Amendment_0002_-_Questions_and_Answers_with_Associated_Changes.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11. CONTRACT ID CODE

IPA~E

OF PAGES

I 26

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 15. PROJECT NO. (If applicable)

0002 05/29/2018 EQ8PSMWM-18-0031 N/A

6. ISSUED BY CODE 8P2PQ 7. ADMINISTERED BY (ff other than Item 6) CODE 18P2PQ

GSA Acquisition Management Staff GSA Acquisition Management Staff W 6th AVE & KIPLING ST W 6th AVE & KIPLING ST Denver, CO 80225-0546 Denver, CO 80225-0546

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION

NO.

D 47PJ0018R0027

98. DATED (SEE ITEM 11)

05/01/2018

10A. MODIFICATION OF CONTRACT/ORDER NO.

D 108. DATED (SEE ITEM 13)

CODE I FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[gj The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [gj is extended, D is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

D D

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

D

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D D. OTHER (Specify type of modification and authority)

E. IMPORT ANT: Contractor D is not, D is required to sign this document and return _____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See attached Continuation of Block 14 of Standard Form 30.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 1 OA, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

158. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

NSN 7540-01-152-8070

Previous edition unusable

15C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

168. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of Contracting Officer)

STANDARD FORM 30 (REV.10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 2

Amendment 0002, May 29, 2018

Continuation of Block 14 of Standard Form 30

Solicitation 47PJ0018R0027 – Montana Full Facilities Maintenance – FOBs, CHs, and POs

Amendment 0002 is issued to provide answers to questions received prior to May 16, 2018 2:00 PM MST.

1. Questions and Answers:

Question 1: Does the Presolicitation posted as solicitation number 47PJ0018R0027 on FBO contain requirements similar to an existing contract or will this be a new requirement.

Answer 1: This is a follow on requirement. However, generally the performance work specification has changed. The new specification does not include the Land Ports of Entry or the Havre Border Patrol Sector Headquarters.

Question 2: What is the current contract year value for requested services?

Answer 2: The current one year bridge contract includes services for the Montana full facilities maintenance for the Billings, Bozeman, Butte and Missoula buildings AND the Raymond and Roosville Land Ports of Entry as well as the Havre Border Patrol

Sector Headquarters. The current value of this contract is $1,561,106.75.

Question 3: What is the total contract value for the requested services?

Answer 3: The current one year bridge contract includes services for the Montana full facilities maintenance for the Billings, Bozeman, Butte and Missoula buildings AND the Raymond and Roosville Land Ports of Entry as well as the Havre Border Patrol

Question 4: What is the current value of the contract?

Answer 4: The current one year bridge contract includes services for the Montana full facilities maintenance for the Billings, Bozeman, Butte and Missoula buildings AND the Raymond and Roosville Land Ports of Entry as well as the Havre Border Patrol

Question 5: What is the current monthly price paid to QCI for all services?

Answer 5: The current one year bridge contract includes services for the Montana full facilities maintenance for the Billings, Bozeman, Butte and Missoula buildings AND the Raymond and Roosville Land Ports of Entry as well as the Havre Border Patrol

Question 6: What are the current monthly contract prices GSA is paying for the services outlined in this solicitation at each building?

Answer 6: The current one year bridge contract includes services for the Montana full facilities maintenance for the Billings, Bozeman, Butte and Missoula buildings AND the Raymond and Roosville Land Ports of Entry as well as the Havre Border Patrol

Question 7: What is the value of the Basic Services Pricing in the current contract?

Answer 7: The current one year bridge contract includes services for the Montana full facilities maintenance for the Billings, Bozeman, Butte and Missoula buildings AND the Raymond and Roosville Land Ports of Entry as well as the Havre Border Patrol

Question 8: Per the instructions to offerors both the emailed proposal and the hard copies of the proposal are due at 2:00 PM

Mountain Time on June 4. Since offerors must ship the hard copies two days prior to delivery due date to ensure on-time delivery, would it be possible to permit hard copies to be due two days after the emailed proposals, i.e. June 6?

Answer 8: No. The proposal submission shall be delivered completed by 2:00 PM Mountain Time, June 6, 2018 to the email and physical address stated in the solicitation document.

Question 9: Is it acceptable to provide Custodial, Snow and Grounds Services past experience from contracts separate from our

O&M offerings, as long as the three or more buildings with office and related space for each is larger than 75,000 square feet for both

O&M and Custodial?

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 3

Answer 9: No. In order to receive a more favorable evaluation, the Custodial, Snow, and Grounds Maintenance work must be provided under the Offeror’s Similar Contract/Task Order.

