SOW for USCIS 2021 01 25 R1.pdf

Construction Contract Statement of Work – USCIS Atlanta, GA

Statement of Work for

January, 2021

PROJECT IDENTIFICATION

Project Name: USCIS – Summit Building Address: 401 West Peachtree Street Project Number: N1701502

Building Number: GA0087AD

Region: Southeast Sunbelt Region (4)

Atlanta, GA

TABLE OF CONTENTS

1 PROJECT DESCRIPTION 1

1.1 Project Type 1

1.2 Project Goals and Objectives 1

1.3 Project Delivery Approach and Phasing Plan 1

1.4 Reference Materials 3

2 GENERAL REQUIREMENTS 3

2.1 Contract Parties and Contract Work 3

2.2 Professional Ethics and Standards of Practice 3

2.3 Project Delivery Team Roles and Responsibilities 3

2.4 Owner’s Project Requirements (OPR) 4

2.5 Budget 4

2.6 Period of Performance and Schedule 4

2.7 Contractor 5

2.8 Contractor Team 5

2.9 Performance Objectives 6

2.9.1 Standards and Criteria Documents 6

2.9.2 Construction Excellence and Peer Reviews 6

2.9.3 Sustainable Design/LEED® 7

2.9.4 High Performance Green Buildings 7

2.9.5 Fire Protection/Life Safety 7

2.10 Utility Coordination 7

2.11 Cost Management 8

2.11.1 Cost Estimating 8

2.11.2 Construction Cost Management 8

2.12 Project Management Responsibilities 8

2.12.1 Communications Plan 8

2.12.2 Detailed Project Schedule Development and Maintenance 8

2.12.3 Project Progress Meetings/Presentations 10

2.12.4 Meeting Agendas, Attendance, Minutes and Correspondence 10

2.12.5 Design Quality Assurance 10

2.12.6 DOS Electronic Project Management System 10

Atlanta, GA

2.12.7 GSA Electronic Project Management System 10

2.12.7.1 Overview 10

2.12.7.2 Purpose 11

2.12.7.3 Definition 11

2.12.7.4 Project Documentation 11

2.12.7.5 Equipment and Training 12

2.12.7.6 Personnel Requirements 12

2.12.7.7 Data Ownership 12

2.12.7.8 References 12

2.12.8 Earned Value Management ANSI/EIA 748 Standard 12

2.13 Electronic/Print Media 13

2.13.1 CAD Standards 13

2.13.2 BIM Media 13

2.13.3 Other Electronic Documents 13

2.14 Contractor Personnel Security Requirements 13

2.14.1 SECURITY CLEARANCE REQUIREMENTS for General Contractor (GC) 13

2.14.2 CONSTRUCTION SITE SECURITY 15

2.14.3 GC Secret Security Facility 15

2.15 Document Security 17

2.15.1 Documents 17

2.15.2 Identification and Labeling/Marking 17

2.15.3 Copying from Labeled/Marked Documents 18

2.15.4 Redacting 18

2.15.5 Safeguarding and Storage 18

2.15.6 Dissemination 18

2.15.7 Destruction 18

2.15.8 Reporting 19

2.15.9 Subcontracts 19

2.16 Record Keeping 19

2.17 Project Reporting 19

2.18 Building Information Modeling (BIM) 19

3 SCOPE OF SERVICES 19

3.1 Construction Phase 20

ChristopherBlackburn Highlight

Atlanta, GA

3.1.1 Construction Delivery 20

Schedule Update Meetings Requirements: 22

3.1.2 Turnover Process 25

3.1.3 Closeout 26

3.1.4 Final Project Photographs 26

3.1.5 OPTION Building Preservation Plan (BPP) 26

3.1.6 Contract Closeout 27

3.1.7 SCHEDULE OF ALTERNATES 27

4 ADMINISTRATION 27

4.1 Progress Payments 27

4.2 Payment for Construction Work 27

4.3 Travel 28

4.4 Reproduction and Delivery 28

4.5 General Administration 28

4.5.1 Coordination Meetings. 28

4.5.2 Use of Unit Pricing. 28

4.5.3 Contract Coordination. 28

4.5.4 Government Construction Office. 29

4.6 General Administration 29

4.6.1 Site Access 29

4.6.2 Permitting and Design Team Support 29

4.6.3 Restroom Facilities / Building Access 29

4.6.4 Site Demarcation 29

4.6.5 Existing SIte Conditions 29

4.7 Attachments 29

Atlanta, GA

1 PROJECT DESCRIPTION

This Statement of Work, hereinafter referred to as “SOW”, is issued by the Public Buildings Service of the United States General Services Administration, Southeast Sunbelt Region, Atlanta, Georgia, hereinafter referred to as the “Government” or as “GSA”, to obtain Construction Services of a General Contractor, hereinafter referred to as “GC”, (also referred to as “Offeror” or “Contractor”) who shall be singularly responsible to satisfy the terms of the resulting contract. The project site is the Peachtree Summit Federal Building, located in downtown Atlanta, GA (See Site Plan, Construction Drawings, and Specifications dated December 10, 2020). This Statement of Work is for the construction of office space for United States Customs and Immigration Services on multiple floors within the building and all of the work required for the preparation of construction as identified in the Issue for Construction Contract Documents- Drawings and Specifications dated December 10, 2020.

