Tomochichi CMc Preproposal Meeting Minutes 10.06.2020 - Final.pdf

GSA- Tomochichi CMc Virtual Pre-Proposal

Conference Call Meeting Minutes

Subject: CMc Pre-Proposal Conference

Date & Time: Tuesday October 6, 2020 1pm – 2pm Central Time –

Project: Alteration of the Tomochichi Federal Building and U.S. Courthouse

Solicitation # 47PF0020R0071

Location: Virtual Conference Call 601-640-1036 PIN: 195214827#

Attendees:

Contracting Officer - GSA: Helen DiMonte Contract Specialist - GSA: Daniel Ramirez Project Manager - GSA: Michael Fifty Building Managers - GSA: James Lackey and Building Managers - GSA: Shaina Berksteiner CMa - Jacobs Technology: Linda Wright AE - Liollio Hartman-Cox: Mary Kay Lanzillotta, AE - Liollio Hartman-Cox Lance Eubanks CMc List See attached

The purpose of the pre-proposal conference is to discuss the Request for Proposals (RFP), issued on 09/22/2020, for the Construction Manager as Constructor (CMc) Contract for the

Alteration of the Tomochichi Federal Building and U.S. Courthouse, located 125 Bull Street, Savannah, Georgia, 31401. The goal is to answer any questions regarding the RFP, provide an understanding of the contract structure, provide a brief overview of the proposal submission requirements and evaluation criteria, present the scope of work for the Project, and provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs

(OFCCP) and present the scope of work for the project.

1. GSA-CO kicked off the meeting by stating how very excited GSA is about the project in a beautiful, historic building. Also informed all CMc that A copy of the meeting minutes as well as this agenda will be posted on the beta.sam.gov website. The notes are not intended to reiterate everything discussed in the meeting but identify those points that may affect an offerors’ understanding of the solicitation. The CO also stated that no oral statement made by any of the Government Representatives during the conference will

Alteration of the Tomochichi Federal Building and U.S. Courthouse

125 Bull Street, Savannah, Georgia, 31401

CMc Pre-Proposal Virtual Conference Meeting Notes have the effect of amending the solicitation. Note that any discussions during the conference indicated a need to change the solicitation, an amendment to the RFP will be issued in writing by the Contracting Officer. All amendments must be acknowledged by the time/date proposals are due.

2. GSA- CO/CS stated that this procurement will be full and open competition. The contract structure is set as a Firmed Fixed Price Base, and a GMP Option (w/ target ceiling price). GMP may be negotiated with the selected CMc. Also stated that Joint

Ventures are welcome to compete, but offerors must provide an JV Agreements that is already in place prior to proposals being submitted. The CO also indicated that the

Pricing Proposal and Technical Proposal should be submitted at the same time but packaged separately. A 20% Bid Bond up to $3 Million is required. Additionally, 100% contract value Performance & Payment Bonds will be due 14-days after GMP Option

Award. Finally, all bidders must be registered in SAM in order to compete in this procurement. All of these items are referenced in the Pre-proposal Agenda dated

10/6/2020 under the Proposal Submittal Requirements and Evaluation Factor section.

4. The AE Presented PPT slides that describes the location and various key elements of the scope of work to be performed. This presentation will be issued to all attendees as an Amendment via beta.sam.gov website. All amendments must be signed and included with the Bid.

5. The GSA PM (Mike Fifty) stated that this project is based on a total vacant building so no security screening of contractor’s employees will be required. There may be some early release packages such as Hazmat and Demo are being considered but has not been finalized/determined yet. Everyone needed to be aware of the $500K Allowance for

Hazmat Abatement.

6. The GSA Building Manager (James Lackey) indicated that access to this facility requires prior an appointment is required to visit the facility while the building is occupied.

7. GSA CO stated that a Site Visit Request form is required to tour the site. The day for site visits is set for October 14, 2020 based on the schedule outlined in the Agenda. Due to the COVID-19 only 10-people per group are allowed with a minimum of 3-persons from each firm will be allowed. These forms should be submitted no later than 10/8/2020. AE indicated that there is an Itinerary listing all areas that will be covered in the Agenda.

8. GSA CO stated that Past performance questionnaire is a 2-part form. 1st part filled out by offeror. Part 2 goes to the client; client fills out the part 2; client sends the reference to

GSA (Helen/Daniel). Past performance is for jobs listed in Factor 1 for experience. If there are personnel that are being put forward that didn’t work on any of the projects, need to see references. If client references don’t submit (GSA needs a minimum of 2), then neutral rating, which is worth 25%.

9. GSA CO stated that LD’s will be $3,242.80/ calendar day.

10. GSA CO stated that all questions are due by October 16, 2020 which will allow time for those who attend site tours to get their questions in before the October 26, 2020 proposal due date.

11. Best value trade off: allows the government to award to a firm that isn’t LPTA. there will be a ranking for criteria factors. With that being said, the government doesn’t guarantee they will open negotiations; this will be a best/final offer on October 26, 2020.

12. Precon base construction services anticipated to be awarded in early February 2021.

Questions & Answers:

1. Q:Controlled Unclassified Information: building drawings fall under this.

A: After your need to know period ends, you will need to destroy the information.

2. Q:David Slovokosy: There are numerous documents presented today that were not previously distributed, asking for full size not just PPT but window details and Tower details specifically.

A: Yes, GSA stated that they will be providing more attachments such as sign in sheets, ppt, and anything else will be via amendments. The AE (Mary Kay) noted the window details and tower details were representative, not specific to this project; those are illustrative only. Recommend doing the tour to see the tower and get the information needed.)

3. Q: Will this be a one-step procurement?

A: yes, this will be a one-step procurement.

4. Q: Cost accounting GAAP certification - Letter from CPA or a government form?

A: A letter from CPA cert. is required as spelled out in the solicitation (cost accounting standards)

5. Q: please clarify the 20% or $3M bid guarantee – applies just to base bid, entire bid, just construction option?

A: It’s on total evaluated price, including construction option. Bid Bond must be for the total evaluated price.

6. Q: Will there an extension/delay, due to short time between end of q’s and proposal due date?

A: GSA stated no, not at this time.

Conclusion: The GSA CO stated again, that they are very excited about the project which is located in this beautiful, historic building and looking forward to working with the selected CMc.