Question 10: Are the cover page, table of contents and cover letter included in any of the page limitations?

Answer 10: Any pages that contain technical information supplementary to the Offeror’s Staffing Plan or Management Plan will be counted. Plans will be assessed starting from front to back regardless of any Table of Contents or other directions. Pages in excess of solicitation instructions will be sealed and not read or evaluated.

Question 11: Missoula FB/CH – We observed that much of the building is vacant. Are all bidders to bid what is in the RFP or are we to bid what was seen on the site visit?

Answer 11: For this question, Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 12: Missoula – Is this building going to be sold? As noted, other than the USPS it is all but vacant.

Answer 12: For this question, Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 13: There is a tremendous amount of construction and vacant space currently in the building in Butte. How are we to prepare our bid? Should it be based on the total GSF of 73,336 SQ FT for the custodial services?

Answer 13: For this question, Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 14: What is the total vacant square footage of the Butte building?

Answer 14: For this question, Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 15: How are the custodial services in Butte to be handled during the construction phase?

Answer 15: For this question, Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 16: During the site visit, it was clear that large portions of some of the buildings, particularly in Missoula, were empty.

This will have an impact on the O&M effort, not just the custodial. The number of work requests tends to track with the level of occupancy, for example, so less occupied space means fewer work requests. May be please have a listing per building of the rentable space and how much is occupied or unoccupied?

Answer 16: Please refer to the Building Information Sheets provided in the solicitation document. Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 17: Please provide the square footage for each building

Answer 17: Please refer to the Building Information Sheets provided in the solicitation document.

Question 18: What are the cleanable square feet amounts for both Bozeman and Butte

Answer 18: Please refer to the Building Information Sheets provided in the solicitation document. Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 19: Please clarify the offeror acceptance period.

Answer 19: The Government requires a minimum offer acceptance period of not less than 120 calendar days.

Question 20: Is the physical address provided under section L.6, Instructions for Submitting Proposals, paragraph (3) Submission, acceptable for FedEx delivery?

Answer 20: Yes.

Question 21: Is there a MB size limit for the email proposal submittal?

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 4

Answer 21: Yes, the GSA Firewall limits emails to 20 MB. If proposals exceed the 20 MB limitation, offerors should submit their proposal in increments less than 20 MB.

Question 22: Please clarify what is the preferred binding format since three ring binders are not allowed.

Answer 22: There is no preferred binding format other than proposals should not be submitted in hardback three ring binders.

Question 23: Is it ok to “comb bind” our proposal, in lieu of a 3 ring binder? Or is there another was it needs to be submitted?

Answer 23: There is no preferred binding format other than proposals should not be submitted in hardback three ring binders.

Question 24: Are electronic signatures acceptable?

Answer 24: No.

Question 25: Has the scope of the new contract changes significantly over the existing one?

Answer 25: Generally the performance work specification has changed. The new specification does not include the Land Ports of Entry or the Havre Border Patrol Sector Headquarters.

Question 26: Please provide pricing sheets in an editable format.

Answer 26: The pricing sheet was provided in an editable excel document.

Question 27: Attachment 13 instructs the offeror to complete the yellow cells. The 30 day transition period is not yellow. Is this to be priced at a later time or not at all?

Answer 27: Pricing for the 30 Day Transition Period is required; the cell was inadvertently left white. An updated Attachment

13 – Pricing Worksheet is provided with this amendment.

Question 28: The pricing sheet instructs the offeror to fill in the yellow cells, but the cell for the Phase-in price is white. Are we to fill in a price for the phase-in?

Answer 28: Pricing for the 30 Day Transition Period is required; the cell was inadvertently left white. An updated Attachment

13 – Pricing Worksheet is provided with this amendment.

Question 29: Page 219 of the PWS requires a detailed price breakout for each CLIN. Since breakouts will be very similar from one year to the next, we respectfully request that the breakouts be limited to the Base Period only.

Answer 29: No. In accordance with the solicitation, “The offeror shall provide complete price breakout documentation supporting the unit prices for each CLIN proposed in the schedule..

Question 30: Page 219 of the PWS requires a detailed price breakout for each CLIN, including “cost per hour”. Please specify if this is cost per direct labor hour or cost per paid hour. Please also specify if this is per person, per job title, or per CLIN.

Answer 30: The break out should show fully burdened labor rates. The Offeror shall provide complete price breakout documentation supporting the unit prices for each CLIN.