1.1 Project Type

This is a construction project to be constructed according to the drawings and specifications provided by the GSA and their hired designer, Architect of Record, Houser Walker Architecture, LLC.

1.2 Project Goals and Objectives

GOALS:

● The overall strategic project goal of the GC is to provide for successful construction services for the completion of office space on multiple floors within the Peachtree Summit Federal Building.

● Provide the best value to the GSA’s customer agencies and the American taxpayer.

● Construct safe, secure, productive, and attractive workplaces.

● Complete the construction operations in an efficient and effective manner —keeping projects on time and on budget.

● Meets the requirements and intent of the Agency.

● Adhere to the security requirements set by the Agency.

● Minimize disruption to existing customer agencies in adjacent spaces within the building.

● Connect work with other, ongoing USCIS projects in the building.

OBJECTIVES:

● Expedite successful execution of the project delivery process utilizing the prescribed project phasing approach.

● Complete all work within the current authorized budget.

● Complete all work in the most cost-effective manner possible while maximizing the

Government’s return on investment.

● Avoid delays in project execution and the consequent adverse impacts to the budgets and operations of building occupants and the GSA.

● Provide a facility that effectively accommodates current and long-term space needs of the

Agency and enhances their ability to accomplish their respective missions.

● Meet stated energy reduction goals in compliance with E.O. 13423 the Energy Independence and Security Act (EISA) 2007 requirements.

● Complete all construction in a manner that insures the effective performance of all building systems from construction acceptance through the end of each system’s life cycle.

1.3 Project Delivery Approach and Phasing Plan

The project shall be accomplished according to the Design-Bid-Build delivery method, where the design has already been completed. Work shall be performed by a qualified contractor utilizing generally accepted methods. Contractor shall be responsible for permitting as required and execution

Atlanta, GA of the construction work. Phasing of the work is crucial towards maintaining functioning office operations, transitioning new and existing services into the new spaces, and coordinating with other work occurring within the building.

1.4 Reference Materials

Construction work shall comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern this facility.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all phases of the project as described below.

2.1 Contract Parties and Contract Work

The parties to this contract are the General (or Prime) Contractor (GC) and GSA (the government.

Although the Department of State is the customer agency the contractual agreement is between GSA and the GC.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the GC in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The GC shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

The Contractor shall provide and pay for all labor, materials, equipment, tools, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution of the work described in and reasonably inferable from the Contract Documents (the Work), whether temporary or permanent. In consideration for, and upon condition of, the Contractor's completion of the Work, GSA shall pay the Contractor the price or prices established in, subject to the terms and conditions set forth in this Contract.

This contract includes Construction Phase work, all to be performed by the GC. Construction Phase work includes performing construction in conformance with the approved Construction Documents.

