47PB0017R0004_Tab_10_Questions_&_Answers_v3.pdf

Questions and Answers v3

April 25, 2018

1. In order for us to accurately estimate costs for repairs, please provide statistics as to the number and average cost of both non-reimbursable and reimbursable repairs during the contract term, as well as the split of labor, subcontracting, and materials for each repair. This information is unavailable at this time.

2. Reference Exhibit 2, Building Information Sheets. In regard to the custodial scope requirements, please clarify the following:

a. Does the 31,667 sq. ft. in-scope daily cleaning include the underground parking area and loading docks? The 31,667 sf includes the underground parking but does not include the loading docks which is not part of this contract.

b. During the site tour we saw multiple pieces of janitorial equipment. Will the contractor be permitted to use the heavy equipment (heavy scrubbers) and/or any other janitorial equipment that is in the building to perform the periodic custodial work and event support cleaning? No, Existing equipment belongs to the incumbent.

3. Exhibit 2, Building Information Sheets, shows the building as having 0 sq. ft. of windows. Please provide the quantity and total square footage of windows that are included in the window cleaning scope.

Exterior windows: 26,000 sf

Conoid Walls: 34,672 sf

Skylights: 1,633 sf

Plate glass 0 sf (plate glass is cleaned by the janitorial contractor)

4. C.2.25 Custodial: This section states the contractor is responsible for window washing. Does this include the inside/outside of the glass wall façade at the front of the building that overlooks the harbor? Yes

5. Please provide a list of Vendors/Subcontractors that are presently working the incumbent.

The government does not provide this information as it could be seen as proprietary to the incumbent.

6. During the pre-proposal conference the question was asked to define what, if any, time restrictions are in place for public realm events. GSA’s response mentioned that alcohol is not permitted until after 4 PM. However, that response was inconclusive because it did not specify if non-alcoholic luncheons permitted. Please clarify all restrictions for public realm events.

Please see the Public Realm Event Guidelines attached.

7. C.6.21 Labeling of Electrical Circuits: is there currently a comprehensive list of identified electrical circuits?

Panel boards and circuits are labeled

8. Mechanical Inventory: Have all MEP history equipment files been maintained by the incumbent contractor and will they be made available to the successful bidder?

Yes

9. What air filtration MERV rating is required and how many filters are needed per AHU?

Pre filters are MERV 8, Final filters are 13.

10. Can the Government please provide a date for the most recent of these inspections:

a. Annual Elevator/Lift Inspection 2/13/2018

b. 5 year full load Elevator inspection 2014

c. Chillers Evaporator Eddy Current Testing 3/2017

d. Chillers Condenser Eddy Current Testing 3/2018

e. Chillers Vibration Analysis 8/2012 8/2013 8/2014 for chiller #s 1, 2, 3 respectively

f. Chillers Oil test 10/2016

g. Switchgear Electrical Preventative Maintenance 3/2018

h. Electrical System Infra-red scanning 1/2017

i. Generator Load Bank Test 3/2018

j. Window washing anchor system OSHA/ANSI certification 1/2015

k. Wet sprinkler system internal inspection Not completed

l. Wet sprinkler system check valve inspection 4/2018

m. Dry sprinkler system pressure test 4/2018

11. When were the Central Plant Chillers last overhauled and who performed the overhaul maintenance? Chiller 1 8/2012, Chiller 2 8/2013, Chiller 3 8/2014

12. Is there an internal load bank for the generators? If not, where could a load bank be hooked up for on-site testing? Yes there is

13. Exhibit 2 – This exhibit provides information pertaining to cleaning for the entire building however, the contract requires cleaning only in the 31,667 sf for the U.S. Marshals office on the basement level. Can the Government provide the information contained in Exhibit 2 for only that area; i.e., floor type, number and square footage of restrooms, fixture counts, etc.

Item #3 from Amendment 0001 clarifying the janitorial square footage is provided.

Section J, Exhibit 2 Building Information Sheets - the reference for required janitorial services is identified with an asterisk which identifies the entire building square footage. The actual coverage required for janitorial services is the 31,667 SF listed as rentable.

14. Exhibit 22 O&M Equipment List – Will the Government please provide Exhibit 22 in an

Excel format? No, Excel format is not available.

15. Will GSA be providing a list of fire protection equipment?

The list of fire protection equipment should be contained in the posted equipment inventory. In addition to what is found in the posted equipment inventory the following items are included:

Electric fire pump with dual feeds

Fire pump controller / transfer switch

Jockey pump

One main wet system two Gaylord hood fire suppression systems

Five dry systems

Two pre-action systems

One Inergen system

Approximately 80 water-flow and tamper switches

16. Please provide the historical labor charges (HVAC & Cleaning) associated to the events in the public realm. There were 37 after hours / 159 regular hours - Public Realm events last year. On average events are 3-4 hours long; after hours events require more preparation than day time events. Onsite support includes: Public Realm manager, one contract tech, security escorts, cafeteria vendor -Gourmet Caterers, and janitorial. Day time events security, janitorial and setup are provided at no additional costs.

17. Please provide a list of Vendors/Subcontractors that are presently working the incumbent.

A list of vendors / subcontractors working with the incumbent is provided below. It is the burden of the offeror to review the requirements of the solicitation and ensure services are provided in accordance with it. This list is not an endorsement or requirement to use these vendors.

Pest Control= Waltham

Cleaning = ACP

Landscape &Ground Mx= Bright View

Automated Control Systems= Siemens Fire Alarm, Leutron Lighting System, American

Automatrics, Trane NE

Boilers= Frank Rounds Co

Side Stream Filtration System= Diamond Water Systems

Unfired Pressure Vessel= EMCOR Svs Northeast

Major Chiller PMs=EMCOR Svs Northeast

Electrical Switch Gear= Infra Red Testing

Generators= WA Kraft Company

AHU Vibration Analisys=EMCOR Svs Northeast

Water Treatment Program=Dubois

Fire Alarm System Test, Certification=Siemens, City Point Fire, Ghoram Fire

Elevator Maintenance= OTIS

Public Realm Event Mgmt= Tillinger’s

Boat Ramp Mgmt=Bosport Marine

Overhead Doors= Superior Doors