Question 31: The pricing schedule on page 16 includes CLINs X006 and X010 for Pest Control and CLINs X007 and X011 are for Custodial. The Description/Specification/Performance Statement page 20 – Custodial Services at Bozeman Federal Building and

Mansfield Federal Building states that Custodial Services include Pest Control. Will the Government please clarify here the contractor should price out the pest control for both locations.

Answer 31: Offerors shall follow instructions provided in Section L of the solicitation. Pricing shall provide complete price breakout documentation supporting the unit prices for each CLIN. Pest Control shall be priced under the Pest Control CLINs, Custodial Services shall be priced under the Custodial Services CLINs.

Question 32: Should the billable rates for over and above work be increased in the proposal for each option period or should they be proposed at the same rate for all options, and increased annual via a modification with the corresponding labor rate increase?

Answer 32: The offeror should not include any allowance for any contingency or any increase in cost for which adjustments are provided under FAR 52.222-43 – Fair Labor Standards Act and Service Contract Act – Price Adjustment.

Question 33: Section A – Standard Forms and Pricing Schedule. At the bottom of page 16 the section states; “NOTE: CLINs

0015, 1015, 2015, 3015 and 4015 will be included in any resulting award document and used to award Additional Services.” These item numbers are not found in the pricing schedule. Please clarify.

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 5

Answer 33: This contract includes an Indefinite-Delivery Indefinite-Quantity (IDIQ) component. CLINs 0015, 1015, 2015, 3015, and 4015 will be awarded at a zero value at the time of award and will be used to award task orders for Additional Services. IN accordance with the solicitation, “The fully burdened labor rates and mark-ups provided in the supporting documentation (this includes the fully burdened labor rates, Subcontractor mark-up, parts and materials mark-up, profit, and overhead) for base services will serve as the maximum rates for the IDIQ services under CLINS 0015, 1015, 2015, 3015 and 4015.”

Question 34: L.1 Item (h) Multiple Awards. Does GSA contemplate making multiple awards for this solicitation or will one award be made.

Answer 34: The Government contemplates award of a firm fixed price service contract with an indefinite delivery component resulting from this solicitation.

Question 35: L.7 Item 3. If an offeror has similar contracts but not all 3 buildings are at least 75,000 GSF, will the offeror still get credit?

Answer 35: A Similar Contract/Task Order is defined as a contract or task order for work having all of the following:

1. Operating and maintaining Building Mechanical Systems including all four of the following:

a. Chillers (sized at 20 tons or higher),

b. Cooling Towers (sized at 50 tons or higher),

c. Boilers (sized at 1 MBTU or higher), and

d. Air Handing Units;

2. Performed by the offeror as the Prime Contractor for a minimum of 12 consecutive months in the ten years prior to the issuance of the solicitation; and

3. In multiple (3 or more) office buildings with each of the individual office buildings containing at least 75,000 gross square feet of space for offices and related space.

An office building is defined as a structure used primarily for the conduct of business relating to administration, clerical services, consulting, or other client services not related to retail sales.

Question 36: L.7 Factor 3: Past Experience. The third bullet seems to be incomplete. The sentence ends with “or”. Please clarify what this bulleted item is saying.

Answer 36: This sentence is complete.

Question 37: Factor 4 Offeror Past Experience – Attachment 15, please clarify if the Government will forward a request to the provided past performance contacts to complete the provided form (15) after the solicitation date.

Answer 37: The Government will not forward a request to the provided past performance contacts. In accordance with the solicitation, “For each Offeror reference, Offeror shall provide the completed Attachment 14 – Offeror Experience document (See factor 3) to the reference along with a blank Attachment 15 – Offeror Past Performance Questionnaire. The reference must provide the completed Attachment 15 – Past performance Questionnaire directly to the Government (Rhonda Widick at rhonda.widick@gsa.gov). Past Performance Questionnaires are due as provided for and no later than the proposal due date for this solicitation.”

Question 38: Factor 3 – Offeror Experience. Is the offeror allowed to provide a narrative in addition to the completed Attachment

14?

Answer 38: No. Factor 3 – Offeror Experience information shall be provided on the Attachment 14 – Offeror Experience, NOT on a separate additional attachment. Information provided on a form other than the Attachment 14 – Offeror Experience will not be evaluated.

Question 39: Section M, Factor 4, Part Two, Sub Section C Representations and Certifications. If the offeror is currently registered in the SAM database, will a copy of the registration suffice for inclusion in the proposal?

