CMcSOW Final.docx.pdf

Savannah Tomochichi CMc/Design/Construction Phase Services June 10, 2019

Statement of Work for

Construction Manager as Constructor (CMc)

Design and Construction Phase Services

PROJECT IDENTIFICATION

Project Name: U.S. Courthouse Alteration – Tomochichi United States Courthouse, Savannah GA

Project Number:

Region: Southeast Sunbelt

Building Name: Tomochichi Federal Courthouse

Building Building Address:125 Bull Street, Savannah, Georgia, 31401

I. BACKGROUND

GSA has contracted with a separate architect-engineer (A/E) firm that is responsible for developing complete design and construction documents for the Project. A copy of the A/E’s scope of work is included as an attachment to the Request for Proposals (RFP). In addition, GSA has contracted with a separate Construction Management (CMa) firm together with a Commissioning Agent (CxA) to provide certain services during the design and construction phases of the Project. A copy of the CMa’s scope of work is also included as an attachment to the RFP. GSA may issue additional separate contracts for: (1) an artist under the Art-in-Architecture program; and (2) other consultants as may be reasonably necessary to complete the Project. This project will undergo GSA’s Design/Construction Excellence protocol.

The GSA construction excellence program provides guidance to the GSA construction projects, through collaboration with leaders of the private sector construction community. This partnership allows for the development and implementation of innovative approaches to project management and execution to provide the GSA and its customer agencies the highest quality construction within budget and schedule.

II. PURPOSE

As noted in the Contract Documents, the CMc’s tasks are primarily separated into two distinct phases: (1) Design Phase Services; and (2) Construction Phase Work. This Statement of Work (SOW) outlines services not otherwise provided for in the Contract Documents that the Contractor shall perform during the Design Phase Services portion of the Project.

Unless otherwise stated herein, capitalized terms have the same meaning as set forth in the Contract Documents.

As a general matter, the CMc shall review and become familiar with the scope of services under the A/E’s contract, especially the various standards, guidelines, policies, and documents that the A/E is required to follow in developing the design and construction documents. This review and familiarization is vitally important during the Design Phase Services because, as set forth in more detail below, the main tasks of the CMc Contractor during the Design Phase Services are to provide constructability and cost estimation reviews of the A/E’s design-related submissions.

The CMc shall provide sufficient staff of project managers, field engineers, superintendents, engineers, inspection and testing engineers, scheduling engineers, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the CMc key team members shall consist of the following:

· Corporate construction executive

· Project manager

· Architectural review coordinator

· Engineering review coordinators - all disciplines

· Major consultants - i.e., registered fire protection engineer, lead environmental coordinator, energy conservation officer, waste management coordinator

· Cost estimator(s)

· Construction superintendent

· Quality control superintendent

· Project engineer

· Construction supervisors

· Tenant representative

· Safety program coordinator

· Administrative, clerical, and technical personnel as necessary

The CMc shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the CMc accepted proposal (incorporated into this contract by reference) become unavailable, the CMc shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

During the performance of the services required under this contract, the CMc shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

At its core, the CMc Contractor will help to ensure that the design and construction documents will enable the Government to exercise the Guaranteed Maximum Price (GMP) Option at a price that is at or below the GMP.

III. SCOPE OF SERVICES

III.A. Design Stages in General The A/E’s contract requires the A/E to follow the design process as set forth in the Facilities Standards for the Public Buildings Service (P-100). The P-100 describes two overarching design phases: (1) Design Development (DD); and (2) and Construction Documents (CDs). At the time of contract award to the CMc Contractor, the Government provided certain design- and project-related documents as part of the competition in order to, among others, award a firm-fixed-price base contract for the Design Phase Services and to establish pricing for the GMP Option. As a matter of policy, the Contracting Officer will not exercise the GMP Option until the Construction Documents are at least 75% complete. The Design Phase Services portion of the project provides the opportunity for the CMc Contractor to maximize its understanding of the design requirements, the design intent, and the technical requirements of the Project. The CMc’s contract will also require the CMc to comply with Facilities Standards for the Public Buildings Service (P-100).

III.B. Collaboration with the A/E During the Design Phase Services, the A/E and the CMc collaborate on the design, constructability issues, schedule, cost, and a process that is similar to value engineering.