The GC shall be the prime contractor for the project and shall bear all responsibilities and liabilities attendant thereto. The specific activities, tasks, and deliverables required of the GC are further delineated in this SOW.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the GC shall conform to and uphold all established ethical principles and professional standards of practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the GC shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, GSA personnel, tenant representatives, and other stakeholders. GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership

Atlanta, GA and respective roles and responsibilities. GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

The Architect of Record, (A-E) is responsible to design the project in accordance with the GSA and DOS owner’s project requirements, budget, schedule, performance objectives, scope of services, and other requirements provided in the A-E contract. It is anticipated that the A-E will also perform Construction Phase Services to ensure that the design intent is refined and clarified as necessary during construction, realized in the completed facility, and conveyed successfully into facility management, operation and maintenance. The Architect for this project is Houser Walker Architecture, LLC.

The CMa will assist the GSA in ensuring that the GSA requirements with regard to scope, schedule, budget, quality and other aspects of the project are met. The CMa will serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan. The CMa will participate in the commissioning process, and coordinate with the GSA and the CxA to identify appropriate commissioning program goals and to develop supporting inspection and testing practices to meet the objectives of the project commissioning plan. The CMa will also perform Construction Delivery Phase, Closeout Stage and Tenant Occupancy Stage services to ensure that the design intent is realized in the completed facility, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the CMa are further delineated in the CMa contract.

2.4 Owner’s Project Requirements (OPR)

The Construction Phase work under this Statement of Work must comply with Owner’s Project Requirements (OPR) documentation provided in Appendix A and the Issue For Construction Specification dated December 10, 2020.

2.5 Budget

The magnitude of construction cost is between $5-15 million.

2.6 Period of Performance and Schedule

Government anticipates award and start of this contract by the first quarter of Year 2021. The Government does not guarantee award within this period nor shall the Government be liable for any costs incurred if award occurs before or after this period. GC expressly waives its right to claim any costs due to award occurring before or after this period. Construction duration shall be approximately 238 Work Days (346 calendar days) and 17 work days for the Close Out phase. Tentatively construction shall start April 2021 and expected to be substantially complete by March 2022 and close out by May 2022.

Commencement – The Contractor shall commence performance of the work within 10 days after the contractor receives the notice to Proceed (NTP).

Substantial Completion or Occupancy Date – March 2022: All work must be substantially complete within 238 Work Days (346 calendar days) from Notice to Proceed. GC shall identify in their proposal a substantial completion date within this time frame. GC shall meet or improve upon the completion date.

Contract Completion: The Contractor shall achieve Contract Completion, as the term is defined in this Agreement, within 60 calendar days of Substantial Completion.

Schedule delays: GC will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government or tenant initiated scope changes.

2.7 Contractor

Unless otherwise expressly stated in the Contract, the Contractor shall be responsible for all means and methods employed in the performance of the Contract.

The Contractor shall be responsible for coordinating all activities of subcontractors. This responsibility includes coordination of: preparation of shop drawings produced by different subcontractors where their work interfaces or may potentially conflict or interfere and the installation of such work; scheduling of work by subcontractors; and use of the Project site for staging and logistics.

Where installation of separate Work components as shown in the Contract Documents will result in conflict or interference between such components or with existing conditions, including allowable tolerances, it is the Contractor's responsibility to bring such conflict or interference to the attention of the Contracting Officer and seek direction before fabrication, construction, or installation of any affected work. If the Contractor fabricates, constructs, or installs any work prior to receiving such direction, the Contractor shall be responsible for all cost and time incurred to resolve or mitigate such conflict or interference.

Where drawings show work without specific routing, dimensions, locations, or position relative to other work or existing conditions, and such information is not specifically defined by reference to specifications or other information supplied in the Contract Documents, the Contractor is responsible for routing, dimensioning, and locating such work in coordination with other work or existing conditions in a manner consistent with Contract requirements.

It is not the Contractor's responsibility to ensure that the Contract Documents comply with applicable laws, statutes, building codes and regulations. If it comes to the attention of the Contractor that any of the Contract Documents do not comply with such requirements, the Contractor shall promptly notify the Contracting Officer in writing. If the Contractor performs any of the Work prior to notifying and receiving direction from the Contracting Officer, the Contractor shall assume full responsibility for correction of such work, and any fees or penalties that may be assessed for non-compliance.

