Amendment 0003.pdf

U.S. General Services Administration

Public Buildings Service Rocky Mountain Region Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

February 28, 2022

From: Sarah Callies Contracting Officer, GSA, Region 8

SUBJECT: Solicitation 47PJ0022R0019 – Amendment 0003 – Response to Questions.

The General Services Administration has a requirement for Administrative and Technical Support Services. This is GSA’s Response to the Questions we have received prior to the original submission deadline of February 25, 2022. On February 23, 2022 Amendment 0002 was issued to extend the question deadline to March 4, 2022.

1) Would you be able to confirm that the incumbent contract for Region 8 is Contract # GS08P16JED7002, held by MIRACORP?

Response: Correct, MiraCorp is the incumbent under contract number

GS08P16JED7002.

2) Would you be able to provide me with the contract ID numbers and the vendor names for the incumbent contracts for Region 6 and Region 7? Or are there no incumbent contracts for Region 6 and 7?

Response: There is not a response to this question.

3) Is there an incumbent?

Response: Please see response to Question 1.

4) Is there an industry day?

Response: No there is not an industry day.

5) A “Similar Project” is defined as a “contract with staffing requirements for technical and administrative support services personnel, with a staff of at least seventy (70) employees and a contract value of at least $5 million per year and performed within the last five (5) years.”

As stated above, the government seems to exclude small businesses as ineligible to compete if they did not have at least one individual contract with more than 70 http://www.gsa.gov/r8

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016 employees worth at least $5M in annual revenue. May an offeror submit multiple prime contracts for consideration which together represent seventy (70) or more employees and annual contract revenue values of a least $5 million? Alternatively, will the government consider lowering the prescribed employee and contract value thresholds?

Response: The past performance requirement will be reduced from 70 employees to 30 and from $5M to $3M. This change has been incorporated into 2200R0019

Solicitation Revision 001.

6) Since the date in L.7 is the same as the question deadline, can GSA please confirm the March 23 submission date?

Response: The original question submission deadline was February 25, 2022.

On February 23, 2022 Amendment 0002 was published to Contract Opportunities to extend the question submission deadline to March 4, 2022. The proposal deadline remains unchanged and proposals are due March 23, 2022. This change has been incorporated into 2200R0019 Solicitation Revision 001.

7) I noticed that there is a due date for offers on this Notice ID, can a company who desires to be a subcontractor submit an offer or are offers only accepted from prime contractors who received the award?

Response: Offers will only be accepted from the prime contractors.

8) Is the above captioned Notice ID already awarded to a company and if so how can I become a subcontractor for this Notice ID?

Response: The captioned noticed ID is a new ID number and is not awarded to a company.

9) Section L.7 Proposal Preparation Instructions – General, Factor 4: Past Performance on page 118, would the government consider a CPARS reference in lieu of the J-64 Past Performance Questionnaire so as not to burden government counterparts?

Response: The government will not consider a CPARS reference in lieu of the J- 64 Past Performance Questionnaire.

10) Are the personnel already on site or is this a new opportunity?

Response: There are already personnel on site. The incumbent contractor has approximately 81 support contractors on staff.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8

11) Can anyone submit an offer for this contract or is it for service-disabled veterans only?

Response: This procurement is set aside for service-disable veteran owned small businesses only, per section A.3 on page 3 of the solicitation.

12) Reference: 22R0019 Solicitation, B.6 Labor Standards, Page 8.

Question: B.6 states “With the award of each option period, a new SCA Wage Determination will be incorporated into the contract at the Task Order level. The Contractor will have 30 days to request compensation for any wage adjustment increase.” Please clarify whether “award of each option period” refers to (a) the IDIQ contract vehicle option period awards, or (b) each Task Order’s option period awards.

For consistency and efficiency, we recommend the Government incorporate updated Wage Determinations with IDIQ contract vehicle option period awards, as applicable to all then-current Task Orders (which would be identified in the IDIQ contract vehicle modification), rather than relying on all Task Order Contracting Officers to incorporate updated Wage Determinations into their respective Task Orders, which will have option awards at varying times.

Response: The wage determinations will be added to the base IDIQ at the start of each option year, which then will flow down to the task order level.

13) Reference: 22R0019 Solicitation. E.1 Acceptance, Subparagraph (b), Page 11.

Question: E.1 states “Contractor may be liable for any damages sustained by the Government including, for example, the costs associated with reinspection.” While we intend to fully perform under this contract and foresee no issues preventing us from doing so, we must evaluate the damages provision as part of our internally required risk assessment. The Government’s example regarding the costs associated with reinspection is an example of compensatory damages. Additionally, FAR 52-246-4 Inspection of Services – Fixed-Price requires the Contractor to cover costs associated with any required re-performance by the Government, another example of compensatory damages. Does the Government also intend to hold the Contractor liable for incidental, consequential, nominal, liquidated, and/or punitive damages under this contract, in the event of non-conforming services?

Response: The Government reserves the right to act for non-conforming services in accordance with FAR 52.246-4.

