals, and other travel costs; a detailed travel worksheet showing line-item expenses with dates and invoice numbers; and blank versions of both formats for future use.

The template demonstrates proper documentation of typical travel expense categories including airfare, service fees, baggage fees, car rental, fuel, lodging and taxes, meals and incidental expenses (M&IE), parking, mileage and other miscellaneous costs. It includes specific instructions about adding rows as needed, explaining variances between receipts and invoiced amounts, categorizing miscellaneous expenses, and handling G&A costs separately on invoices. Sample data shows expenses for travel to locations like Malmstrom AFB MT, Jordan, Ohio and Virginia, with detailed breakdowns of daily lodging rates, taxes, and meal allowances.

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Other files

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47QFLA24R0013 Amend 6_GREAT Support RFP Appendix 1_Solicitation Sections K-M_2024 12 30.docx	DOCX document	Dec 30, 2024
47QFLA24R0013 Amend 5_GREAT Support RFP Appendix 1_Solicitation Sections K-M_2024 12 30.docx	DOCX document	Dec 30, 2024
47QFLA24R0013 Amend 3_RFP Attachment 8_GREAT Support Question Answer_Govt Response_2024 12 13.xlsx	XLSX spreadsheet	Dec 13, 2024
47QFLA24R0013 Amend 2_GREAT Support PWS_Solicitation Sections A-J_2024 12 09.docx	DOCX document	Dec 10, 2024
47QFLA24R0013 Amend 2_GREAT Support RFP Appendix 1_Solicitation Sections K-M_2024 12 09.docx	DOCX document	Dec 10, 2024
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47QFLA24R0013_GREAT Support RFP Appendix 1_Solicitation Sections K-M_2024 11 14.docx	DOCX document	Nov 27, 2024
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47QFLA24R0013_RFP Attachment 2_GREAT Support DRAFT DD254 w SCI Add_2024 09 23.pdf	PDF	Nov 27, 2024
47QFLA24R0013_RFP Attachment 8_GREAT Support Question_Answer Template_2024 10 31.xlsx	XLSX spreadsheet	Nov 27, 2024
47QFLA24R0013_RFP Attachment 3_GREAT Support Non-Disclosure Agreement Certification__2024 10 24.docx	DOCX document	Nov 27, 2024
47QFLA24R0013_RFP Attachment 5_GREAT Support Key Personnel Qualification Worksheet _ 2024 11 13.docx	DOCX document	Nov 27, 2024
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47QFLA24R0013_GREAT Support PWS_Solicitation Sections A-J_2024 11 14.docx	DOCX document	Nov 27, 2024

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Sample

15 September 2020 through 14 September 2022	TDY LOCATION	TRAVEL DATES
Smith, Fred	Malmstrom AFB MT	11/01/17 - 11/5/17

ITEM	EXPENSE AMOUNT	COMMENT(S)
AIRFARE	$ 429.60
SERVICE FEE	$ 23.00
BAGGAGE FEE	$ 50.00
CAR RENTAL	$ 249.60
CAR FUEL	$ 5.87
LODGING	$ 364.00
LODGING TAX	$ 36.40
M&IE (FIRST DAY 75%)	$ 44.25
M&IE	$ 59.00
M&IE (LAST DAY)	$ 44.25
PARKING	$ 48.00
MILEAGE	$ 26.35
OTHER

TOTAL $ 1,380.32

1. Insert more rows if needed. For instance for car rental gas or lodging if employee had to switch hotels.

2. For the cost column, be sure to enter the amount being invoiced if it is different than the receipt. Then in the comments section

provide a brief explanation.

3. "Other" can be used for taxi, shuttle, etc., be sure to put in the comments what the expense was for and insert extra rows if needed.

4. Total column SHOULD NOT include the G&A. The G&A is to be entered as one total on the invoice itself.

Itemized Expense Report (Blank)

EMPLOYEE	TDY LOCATION	TRAVEL DATES
Employee Name	Location	Dates

ITEM	EXPENSE AMOUNT	COMMENT(S)
AIRFARE	$ - 0
SERVICE FEE	$ - 0
BAGGAGE FEE	$ - 0
CAR RENTAL	$ - 0
CAR FUEL	$ - 0
LODGING	$ - 0
LODGING TAX	$ - 0
M&IE (FIRST DAY 75%)	$ - 0
M&IE	$ - 0
M&IE (LAST DAY)	$ - 0
PARKING	$ - 0
MILEAGE	$ - 0
OTHER

TOTAL $ - 0

1. Insert more rows if needed. For instance for car rental gas or lodging if employee had to switch hotels.

2. For the cost column, be sure to enter the amount being invoiced if it is different than the receipt. Then in the comments section

provide a brief explanation.

3. "Other" can be used for taxi, shuttle, etc., be sure to put in the comments what the expense was for and insert extra rows if needed.