The Contractor shall immediately bring to the Contracting Officer's attention any hazardous materials or conditions not disclosed in the Contract Documents discovered by or made known to the Contractor during the performance of the Contract.

The Contractor must submit a safety plan before commencing work.

2.8 Contractor Team

GC shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in GC accepted proposal (incorporated into this contract by reference) become unavailable, GC shall promptly submit a complete written resume for a proposed substitution, any other information necessary for GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members, GC shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

At a minimum, the General Contractor key team members shall consist of the following:

● Project manager

● Construction superintendent

● Quality control superintendent

Atlanta, GA

● Project engineer

● Construction supervisors

● Safety program coordinator

● Secured Work Space Coordinator

During the performance of the services required under this contract, GC shall obtain GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

2.9 Performance Objectives

2.9.1 Standards and Criteria Documents

2.9.1.1 Applicability

All services must be conducted in accordance with applicable building codes enforced by the authorities having jurisdiction, and also including the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.9.1.2 Document List

Issue For Construction Documents and Specification dated December 10, 2020.

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable Standards, Criteria and Guides listed therein Design Stage Submissions must comply with PBS-P100 Appendix A unless otherwise indicated in the A-E contract.

Architectural Barriers Act Accessibility Standard (ABAAS) The GSA PBS LEED® Applications Guide

USGBC LEED

The GSA PBS BIM Guide Series PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information” PBS Construction Specifications Format and Guidelines Executive Order 13514 Federal Leadership in Environmental, Energy, and Economic Performance Energy Policy Act of 2005 Interagency Security Committee (ISC) Physical Security Criteria for Federal Facilities Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to GSA in writing, for determination as to applicability.

2.9.2 Construction Excellence and Peer Reviews

GSA construction excellence program provides guidance concerning quality, maintaining scope and budget and meeting schedule deadlines during construction. A series of meetings, usually at

Atlanta, GA the 15%, and 65% stages of the construction effort, and a Lessons Learned session after Substantial Completion. The meetings are facilitated by a GSA Central Office representative.

The Contractor, CMa, Architect and primary subcontractors shall participate in these meetings.

A typical meeting entails a tour of the project, followed by interviews with the CMa GC, client agencies and GSA. The intent is to hear the questions raised and the opinions expressed by the peers. GSA Central Office representative shall facilitate each meeting, and at the completion of the day, shall express verbally and later in writing, opinions of all present as well as a recommendation for resolution of issues.

2.9.3 Sustainable Design

The Government is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

For use of recycled materials, the GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.9.3.1 Construction Waste Management Requirements

The GC shall comply the Issue For Construction Specification dated December 10, 2020 as it relates to construction waste collections management, and disposal.

2.9.4 High Performance Green Buildings

To meet the requirements of E.O. 13423, E.O. 13514, the Energy Policy Act of 2005, and the Energy Independence and Security Act (EISA) of 2007, the project must meet the High Performance and Sustainable Buildings Guidance 12/1/08.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.9.5 Fire Protection/Life Safety

Comply with all applicable codes and requirements.

2.10 Utility Coordination

The A-E will assist the Government in coordinating with local utility companies as necessary to accommodate the needs of the facility, including availability, connections, capacity, approvals, and other requirements.

The GC will verify, through inspection and testing, the location, elevation, capacity and condition of all existing utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc.

http://www.epa.gov/cpg

Atlanta, GA

2.11 Cost Management

2.11.1 Cost Estimating

Not Used.

2.11.2 Construction Cost Management

This contract is for a firm fixed price for construction services.

2.12 Project Management Responsibilities

2.12.1 Communications Plan

GC shall assist GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

GC contractual responsibility is to GSA only and not to other contractors, tenant agencies or local community interests where the project is located. GC shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than GSA regional personnel, GC shall confirm all meetings and/or communications with GSA.

GC shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from GSA. All requests for information concerning the project must be referred to GSA for response. All presentations to non-GSA entities must be first approved by GSA.