Answer 39: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically via the System for Award Management (SAM) website located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only the paragraphs (c) through (u) of this provision (FAR 52.212-3).

mailto:rhonda.widick@gsa.gov http://www.sam.gov/portal

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 6

Question 40: Representations and Certifications (FAR 52.203-2, 52.212-3, 52.223-1, 52.223-3, and 52.223-4) are all in our SAM registration; it is our understanding that our indication noted under 52.212-3 (b) (on page 196) means we do not need to complete these clauses in the RFP if we have competed them in SAM. Is this correct?

Answer 40: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically via the System for Award Management (SAM) website located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only the paragraphs (c) through (u) of this provision (FAR 52.212-3).

Question 41: Will the Government accept Full Facilities Maintenance experience for a contract that includes two (2) Federal

Office Buildings (one with 134,318 square feet, and the other with 489,715 square feet) and a Federal Parking Garage (766,953 square feet) as an equivalent evaluation to 3 of more office buildings each containing 75,000 gross square feet of space?

Answer 41: According to the solicitation, “A Similar Contract/Task Order is defined as a contract or task order for work having all of the following:

1. Operating and maintaining Building Mechanical Systems including all four of the following:

a. Chillers (sized at 20 tons or higher),

b. Cooling Towers (sized at 50 tons or higher),

2. Performed by the offeror as the Prime Contractor for a minimum of 12 consecutive months in the ten years prior to the

3. In multiple (3 or more) office buildings with each of the individual office buildings containing at least 75,000 gross square

An office building is defined as a structure used primarily for the conduct of business relating to administration, clerical services, consulting, or other client services not related to retail sales.”

Question 42: Please clarify the meaning of “Similar Contract/Task Order” as provided in the definition revised by Amendment

0001 and included in M.2.D of the revised PWS.

a. Must the four items of equipment that are operated and maintained by the offeror be in all of the three or more office buildings over 75,000 sf?

b. Of a medical clinic is primarily offices and has over 75,000 square feet of office space, does it constitute an office building for purposed of the definition of “similar” under M.2.d? Please clarify.

c. May an offeror submit experience earned as a joint venture partner wherein the joint venture was the prime on a contract that otherwise meets the “similar” criteria?

Answer 42: According to the solicitation, “A Similar Contract/Task Order is defined as a contract or task order for work having all of the following:

1. Operating and maintaining Building Mechanical Systems including all four of the following:

a. Chillers (sized at 20 tons or higher),

b. Cooling Towers (sized at 50 tons or higher),

2. Performed by the offeror as the Prime Contractor for a minimum of 12 consecutive months in the ten years prior to the

3. In multiple (3 or more) office buildings with each of the individual office buildings containing at least 75,000 gross square

An office building is defined as a structure used primarily for the conduct of business relating to administration, clerical services, consulting, or other client services not related to retail sales.”

Question 43: Does this statement (A more favorable evaluation will be provided to the extent that as part of the offeror’s Similar

Contract/Task Order, the offeror also performed as the Prime Contractor for a minimum of 12 consecutive months in the ten years prior to the issuance of the solicitation in any of the following (1-3)) apply to Factor 4 – Offeror Past Performance and Technical as well?

Answer 43: No.

http://www.sam.gov/portal

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 7

Question 44: Please provide a copy of the sign-in sheet.

Answer 44: Copies of the sign-in sheets have been provided as Document A – Site Visit Sign in Sheets, along with this

Amendment.

Question 45: Section A, Mark-Ups. This statement is made; “please note coefficients apply to Additional Services only, and not

Reimbursable Repairs or Non-Reimbursable Repairs.” Why would the contractor not be allowed to cover expenses and have a small profit for reimbursable repairs?

Answer 45: The language of Section A, Mark-Ups has been revised via this amendment.

Question 46: There is no equipment inventory for Billings, MT in the solicitation documents.

Answer 46: Reference Attachment 5 – Equipment Inventory List – Billings CH which was posted to the Federal Business

Opportunities website on May 1, 2018.

Question 47: There are no grounds or snow boundary attachments in the solicitation.

Answer 47: Reference Attachments 9, 10, 11 and 12 which were posted to the Federal Business Opportunities Website on May 1, Question 48: Does the snow removal services require all snow to be moved off site and not stored at the buildings?

Answer 48: All snow and ice shall be removed from the building sites within 24 hours after snowfall has ended.

Question 49: Is the snow required to be hauled off site or can it be piled away somewhere on site for snow removal services.

Answer 49: All snow and ice shall be removed from the building sites within 24 hours after snowfall has ended.

Question 50: Regarding snow removal, does snow have to be removed from the site locations after each event or can’t it be staged somewhere and removed later? If so, which site does this apply to?

Answer 50: All snow and ice shall be removed from the building sites within 24 hours after snowfall has ended.