4. Total column SHOULD NOT include the G&A. The G&A is to be entered as one total on the invoice itself.

Sample 2

EMPLOYEE	LOCATION	ITEM	DATE	INVOICE	Voucher	EC#	COMMENTS
Smith, Fred	CA to Jordan	AIRFARE	08-Sep-14	2,993.40	859162	EC00850345	Airfare, CA to Jordan (Electronic Ticket Number: 0167492103003-04)
Smith, Fred	CA to Jordan	AIRFARE	12-Sep-14	(2,693.40)	859162	EC00850345	Airfare, CA to Jordan (Credit for cancelled trip, less $300.00 cancellation fee)
Smith, Fred	CA to Jordan	TRAVEL AGENT FEE	08-Sep-14	55.00	859162	EC00850345	Travel Agent Fee, CA to Jordan (Service Fee Number: 8900625145065)
Smith, Fred	CA to OH	AIRFARE	07-Oct-14	894.08	859161	EC00850551	Airfare, CA to OH (Electronic Ticket Number: 0167498971565)
Smith, Fred	CA to OH	TRAVEL AGENT FEE	07-Oct-14	67.00	859161	EC00850551	Travel Agent Fee, CA to OH (Service Fee Number: 8900626335942, $55.00 and 8900626330121, $12.00, Flight change)
Smith, Fred	Dayton, OH	RENTAL CAR	31-Oct-14	548.21	859161	EC00850551	Rental Car, Dayton, OH (14-31 Oct 2014)
Smith, Fred	Fairborn, OH	LODGING	14-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	15-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	16-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	17-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	18-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	19-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	20-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	21-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	22-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	23-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	24-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	25-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	26-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	27-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	28-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	29-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING	30-Oct-14	89.00	859161	EC00850551	Lodging, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	14-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	15-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	16-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	17-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	18-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	19-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	20-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	21-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	22-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	23-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	24-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	25-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	26-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	27-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	28-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	29-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	LODGING TAX	30-Oct-14	11.35	859161	EC00850551	Lodging Tax, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	14-Oct-14	42.00	859735	EC00850551	Fixed Meal, Fairborn, OH (First day at 75%)
Smith, Fred	Fairborn, OH	FIXED MEAL	15-Oct-14	3.00	859161	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	15-Oct-14	53.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	16-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	17-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	18-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	19-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	20-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	21-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	22-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	23-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	24-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	25-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	26-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	27-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	28-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	29-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	30-Oct-14	56.00	859735	EC00850551	Fixed Meal, Fairborn, OH
Smith, Fred	Fairborn, OH	FIXED MEAL	31-Oct-14	42.00	859735	EC00850551	Fixed Meal, Fairborn, OH (Last day at 75%)
Smith, Fred	Dayton, OH	GASOLINE	22-Oct-14	50.50	859161	EC00850551	Gasoline for Rental Car, Dayton, OH (AAFES)
Smith, Fred	Dayton, OH	GASOLINE	31-Oct-14	18.76	859161	EC00850551	Gasoline for Rental Car, Dayton, OH (Speedway)
Smith, Fred	Dayton, OH	LAUNDRY/DRY CLEANING	24-Oct-14	16.75	859735	EC00850551	Laundry/Dry Cleaning, Dayton, OH (Papa Yoon Cleaners)
Smith, Fred	Dayton, OH	LAUNDRY/DRY CLEANING	31-Oct-14	6.30	859735	EC00850551	Laundry/Dry Cleaning, Dayton, OH (Papa Yoon Cleaners)
Match, Lite A.	FL to VA	AIRFARE	23-Oct-14	489.70	861726	EC00856292	Airfare, FL to VA (Electronic Ticket Number: 0167502447636)
Match, Lite A.	FL to VA	TRAVEL AGENT FEE	23-Oct-14	12.00	861726	EC00856292	Travel Agent Fee, FL to VA (Service Fee Number: 8900639999857)
Match, Lite A.	Herndon, VA	LODGING	03-Nov-14	177.00	861726	EC00856292	Lodging, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING	04-Nov-14	177.00	861726	EC00856292	Lodging, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING	05-Nov-14	177.00	861726	EC00856292	Lodging, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING	06-Nov-14	177.00	861726	EC00856292	Lodging, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING TAX	03-Nov-14	21.24	861726	EC00856292	Lodging Tax, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING TAX	04-Nov-14	21.24	861726	EC00856292	Lodging Tax, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING TAX	05-Nov-14	21.24	861726	EC00856292	Lodging Tax, Herndon, VA
Match, Lite A.	Herndon, VA	LODGING TAX	06-Nov-14	21.24	861726	EC00856292	Lodging Tax, Herndon, VA
Match, Lite A.	Herndon, VA	FIXED MEAL	03-Nov-14	53.25	861340	EC00856292	Fixed Meal, Herndon, VA (First day at 75%)
Match, Lite A.	Herndon, VA	FIXED MEAL	04-Nov-14	71.00	861340	EC00856292	Fixed Meal, Herndon, VA
Match, Lite A.	Herndon, VA	FIXED MEAL	05-Nov-14	71.00	861340	EC00856292	Fixed Meal, Herndon, VA
Match, Lite A.	Herndon, VA	FIXED MEAL	06-Nov-14	71.00	861340	EC00856292	Fixed Meal, Herndon, VA
Match, Lite A.	Herndon, VA	FIXED MEAL	07-Nov-14	53.25	861340	EC00856292	Fixed Meal, Herndon, VA (Last day at 75%)
Match, Lite A.	FL to OH	AIRFARE	03-Dec-14	441.20	866522	EC00868747	Airfare, FL to OH (Electronic Ticket Number: 0067510719640) CANCELLED TRIP
Match, Lite A.	FL to OH	TRAVEL AGENT FEE	03-Dec-14	55.00	866522	EC00868747	Travel Agent Fee, FL to OH (Service Fee Number: 8900641392403) CANCELLED TRIP

TOTAL
	5,503.83	TRAVEL SUBTOTAL
	2.50%	G&A
	137.59	G&A SUBTOTAL
	5,641.42	TOTAL

Travel Worksheet (Blank) EMPLOYEE LOCATION ITEM DATE INVOICE Voucher EC# COMMENTS

TOTAL
	- 0	TRAVEL SUBTOTAL
	2.50%	G&A
	-0.01	G&A SUBTOTAL
	-0.01	TOTAL

File details come from the government source that posted it. Updated Nov 27, 2024.