2.12.2 Detailed Project Schedule Development and Maintenance

Within 30 days of receiving Notice To Proceed, the GC shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all permitting and construction work in accordance with the CPM specification. The schedule shall include milestones as requested by GSA. After GC receives Notice to Proceed, GC shall update the detailed schedule for any changes or shifting or activities. The GC schedule shall list all submission dates and review durations, and must conform to the milestones and durations provided by GSA.

GC shall provide monthly schedule updates to the GSA monthly at least 3 days before the monthly (OAC) project meeting, showing progress on and completion of all required work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from GC.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements. The Contractor shall use a Critical Path Method ("CPM") Project Schedule to plan, coordinate, and perform the Work.

The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with Meridian Proliance.® For example, compatible software includes Microsoft Project,® Primavera SureTrak,® and Primavera Project Planner.®

The Project Schedule shall be a rational, reasonable and realistic plan for completing the Work, and conform to requirements specified in this clause and elsewhere in this Contract.

The Contractor understands and acknowledges that the preparation and proper management of the Project Schedule is a material component of the Work, and that the Contract price includes all costs of compliance with Project Schedule requirements.

Atlanta, GA

The Project Schedule shall depict all activities necessary to complete the Work, including, as applicable, all submittal and submittal review activities, all procurement activities, and all field activities, including mobilization, construction, start-up, testing, balancing, commissioning, and punchlist. Activities shall be sufficiently detailed and limited in duration to enable proper planning and coordination of the Work, effective evaluation of the reasonableness and realism of the Project Schedule, accurate monitoring of progress, and reliable analysis of schedule impacts.

Within thirty (30) days of NTP, or prior to mobilization, an agreed upon timeframe by the GSA team, or such other time as may be specified herein, the Contractor shall submit its Project Schedule to the Contracting Officer, together with a written narrative describing the major work activities, activities on the critical path, and major constraints underlying the sequence and logic of the Project Schedule. The Contractor shall submit the Project Schedule in both electronic and hardcopy print format.

The Contractor should anticipate that its initial submittal of the Project Schedule shall be subject to review and revision, and the Contractor shall devote sufficient resources for meetings, revisions, and resubmissions of the Project Schedule to address exceptions taken by the Contracting Officer to the initial submittal. The Contractor understands and acknowledges that the purpose of the initial review and resolution of exceptions is to maximize the usefulness of the Project Schedule for the Parties during Contract performance.

Activity durations shall be based upon reasonable and realistic allocation of the resources required to complete each activity, given physical and logistical constraints on the performance of the Work. All logic shall validly reflect physical or logistical constraints on relationships between activities. Except for the first and last activities in the Project Schedule, each activity shall have at least one predecessor and one successor relationship to form a logically connected network plan from NTP to the Contract Completion date.

The Project Schedule shall incorporate milestone events specified in the Contract, including, as applicable, NTP, Substantial Completion, and milestones related to specified work phases and site restrictions. The Project Schedule shall also include Contractor-defined milestones to identify target dates for critical events, based upon the Contractor's chosen sequence of work.

Unless a shorter period for updates is specified elsewhere, the Contractor shall update the Project Schedule monthly to reflect its actual progress in completing the Work, and submit the updated Project Schedule to the Contracting Officer within five working days of the end of each month or other specified period.

If the Contractor revises the Project Schedule after initial submission, the Contractor shall provide in writing to the Contracting Officer a narrative describing the substance of the revision, the rationale for the revision, and the impact of the revision on the projected Substantial Completion date and the available float for all activities. The Contractor shall only revise prospective activities, durations and logic, but addition of detail to prospective activities shall not be deemed a revision if the overall duration of the detailed activity does not change.

If at any time the Contracting Officer finds that the Project Schedule does not comply with any Contract requirement, the Contractor shall, upon written notice of exceptions taken by the Contracting Officer, revise the Project Schedule, adjust activity progress, or provide sufficient information demonstrating compliance. Regardless of whether the Contracting Officer takes any such exception, the Contractor shall not be relieved of its responsibility for the rationality, reasonableness or realism of the Project Schedule, or its responsibility to achieve Substantial Completion within the time specified by this Contract.

If the Contractor fails to sufficiently address the Contracting Officer's exceptions to the Project Schedule within thirty (30) calendar days of written notice of same, the Contracting Officer may withhold retainage until the Project is Substantially Complete or until such time as the Contractor has complied with Project Schedule requirements.