Additional the CMc shall seek for early work packages opportunities that could to start some construction activity prior to design completion. The ultimate goal of this collaboration is to establish a final Estimated Cost of Work (ECW) that does not exceed the original target ECW (as set forth in the Contractor’s proposal). The CMc's involvement during the project design phase offers GSA the ability to identify current market conditions concerning labor and material availability, constructability issues, and any phasing and sequencing impacts.

The A/E and its subcontractors will communicate minimally on a weekly basis with the CMc and its trade subcontractors, and vice versa. This will ensure mutual understanding of both the A/E's design intent and the CMc's means and methods, and thus ensure greater certainty in pricing the construction work. It also increases the likelihood that design errors and omissions are recognized and resolved during design. In addition, this collaboration takes place during a time that does not significantly impact the construction schedule and that can result in expedited production and review of shop drawings once construction commences.

III.C. Meetings At a minimum, the Contractor shall attend all of the meetings listed in this section. For each meeting, the Contractor shall determine the appropriate mix of attendees based on the subject matter. Unless otherwise noted, all meetings shall be held in-person at the project site.

(Webinars may be arranged with advance approval of the Contracting Officer.)

III.C.1. Project Initiation Meeting The CMc shall attend an initial meeting with other members of the project team (the A/E, GSA, construction manager, and customer agency) to review the project’s program, status of design, discuss goals, begin initial project planning, and agree to the schedule for regularly scheduled Project Meetings.

III.C.2. Risk Management Workshops

III.C.2.a. The Contractor shall participate in workshops with the GSA, A/E, and other stakeholders to create, update, or modify a Risk Registry using the Construction Industry Institute’s Project Definition Rating Index (PDRI) (or a different industry standard as agreed to by the Contracting Officer) to assess risks and opportunities for the project. The first PDRI evaluation session that the CMc Contractor will attend will typically occur around the 35% design completion stage. The final PDRI session that the CMc Contractor will attend will typically occur at the completion of design and prior to the exercise of the Construction Option.

III.C.2.b. With each deliverable from the CMc (see Section III.D), the parties will discuss whether the Risk Registry needs to be modified based on the then-current state of the project.

III.C.3. Program Review Meetings

The CMc shall attend program review meetings before the start of each of the design stage phases (see Section III.D).

During the Construction Stage, the CMc shall conduct weekly progress meeting(s) and weekly subcontractor meeting(s) with the CMa in attendance. The CMc shall attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

CMc representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The CMc shall provide minutes of all CMc hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties.

Minutes must be provided within seven calendar days after each meeting.

The CMc shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within seven calendar days

III.C.4. Design Submission Reviews The CMc team shall participate in program review process and attend meetings after the submission of each report required in Section III.D. The CMc shall include in the meeting any major trade subcontractors, vendors, or suppliers used in preparing the submission. The purpose of including these major trade subcontractors, vendors, or suppliers is to provide increased opportunities to identify and resolve any design-, construction-, or pricing-related issues in the pre-construction phase of the project.

III.C.5. Building Information Modeling (BIM) The CMc shall participate in all meetings during the design phase between the A/E and the Government regarding BIM, including the BIM Execution Plan and BIM workshop to review the BIM requirements, important key concepts, and terms.

III.C.6. Consultation, Progress Meetings, and Presentations The CMc shall attend design review meetings, progress meetings, and presentations held at the project site.

III.C.7. Systems Selections Analysis Meetings and Mockups Before beginning Construction Documents Phase, the CMc shall verify, through inspection and testing, the location, elevation, capacity and condition of all utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc. The CMc shall participate in systems selections analysis meetings, including the inspection and evaluation of virtual mockups of proposed spaces or layouts (e.g., courtrooms additions, and other alterations to the existing building).

III.C.8. Value Management

The CMc concept has value management as one of its main objectives. During the Design Phase Services, the CMc Contractor shall lead the value management efforts. The CMc shall provide professional facilitation of the workshop and will be responsible for bringing all VE suggestions to resolution. The CMc shall host and provide professional experts in all disciplines for a two to three day value management workshop that will be held during the design stage. The A/E, CMa, GSA, and other government stakeholders will also participate in the workshop.

