15) NDA_Document_Security 2026 02 17.pdf
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- Solicitation number
- 47PB5126R0024
- Issued by
- Not on record
About this file
This document is a "Document Security Notice to Reviewers" regarding the handling of Sensitive But Unclassified (SBU) building information in federal contract solicitations.
The notice establishes security protocols for authorized users accessing SBU documents provided under federal contract opportunities. GSA requires reviewers to exercise reasonable care when handling SBU building information and restricts dissemination to authorized users only, defined as individuals or firms with a "need-to-know" basis for conducting business on behalf of or with the Government. This includes architects, engineers, consultants, contractors, sub-contractors, and suppliers necessary to complete the review. Authorized non-Government users must provide valid identification, which includes a copy of a valid business license or state jurisdiction documentation, verification of a valid DUNS number against the company name on the business license, and a valid picture state driver's license. All identification items (a) through (c) are required for each dissemination.
The document further specifies that contractors must retain documents throughout the contract term and for any necessary period thereafter, with copies for legal purposes safeguarded against unauthorized use. Documents no longer needed must be destroyed through burning, shredding hardcopy, or physically destroying CDs, and removing files from electronic recycling bins using permanent erase utilities. For all SBU contracts, contractors must provide a written statement confirming proper disposal of SBU building documents, except for the contractor's record copy retained until final payment. Recipients acknowledge their obligation to use reasonable care and agree to disseminate SBU building information only to other authorized users under the conditions outlined.
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