Tomochichi CMc Pre-proposal Agenda - Final 10.06.20.pdf

Alteration of the Tomochichi Federal Building and U.S. Courthouse 125 Bull Street, Savannah, Georgia, 31401

Solicitation # 47PF0020R0071 October 06, 2020 - 2:00pm EST

AGENDA

1. Attendance, Introduction and Opening Remarks

2. SOW

3. Contracting Information

4. Questions & Answers

The purpose of the pre-proposal conference is to discuss the Request for Proposals (RFP), issued on 09/22/2020, for the Construction Manager as Constructor (CMc) Contract for the Alteration of the Tomochichi Federal Building and U.S. Courthouse, 125 Bull Street, Savannah, Georgia, 31401. The goal is to answer any questions regarding the RFP, provide an understanding of the contract structure, provide a brief overview of the proposal submission requirements and evaluation criteria, present the scope of work for the Project, and provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP) and present the scope of work for the project.

A copy of the meeting minutes as well as this agenda will be posted on the beta.sam.gov website. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by any of the Government Representatives during the conference will have the effect of amending the solicitation.

In the event that discussions during the conference indicated a need to change the solicitation, an amendment to the RFP will be issued in writing by the Contracting Officer.

All amendments must be acknowledged by the time/date proposals are due.

INTRODUCTIONS

● Contracting Officer - GSA: Helen DiMonte

● Contract Specialist - GSA: Daniel Ramirez

● Project Manager - GSA: Michael Fifty

● Project Manager - GSA: Joseph Couch

● Project Architect - GSA: Sam Harris

● Project Architect - GSA: Michael Miller

● Building Managers - GSA: James Lackey and Shaina Berksteiner

● CMa - Jacobs Technology: Linda Wright

● AE - Liollio Hartman-Cox: Mary Kay Lanzillotta, Lance

Eubanks

PROJECT BACKGROUND & OVERVIEW OF THE SCOPE OF WORK

● Project Overview/ Project Schedule------------------- (A/E LHC)

● Security Requirements ---------------------------------- (GSA PM)

● Site Access and Mobilization -------------------------- (GSA Building Mgr)

● Site Visit Information from the Solicitation---------- (GSA CO and CS)

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

PROPOSAL SUBMITTAL REQUIREMENTS AND EVALUATION FACTORS

● Contract Structure (Firm Fixed Price Base + Guaranteed Maximum Price Option) $500K Allowance for Hazardous Material Abatement is Also included.

● Full and Open Competition

● Joint Venture Requirements

● Price Proposal - Standard Form 1442, only one emailed electronic copy o GSA 527 – Contractor's Qualifications and Financial Information o Bid Bond - 20% of Bid, or $3M, whichever is less. (FAR 28.101-2 &

52.228-1) o Performance and Payment Bonds o Copy of your SAM registration (Reps and Certs)

● Department of Labor, Office of Federal Contracts Compliance Programs o Compliance with minimum wage for Government Contracts

▪ Executive Order 13658 minimum wage rate is increased to $10.20 per hour as of January 1, 2017 o Compliance with Davis Bacon Act Wages per RFP attachment

● Technical Proposal, only one emailed copy

● Evaluation Factors o Experience in providing Design Assist and Construction Phase Services on similar projects o Management Approach (Design Assist and Construction Phase Services) o Qualifications and Experience of Key Personnel o Past Performance in providing Design Assist Phase Services and

Construction Phase Services on similar projects o Project Labor Agreement (10%)

▪ Cost Accounting Standards & Small Business Utilization Plan

● Acknowledgement of Amendment(s)

● Past Performance Reference Questionnaires

● Liquidated Damages: $3,280.40 per calendar day.

● RFIs are to be sent to Helen DiMonte (helen.dimonte@gsa.gov) and Daniel

Ramirez (daniel.ramirez@gsa.gov) no later than COB October 16, 2020.

● The Proposal Due Date: October 26, 2020 3:00 PM Eastern Standard Time

● Submit email to Addresses: daniel.ramirez@gsa.gov and helen.dimonte@gsa.gov

This is a best value/trade-off procurement. Price proposals will be evaluated as a total evaluated price, inclusive of the base scope and all options. It will be awarded as a firm-fixed-price contract.

There is no guarantee of negotiations being opened. The government has the right to award based on the initial offers received. Offerors should assume that their initial price could be exercised as the best and final offer.

mailto:helen.dimonte@gsa.gov mailto:daniel.ramirez@gsa.gov mailto:daniel.ramirez@gsa.gov mailto:helen.dimonte@gsa.gov

GENERAL QUESTIONS & ANSWERS

Any Questions or Comments following the pre-proposal conference must be submitted via email to the Contracting Officer and Contract Specialist at daniel.ramirez@gsa.gov and helen.dimonte@gsa.gov before close of business, October 16, 2020.

Notice to prospective bidders/offerors for handling bidding documents:

Please take note of Controlled Unclassified Information (CUI) requirements limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information; Additionally, upon award, unsuccessful bidders/offerors must make every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation.

Additional notice:

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers).

In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents including:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy orrender useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continues the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

mailto:daniel.ramirez@gsa.gov mailto:helen.dimonte@gsa.gov

Pre Proposal Questions and Answers

1. There are numerous documents that have not previously been distributed that were presented. Request full size copies of these documents, not just a power point.

- Yes. Additional documentation will be provided.

2. Will this still be a one-step procurement?

- Yes. This is a one step procurement.

3. For the GAAP certification, are you expecting a letter from a CPA or is there a government certification form?

- The required is for a letter from CPA as required in the Solicitation.

4. Please clarify the 20% (or $3m) bid guarantee requirement; is the bid guarantee for the design phase services FFP sum or based upon the target GMP sum -(from the 1442 / pricing sheet) thank you

- The bid bond must be based on the total evaluated price.

5. With the short time frame from the site visit and subsequent questions, do you anticipate a postponement?

- No. A proposal due date extension is not expected at this time.