III.C.9. Historic Consultation Meetings The National Historic Preservation Act (NHPA) requires Federal agencies to consider the effects of their undertakings on historic resources and to consult with the State Historic Preservation Officer (SHPO). If there should be any potential adverse effects, GSA will consult with the Advisory Council on Historic Preservation (ACHP) and the SHPO on ways to avoid or mitigate adverse effects. The Contractor shall participate in all historic consultation meetings.

III.C.10. Partnering Sessions and Design/Construction Peer Reviews To most effectively accomplish this contract, the Government requires that the Contractor and its subcontractors participate in a cohesive partnership with the GSA. Key personnel from the Government, CMc, CMc subcontractors, and the A/E will participate in the partnering process.

The GSA Peer Review/ Excellence Programs provide guidance to the GSA on projects, through collaboration with leaders of the private sector construction community. This partnership allows for the development and implementation of innovative approaches to project management and execution to provide the GSA and its customer agencies the highest quality construction within budget and schedule.

Construction excellence in the Design Stage includes managing the design to ensure that the project remains within the established budget, simplifying the design utilizing performance requirements for major building systems, facilitating timely design communications utilizing a web-based project management system, and leveraging construction and budget control expertise.

Construction excellence in the Construction Stage includes managing the construction to ensure that the project remains within the established budget, conducting Project Delivery Team partnering sessions, facilitating timely construction communications utilizing a web-based project management system, performing construction peer reviews, and encouraging the use of alternative dispute resolution methods.

The CMc shall provide the Contracting Officer with a list of the key personnel from the CMc and its subcontractors who will participate in the partnering and peer review sessions. The Contracting Officer may, in his/her sole discretion, add or remove any individual from the list.

The Contracting Officer shall provide a list to the CMc with the names of the individuals who will participate in the partnering sessions on behalf of the Government and its A/E and on site CMa. The CMc Contractor shall issue the invitations to all of the individuals who will participate in the partnering sessions and generally serve as the host during any such session’s team. The CMc Contractor shall provide: the (1) Facilitator; (2) meeting room; and, (3) other incidental items for the partnering sessions during the Design Phase Services.

Before a Partnering session, the Contractor shall coordinate with the Facilitator all requirements for incidental items (i.e. audio-visual equipment, easels, flip chart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the Partnering session. The Contractor will copy documents for distribution to all attendees. The participants shall bear their own costs for meals, lodging, and transportation associated with Partnering.

The Facilitator shall be acceptable to both the GSA and the CMc. An acceptable Facilitator is experienced in leading the team in a timely manner and ensuring issues are identified and resolved.

1. The Initial Partnering Session shall be one day (8 hours plus an additional 30 minute lunch break). It shall be located at a place off the construction site as agreed to by the Contracting Officer and the CMc.

2. The Follow-on Partnering Session(s) generally lasts a half day or less. They will be scheduled at 6 month intervals depending on the length of the Design Phase Services portion of the project. Participants are encouraged to utilize electronic means to expedite meetings. Meetings may be held at the project site or in a Government facility. Follow-on meetings may be held concurrently with other scheduled meetings. Attendees need only be those required to resolve current issues. The same Facilitator used in the Initial Partnering session is recommended to achieve best results and for continuity.

For additional information, see Partnering with the Public Building Service Policy, PBS 3400.16A, dated March 5, 2014.

III.C.11. Environmental Hazards This project must comply with the latest Public Buildings Service Asbestos Policy including the review of a Pre-alteration assessment performed by the the CMc Contractor shall lead the value management efforts. The CMc shall provide professional facilitation of the workshop and will be responsible for bringing all VE suggestions to resolution. The CMc shall host and provide professional experts in all disciplines for a two to three day value management workshop that will be held during the design stage. The CMc is responsible for all demolished material removed and disposed of in accordance with policy and industry standards.

Review the environmental hazards report produced by the A/E assessing and confirming all hazardous materials in the existing facility or in close proximity thereto. Where hazardous materials are identified directly adjacent to concealed spaces, it is assumed that the hazardous material will extend through the concealed space. Records maintained by the GSA, are anecdotal information only and do not alleviate the responsibility of the CMc for identification of hazardous materials. Prepare an abatement plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, lead, PCBs, mercury and any other hazardous material found during survey and sampling. Refer to federal environmental regulations and laws for handling, removal, and disposal of hazardous materials.