14) Reference: 22R0019 Solicitation, E.3 Suspension of Work, Page 11

Question: E.3 states “In the event services are not provided or required by the Government because the building(s) is closed due to safety and health concerns, inclement weather, under construction, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., reductions will be computed as follows:” In the event services are not initially provided due to any of the described circumstances, please confirm that the Government will consider adjusting delivery

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016 schedules and/or period of performance as appropriate to permit the Contractor to perform. In the event services are not required by the Government due to any of the described circumstances, please confirm the Contracting Officer will issue a Task Order modification revising the statement of work.

Response: The CO will not issue a revised statement of work for these circumstances. Any reconciliations that will need to be done to the contract for these circumstances will be done via modification. Reconciliations may not occur until the end of the base or option period of performance.

15) Reference: 22R0019 Solicitation, F.2 Performance, Page 14.

Question: F.2 states “Payment shall be made in accordance with FAR Clause 52.232- 32, Performance-Based Payments (Apr 2012), for each task order.” Are we correct in assuming FAR 52.232-28 Invitation to Propose Performance-Based Payments will be included in each task order RFQ, with final performance-based payments details negotiated with the Government prior to task order award? If not, how will the performance-based payments be determined?

Response: This is a fixed price contract and payments are made on a monthly basis and on a direct productivity hour basis of 1872 annual hours per the solicitation. Adding clauses to at the task order level is at the discretion of the task order contracting officer.

16) Reference: 22R0019 Solicitation, G.4 Quality Assurance Surveillance Plan, Subparagraph 4 Performance Measurement Table Rows, H.3 Subparagraphs (a), (b), (c), (d), and (e); Page2 19-21.

Question: Please confirm the correct references are to H.2 Contractor Workforce (rather than H.3), Subparagraphs (a), (b), (c), (d), and (e); as shown in Section H, on page 45.

Response: The correct references are to H.2 Contractor Workforce. This change has been documented in 2200R0019 Solicitation Revision 001.

17) Reference: 22R0019 Solicitation, G.7 Task Order Proposals, Requirements for

Proposals, Page 25.

Question: G.7 states “The Government is not obligated to obtain written proposals or hold discussions prior to award of a Task Order.” Does the term “written proposals” apply only to technical proposals, or does it also apply to price proposals? If applicable to both, and the Government does not request a price proposal, how will the task order price be determined?

Response: GSA will request pricing before issuing each Task Order.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

18) Reference: 22R0019 Solicitation, H.2 Contractor Workforce, Page 44.

Question: H.2 states “All personnel assigned to this contract must successfully complete a Background/Security Check screening as specified in Clause H.2 SECURITY REQUIREMENTS.” Please confirm the reference to “Clause H.2 Security Requirements” should instead be a reference to “H.1 Security Requirements.”

Response: The correct reference for Security Requirements is H.1

19) Reference: 22R0019 Solicitation, Section J, Page 81; and RFP Attachments.

Question: We are having difficulty correlating the files listed in Attachment J to the Government-provided attachments. For example, the Government has provided two bid spreadsheets, two position description files, and two PWSs. It is unclear which are for the vehicle, and which may be for the seed project, if that is the purpose of these files.

Please clarify RFP attachment identifications in Section J, proposal instructions, and in the titles of the attachments themselves, so Offerors may ensure a compliant proposal submission.

Response: If an attachment has the letters “R8”, this refers to the Region 8 Task order, which is the seed project. Please refer to section M.2 Evaluation Factors Price Evaluation.

20) Reference: 22R0019 Solicitation, L.7 Proposal Preparation Instructions – General, Subparagraph 4, Page 113; and L.18 Closing Date and Submission of Offers, Page 122.

Question: L.7 indicates proposals are due no later than 02/25/2022 2:00 PM Mountain Standard Time (Incidentally, 02/25/22 is also the date identified in L.17 as the deadline for submission of questions). L.18 indicates offers are due no later than 10:00 A.M.

Mountain Standard Time on March 23, 2022. Please confirm the correct proposal submission due date.

Response: See response to Question 6.

21) Reference: 22R0019 Solicitation, L.7 Proposal Instructions – General, Volume I, Technical Proposal, Factor 2 Past Experience, Page 116; and Factor 4 Past Performance, Pages 117-118.

Q1: Factor 2 requires a minimum of one similar project, while Factor 4 states “The Offeror shall submit Attachment J-64 Past Performance Questionnaire only three (3) references for no more than three (3) separate projects meeting the “Similar Project” criteria outlined above.” The wording is unclear as to the required minimum number of projects for which Past Performance Questionnaires must be submitted, and the required minimum number of reviewers/references for each project. Is the Factor 4 minimum consistent with the Factor 2 minimum, that is, one similar project, with a minimum of one reference completing a questionnaire? Please clarify.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Response: Vendors are required to submit a minimum of one similar past experience with a maximum of three corresponding Past Performance Questionnaires. Vendors may submit a maximum of three similar past experiences, one corresponding Past Performance Questionnaire for each separate project. This change has been incorporated into document “22R0019 Solicitation Revision 001”.

Q2: Is a similar project defined as a similar IDIQ/BPA, TO, or contract?

Response: Any of the above are acceptable, as long as the requirements are met.

22) Reference: 22R0019 Solicitation, L.7 Proposal Instructions – General, Volume I, Technical Proposal, Factor 2 Past Experience, Page 116; and Factor 4 Past Performance, Pages 117-118.