Question 51: Is there a location where snow and ice removal supplies may be prepositions, as well as snow blowers, ice melt spreaders, brooms, etc?

Answer 51: No.

Question 52: Billings – is snow removal to include all perimeter sidewalks of the building as well?

Answer 52: Yes

Question 53: Bozeman – is snow removal to include all perimeter sidewalks of the building as well?

Answer 53: Yes

Question 54: Butte – is snow removal to include all perimeter sidewalks of the building as well?

Answer 54: Yes

Question 55: Missoula – is snow removal to include all perimeter sidewalks of the building as well?

Answer 55: Yes

Question 56: Snow Removal Services, Attachments 10 for Bozeman, 11 for Butte, and 12 for Missoula look as if the contractor responsibility includes all sidewalks surrounding these buildings. Are these not city sidewalks and therefore maintained by the city?

Answer 56: The contractor shall keep all entrances, walkways, driveways, loading areas, gates, parking lots, garage areas and any other walking surface area (other than grass or vegetation surfaces) within the facility boundary completely free and clear of snow and ice during the hours of 6:00 AM until 6:00 PM Monday through Friday at all locations. This includes all sidewalks surrounding the building.

Question 57: Is the contractor allowed to store fuel for snow blowers and lawn mowers on-site at each location?

Answer 57: No.

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 8

Question 58: The RFP states we are to remove snow from the site. Does the Government have designated areas offsite the contractor can dispose of snow?

Answer 58: No.

Question 59: Within the IDIQ labor pricing there is a line item for snow removal. In what situation would snow removal be paid for on an IDIQ basis? The way the RFP reads all snow removal is FFP.

Answer 59: Additional services may be ordered for snow removal for the covered facilities but not covered within basic services

(i.e. not already a requirement in the contract).

Question 60: Should the hourly rate for snow removal additional services include any heavy equipment or is this a labor only item?

Answer 60: Labor only.

Question 61: At the Billings location there is a snow melt system. Please detail the areas this system covers.

Answer 61: Front door upper landing area, front steps and ramp. Ramp to garage.

Question 62: Do any of the other three locations have snow melt systems and if so, what areas are covered by them?

Answer 62: The Bozeman building ramp to garage has a snow melt system; Missoula and Butte do not have snow melt systems.

Question 63: Provide historical data on snow events, quantities and duration.

Answer 63: The Government does not maintain this information, and the information is not readily available to the Government.

Question 64: Who (what vendor) currently provides water treatment services for each building?

Answer 64: This is not a recommendation or referral, but to the Government’s knowledge the current subcontractor is

Snowcrest.

Question 65: By building, who are the subcontractors providing monthly water treatment?

Answer 65: This is not a recommendation or referral, but to the Government’s knowledge the current subcontractor is

Snowcrest.

Question 66: By building, who are the window washing subcontractors?

Answer 66: This is not a recommendation or referral, but to the Government’s knowledge the subcontractor Skyline Services has been used.

Question 67: By building, who are the snow removal and grounds subcontractors?

Answer 67: This is not a recommendation or referral, but to the Government’s knowledge the subcontractor for Billings is

Winchell Landscaping. The subcontractors for Bozeman, Butte, and Missoula are not known by the Government.

Question 68: By building, who are the pest control subcontractors?

Answer 68: This is not a recommendation or referral, but to the Government’s knowledge the subcontractor for Billings is Home and Office Pest Control, Bozeman is Ecolab. The subcontractors for Missoula and Butte are not known.

Question 69: C.44.6.1.4 Provide the name of current IPM (pest control) contractor.

Answer 69: This is not a recommendation or referral, but to the Government’s knowledge the subcontractor for Billings is Home and Office Pest Control, Bozeman is Ecolab. The subcontractors for Missoula and Butte are not known.

Question 70: By building, who are the waste management and recycling subcontractors?

Answer 70: The waste management and recycling subcontractors are not known.

Question 71: By building, who are the subcontractors providing annual chiller maintenance?

Answer 71: The subcontractors providing annual chiller maintenance are not known.

Question 72: By building, who are the subcontractors providing annual boiler maintenance?

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 9

Answer 72: The subcontractors providing annual boiler maintenance are not known.

Question 73: By building, who are the subcontractors providing BAS maintenance?

Answer 73: This is not a recommendation or referral, but to the Government’s knowledge the subcontractors providing maintenance on the BAS are as follows: Billings – ATZ, Bozeman – JCI, Missoula – JCI, Butte JCI.

Question 74: By building, who are the subcontractors providing annual generator maintenance?

