4-SCOPE OF WORK.pdf
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- Attached to
- 25B-143 GROUNDWATER SAMPLING AND ANALYSIS
- Solicitation number
- 25B-143
- Issued by
- Marion County, Florida
About this file
This Scope of Work document is for Water Sampling Analysis and Laboratory Services issued by Marion County Solid Waste, seeking bids from vendors to provide groundwater sampling and analysis services. The services include providing sampling kits, collecting and analyzing water and wastewater samples, reporting, and technical support in compliance with local, state, and federal regulations. The awarded laboratory will be responsible for complete services involving collection, handling, preservation, transportation, and certified analysis of water, wastewater, and sludge samples, adhering to Florida Department of Environmental Protection (FDEP) and Florida Department of Health (FDOH) requirements.
Key requirements for the laboratory include certification by FDOH for Safe Drinking Water and Clean Water Act compliance, having a current FDEP-approved Quality Assurance Plan, and accreditation by the National Environmental Laboratory Accreditation Conference (NELAC). The standard turnaround time for routine water and wastewater compliance results is two weeks from sample receipt, with all sample kits, preservatives, shipping containers, and coolers to be provided at no additional cost. Bids must reflect a combined unit price for both sample collection and analysis, with collection points potentially located anywhere within Marion County. The selected vendor will be required to coordinate with Marion County's environmental reporting consultants and provide immediate verbal notification of any unsatisfactory sample results.
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SCOPE OF WORK
Water Sampling Analysis / Laboratory Services
Description of Work
Marion County Solid Waste is seeking bids from vendors to provide groundwater sampling and analysis services. Services shall include the provision of sampling kits, the collection and analysis of water and wastewater samples, reporting, and technical support in accordance with local, state, and federal regulations.
The awarded laboratory shall provide complete services for the collection, handling, preservation, transportation, and certified analysis of water, wastewater, and sludge samples in accordance with Florida Department of Environmental Protection (FDEP) and Florida Department of Health (FDOH) requirements.
Standards and Safety Equipment
All services shall be conducted in compliance with applicable federal and state laws, including OSHA and ADA standards. The laboratory shall maintain and utilize appropriate safety equipment and lighting required by any applicable statute, regulation, or permit. Field activities and laboratory operations shall meet or exceed all environmental, health, and safety requirements.
General Requirements
1. Laboratory Certification:
o The laboratory must be certified by the Florida Department of Health (FDOH) for Safe Drinking Water and Clean Water Act compliance parameters.
o The laboratory must have a current, FDEP-approved Quality Assurance Plan.
o The laboratory must be accredited by the National Environmental Laboratory Accreditation Conference (NELAC) or equivalent.
o Copies of current and annual certifications shall be submitted to Marion County within 30 days of receipt by the lab.
2. Subcontracting Limitations:
o The County must be notified in advance of any subcontracted work.
o Reports must clearly identify any subcontractor involvement.
o Proof of certification for all subcontract labs is required.
3. Turnaround Time:
o Standard turnaround time for routine water and wastewater compliance results is two (2) weeks from sample receipt.
o Exceptions may be granted for special analyses (e.g., full priority pollutant scans).
4. Sample Kits and Equipment:
o Laboratory shall provide all necessary sample kits, preservatives, shipping containers, and coolers at no additional cost.
o All containers shall be single-use, disposable, and conform to FDEP SOPs.
o Reused or re-washed containers will not be accepted.
5. Pricing and Collection:
o Bids shall reflect a combined unit price inclusive of both sample collection and analysis.
o Collection points may be anywhere within Marion County.
6. Repeat Sampling and QC Failures:
o Any sample requiring resampling due to missed holding times or laboratory quality control failures shall be repeated at no cost to the County.
o The laboratory will be held responsible for any fines incurred due to late reports or submission errors caused by the lab.
7. Potable Water (Total Coliform) Testing:
o Methodology: MMO-MUG (Minimal Media Ortho-nitrophenyl-Beta-d-galactopyranoside / 4-Methylumbelliferyl-Beta-d-glucuronide).
o Verbal results shall be available by the next business day following sample submission.
8. Reporting and Communication:
o The lab must verbally inform the County of any unsatisfactory sample results (as defined by regulatory permit limits) immediately upon analysis completion.
o Written reports must be clear, complete, and timely, and adhere to any FDEP electronic data reporting requirements.
o Marion County retains consultants for environmental reporting. The selected sampling vendor will be required to coordinate directly with these County-contracted consultants to ensure proper data integration and compliance with reporting requirements.
9. Technical Support and Expertise:
o The laboratory shall be capable of providing technical guidance for permit compliance, monitoring strategies, and result interpretation as needed.
o The lab must support the County in understanding new or emerging regulatory requirements.
10. Chain of Custody and Sample Integrity:
o Proper chain of custody (COC) procedures must be followed and documented from collection through analysis and reporting.
o Physical sample security and temperature control must be maintained during transportation and storage.
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