Question: Factor 2 requires a minimum of one similar project and states “Projects considered for submission for Past Experience shall also be submitted for Past Performance.” This indicates there must be at least one submission under Factor 4.

Factor 4 states “If the Offeror does not have any established past performance, the Offeror will be given a neutral rating and will not be evaluated favorably or unfavorably for this criterion.” If Factor 2 requires a minimum of one similar project, and any project submitted under Factor 2 must be included in the Factor 4 submission, how is it possible for an Offer with no past performance under Factor 4 (and therefore no submission under Factor 2), to have have submitted a compliant proposal?

Response: In accordance with FAR 15.305(a)(2)(iv) In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

23) Reference: 22R0019 Solicitation, L.7 Proposal Instructions – General, Subparagraph 4, Page 113, and Price Evaluation, Page 119.

Question: Page 113 refers to Volume II as “Price Proposal,” while page 119 refers to Volume II as the “Offer and Other Documents.” Please clarify the correct title of Volume

II.

Response: Volume II is Price Proposal. This change has been incorporated into document “22R0019 Solicitation Revision 001”

24) Reference: 22R0019 Solicitation, L.7 Proposal Instructions – General, Price Evaluation, Page 119.

Question: Page 119 requires Offerors to include a fully executed SF1449, with Blocks 12, 17, 23, 24, and 30 completed, as the cover sheet (or first page) for Volume II. Are

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Offerors also required to complete the unit prices and extended amounts on SF1449 pages 3-81, or will those pages be completed upon award?

Response: The 1449 should be filled out with the composite base rates.

25) Reference: 22R0019 Solicitation, L.7 Proposal Instructions – General, Price Evaluation, Question: The instructions state the completed Attachment J-03 Region 8 Task Order bid sheet shall reflect fully loaded labor rate prices for the Denver Metro Area. What geographic area shall Offerors assume when completing the SF1449 pricing and Attachment J-02 IDIQ Bid Sheet (which must tie to the SF1449 pricing)? If Offerors are authorized to choose the WD upon which their proposed IDIQ rates are based, how will the Government ensure appropriate proposed rate comparisons between Offerors, when Offerors may have used different WDs?

Response: The Attachment J-02 IDIQ Bid Sheet encompasses a national rate that will be used as a baseline for which to initiate a task order. Per section G.7 in the solicitation document, the GSA Contracting Officer reserves the right to negotiate at the task order level. Attachment J-02 IDIQ Bid Sheet is intended as a contiguous 48 state composite base rate for which negotiated task orders can begin and therefore offerors should not use a specific geographic area’s Wage Determination as the basis for pricing.

26) Reference: 22R0019 Solicitation, L.7 Proposal Instructions – General, Price Evaluation, Question: “Page 119 states “For those labor categories not currently contained in the wage determination, the Contractor will be required to confirm the wages with the Department of Labor after contract award for the base and all option periods. It is expected that the Contractor will request conformance of wages at the rates proposed for those labor categories, and proposed prices will be evaluated accordingly.”

Q.1 Are we correct in assuming the Government’s intent is to ensure all labor categories under this contract will ultimately be treated as subject to Fair Labor Standards and Service Contract Labor Standards? If not, which labor categories does the Government consider to be exempt?

Response: No, the following positions are considered professional positions exempt from the Service Contract Labor Standards:

Administrative Assistant II, Administrative Assistant III, Building Automation Specialist, Building Management Coordinator, CAD Drafter Operator Landscape, CAD Drafter Operator Interior Design, Computer Data Analyst I, Computer Data Analyst II, Contract Specialist I, Contract Specialist II, Contract Specialist III, Contract Specialist IV, Draft CAD Operator III – CIFM Program Manager, Data

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Analyst II, Energy Manager, Environmental Engineer III, Environmental Specialist II, Environmental Technician III, Fire Protection Engineer, Human Resource Specialist II, Human Resource Specialist IV, Lead Business Data Analyst, Lead Project Manager, Leasing Management Specialist, National CMMS Operation Manager, Physical Access Control Administrator, Procurement Tech IV, Program Manager I, Program Manager II, Program Manager III, Project Manager I, Project Manager II, Project Manager III, Project Manager IV, Project Manager/Estimator, Quality Assurance Specialist I, Quality Assurance Specialist II, Realty Specialist, Realty Support Technician, Resource Efficiency Manager, Senior Contract Specialist, Technical Program Manager, Workplace Services Project Lead

Q.2 Are we correct in assuming that, in the event the Department of Labor does not approve the Contractor’s awarded rates for labor categories not currently contained in the wage determination, the Government will issue a contract modification revising these rates to meet the Department of Labor’s minimum rate requirements for these categories?

Response: This is an incorrect assumption.

27) Reference: 22R0019 Solicitation, L.7 Proposal Preparation Instructions – General, Pages 115, 117, and 118; and M.2 Evaluation Factors, Pages 126 and 127.

Question: On the listed pages, L.7 and M.2 indicate circumstances that “shall preclude an Outstanding rating;” however, the RFP provides no other information on the evaluation rating structure. What is the complete evaluation criteria rating structure?

Response: No response.