Answer 74: The subcontractors providing annual generator maintenance are not known.

Question 75: Is the onsite staff certified to do the storage tank inspections as Billings, Bozeman, and Missoula?

Answer 75: This information is not readily available to the Government.

Question 76: Please provide a list of current subcontractors being used?

Answer 76: Please see the Government’s response to questions 64-74.

Question 77: Are there areas provided at each location for the storage of the contractor’s outdoor equipment?

Answer 77: No.

Question 78: Paragraph C.2.27 of the Performance Work Statement (PWS) states that Thanksgiving is the 3 rd

Thursday of

November; but U.S. Thanksgiving is commemorated on the 4 th

Thursday. Please confirm that the Government means the 4 th

Thursday of November.

Answer 78: Thanksgiving is always the 4 th Thursday of November. The solicitation has been amended to correct this error.

Question 79: Under C.9.2 of the PWS, the topic for 2,b.1.k is blank. Would the Government please specify the missing topic for the Safety Plan?

Answer 79: There is not a missing topic for 2.b.1.k, this is a formatting error. Item “k” has been removed from section 2.b.1

Question 80: Under C.15 of the PWS, topic e under “Fire Protection” is blank. Would the Government please specify the missing topic.

Answer 80: There is not a missing topic for C.15, Fire Protection item “e”, this is a formatting error. Item “e” has been removed from section C.15, Fire Protection.

Question 81: During the site visit, there were several areas that were currently unoccupied and/or under renovation. Should the offeror quote the custodial work as though the entire building is occupied or quote it as it was the date we visited?

Answer 81: Offerors should submit offers based on the solicitation documents. A vacant space credit will be modified into the contract, after contract award, in accordance with the clause, Changes in Fee Due to Changes in Rented Space.

Question 82: Is admin support for the NCCMS required daily?

Answer 82: It is up to the offeror to propose a solution to timely meet contract requirements.

Question 83: Of the four locations which site is best suited for the location of the PM and Administrative Assistant?

Answer 83: It is up to the offeror to propose a solution to timely meet contract requirements.

Question 84: Can the Administrative support be used for all locations from one location?

Answer 84: It is up to the offeror to propose a solution to timely meet contract requirements.

Question 85: What trades are currently working on-site on the current contract?

Answer 85: Please refer to the solicitation document; it is up to the offeror to propose a solution to timely meet the contract requirements.

Question 86: Does the current contract have an admin (per the minimum staffing requirement in the SOW) providing Service

Request and Administrative Support?

Amendment 0002 – Montana Full Facilities Maintenance, FOBs, CHs, and POs Page 10

Answer 86: Please refer to the solicitation document; it is up to the offeror to propose a solution to timely meet the contract requirements.

Question 87: Per C.8.1.a, which of the four locations would house the Project Manager Office?

Answer 87: The Project Manager shall be located at the work site and located within one of the four buildings covered under the contract.

Question 88: Is the Project Manager under the current contract staffed on-site under the existing contract?

Answer 88: No, the Project Manager under the existing contract is not currently located on site. However, this solicitation requires the Project Manager position to be located within one of the four buildings covered under the contract.

Question 89: Is the Administrative Support position currently staffed on-site under the existing contract?

Answer 89: No, but it is up to the offeror to propose a solution to timely meet contract requirements.

Question 90: C.44.3.3 Does GSA require a Custodial Supervisory Employee on-site for both buildings?

Answer 90: Please refer to the solicitation documents for requirements; it is up to the offeror to propose a solution to timely meet contract requirements.

Question 91: Can the Supervisory Employee be a working position?

Answer 91: Please refer to the solicitation documents for requirements; it is up to the offeror to propose a solution to timely meet contract requirements.

Question 92: Is there parking available for staff at all buildings? If not, please identify those with parking and those without parking.

Answer 92: Limited parking is available for staff at all locations.

Question 93: The BAS, is a contract with a sub for schedule PM on the systems required?

Answer 93: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which set the quality, performance, and design standards for work required under this contract.

Question 94: Is there a requirement for an infrared thermographic analysis, aka electrical switchgear, distribution panels, transformer scans, every year (NFPA 70)?

Answer 94: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 95: Is there any special requirements for any unique water treatment devices.

Answer 95: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 96: Do the Emergency Generators require oil, fuel, and coolant analysis?

Answer 96: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 97: Please confirm that Elevator Maintenance is not included in the O&M portion of this contract but the cleaning of elevators is included in the custodial portion for Bozeman and Butte.

