47PB5126R0024 HST Streetscape Perimeter Constructin Pre-Proposal Conference Meeting Minutes 2026 06 09.pdf

General Services Administration

Public Building Services

Northeast Capital Construction Team

Acquisition Project Delivery

47PB5126R0024, HST Streetscape Perimeter Construction Project, Pre-Proposal Conference Meeting Minutes

Harry S Truman Streetscape Perimeter Construction Project

Harry S Truman (HST) Federal Building

2201 C Street, NW, Washington, DC 20520

Solicitation # 47PB5126R0024

PRE-PROPOSAL CONFERENCE MEETING MINUTES

09 June 2026 at 9:00am EST

OPENING

The following are GSA personnel:

Primary Contract Officer Molly A. Lewis, molly.lewis@gsa.gov

Alternative Contracting Officer Emily Jackson, Emily.Jackson@gsa.gov

Branch Chief, Project Management Michelle J. Ware, michelle.ware@gsa.gov

Program Manager/COR Damian Bond, damian.bond@gsa.gov

Client/Government Agency: Department of State (DOS)

A/E Contractor: KCCT

CMa Contractor: Brown Construction Services, Inc.

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by 12:00PM EST on 19 June 2026, to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 15 July 2026, or sooner.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to Molly A. Lewis, molly.lewis@gsa.gov and Emily Jackson, emily.jackson@gsa.gov.

SITE VISIT:

Will be on 10 June 2026. There are two sessions, 9:00am EST and 1:00pm EST. You should have signed up through the google form. We did ask only two people per company.

• Attendees should check in at the roll up door toward the east end of the building. GSA/DOS staff will be at this location to check in BEFORE YOU EMBARK ON YOUR ESCORTED WALK

AROUND THE BUILDING.

• Parking: No parking is available onsite.

• Attendees will be allowed to walk around the building but MUST be escorted.

• Attendees are welcome to take photographs but your back HAS TO be to the building due to the sensitivity of the building.

mailto:molly.lewis@gsa.gov mailto:Emily.Jackson@gsa.gov mailto:michelle.ware@gsa.gov mailto:damian.bond@gsa.gov molly.lewis@gsa.gov%20 emily.jackson@gsa.gov

47PB5126R0024, HST Streetscape Perimeter Construction Project, Pre-Proposal Conference Meeting Minutes

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to www.sam.gov after the two site visit sessions on 10

June 2026.

You must log-in to www.sam.gov to be able to request the controlled documents. When requesting access to the documents, you must download Attachment 06, Proprietary Information Agreement or

Attachment 15, NDA_Document_Security and send the signed copy to me, Molly Lewis, molly.lewis@gsa.gov. Then you go into Sam.Gov and request access through clicking on the documents.

If you have been assigned a Viewer Role, then you won’t be able to request the documents. You will need to be assigned a Data Entry role by the Sam.gov administrator of your company when you first set up your Sam.gov account. This will not come to the government or an administrator of the Sam.gov site that will go directly to your company administrator that established when you created your Sam.gov account. Once you have the data entry role then you will be able to request the secure documents which will come directly to me. All requests will be received to make sure we have the signed Attachment 06, Proprietary Information Agreement or Attachment 15, NDA_Document_Security on file and then all requests are approved immediately during business hours as I receive them.

If the www.sam.gov request is sent before I have signed Attachment 06, Proprietary Information

Agreement or Attachment 15, NDA_Document_Security, I will send an email requesting that it be filled out and sent to me. Once again, I have the signed Attachment 06, Proprietary Information

Agreement or Attachment 15, NDA_Document_Security on file and then all requests are approved immediately during business hours as I receive them.

LABOR RATES

The Davis-Bacon Act requires contractors on federally funded construction projects over $2k to pay laborers and mechanics no less than the locally prevailing wages and fringe benefits for corresponding work. The U.S. Department of Labor (DOL) determines these rates, which are updated annually and found on www.sam.gov. The government will require weekly certified payroll reports utilizing form WH-

347 to ensure compliance. The Applicable Davis Bacon Wage Determination is DC20260001 Mod 04

Dated 05/18/2026 which covers Washington DC. Any modifications to this wage determination will be included in a forthcoming amendment. This will be routinely checking this all the way up to award.

BEST VALUE EVALUATION PROCESS

The two most common methods of a best value solicitation are the lowest price technically acceptable and then the trade-off process. For this solicitation we are utilizing the trade-off process.