28) Reference: 22R0019 Solicitation, A.1 Type of Contract, Page 3; I.5 52.217-8 Option to

Extend Services (Nov 1999), Page 56; L.7 Proposal Instructions – General, Standard of Evaluation, Page 120; and M.2 Evaluation Factors, Price Evaluation, Page 127.

Question: A.1 states “In addition to extension of performance that may be affected through exercise of the first through fourth option periods, the contract may be further extended for up to six (6) additional months pursuant to the FAR Clause, 52.217-8 Option to Extend Services;” and I.5 provides FAR 52.217-8 in full text. L.7 and M.5 state “The pricing of the J-03 Region 8 Task Order base year and all options will be added together for the price evaluation.” Neither the IDIQ bid sheet nor the task order bid sheet have columns for Offeror completion of the potential six-month extension.

Q.1 How does the Government intend to calculate the labor rates for the potential six-month extension?

Q.2 Does the Government intend to include the rates for the potential six-month extension when evaluating the proposed IDIQ labor rates?

Q.2 Does the Government intend to add the potential six-month extension to the sum of the base and all option years when calculating the task order total evaluated price?

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Response: If the Government needs to extend the contract for an additional six

(6) months pricing will be requested prior to the extension.

29) Reference: PDs Consolidated, Pages 1 and 2 (inserted between Pages B18 and B19);

and R8 PDs Consolidated Question: The reference contains “Duties for Environmental Engineer III Attachment J- 05-24;” however there is no Labor Category by this title in the document, in the SF1449, or in Attachment J-02 Bid Sheet. Please clarify.

Response: CLIN 0024 on the IDIQ Bid Sheet is the Environmental Engineer Position. This change has been incorporated into document Attachment J-02 Bid Sheet Revision 001.

30) Reference: PDs Consolidated and R8 PDs Consolidated, Labor Category Title: Lease Management Specialist Attachment: J-05-36; no page number.

Question: The Lease Management Specialist position descriptions in both files contain language titled “Project Management,” describing project management duties. Please clarify.

Response: There is no clarification to offer as this position incorporates project management duties.

31) Reference: PDs Consolidated and R8 PDs Consolidated, 0301 Computer Maintenance

Management Software (CMMS) Operations Manager, Attachment: J-05-39 and Quality Assurance Specialist, Inspector Level II.

Q1: The referenced position descriptions contain yellow-highlighted language. Is this language of particular significance to Offerors?

Response: No this highlighted language is not significant to the offerors.

Q2: Is this position associated with any specific SCA category?

Response: This is a professional position that is not subject to SCA.

Q3: Is this position eligible for telework?

Response: This position is eligible for telework if deemed so by the Contractor, the Contracting Officer, and the Government Point of Contact.

32) Reference: R8 PDs Consolidated, pg 17, Labor Category Title: General Clerk II Question: Is this position eligible for telework?

Response: This position is eligible for telework if deemed so by the Contractor, the Contracting Officer, and the Government Point of Contact.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

33) Reference: R8 PDs Consolidated, pg 34, Labor Category Title: Technical Program Manager Q1: Is this position eligible for telework?

Response: This position is eligible for telework if deemed so by the Contractor, the Contracting Officer, and the Government Point of Contact.

Q2: Is this position separate from the Program Manager Key Position in 22R0019 Solicitation, L.7 Proposal Preparation Instructions - General, FACTOR 3: Experience of Offeror’s Key Personnel, Page 117; and M.2 Evaluation Factors, Key Personnel, Page 126; and PDs Consolidated.

Response: This position is an internal prime contractor position and is separate from the Technical Program Manager Labor Category Title in the solicitation.

34) Reference: Reg 8 Task Order Bid Sheet, Rows 12 and 14; and R8 PDs Consolidated.

Question: Data Analyst II and Financial Analyst I labor categories are listed in Reg 8 Task Order Bid Sheet; however, R8 PDs Consolidated does not include position descriptions for these positions. Please clarify whether Data Analyst II and Financial Analyst I are required for the task order.

Response: These PD’s have been added to the R8 PDs Consolidates Revision 001.

35) Reference: 22R0019 Solicitation, L.7 Proposal Preparation Instructions - General, FACTOR 3: Experience of Offeror’s Key Personnel, Page 117; and M.2 Evaluation Factors, Key Personnel, Page 126; and PDs Consolidated.

Question: L.7 identifies “Program Manager, Contract Administrator, Human Resources Manager, and Budget Analyst” as key positions, and both L.7 and M.2 note that personnel filling each key personnel must have a minimum of five years of experience.

As shown below, there are inconsistencies between L.7/M.2 and PD Consolidated key position titles and minimum experience required. Further, the Budget Analyst is listed as Key but does not appear in the PD files or the bid sheets.

Q1. Please clarify the correct position titles for the Key Positions and the correct minimum experience requirements for each.

Response: The key personnel positions to be evaluated as stated in L.7 is separate from the position descriptions listed for contract personnel positions. These positions in L.7 are a vendor’s internal staff that interface with GSA in the day-to-day operations of this subsequent contract.

Q2. Please clarify if KPs as SCA.

Response: No, the KPs are not part of the SCA.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Q3. Please clarify if KPs are all billable positions and if they are 100% billable. No, they are not billable positions. These are prime contractor internal positions.