Coordinate results of Pre-alteration assessment with the A/E. The cost of abatement is to be identified and included in the GMP.

III.D. Deliverables

III.D.1. General The CMc will provide a written deliverable based on the A/E’s design-related submissions for each of the following design milestones (these milestones are further explained in the P-100):

1. Design development documents preceding value engineering;

2. Final design development documents;

3. 75% Construction Documents; and

4. 90% Construction Documents.

Each written deliverable from the CMc is due to the Contracting Officer within 21 days from the CMc Contractor’s receipt of the A/E’s design-related submission.

III.D.2. Required Deliverables For each design submission from the A/E, the CMc Contractor shall provide a written report that separately addresses each of the following topics (which are explained in more detail below):

● Constructability Review;

● Cost Estimating, Reconciliation, and Proposed Alternatives;

● Schedule Analysis;

● Construction Work Phasing and Sequencing Plan;

● Early Work Package Suggestions; and

● Risk.

For each submission, as a general matter, the CMc shall notify the Contracting Officer of errors, omissions, inconsistencies, or other issues that may potentially impact the project goals, the ECW, schedule, design quality, or project scope.

III.D.3. Identification of the CMc Team Each report shall include a section that: (1) names each major trade subcontractor, vendor, or supplier that the CMc used or relied on in preparing the submission; (2) provides a brief description of the services provided by such company; and (3) the work that the company might perform on the project (if ultimately selected by the CMc). As noted above, representatives of these companies must attend the post-submission meetings with the Government.

III.D.4. Constructability Review The CMc shall review each design submission with reasonable care and advise the Contracting Officer in writing of any errors, inconsistencies, inaccuracies, or incompleteness which may negatively impact cost, schedule, or quality. The CMc shall provide recommendations on constructability; improving life cycle costs; sustainability; LEED; systems analysis;

functionality; enhancing operational flexibility; and minimizing labor or material shortages. The CMc shall also review the submissions for accuracy, completeness, sequencing, and coordination.

III.D.5. Cost Estimating, Reconciliation, and Proposed Alternatives (CERPA) The CMc is tasked with reviewing the design documents and providing estimates in the same format required by the PBS P-120, Public Buildings Service Cost and Schedule Management Policy Requirements. As a general matter, the P-100 requires the A/E to prepare cost estimates at certain stages of design. See Appendix A. The CMc will be required to provide an independent cost estimate at the same milestones. Thus, the purpose of the CERPA portion of the report is for the Government to have the benefit of two, separate estimates at each major design stage: one from the A/E and one from the CMc.

The deliverable from the CMc shall be performed at the same level and detail as set forth in the P-120.

The CMa will reconcile the CMc estimate with other estimates to ensure that the project being designed will be constructible within the project's budget and is consistent with the established GMP. The reconciliation will not only focus on the total GMP, but will also take into account the major cost elements that make-up the total GMP (e.g., structural, MEP, exterior, general conditions, etc.). Large discrepancies or variances in the estimates (whether in whole or in part) should be reconciled prior to exercising the GMP Option.

If the design (or its major cost elements) appears to exceed the ECW, the CMc shall propose alternatives that will deliver the project at or below the GMP Option. The CMc and its major trade subcontractors, vendors, or suppliers shall participate in reconciliation meetings.

III.D.6. Preliminary Project Schedule and Analysis Provide a detailed, time-scaled computer generated project schedule with activities representing each portion of the work for the entire contract performance period. The project schedule shall be prepared using the Critical Path Method (CPM) for the planning, scheduling and reporting of the work to be performed, and will be produced using the most current version of scheduling software, compatible with Meridian Proliance. The CPM scheduling software shall be capable of generating and depicting the longest path of the schedule network. Schedule activities shall accurately depict the contractor’s means and methods to complete the entire scope of work including, but not limited to, activities of subcontractors, consultants, equipment vendors and suppliers, GSA, and others, as required.

III.D.7. Construction Work Sequencing and Phasing Plan The Contractor is responsible for, and will submit a construction work allocation plan addressing all of the following topic areas.