Atlanta, GA

The Contracting Officer shall be entitled, but not required, to rely upon the Project Schedule to evaluate the Contractor's progress, evaluate entitlement to extensions of time and determine the criticality or float of any activities described in such Project Schedule.

2.12.3 Project Progress Meetings/Presentations

GC shall participate in all site meetings with the tenant, GSA and CMa.

2.12.4 Meeting Agendas, Attendance, Minutes and Correspondence GC representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

GC shall reply to any and all correspondence from GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.12.5 Design Quality Assurance

Not used.

2.12.6 DOS Electronic Project Management System

DOS Electronic Project Management:

The secure, web-based PROJect extraNET (ProjNet) will be provided by DOS to accommodate the information needs of all project participants during design and acquisition of the General Contractor Services. ProjNet is a web service that allows the secure exchange of design and construction information among authorized business partners in the context of specific business processes.

The system was implemented at the beginning of the Design Stage and will be maintained continuously through completion of the Design and Construction Stages. The CMa will work with the GSA and DOS to transfer all appropriate communications to the GSA Electronic Project Management System to serve as a repository for information, communication and documentation.

All communications among the major parties involved in the execution of the project through design and through the award of the GC Services are to be captured and recorded in the ProjNet system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the system.

The CMa shall use the ProjNet system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ProjNet system shall be compliant with the provisions of the Document Security section of these General Requirements. Training for 1 day to use this system or any system that the team decides shall be required. The CMa may be required to load information and management of the workflow of

2.12.7 GSA Electronic Project Management System

As requested by GSA, GC shall utilize GSA’s Electronic Project Management system for certain administrative procedures. GSA will provide to GC training and access to the system for such procedures.

2.12.7.1 Overview

A secure, web-based, electronic Project Management (ePM) system will be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Pre-Construction Stage and maintained continuously through completion of the Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses

Atlanta, GA and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

2.12.7.2 Purpose

GSA will require the Contractor to utilize an Enterprise electronic Project Management (ePM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

2.12.7.3 Definition

ePM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

2.12.7.4 Project Documentation

The Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the ePM system.

Meeting Minutes –Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence –Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management –Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management –Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos –Contractor shall upload all progress photos into the system.

Permits & Approvals Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages –Contractor shall submit design drawings and design packages into the system.

Design Review Comments –Contractor shall post and/or respond to design comments related to his/her role in the project team Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Atlanta, GA

Request For Information (RFI) – The system shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within the e-PM system.

Issue Tracking –Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the e-PM system and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the system. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project.

2.12.7.5 Equipment and Training

The ePM system is based on the Proliance software that was developed by Meridian Systems.

Users will be provided a username and password after they have completed the HSPD-12 process. The Contractor shall log into the e-PM system to enter the Project Documentation listed in section 2.0. All correspondence should be communicated through the e-PM system.

GSA will hold several training sessions to familiarize team members with the system, and all Contractor is expected to attend one of these sessions or otherwise receive proper training on the system’s use. Furthermore, all Contractor team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the e-PM system and be trained in the proper usage of said equipment and software. All workstations require a high-bandwidth Internet connection.

2.12.7.6 Personnel Requirements

The Contractor shall be required to have an adequate number of people who can complete the HSPD-12 background check process to have rights to log into the e-PM system.

2.12.7.7 Data Ownership

GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

2.12.7.8 References

PBS SECURITY ORDER 3490.1A (June 1, 2009)

2.12.8 Earned Value Management ANSI/EIA 748 Standard

The GC shall manage the earned value of the project and incorporate the 32 best practices in accordance with ANSI/EIA 748 Standard.

Atlanta, GA

2.13 Electronic/Print Media

2.13.1 CAD Standards

Any drawing materials provided by the GC must conform to the GSA PBS CAD standards. Go to http://www.gsa.gov/cifm for requirements. The software and version compatibility requirements of the deliverables will be provided by GSA.

2.13.2 BIM Media

The GC shall have compatible software to view, review and utilize the BIM models provided by the AE.