Q2. If the Budget Analyst is a required position, please add it to the PD files and bid sheets, as appropriate.

22R0019 Solicitation Key Personnel

PDs Consolidated (IDIQ)

Program Manager (min 5 yrs)

Program Manager I Min 6 yrs

Program Manager II Min 10 yrs

Program Manager III Min 12 yrs

Contracts Administrator (min 5 yrs)

Contract Specialist I Min 5 yrs

Contract Specialist II Min 5 yrs

Contract Specialist III Min 5 yrs

Contract Specialist IV Min 8 yrs

Senior Contract Specialist Min 10 yrs

Human Resources Manager (min 5 yrs)

Commissions and Boards Human Resource Specialist II

3-5 yrs (per level descriptor under HR Mgr Level IV PD)

Commissions and Boards Human Resource Specialist IV

Min 10 yrs (per level descriptor under HR Mgr Level IV PD)

Budget Analyst (min 5 yrs)

None Listed

Response: This is a KP prime contractor internal position, therefore no PD files or bid sheets will be added.

36) Reference: 22R0019 Solicitation, B.6 LABOR STANDARDS, Page 8; and L.7 Proposal

Instructions – General, Price Evaluation, Page 119; and Attachment J-02 Bid Sheet, Column G.

Question: B.6 states “In accordance with subparagraph (b) of the Fair Labor Standards and Service Contract Labor Standards —Price Adjustment Clause, 52.222-43, offerors shall not include escalation of wage and fringe benefit rates for Service Contract Labor Standards covered employees in the option periods of performance. L.7 states “For those labor categories not currently contained in the wage determination, the Contractor will be required to confirm the wages with the Department of Labor after contract award for the base and all option periods. It is expected that the Contractor will request conformance of wages at the rates proposed for those labor categories, and proposed prices will be evaluated accordingly.” It appears the intent is to treat all labor categories

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016 as subject to Fair Labor Standards and Service Contract Labor Standards, whether currently listed in the WDs or conformed via coordination with the Department of Labor, and therefore not to be escalated in this proposal, as noted in B.6; however, Attachment J-02 Bid Sheet, Column G is labeled “Rate of Escalation Through Life of Contract.”

Under what circumstances should an Offeror complete this escalation column?

Answer: 52.222-43(b) does not mention escalation of wage and fringe benefit rates for Service Contract Labor Standards covered employees in the option periods of performance. Please complete Attachment J-02 Bid Sheet, Column G “Rate of Escalation Through Life of Contract” as part of your proposal submission.

37) Reference: Attachment J-01 Admin Tech Support PWS, 3. Location, Page 3; and

Region 8 PWS, 3. Location, Page 2.

Question: Both references state “See Clause D.10 for information on the locations where contract staff support may be required.” We are unable to locate a “Clause D.10” in the Government-issued RFP documents, although potential performance locations are shown on Attachment J-01 Admin Tech Support PWS, 1. Scope of Work, Page 1; and in 22R0019 Solicitation, F.1 Location, Page 14. Please clarify.

Response: All potential performance locations are shown only on Attachment J-01 Admin Tech Support PWS, 1. Scope of Work, Page 1; and in 22R0019 Solicitation, F.1 Location, Page 14. This change has been incorporated into attachment “J-01 Admin Tech Support PWS Revision 001”

38) Reference: Attachment J-01 Admin Tech Support PWS, 7. Travel, Page 3-4; and Region 8 PWS, 7. Travel, Page 4.

Question: Both references state “When such travel is required, reimbursement will be made at Government rates in effect on the day(s) of travel and in accordance with the Clause D.22 entitled “Reimbursement for Contractor Travel.”” Please confirm the correct reference is G.23 Reimbursement for Contractor Travel.

Response: The correct reference is G.23 Reimbursement for Contractor Travel.

This change has been incorporated into attachment “J-01 Admin Tech Support PWS Revision 001”

39) Reference: Attachment J-01 Admin Tech Support PWS, 8. Reports, b. Contractor

Verification of Work Reports, Page 4; and Region 8 PWS, 8. Reports, b. Contractor Verification of Work Reports, Page 4.

Question: Bother references state “Please reference Clause D.7” for more information about the report. Please confirm the correct reference is G.12 Contractor Verification of Work.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Response: The correct reference is G.12 Contractor Verification of Work. This change has been incorporated into attachment “J-01 Admin Tech Support PWS Revision 001”

40) Reference: Attachment J-01 Admin Tech Support PWS, 10. Contractor-Furnished Equipment and Supplies, Page 6; and Region 8 PWS, 10. Contractor-Furnished Equipment and Supplies, Page 6.

Question: Both references state “Reference Section E.2.13 for pricing information.” V

Please confirm the correct reference is L.7 Proposal Preparation Instructions – General.

Response: The correct reference is L.7 Proposal Preparation Instructions – General. This change has been incorporated into attachment “J-01 Admin Tech Support PWS Revision 001”

41) Reference: Attachment J-01 Admin Tech Support PWS, Attachment A-3 Performance

Requirements, Page 9; SF1449; PDs Consolidated; and Attachment J-02 Bid Sheet.

