44DOC-S3755 SCOPE OF WORK.docx

Boiler Preventative Maintenance and Repairs

FUNDING OBJECTIVE

The NDOC is not fully funded for these services in all the listed facilities; it is the Department’s intent to add facilities for service as the funding becomes available during the term of the contract. Currently only HDSP, FMWCC and NNTH are funded.

1. SCOPE OF WORK

1.1. This section defines the minimum requirements necessary to provide statewide CSD-1 boiler inspections per the State of Nevada Revised Statute 455C and State of Nevada Boiler Code as governed by Nevada Administrative Code 455C to ensure compliance with commercial and industrial boiler safety; preventative maintenance including the identification of any potential issues that may affect safe operations; and provide recommendations for necessary repairs or adjustments, including fine tuning boilers to factory specifications for optimum efficiency.

1.2. The awarded vendor (s) will also provide a labor rate for repair and emergency repair service as well as a percentage above cost for replacement parts when needed and approved by the identified Facility Maintenance Supervisor, please refer to Attachment X Cost Proposal.

1.3. The RFP is designed to provide vendors with the basic information necessary to submit proposals meeting minimum requirements.

1.3.1. It is not intended to limit or exclude any relevant or essential information.

1.3.2. Vendors should propose competitive solutions to meet the needs of each facility. As an example, an added value, identify any training courses available to NDOC maintenance staff.

1.4. SERVICES TO BE PROVIDED FOR THE FOLLOWING:

1.4.1. Proposals must include a detailed breakdown of each service, including but not limited to what will be done to each boiler during the service visit and how often it will be performed (i.e. quarterly, annually, etc.) to ensure compliance with all applicable federal, state and manufacturers’ requirements.

1.4.2. As applicable, proposals must include both the “Manufacturer Required Services” (the minimum that is required to ensure any type of reliability) and “Manufacturer Recommended Services” (what the manufacturer recommends for optimized reliability) and the “Manufacturer Required Services” (the minimum that is required to ensure any type of reliability).

1.4.3. The awarded vendor(s) must provide all equipment, tools and labor necessary to perform services as identified in this RFP.

1.5. SCHEDULING OF SERVICES

Service visits are to be scheduled in coordination with each Facility Maintenance Supervisor (refer to Attachment – Facility Contact Information) with a minimum of seven (7) days notice.

1.6. SERVICE REPORT

A service report must be provided upon completion of each service call and must be signed off as completed by the Facility Maintenance Supervisor (refer to Attachment – Facility Contact Information) at the time of the service.

1.6.1. The service report must identify any issues regarding needed repairs or parts placements, including a cost estimate that states the timeframe for repair or part replacement to ensure NDOC passes State inspections.

Service report must include test results and compliance status.

1.6.2. A copy of the service report and all documentation pertaining to the service must be sent electronically to the Facility Maintenance Supervisor and the NDOC Chief of Plant Operations (refer to Attachment – Facility Contact Information).

1.6.3. A copy of the service report must be attached to all invoices submitted for payment.

1.6.4. In addition to the work described in this RFP, any labor or materials necessary to comply with Federal, State, County, or Local standards, and to satisfactorily complete the work will be performed and furnished by the awarded vendor(s). Violation of or conflict with any aforementioned standards must be brought to the attention of the Facility Maintenance Supervisor and Chief of Plant Operations in writing within 3 (three) business days via email with a hard copy by mail.

1.7. CHEMICALS/ SAFETY DATA SHEETS (SDS) REQUIREMENTS

The awarded vendor(s) shall submit to the Facility Maintenance Supervisor (refer to Attachment – Facility Contact Information) all SDS for any chemical products proposed to be used prior to the start of work.

1.7.1. All chemicals used must meet EPA requirements.

1.7.2. The awarded vendor(s) shall always maintain a copy of all current SDS documentation and safety certifications at the site.

1.8. HEALTH AND SAFETY STANDARDS

The awarded vendor(s) shall comply with all applicable federal, state and local requirements for protecting the safety of the awarded vendor(s)’s employees, building occupants, and the environment.

1.8.1. No processes or materials shall be used in such a manner that they will introduce hazards into the facility.

1.8.2. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this RFP.

1.9. PERSONNEL REQUIREMENTS

All employees of the awarded vendor must be qualified technicians.