Building information models was performed by the for their A-E design submissions in addition to the CAD and PDFs. The BIM files may be submitted in both the native file format of the BIM authoring tool and in industry foundation class (IFC) format.

See the GSA BIM Guide Series 02 Spatial Program Validation for specific space validation requirements: http://www.gsa.gov/bim. The GC and A-E shall coordinate for guidance on other BIM usage. The software and version compatibility information of the deliverables can be provided by DOS.

2.13.3 Other Electronic Documents

In addition to any hardcopy submission requirements, all submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.14 Contractor Personnel Security Requirements

In the performance of work required under this contract, all GC personnel must present proper identification and credentials to gain access to the site. GSA will provide contact information and any other necessary information for the proposing Contractor to verify such security requirements under separate cover to accompany the solicitation. The term “GC personnel” includes GC employees and subcontractor employees at all tiers. The information in this section is also provided in the Issue for Construction Specifications dated December 10, 2020. If there is a conflict with the language below and the specification, the specifications govern.

2.14.1 SECURITY CLEARANCE REQUIREMENTS for General

Contractor (GC)

The GC must have a facility clearance to the Secret level to bid on this project (Summit Building in Atlanta, GA.)

A. The GC shall follow the following and shall insert the following terms that conform substantially to the language of the following, in all subcontracts.

B. All individuals working on the construction of the Project compound shall accurately complete the following forms and furnish them to the DOS at least 25 work days prior to start of design work or arrival of individual to the site of the work under contract.

1. FD-816 (Background Data Information Form), two copies

2. FD-258 (fingerprint card), two copies

3. FD-484 (Privacy Act)

C. Forms can be obtained from the DOS Office.

D. It is the responsibility of the GC to ensure all GC personnel are in full compliance with applicable Immigration and Naturalization Service, US Department of Justice, Employee http://www.gsa.gov/bim

Atlanta, GA

Eligibility Verification requirements, such as those set forth in Title 8, U.S. Code, Section 274a.

1. A background investigation, the scope of which will be at the discretion of the DOS, will be conducted on these individuals. At the discretion of the DOS, contract individuals may also be interviewed by the DOS (or DOS- contract investigators) regarding foreign travel, associates, residences or other matters of concern to the DOS in deciding whether to grant access to its facilities, property, or information, and may be requested to undergo a polygraph examination to fully resolve any security concerns. Refusal or failure to accurately complete the forms, to be interviewed, or to undergo a polygraph examination to resolve any questionable matters will be deemed reasonable cause for denial of access to DOS facilities, property or information. Lack of candor may also be a strong factor for denial of access.

2. Access to DOS facilities, property or information, will be granted only where such access is clearly consistent with the mission and responsibilities of the DOS. If, for any reason, a contract individual is denied access to any DOS facility, property or information, the DOS will not disclose to the GC the reason for denial and will only make such disclosure to the affected GC employee pursuant to the provisions of the Freedom of Information or Privacy Acts. The Government will not be liable for any expense in the replacement of the individual or any costs incurred by the GC as a result of such denial. It is the policy of the DOS that these individuals are already employed by the contracting organization / individual (i.e., that the individual’s employment not hinge upon an access or security clearance determination by the DOS) and the DOS will assume no liability between the contracting organization and its employees as a result of this procedure.

E. The DOS reserves the right to revoke any contract individual's access to its facilities, property or information, where such access is no longer clearly consistent with the DOS's mission and responsibilities, and the GC agrees to immediately remove that individual from the work site in such circumstances. In cases of access revocation, the DOS will inform the individual of the basis for the revocation unless to do so would reveal classified or sensitive information; and, give the individual an opportunity to explain, rebut or refute such basis in writing. Access will remain revoked pending prompt review of any such submission by the individual.

F. The DOS reserves the right to reinvestigate contract individuals on a periodic basis

(usually every five years) or where facts or information indicate the continued access may no longer be clearly consistent with the DOS’s mission and responsibilities. The scope of any reinvestigation will be at the sole discretion of the DOS. Refusal or failure to accurately complete any necessary forms, to be interviewed, or to undergo a polygraph examination to resolve any questionable matters during a reinvestigation will be deemed reasonable cause for revocation of access to DOS facilities, property or information.