Question: The referenced section lists the currently known, potential labor categories to be utilized under this contract. One of the labor categories listed is titled “Environmental Specialist III.” The SF1449; PDs Consolidated; and Attachment J-02 Bid Sheet files do not contain a labor category titled “Environmental Specialist III;” however, they do contain a labor category titled “Environmental Technician III.” Are the Environmental Specialist III and the Environmental Technician III the same labor category?

Response: The Environmental Specialist III and the Environmental Technician III the same labor category.

42) Reference: 22R0019 Solicitation, G.4 QUALITY ASSURANCE SURVEILLANCE PLAN,

4. Performance Measurement (Table), Pages 18-21; and Attachment J-01 – Admin Tech Support PWS, Attachment A-4 Quality Assurance Surveillance Plan, Pages 10-12.

Question: There are numerous inconsistencies between the Solicitation G.4 QASP table and the Attachment J-01 Attachment A-4 QASP table. Which QASP table will take precedence during contract performance?

Response: QASP has been updated in the PWS Revision 001 to read the same as the solicitation.

43) Will the government consider offers from self-certified SDVOSBs?

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Response: Yes the government will consider offers from self-certified SDVOSBs in accordance with 13CFR125 and FAR 19.403. However, transfer of the certification from the Veterans Administration (VA) to the Small Business Administration (SBA) will take place January 1, 2023. It is strongly advised to apply for this certification as soon as possible with the VA.

44) Will the government consider aggregate past performance as meeting the criteria for “similar projects”?

Response: No, the government will not consider an aggregate past performance as meeting the criteria for “similar projects”.

45) If more than one similar project is submitted, does the three page limit apply to each similar project, or to the whole section?

Response: There is a three-page limit to each similar project.

46) Is there a page limit for this section? Is any information beyond the resumes desired/permitted?

Response: Solicitation states resumes must be no more than 2 pages per proposed key personnel. This change has been incorporated into document “22R0019 Solicitation Revision 001”.

47) The language in this section seems to imply that all proposed personnel must have experience on the same “similar project” described in the Past Experience section. Will the government consider key personnel who have earned their experience on programs OTHER than the “similar project” cited in Factor 2?

Response: Yes, the government will consider key personnel who have earned their experience on other programs.

48) Is there a page limit for this section? Is any information beyond the Past Performance Questionnaires desired/permitted?

Response: The reference will fill out the past performance questionnaire. No additional information is permitted.

49) These sections state, “the contractor shall follow the transition plan submitted as part of the proposal…” however no instructions for submitting a transition plan appear in the solicitation. Is a transition required to be submitted with the proposal, and if so, will the government provide guidance as to the expected location and content of this section?

Response: GSA cannot find this quote in any of the solicitation documents.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

50) This program encompasses geographic areas with very different compensation requirements. Even within a region, compensation can vary widely (e.g., Denver, CO and Cheyenne, WY). To assist offerors in providing accurate and competitive pricing, will the government identify the locations for each position?

Response: The pricing provided for J-03 shall reflect fully loaded labor rate prices for the Denver Metro Area.

51) Reference: Solicitation-Section L.7.4, page 113; Solicitation-Section L.18, page 122

“Proposals must be submitted… no later than 02/25/2022 2:00 PM Mountain Standard Time.” “Offers are due in the PBS Region 8 (8PQ) Contracting Officer NO LATER THAN 10:00 A.M. Mountain Standard Time on March 23, 2022.”

Can you please clarify which of these is correct?

Response: The original question submission deadline was February 25, 2022.

On February 23, 2022 Amendment 0002 was published to Contract Opportunities to extend the question submission deadline to March 4, 2022. The proposal deadline remains unchanged and proposals are due March 23, 2022.

52) Reference: Solicitation Section L.7.4., page 113

“Volume 1 shall contain the following: Representations/Certifications.”. Solicitation Section L.4, page 94 states, “The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.”

Can you please confirm that only “paragraph (b)” needs to be submitted with our proposal if our sam.gov information is correct and current?

Response: Confirmed, only paragraph (b) of this provision can be submitted if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.”

53) Can you tell us how many of the positions under this contract are currently filled and eligible for transition to a new contractor?

Response: There are currently a total of 81 positions filled and eligible for transition.

54) Reference: Solicitation Section L.7, Price Evaluation, Page 120

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

“On the Standard Form 1449, Schedule B, Line Items 0064, 0065, 0066, 0067, 0068, 0069, 1064, 1065, 1066, 1067, 1068, 1069, 2064, 2065, 2066, 2067, 2068, 2069, 3064, 3065, 3066, 3067, 3068, 3069, 4064, 4065, 4066, 4067, 4068 and 4069 are reserved for Training, Travel and Overtime; Environmental Training, Environmental Travel and Environmental Overtime for base and four one-year option periods. These will be priced at the task order level.”

Does this mean that these lines don’t require pricing for the proposal?

Response: That is correct, these lines do not require pricing for the proposal.

55) Reference: Attachment J-01 (Attachment A-1), PWS, Section 3., Page 1

"See Clause D.10 for information on the locations where contract staff support may be required."

We can't find anything in any of the documents labeled D.10. There's a section D in the solicitations, but it only goes to D.2 and it is about shipping. Similar references are page 3, D.22, page 4, D.7, page 10, D.8.1, and about a dozen others. The references don’t appear to align with the Solicitation.