1.10. OTHER REQUIREMENTS

1.10.1. The awarded vendor must ensure that inmates do not have access to telecommunication devices in accordance with NRS 209.417 and NRS 212.165.

1.10.2. Violation of or conflict with any code or standard requirement must be brought to the attention of the State of Nevada, Purchasing Division prior to proposing.

1.10.3. All materials, procedures, work schedules, etc. must be pre-approved by NDOC.

1.11. FACILITY REQUIREMENTS

1.11.1. Services are being conducted in active correctional facilities and should be completed between the hours of 7:00 AM and 3:30 PM.

A. Any alternative schedules must be presented in the RFP proposal.

B. Upon contract award, any services scheduled outside of the normal operating hours must be mutually agreed upon by the awarded vendor(s) and the institution.

1.11.2. Access is limited and requires an escort.

A. Once the awarded vendor(s) enters the facility, it will be difficult and time consuming to leave to get additional equipment or supplies.

B. The awarded vendor(s) must make sure that all equipment is brought in during the initial entry into the facility.

C. The awarded vendor(s) should anticipate reasonable time delays due to prison operation, i.e. security checks (coming and going) for all contractors, subcontractors and/or material deliveries. A security breach may stop or slow progress on any given day.

D. The awarded vendor(s) is required to ensure that no equipment, chemicals, etc. is left behind where an inmate may have access to it.

1.12. LICENSING REQUIREMENTS

Proposing vendors must have a current C1-A Boiler license as issued by the State of Nevada Contractor’s Board at the time of proposal submission. Vendors proposals shall identify:

· Any federal licenses;

· state licenses;

· Nevada Business License ID;

· Any applicable certifications; and

· Insurance schedule.

Please include the expiration date, classification and any monetary limits for each item listed,

1.12.1. The awarded vendor(s) must comply with all Federal, State and Local rules and regulations.

1.12.2. Proposals that do not contain the requisite licensure will be deemed non-responsive and rejected.

1.13. MANDATORY SITE VISIT/BACKGROUND REQUIREMENTS

1.13.1. Mandatory site visits are scheduled for Month Day, 2026 as follows:

1.13.2. Proposals will not be accepted from vendors who do not attend the mandatory site visit.

1.13.3. Prior to the mandatory site visits, each company attending must be pre-registered by submitting the following:

A. One (1) completed Facility Tour Registration form (refer– Facility Tour Registration Form) per company.

1.13.4. Pre-Registration must be received no later than Month Day, 2026 @ 9:00 AM. Late registrations will be considered on a case-by-case basis and, at NDOC’s discretion, may be allowed.

1.13.5. All questions from the site visits must be submitted in writing to State Purchasing (identity person, process and deadline) and will be responded to in writing in the form of an amendment to the RFP on (date).No questions will be answered at the site visits.

1.14. AWARDED VENDOR EMPLOYEE BACKGROUND CLEARANCE REQUIREMENTS

1.14.1. Upon contract award, a minimum of seven (7) days prior to beginning work, the awarded vendor shall submit the following for each person who will be performing work at an NDOC facility:

A. One (1) completed Contractor Background Check Application form DOC 560.

B. One (1) completed NDOC Contractor Security Regulations Acknowledgement form DOC 047.

C. One (1) completed NDOC Contractor and Volunteer PREA Questionnaire form DOC 1952.

D. One (1) completed NDOC PREA Zero Tolerance Policy and Reporting form DOC 1953.

1.14.2. No vendor staff entering the correctional facilities may be ex-felons.

1.15. FORMS MUST BE SENT TO:

Background Checks/ Contracts Nevada Department of Corrections PO Box 7011 Carson City, NV 89702 Email: vendors@doc.nv.gov (preferred method)

1.16. NDOC SECURITY REGULATIONS

1.16.1. All awarded vendor’s employees entering prison grounds must adhere to NDOC’s Security Regulations (refer to – Security Regulations Acknowledgement).

1.16.2. This form must be signed and returned for each vendor employee who will be attending the site visit and or performing any contract work.

1.16.3. Vendor staff attending the mandatory site visit cannot wear BLUE clothing. This includes, but is not limited to:

A. Blue jeans;

B. Blue shirts;

C. Blue denim jackets;

D. Blue hats, etc.

1.16.4. Any vendors’ staff who are not incompliance with the requirements of the Security Regulations (refer to Security Regulations Acknowledgement) will not be allowed to attend the mandatory site visits and vendors’ proposal may be rejected.