G. Appropriate badges may be furnished by the DOS authorizing escorted or unescorted access to DOS facilities and property. The badge, if furnished, will be kept at a location to be determined by the DOS and shall be picked up by the contract individual granted access upon arrival at DOS premises. It shall be worn at all times on the upper part of the body so as to be clearly visible and will be returned to the DOS whenever the wearer leaves DOS premises for any reason or any length of time. The DOS may require all contract and subcontract individuals to execute a security awareness briefing form, FD-835, “Security Acknowledgment Form.”

H. Upon request, the GC shall provide, for approval by the DOS, written physical security procedures and policies to be followed by contract individuals for access to the project as well as security measures taken by the GC to prevent unauthorized entry by contract individuals during off-duty hours.

I. The General Contractor shall hire the security contractor from a list of cleared and approved DOS installers to install the security system for this building.

J. The security Drawings are SBU but when the security key (which lists all type of products), which is also SBU are laid together, the drawings then become classified to a Level of SECRET.

K. The general contractor must be able to review all the security documents and drawings and then select the security contractor who then will be a subcontractor to the general contractor and be cleared to the level of SECRET.

L. The Security trailer will be staffed with only DOS cleared employees and UPO’s. It will have two drawers safe to secure the security key

2.14.2 CONSTRUCTION SITE SECURITY

A. Prior to the start of construction at the site, the GC Contractor shall provide one (1)

50’-0" long x 10'-0" wide trailer for dedicated use by the Government for site security operations. This trailer shall house the Access Control Facility (ACF) for the construction site. This trailer shall be in addition to any other required for construction operations, including contractor and GSA trailers. The trailer shall have two (2) offices and an open meeting area. The location of the trailer(s) shall be determined in coordination with the GC and the Government. The trailer(s) shall be fully equipped with operating HVAC systems, lighting, electricity, and a unisex toilet facility. The office space or trailer shall be made available for the Government’s use up to occupancy of the building. In the event the trailer must be removed from the site to accommodate site work or construction progress, the GC shall provide similar accommodations within the new building, including access to the building’s toilet facilities. The GC shall be responsible for all utilities and services for the trailer that will be required by the Government.

B. The GC shall provide adequate security to the entire construction site and the building(s), to include a temporary construction fence, throughout the entire construction period.

C. The Government will be permitted access to the construction site at all times and at all stages of construction.

D. Parking for a minimum of two vehicles shall be provided adjacent to the Government’s trailer or location approved by the Contracting Officer for Government use.

E. Refer to Construction Site Security requirements and procedures. Comply with all requirements, unless directed otherwise by the government.

2.14.3 GC Secret Security Facility

GC Facility Clearance

A SECRET facility clearance with SECRET Safeguarding is required for this initiative by the GC

Atlanta, GA

a) A facility security clearance at SECRET level is required for performance on this contract/task order and any subsequent task orders in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification.

The Defense Security Service, a member of the Department of Defense (DOD), should issue the SECRET facility clearance.

b) Since it will be necessary for Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required access prior to performance.

Individuals must maintain their security clearance throughout the duration of employment under this award.

c) The Contractor shall obtain a Department of State building pass for all employees performing under this award who require frequent and continuing access to Department of State facilities in accordance with DOSAR 652.204-70 Department of State Personal Identification Card Issuance Procedures.

d) Performance of this IDIQ/task order shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

e) Classified material received or generated in the performance of this award shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

Additional Security Requirements

f) Subcontracting firms must possess facility security clearances commensurate with their level of access. All subcontractors must be approved by the Contracting Officer (CO) or Contracting Officer Representative (COR), and all sub-contractor DD254's are prepared and approved by DS/IS/IND prior to performance on contract. Submit all DD Form 254 requests to:

DSINDDomesticTeamstate.qov.

g) Subsequent to contract/task order award, the Government will conduct a formal briefing for the contractor. The purpose of the briefing will be to bring to the contractor's attention the governing documents and directives regarding all security considerations in the staffing of the project, site access, software and hardware functions, document control, and Diplomatic Security procedures.

h)…