Can you please clarify what document these Clause references are referring to?

Response: All potential performance locations are shown only on Attachment J-01 Admin Tech Support PWS, 1. Scope of Work, Page 1; and in 22R0019 Solicitation, F.1 Location, Page 14. This change has been incorporated into attachment “J-01 Admin Tech Support PWS Revision 001”

56) Reference: Attachment J-01 (Attachment A-1), PWS, Section 5., Page 2

“In locations where contractor personnel exceeds 20 contracting staff, an onsite manager is required. The overall contract Program Manager can serve in a duplicate role as an onsite manager for one location with 20 or more contracting staff.“

For sites other than the one where the Program Manager is located, does the onsite manager need to be a dedicated resource, or can it be a lead worker who has a functional role in addition to onsite management responsibility?

Response: The overall prime contractor Program Manager can have a dual functional role as an onsite manager in a location with 20 or more contractor personnel.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

57) How many locations currently have 20 people or more?

Response: One location.

58) Where are those locations with 20 people or more?

Response: Denver Federal Center, Lakewood, CO

59) For locations with 20 people are more, does this include personnel working under Telework agreements?

Response: Yes, this includes personnel working under Telework agreements

60) What percentage of personnel currently perform under Telework agreements?

Response: GSA is under Mandatory Telework due to the pandemic. 75-80% of the support staff is currently teleworking.

61) Reference: Solicitation Section L7, Price Evaluation

“The Standard Form 1449 (Blocks 12, 17, 23, 24 and 30) is to be fully executed and used as the cover sheet (or first page) of Volume II…”.

“The pricing on the J-02 IDIQ bid sheet shall reflect fully loaded labor rate prices and shall tie to the pricing submitted on the GSA Standard Form 1449.”

Can you please clarify whether you are expecting pricing pages 3 to 81 of the SF-1449 to be submitted, or only on the J-02 and J-03 pricing forms?

Response: The 1449 should be filled out with the composite base rates.

62) Reference: Solicitation Section L.7.3, page 112

“The proposal must also include a task order for Region 8 requirements as outlined in the PERFORMANCE WORK STATEMENT FOR ADMINISTRATIVE AND TECHNICAL

SUPPORT SERVICES.”

Is a separate proposal required for the Region 8 Task Order, or only the separate price sheet? Please clarify.

Response: A separate non price proposal is not required but a separate price proposal is required.

63) Solicitation Section L.7.4, page 114

“No more than a total of twelve (12) single-sided 8.5" x 11" single spaced, size 11 Arial font pages are to be submitted to address Factor 1.”

The Quality Control Plan is addressed separately, later in the same section. Does the 12-page limit include both the Management Plan and the Quality Control Plan?

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Response: The 12- page limit does include both.

64) Reference: Solicitation Section L.7.4, page 114

“No more than a total of twelve (12) single-sided 8.5" x 11" single spaced, size 11 Arial font pages are to be submitted to address Factor 1.”

Will the Government allow for a smaller font for information presented in tables and graphics, for example Arial Narrow 9 Pt, Times New Roman 9 Pt, etc.?

Response: Yes. No smaller than 9 pt font.

65) Reference: Solicitation Section L.7.4, Factor 4, page 117

“Completed questionnaires shall be directly sent to the CO from the Offeror’s reference and will not be accepted directly from the Offeror. Offerors are responsible for ensuring that the Offeror’s references submit timely responses to the Government.”

Are offerors expected to provide any information under Factor 4 (besides PPQ distribution to references)?

Response: No, nothing else is needed from the offerors.

66) If “No” to the above question, will the Government allow offerors to provide a table under Factor 4 listing PPQ’s distributed and POC’s (or include the first page of distributed PPQs)?

Response: No, this will not be accepted by the Government.

67) If an offeror has a CPARs for the reference contract, will the Government accept CPARs in lieu of distributing the PPQ?

Response: No.

68) Reference: R8 PDs Consolidated.pdf, Page 40

“Analyze data and/or management processes to enhance internal and/or external customer satisfaction in relation to its ability to capture diverse program data and customer accessibility and/or usability of PBS business information systems….”

This page begins a new Position Description, but the name of the position is missing.

Can you please provide the position name?

Response: Please reference R8 PDs Consolidated Revision 001.

69) Reference: Deleted Attachments.txt

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

The solicitation contains a file called Deleted Attachments.txt, which contains a list of files that are apparently still a part of the solicitation.

Can you please explain the purpose of this file?

Response: When the solicitation was published on February 4, 2022; all the attachments required that interested parties “request access” to view the documents. This was corrected on Monday, February 7, 2022, and all the original attachments were removed. No additional information is contained in the Deleted Attachments.txt file.

70) Are the listed files still intended to be a part of the solicitation?

Response: All files that are needed are currently on Contract Opportunities. The deleted attachments are not part of the solicitation.

71) Are Veteran-Owned Small Businesses (VOSBs) eligible to bid as prime if they provide their Vetbiz registration printout?