Answer 97: General elevator maintenance is not included under the contract; however the contractor will be responsible for elevator lighting and other elevator requirements as defined in C.39.8 - Vertical Transportation and Associated Equipment. Elevators must be cleaned where custodial services are required.

Question 98: Is there any on site staffing requirements for the buildings?

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Answer 98: Please refer to the solicitation documents for requirements.

Question 99: Are there any incumbent employees currently performing? If yes, how many?

Answer 99: This information is not readily available to the Government. Also, it is up to the offeror to propose a solution to timely meet contract requirements

Question 100: Do any of the locations require a load bank to be brought in for emergency back-up generator testing purposes?

Answer 100: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 101: In both Bozeman and Butte, does the city provide trash pick-up or does the contractor have to hire a trash removal company?

Answer 101: This information is not readily available to the Government, offerors should verify if the city provides trash removal services.

Question 102: Does the GSA require 3 year switchgear testing or is IR scanning an acceptable alternative?

Answer 102: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 103: Do any of the facilities require AQMD operating permits?

Answer 103: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 104: Are there any UST’s that require operator licensing?

Answer 104: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 105: Is pressure vessel testing provided by GSA or the Contractor?

Answer 105: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements. Offerors are responsible for reviewing C.3 References, which

Question 106: C.44.3.10 Trash and Solid Waste Disposal and Removal, how many trash and recycling containers (dumpsters, totes, etc.) are required at each site?

Answer 106: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to the offeror to propose a solution to timely meet contract requirements.

Question 107: C.44.3.10 Trash and Solid Waste Disposal and Removal, what size of trash and recycling containers are required at each site?

Answer 107: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to

Question 108: C.44.3.10 Trash and Solid Waste Disposal and Removal, how often are trash and recycling containers emptied at each site?

Answer 108: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to

Question 109: C.44.3.11.3 Recycling Containers, What size and how many are required at both buildings?

Answer 109: In accordance with the solicitation document, this requirement is for a performance based contract and it is up to

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Question 110: Does the current BAS system have a dialer for contacting workers after hours when there are failures in one of the building systems?

Answer 110: Butte and Missoula do not have a dialer; Billings and Bozeman have a dialer.

Question 111: Who is responsible for the dialers and the phone lines for them?

Answer 111: GSA is responsible for the dialers and phone lines..

Question 112: Who (what vendor) currently performs the energy management system maintenance and repair to include after hour offsite monitoring and controlling for each building?

Answer 112: It is unclear if the question is requesting the information for advanced metering or the building automation system

(BAS). This is not a recommendation or referral, but to the best of the Government’s knowledge the subcontractors for advanced metering and BAS include Siemens, Alerton, and JCI for the four locations.

Question 113: Who is the manufacturer of the fire alarm system for each building?

Answer 113: This information was made available to offerors during the site visit; the Government believes the manufacturers are as follows: Battin – GE EST, Bozeman – GE Edwards EST3, Butte – Silent Knight, Missoula – Silent Knight.

Question 114: Who is the manufacturer of the fire pumps (if applicable) for each building?

Answer 114: This information was made available to offerors during the site visit; to the Government’s knowledge, the manufacturers are as follows: Battin – Marathon Electric, Bozeman – N/A, Butte – General, Missoula – Aurora.

Question 115: Is the contractor permitted to test the fire alarm systems during normal business hours with the alarm devices silenced?

Answer 115: Testing during normal business hours may be approved on a case by case basis.

Question 116: Will the high voltage inspection and preventive maintenance on switchgear, distribution panels, and transformers have to be performed at other than normal core business hours?

Answer 116: Inspections and preventive maintenance during normal business hours may be approved on a case by case basis.

Question 117: Is GSA Link in any of the buildings?

Answer 117: No.

Question 118: Is NCMMS up and running for all locations?

Answer 118: Yes.

Question 119: Please confirm the type of BAS systems, if any, in each of the four buildings.

Answer 119: Butte/Missoula/Bozeman – JCI, Battin – Alerton.

Question 120: Are there advanced meters currently operating in the buildings, and if so, how many?

Answer 120: Some of the buildings have advanced metering equipment. In some of the buildings that have advanced metering equipment it is not currently operating. Some of the buildings do not have advanced metering equipment.

Question 121: Provide the name of company used for key card system.

Answer 121: Tyco.

Question 122: Is there a Government owned man lift at any of the buildings available for contractor use?

Answer 122: No.

Question 123: Battin U.S. Courthouse – will the Government be providing a hi-lift?

Answer 123: No.

Question 124: Are there any man lifts owned by GSA that the contractor is allowed to use? If so, which buildings please?