Lowest Priced Technically Acceptable (LPTA)

The winning proposal is the lowest-priced offer that meets all technical standards (technically acceptable). This is a PASS or FAIL situation regarding the technical requirements. The non-cost factors are rated simply "acceptable" or "unacceptable". There are a time and place to use this evaluation, and the program team decided it would not be in the best interest for this specific project.

www.sam.gov www.sam.gov%20 mailto:molly.lewis@gsa.gov http://www.sam.gov/ www.sam.gov

47PB5126R0024, HST Streetscape Perimeter Construction Project, Pre-Proposal Conference Meeting Minutes

Trade-off Process

A best-value solicitation that allows the government to trade off cost against technical capabilities

(e.g., higher performance, better past performance). Unlike LPTA this is not a pass/fail evaluation. It is a comparative assessment where proposals are ranked and balanced against price to determine which offer provides the greatest overall benefit rather than simply meeting a minimum threshold. In this specific solicitation we state Non-Price Factors, when combined, are significantly more in important than Total Evaluated Price. Proposals are evaluated on a competitive, relative basis to determine the best overall value, which may warrant a higher price.

The government has decided the best solution for this project may not necessarily be the cheapest, and that superior performance for this project provides greater value.

SF FORM 1442: Solicitation, Offer and Award.

Page 2 you will see six (6) CLINS. All six of those CLINS will be individually priced and the total evaluated cost = CLIN 1 + 2 + 3 +4 +5+6 will go directly into block 17. Directly below will be where you acknowledge all amendments with the date issued of the amendment.

The GSA Bid Price Form is a formal breakdown for each CLINs. This document is a live form that has formulas that will assist with tallying up the final price per each CLIN. Make sure that the total price within that document matches what is submitted on the SF1442.

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

In order to be considered for award, proposals conforming to the requirements of the Solicitation must be received at the following email no later than 12:00 PM on the following date and at the following address:

DATE: 22 July 2026 at 12:00 PM EST

Email: molly.lewis@gsa.gov and emily.jackson@gsa.gov

Proposals shall be good for a period of One Hundred and Twenty (120) calendar days. The bid bond should be scanned and sent with the proposal. Make sure that we can see the stamp. We do not need the original copy mailed to us.

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

NOTE: Any proposal received after the time and date specified above will be considered LATE and may be rejected.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Molly and Emily at (molly.lewis@gsa.gov and emily.jackson@gsa.gov).

https://www.google.com/search?q=Trade-off+Process&sca_esv=344f3e5e0d3315c7&rlz=1C1GCEA_enUS1087US1087&sxsrf=ANbL-n7rR_p4AngVZ3X0VEUHKgQEYtvyDQ%3A1776084725899&ei=9ebcadjCNpGtiLMPhfr-kAw&biw=1280&bih=551&ved=2ahUKEwiik_mr7-qTAxVDKVkFHYJ8DRgQgK4QegQIBBAB&uact=5&oq=what+is+the+difference+between+the+trade+off+process+and+lowest+priced+technically+acceotable&gs_lp=Egxnd3Mtd2l6LXNlcnAiXXdoYXQgaXMgdGhlIGRpZmZlcmVuY2UgYmV0d2VlbiB0aGUgdHJhZGUgb2ZmIHByb2Nlc3MgYW5kIGxvd2VzdCBwcmljZWQgdGVjaG5pY2FsbHkgYWNjZW90YWJsZUjDf1AAWN56cAB4AZABAJgBmgKgAccUqgEGMi4xOC4xuAEDyAEA-AEBmAIDoAL2AsICBBAhGAqYAwDiAwUSATEgQJIHAzAuM6AH00ayBwMwLjO4B_YCwgcFMC4yLjHIBweACAA&sclient=gws-wiz-serp&safe=active&ssui=on&mstk=AUtExfBTxfe2UF_VBHfrdEqXscbKQznCjqhnSwPEaZutWQsba9p5m0DgtqvvU10Wj-NbUrG1Hv0pEDsBBB7n5oCJQ0XCc785xa3YbMA5Y6iYJw-m7mkkzJgHOhWr5g8UnJaxnU-TICHX0nuOH3LQpEp03hhH86M9kWYiEKC7BBLmGwkFshgYKHZhfYl4Rd7xX7QODa-C&csui=3 mailto:emily.jackson@gsa.gov mailto:emily.jackson@gsa.gov