Response: This procurement is a SDVOSB set aside only. Since this solicitation will only be posted in SAM.gov, all interested offerors must be a SDVOSB and self-certify as so in SAM. GSA does not utilize the VA VetBiz system for verifying eligibility, however offerors may submit their VetBiz documents for eligibility.

72) Reference: RFP L.7, Page 113

RFP Language: Go/No-Go Factors: The following criteria will be evaluated on a “Go/No- Go” basis. Offerors not meeting all of the following criteria will be eliminated from further consideration. The Contracting Officer will make the initial determination as to Offeror’s acceptability and submit only those offers to the SSEB for evaluation.

Go/No-Go criteria:

1.Certification of SDVOSB status: Offeror shall provide either “a,” or “b,” to be considered acceptable.

a. Letter of Eligibility issued from the Veteran’s Administration within the past 12 months declaring the Service-Disabled Veteran Status; or

b. VetBiz Registration Printout.

Question: Go/No Go Criteria states:

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

The SBA rules concerning mentor/protégé JVs states that “the joint venture may also pursue any type of set-aside contract for which the protégé qualifies, including contracts set aside for 8(a), service-disabled veteran-owned, woman-owned, and HUBZone businesses. https://www.sba.gov/federal-contracting/contracting-assistance-programs/joint-ventures Based on the SBA guidance, please confirm that if the company bidding is an approved SBA All-Small Mentor Protégé JV that we can submit a Letter of Eligibility or VetBiz Registration Printout of the SDVOSB managing member of the JV along with All-Small Mentor Protégé program approval letter. This is the same process for other set-asides (such as 8a set-asides) when using the JV.

Response: Yes, they can submit if they meet the criteria to do so. The JV must be registered in SAM.

73) Reference: RFP L.7, Page 113

RFP Language: Volume I shall contain the following:

Acknowledged Amendments

Representations/Certifications

Section D clauses requiring fill-ins, if any

Technical Proposal

Question: Will the government please verify what Section D Clauses they are referring to?

Response: The sentence “Section D clauses requiring fill-ins, if any” has been deleted from the document. This change has been incorporated into document “22R0019 Solicitation Revision 001”.

74) Reference: RFP L.7, Page 114

RFP Language: Factor 1: Management Plan and Quality Control Plan: “No more than a total of twelve (12) single-sided 8.5" x 11" single spaced, size 11 Arial font pages are to be submitted to address Factor 1. All narrative text shall be single spaced and prepared using the following font and size: Font: Arial; Size 11.”

http://www.sba.gov/federal-contracting/contracting-guide/types-contracts https://www.sba.gov/federal-contracting/contracting-assistance-programs/8a-business-development-program https://www.sba.gov/federal-contracting/contracting-assistance-programs/service-disabled-veteran-owned-small-businesses-program http://www.sba.gov/federal-contracting/contracting-assistance-programs/women-owned-small-business-federal-contracting-program http://www.sba.gov/federal-contracting/contracting-assistance-programs/hubzone-program https://www.sba.gov/federal-contracting/contracting-assistance-programs/joint-ventures https://www.sba.gov/federal-contracting/contracting-assistance-programs/joint-ventures

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546 www.gsa.gov/r8 Revised 3//30/2016

Questions: Will the Government consider Arial 9-point for charts, tables and graphics?

Does the Arial 11-point font apply to the rest of the proposal (Factors 2, 3, and 4) since it was only stated as part of Factor 1?

Response: No smaller than 9 pt font is allowed for charts, tables, and graphics.

Arial 11-point font does apply to the rest of the proposal.

75) L.7 Proposal Preparation Instructions – General, FACTOR 2: Past Experience

The RFP indicates to provide a narrative describing one “Similar Project” not to exceed 3 pages. Please confirm if the 3-page limit is for each project submitted or if 3 pages is the limit for Factor 3 regardless of the number of projects submitted.

Response: The three page limit applies to each individual “Similar Project”.

76) L.7 Proposal Preparation Instructions – General, FACTOR 4: Past Performance

The RFP indicates that projects considered for submission for Past Performance shall also be submitted for Past Experience and that the Offeror shall submit Attachment J-64 Past Performance Questionnaire only three (3) references for no more than three (3) separate projects meeting the “Similar Project” criteria outlined above.

Please clarify if there is a required number of references each project PPQ is sent to.

Response: There is a minimum of one and a maximum of three references required for each project narrative submitted.

77) L.7 Proposal Preparation Instructions – General, FACTOR 3: Experience of Offeror’s

The RFP indicates that this factor considers the experience of the Key Personnel of the Offeror’s proposed staff and how the Offeror organizes and manages the project team in resolving performance problems and effectively interacting with government personnel.

This non-price factor considers the experience and qualifications of the Offeror relative to employee management and the authority which they have expressed through project management in resolving performance problems and effectively interfacing with government personnel. Please confirm if Factor 3 shall only consist of Key Personnel resumes at 2 page each and that the red text above will be evaluated as part of Factor 1.

Response: Factor 3 shall only consist of Key Personnel resumes at 2 page limit each. The red text does not apply to Factor 1.

Acquisition Division (8PQ) P.O. Box 25546 Building 41 Denver Federal Center Denver, CO 80225-0546

78) L.7 Proposal Preparation Instructions – General, FACTOR 3: Experience of Offeror’s

Will the government provide Job…