Answer 124: No.

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Question 125: Fire Alarm Central Station Monitoring, a) does the GSA provide the telephone lines for this service, and b) if not and it is a contractor responsibility, how many telephone lines are required?

Answer 125: GSA provides phone lines.

Question 126: Are there any cell phone service providers whose service performs better than others within the buildings to reduce poor reception or dead spots?

Answer 126: The Government is unable to provide information in response to this question.

Question 127: Provide name of architectural firm preferred for historical structure conservation.

Answer 127: There is no preferred architectural firm.

Question 128: Provide window dimensions.

Answer 128: Dimensions for widows are not readily available to the GSA, however, this information was made available to offerors during the site visit.

Question 129: Which facilities have Halon fire extinguishing systems?

Answer 129: This information is not readily available to the Government; however this information was made available to

Question 130: Section 3, what pandemics or floods have occurred in the past 5 years?

Answer 130: The Government is unable to provide a response to this question.

Question 131: Provide grounds maintenance acreage/SQFT by location.

Answer 131: Please refer to the Building Information Sheets provided in the solicitation document.

Question 132: C.44.4 Provide sidewalk dimensions (width – length) and paved parking areas.

Answer 132: This information is not readily available to the Government; however the information was made available to

Question 133: C.44.5 Provide improved lawn dimensions/acreage by location.

Answer 133: This information is not readily available to the Government; however the information was made available to

Question 134: C.44.5 Provide unimproved lawn dimensions/acreage by location

Answer 134: This information is not readily available to the Government; however the information was made available to

Question 135: Which facility has a shop? Do all facilities have a work room for mechanical minor repairs?

Answer 135: Each of the facilities has a shop/work room for mechanical repairs. These areas were made available to offerors during the site visit.

Question 136: Can you provide a current seniority list for personnel?

Answer 136: This information is not readily available to the Government.

Question 137: C1.3 Exclusions notates that kitchen duct cleaning as well as grease trap cleaning is a requirement, please provide the number of ducts, linear feet from the location to the roof, and size of the duct, exhaust hood sizes and number of them if a requirement. For grease traps; please provide the number of grease traps, and the capacity of the traps in gallons if a performance requirement.

Answer 137: There are no kitchen ducts, grease traps, or exhaust hoods in any of the buildings.

Question 138: Does the current staff have acceptable training/certification for the Building System Operation?

Answer 138: The current staff has acceptable training/certification to meet the current contract requirements.

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Question 139: Are there any current roof warranties in place for each building? If so, please identify each building.

Answer 139: Billings has a current roof warranty. Bozeman, Butte, and Missoula do not have a current roof warranty.

Question 140: Has the 10 year (OSHA required) roof anchor inspection (tie offs for window washers) been performed per building? If so, please identify which buildings and the year performed.

Answer 140: No. Billings and Bozeman both have roof anchors less than ten years old. Butte and Missoula do not have roof anchors.

Question 141: Please provide which buildings have roof anchors. If applicable, when were they (roof anchorage points) last inspected and certified.

Answer 141: Billings and Bozeman both have roof anchors less than ten years old. Butte and Missoula do not have roof anchors.

Question 142: Does the current workforce have the necessary training/certifications required by H.16.3.14.

Answer 142: The current staff has acceptable training/certification to meet the current contract requirements.

Question 143: Are coupon racks currently in each of the buildings on the systems that require them?

Answer 143: This information is not readily available to the Government.

Question 144: Does the current water treatment convey the incoming contractor or belong to the Government and/or the incumbent contractor?

Answer 144: The Government does not understand this question.

Question 145: With regards to corrosion monitoring, please identify which systems do not currently have coupon racks or equivalent electronic monitoring systems installed?

Answer 145: This information is not readily available to the Government.

Question 146: Is arc flash analysis or review required by this contract?

Answer 146: Offerors are responsible for reviewing C.3 References, which set the quality, performance, and design standards for work required under this contract.

Question 147: C.5.1 Transition Phase Start Up. Item e requires NCMMS transition services. Are any of the locations currently utilizing the NCMMS at full capacity (service calls and PMs)?

Answer 147: The Government is not able to fully answer this question, however buildings are currently using both Maximo (work orders (which includes service calls)) and TMA (PMs).

Question 148: Please indicate which fields are currently using the NCMMS and at what stage of implementation.

Answer 148: The Government is not able to fully answer this question, however buildings are currently using both Maximo (work orders (which includes service calls)) and TMA (PMs).

Question 149: C.8.4 Work Request/Work Order and Administrative…