● Construction phasing approach;

● Use of any fast tracking or multiple construction document packages to achieve cost or schedule efficiencies, improvements, or savings;

● Schedules for award of subcontract construction packages, including procurement cycles, deliverable approvals, construction delivery and testing/commissioning;

● Temporary or swing space moves, including all aspects of tenant relocations (telecommunications, furniture relocations, etc.);

● Temporary facilities and laydown areas;

● Possible labor or material shortages;

● Means and methods; and,

● Long-lead items.

III.D.8. Early Work Packages During the design of the project, the CMc and the Government may agree that it is in the best interest of the project to initiate early construction packages. These early work packages can be individual GMP line items or firm fixed price line items. Early construction packages should be for standalone, severable scopes.

III.D.9. Modifications to the Risk Registry The CMc shall provide recommendations for modifying the Risk Registry based on the design submissions. The project shall use the Construction Industry Institute’s IR280-2 Risk Register -dated 2013 for their deliverable.

III.D.10. Management of Construction Contingency Allowance While these funds are part of the pricing for all Construction Stage work under this contract, they are jointly held by the GSA and the CMc for use as described in the clause entitled Construction Manager as Constructor Guaranteed Maximum Price. As the GSA and the CMc agree upon adjustments to the construction contingency allowance, the CMa will incorporate those adjustments into the running account, unless and until the CMc contract is converted to a firm-fixed-price contract or the actual cost of the work is determined prior to final settlement of the CMc contract. The method of accounting for the construction contingency allowance and the GSA savings used and remaining must be mutually agreed upon by the CMa, the CMc, and the GSA prior to the start of construction. The CMc shall review the status of the construction contingency allowance account with the GSA and the CMa at least monthly.

IV. Electronic Project Management

IV.A. In General The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software. ePM is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with GSA’s gBUILD (Green

Building Upgrade Information Lifecycle Database) to share project creation and data storage information.

GSA uses ePM throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the Contractor shall rely exclusively on ePM to post, review, access, comment on, collaborate, or otherwise submit all project information.

The current ePM minimum requirements (including IT equipment) can be found at:

http://www.gsa.gov/epm.

IV.B. Project Collaboration and Documentation The CMc Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements.

Classified material is not permitted to be stored in this system.

The CMc Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through the completion of the close-out phase of construction.

The CMc Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

IV.C. Contents of ePM The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and deliverables. The contract and SOW specify certain documentation that the CMc Contractor shall provide during performance of the Contract. For the avoidance of doubt, the following represents a non-exclusive list of project information that shall be posted in ePM:

● Correspondence;

● Schedules;

● Estimates;

● Design submissions;

● Daily reports;

● Inspection reports;

● Request for Information; and,

● Change orders.

IV.D. Equipment

GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection.

IV.E. Training GSA will provide no cost training to familiarize team members with the ePM system. That being stated, GSA will not reimburse the Contractor for any travel related to any ePM training.

IV.F. Support GSA will provide ePM system administration and end-user support for the duration of the project.

IV.G. gBUILD GSA High Performance Building Tracking (gBUILD) GSA uses an online system called the Green Building Upgrade Information Lifecycle Database (gBUILD) to centrally track and report sustainability information for its design and construction program. One of the main purposes of the gBUILD system is to track, document, and otherwise demonstrate compliance with the Guiding Principles (E.O. 13693).

The A-E shall input information into gBUILD During the design and at Substantial Completion.

The Contractor will supply information during the Construction Phase. Required information for projects includes: scope/technology details; anticipated energy and water performance; and total/diverted tons of construction and demolition waste at substantial completion. The Contractor shall provide the GSA’s gBUILD team (gbuild@gsa.gov) with the name and contact information for the main gBUILD point of contact and any additional employees who will input project-specific information into gBUILD. In addition to inputting information during construction, the Contractor shall work to collaboratively respond to data calls issued by GSA central office ODC within 60 days.

GSA (gbuild@gsa.gov) will provide the Contractor with system instructions, training, support, and access. The A-E’s gBUILD access is subject to satisfying HPSD-12 security requirements.

IV.G. Personnel Requirements An HSPD-12 security clearance is required to access ePM. Project team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

V. Building Information Modeling The purpose of BIM is to enable the GSA to have explicit design information to facilitate an accurate review of the design intent and the design’s adherence to the program requirements.

