C. Pre-Proposal Questions and Answers 1 through 17.pdf

Amendment 0002 R10 South MATOC IDIQ

RFP 47PL0123R0014

Pre-Proposal RFI’s and Responses

1) No information not found in contract document for special gravel base under asphalt in parking lots. Please provide depth for the gravel to be installed below asphalt.

Answer: Depth of gravel contingent on requirements per code and grading.

2) Will permits be required for this project?

Answer: See revised SOW 2.1.3 - Permits may be required for street closure only.

3) Please confirm contractor is to use quantities for curbs and walks given in the

SOW. If not, please provide better drawing and quantities update.

Answer: See revised SOW Section 2.4 and revised drawings (Attachment 7.10) -

Quantities revised to include curbs and walks within GSA property line only.

4) The SOW indicates the removal of all parking lot asphalt, fine grade lot in preparation of new asphalt. To meet the ADA parking stall requirements, the lot will require extensive change in grade, requiring a civil design. Is it the GSA’s intention to re-surface the parking lot or change the grade to meet ADA requirements?

Answer: Engineered level drawings are not required. 2% grade as required by ABAAS applies only to accessible parking spaces, access aisles, and accessible routes serving other elements or spaces besides parking spaces. Transitions to these areas from other locations of the parking lot should be smooth to prevent tripping hazards. Refer to

Attachment 7.10 for existing drainage slopes.

5) Sidewalk Repairs-SOW indicated repair/and or replace approximately 3000 sf of sidewalk. There are varying degrees of repair require, some where tree roots are the cause of damage. Will the GSA provide further information on which panels are required to be replace/repaired? For the tree roots, is it the intent of the GSA to have the GC hire an arborist to determine the removal of roots that are causing the sidewalk damage?

Answer: See revised SOW Section 2.4 and revised drawings (Attachment 7.10) -

Quantities revised to include curbs and walks within GSA property line only.

6) SOW Section 2.1 Design by Shop Drawings- What level of design will be acceptable for the shop drawings on this project? Does the contractor need to produce CAD Drawings from an Engineer, or would a PDF set produced by the asphalt subcontractor be acceptable?

Answer: Engineered level drawings are not required. A PDF set by the asphalt contractor is acceptable.

7) SOW Paragraph 2.1.3- Can you please clarify exactly what permits will be required for this project? The City Permit Office will require engineered level drawings in order to obtain a permit for the asphalt and concrete work on the project, so is that what will be required for drawings on the project?

Answer: See revised SOW 2.1.3 - Permits may be required for street closure only.

8) SOW Paragraph 2.1.3- Can you please clarify the “additional” permits that will be required per the local AHJ as referenced in this paragraph of the SOW?

Answer: See revised SOW 2.1.3 - Permits may be required for street closure only.

9) SOW Paragraph 2.3.4- Is it the intent of the project for the contractor to adjust the heights of the storm structures, or to replace at the same elevation? If raising the storm structures is desired, could we leave the existing in place and adjust for new elevation?

Answer: The intent of the project is to replace cracked catch basin with similar and at the same elevation.

10) SOW Paragraph 2.4.3- States Repair and/or Replace Damaged Sidewalks along

Front of the Building and Repair and/or Replace Sidewalks around the Perimeter of the building, but SOW Paragraph 2.4.4 specifies full Replacement of Front

Sidewalk. For bidding purposes, should we assume that all sidewalks including the perimeter sidewalks are to be removed and replaced? Or, if repair is an acceptable option, what would be the preferred method of sidewalk repair (i.e.

crack seal, grind & patch, etc.)?

Answer: See revised SOW Section 2.4 and revised drawings (Attachment 7.10) -

Quantities revised to include curbs and walks within GSA property line only.

11) How should we plan to phase this project? Will we be able to close both lots and work on them simultaneously, or will we need to keep one lot open at all times?

Answer: Phasing shall be at the contractor's discretion. However, at least one parking lot is required to be available at all times for access and GOV parking.

12) Can the GSA provide a survey for the existing elevations of the parking lot?

Answer: A survey is not available. Refer to Attachment 7.10 for existing site grades/slope.

13) 1.3.1. The period of performance is one-hundred-fifty (150) calendar days from

Award to Substantial Completion and thirty (30) calendar days from Substantial

Completion to Final Completion, for a total period of performance of one-hundred-eighty (180) calendar days.

If awarded in December, the period of performance ends in April or May.

Considering precipitation and temperatures during this period, it may be difficult or more costly to pour concrete and asphalt. Will GSA consider extending the period of performance in order to execute the project during a warmer, dryer period.

Answer: GSA is willing to extend POP as needed pending weather condition. Per SOW

Section 1.3.1.2.1. Issuance of the NTP is subject to the time of year and projected opening dates of the asphalt and concrete plants in the area.