The development of BIM shall be an integral part of the project’s concept design development, performed by the A/E, with the aid of a specialty consultant if necessary. All BIM documents and deliverables shall be established in accordance with P-100 and GSA’s Building Information Modeling Guide, available at www.gsa.gov/bim.

mailto:gbuild@gsa.gov mailto:gbuild@gsa.gov http://www.gsa.gov/bim

The CMc will be required to aid the A/E in supplying constructability, implementation, cost and other data in creating the BIM throughout the Design Services Phase. The CMc shall be proficient in BIM technologies and be responsible for the model beginning at the start of Construction Phase and Closeout.

V.A. SCOPE OF CONSTRUCTION PHASE SERVICES

Subject to the exercise of the GMP Option, the CMc shall perform the work described in this section as a part of the Construction Phase Services. Unless otherwise stated herein, capitalized terms have the same meaning as set forth in the Contract Documents.

V.A.1. Pre-Construction Conference

The Pre-Construction conference referenced in Division One 013100 will be held at the project site 125 Bull St. Savannah, GA

V.A.2. Submittal Schedule

Prepare and submit a submittal schedule in accordance with the Division 1 of the construction specifications. The submittal schedule shall identify specifically which submittals require review by the CxA. Ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

V.A.3. Inspections and Testing

The CMc shall develop an overall field inspections and testing plan. (i.e., soil bearing and compaction, concrete strengths, HVAC performance, etc.).

The CMc shall coordinate any inspections or testing that is required by state, county, or local officials.

Conduct construction safety inspections as required by OSHA.

V.A.4. BIM Requirements

For the latest BIM requirements, please contact:

Newman, Edmund (PCAE) Interdisciplinary edmund.newman@gsa.gov

Phone:

202-401-2881 Cell: 202-308-1940

Engineering Division

1800 F ST NW

WASHINGTON, DC

20405-0001

V.A.5. Project Record Documents At a minimum the CMc shall update the Project Record Documents (including BIM) at the [monthly], 30%, 60%, and 90% construction complete basis to reflect as-built conditions, field changes, scope changes, or other changes to the design and construction documents. These updates will be uploaded to ePM per Division 01, Section 017810, Project Record Documents.

V.A.6. Clarifications/ Requests for Information / Change Orders

When any apparent conflict, ambiguity, error or omission is found within the Construction Documents, the CMc shall use the ePM system to submit a written request for information (RFI) as soon as necessary documentation is completed, approximately 1 week. Each RFI must include a specific description of the issue requiring clarification; cite the specific related drawings, specification sections, and/or other contract documents requiring clarification; and, provide a recommended solution. Upon receipt of the response to each RFI submitted, the CMc shall coordinate and document the response with all involved subcontractors to ensure understanding and appropriate action.

In the opinion of the CMc, if the response to an RFI could potentially result in a modification to the Contract, the CMc is directed to notify the CMa and GSA immediately, in writing, so that further evaluation can occur by GSA.

The [CMc, CMa (Coordinate with the CMa SOW)] shall develop, update and issue an RFI matrix/log that will be a standing agenda topic at all Project Progress meetings throughout the life of the project.

V.A.7. Payment Requests

Provide an advance copy of the construction progress report to the CMa and GSA Project Manager within seven (7) calendar days prior to submitting the monthly payment request per specification section 012900.

V.A.8. CMc Contingency Allowance

The CMc shall develop and maintain a method for providing a real-time accounting of the CMc Contingency Allowance. Any such accounting shall be generated directly from the CPM schedule. The CMc shall make the document available to the Government in ePM. At a minimum, the CMc shall review the status of the CMc Contingency Allowance with the GSA and the CMa monthly. During such monthly meeting, the CMc shall be able to accurately account for any and all expenses paid, or to be paid, using the CMc Contingency Allowance.

V.A.9. Construction Excellence Peer Reviews (CE PR)

The CMc shall attend and participate in three (3) CE PR, typically conducted at approximately 15%, 65% and 90% construction completion. Each CE PR is expected to last one (1) day to (2) days and will be held at the project site. At a minimum, the CMc’s Project Executive, onsite Project Manager and Superintendent shall attend and participate.

V.A.10. Art-in-Architecture Installation

The CMc shall perform all work necessary to coordinate the delivery and installation of the artwork that will be separately procured by GSA through the art-in-architecture program. Such work may include but is not limited to site preparation, structural elements, lighting and/or electrical elements, storage, and installation. The CMc shall designate one member of its team to serve as the art-in-architect liaison to interact and coordinate with the A/E firm and artist. The CMc shall include any and all work related to the art-in-architecture in the CPM schedule to avoid or mitigate the duplication of labor or the removal and reconstruction of construction work.

V.A.11. Commissioning

The CMc shall perform all functions, roles, responsibilities of the “construction contractor” as further set forth and explained in the GSA Building Commissioning Guide, and of the “GC”, or “contractor” as further set forth and explained in the Commissioning specification section 019113.

V.A.12. Pre-Turnover Process

The CMc shall attend a one day pre-turnover meeting facilitated by the CxA. The meeting will be conducted approximately 60 days in advance of substantial completion. The purpose of this meeting is to review the requirements and activities of the Turnover process as described in the CxA SOW. (see IV. APPENDIX A - Reference Documents.)

V.A.13. Turnover Process

The CMc shall:

1 Conduct a pre-final inspection and prepare a punch-list prior to the AE and CMa completing their initial punch list.

2 Review all operations and maintenance (O&M) manuals, warranties, guarantees, and certificates to confirm they comply with the Construction Documents. Ensure this information is properly documented in COBie-compliant format.

3. Assist the GSA in conducting a pre-final walk-through with interested stakeholders, which may include but is not limited to tenant agencies.

4. After issuance of Substantial Completion (in part or whole), conduct a final inspection and prepare a punch-list documenting remaining work necessary to achieve Contract Completion.

5. Conduct follow-up inspections to resolve punch-list items, involving the AE, the CMa, tenant agencies and other stakeholders as appropriate.

V.A.14. Final Record Documents

The CMc shall verify that the room numbering list complies with the COBie requirements set forth in the Contract Documents and matches the data structure of the computerized maintenance management system (CMMS).

The CMc shall provide approved as-built drawings and specifications for AE development of record documents.

V.A.15. Material Samples, Attic Stock and Spare Parts

As a condition for the GSA certification of substantial completion, the CMc shall provide an inventory list of all attic stock items, spare parts, and specialty tools to be turned over to the GSA at close-out.

V.A.16. Preparations for Occupancy

The CMc shall coordinate the planning and scheduling of property management training with the GSA property management staff in accordance with specification section 018200 Demonstration and Testing, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

Perform digital video recording of all training sessions. Edit and consolidate all video materials into a set of training videos suitable for use in training and retraining property management staff.

Incorporate any manufacturer/supplier video material used in the training sessions. Submit the training video set for approval by the GSA.

The CMc shall participate with the GSA in conducting an inspection and walk-through with local emergency responders (fire/police).

The CMc shall lead in transferring control of the facility to the property manager and assist the GSA with keys keys and security/access control responsibility.

V.A.17. Project Awards/LEED Certification/Dedication Ceremony

The CMc shall compile documentation and assist the GSA in submitting certifications.

The CMc shall assist the A/E, CMa, and GSA in preparing, developing, and otherwise collecting all documentation that is required to be submitted in order to obtain LEED certification. Such assistance shall include any appeals, denials, or requests for additional information.

The CMc is responsible for hosting the Dedication Ceremony event and shall assist GSA in coordinating with guests.

V.A.18. Contract Closeout

The CMc shall assist the GSA in establishing a final breakdown of the total CMc contract amount into a core and shell component and TI and security components for each tenant (i.e.

each client billing record) as per the PBS P-120 Public Building Service Cost and Schedule Management Policy and the Pricing Desk Guide .

VI. APPENDIX A - REFERENCE DOCUMENTS

VI.A. AE SOW

VI.B. CONCEPT DESIGN SUBMITTAL

VI.C. DRAFT DIVISION 1 SPECIFICATIONS

VI.D. GSA ASBESTOS PRE-ALTERATION ASSESSMENT GUIDELINES

VI.E PRE-RENOVATION SURVEY

VI.F. CMa / CxA SOW

End Of CMc Design and Construction Phase Services SOW