14) SOW 2.1.3. The contractor shall prepare and obtain permits for the asphalt and sidewalk work, lane closures, and additional permits as required by the local AHJ necessary to complete the project.

o Who are the AHJs for this project?

o Per the P100:

o The GSA project manager must provide the appropriate State and/or local government officials the opportunity to review the project for compatibility with local planning, design objectives, and zoning compliance. Local reviews must occur early in project development so that the design can easily respond to appropriate recommendations. These reviews include, but are not limited to, the review of drawings and specifications, making recommendations for compliance with local regulations, compatibility with local planning goals, and alignment with first responder requirements. In most cases, collaboration with local officials required to meet these standards will be in addition to, and not a substitute for, NEPA consultation with local officials. The GSA project manager must inform

State and local government officials that GSA and its contractors are not allowed to pay any fee for any actions taken by the State and/or local government officials in connection with local reviews or inspections. GSA will review all recommendations made by State and local government officials. Each recommendation will be carefully considered based on adequacy, cost, and nationally accepted practice. GSA has the final authority to accept or reject any recommendation from State and/or local government officials. The GSA project manager will maintain a record of all recommendations and comments from State and local government officials for the duration of the project.

Answer: Local AHJ is the City of Vancouver. GSA will provide a letter to the local municipality once the contract is awarded.

15) 2.1.1. The Contractor is required to submit detailed shop drawings showing preceding construction and demolition elements. Shop drawings are required to indicate ABAAS compliant parking layout to include accessible compliant stalls, accessible route, necessary signage, and marking. Parking layout, site design and site requirements shall meet GSA P100 requirements, Washington State

Construction Manual M41-01.41, and local ordinances, regulations, and rules.

- ABAAS requires 2% grade for accessible parking spaces. It may require significant grading to the existing parking lot and alterations to the accessible route from the parking lot to the building to achieve this requirement. Will the GSA considered design and engineering beyond shop drawings for this project?

- Given the potential complexity of regrading the parking area and the subsequent requirements to maintain accessibility. Will the GSA extend the due date for this project to allow for clarifications and initial design?

Answer: Engineered level drawings are not required. 2% grade as required by ABAAS applies only to accessible parking spaces, access aisles, and accessible routes serving other elements or spaces besides parking spaces. Transitions to these areas from other locations of the parking lot should be smooth to prevent tripping hazards. Refer to

Attachment 7.10 for existing drainage slopes.

16) 2.4.3. The Contractor is required to repair and/or replace approximately 3,000 SF of sidewalk as deemed necessary.

Can the GSA identify on the drawings the areas of concrete that are deemed necessary for replacement?

Answer: See revised SOW Section 2.4 and revised drawings (Attachment 7.10) -

Quantities revised to include curbs and walks within GSA property line only.

17) Is L-5.1. Submittal Requirements

Offerors are instructed to complete the price schedule provided in Exhibit 7 IDIQ

Price Schedule. Offerors are to include clear and convincing data to support the price proposal. Proposals that lack supporting documentation or do not sufficiently explain the Offerors approach to the price proposal may be evaluated as non-responsive to the requirements of the solicitation. Offerors should submit supporting audit information and/or statements from accounting firms regarding the proposed rates as evidence that the rates are typical and customarily used by the Offerors, not just for this proposal. Offerors are encouraged to provide written narrative to support the indirect and profit rates. The rationale should address overall staffing and project capacity of the Offeror in relation to self-performed trades. Written narrative regarding the Offerors approach to profit rates, using actual examples, should also address customary practices regarding initial proposals, treatment of subcontractor proposals, change orders, and which cost elements are typically subject to profit. The narrative should support the determination of a fair and reasonable practices by the Offeror that the

Government can rely upon in the pricing of future task order contracts.

-Can the GSA provide clarifications on this submittal requirement?

-Is the requirement to submit audited financial statements?

- Is the requirement to have the proposed rates for this IDIQ audited?

If this is a requirement, can the proposal due date be extended to allow for a contract specific rate audit to be conducted. This is not a typical requirement.

“Written narrative regarding the Offerors approach to profit rates, using actual examples” Can the GSA provide clarification on an example that would qualify as sufficient backup?

Answer: The requirement identified in L-5.1 is to provide a justification supporting the rates proposed on the Exhibit 7 IDIQ Price Schedule which will be incorporated to any resulting award from this solicitation. The requirement is not to submit audited financial statements, the reference to those was included simply to provide an example of the sort of back-up documentation that would suffice as substantiating an Offeror's calculations.

Other documents could include, but not limited to: internal and external data an Offeror customarily would use to build their indirect rates.

Included supporting documentation is considered Controlled Unclassified Information

(CUI) and will only be shared on a need-to-know basis to assist in evaluating proposals.

18) Place Holder for more questions.

Answer: