BIDDING AND CONTRACT DOCUMENTS

WILLISTOWN TOWNSHIP

POLICE BUILDING HVAC SYSTEM

REPLACEMENT

Project Location: Willistown Township

Chester County, Pennsylvania

Owner: Willistown Township

Charles E. Coxe Memorial

Campus 688 Sugartown Road

Malvern, PA 19355

Engineer: Keystone Engineering Group, Inc.

590 Lancaster Avenue, Suite #200 Frazer, PA 19355

Date Prepared: March 30, 2026

WILLISTOWN TOWNSHIP POLICE BUILDING HVAC SYSTEM REPLACEMENT

TABLE OF CONTENTS

BID ADVERTISEMENT AND INSTRUCTIONS TO BIDDERS Section I

Bid Advertisement

Instructions to Bidders

BID FORMS Section II

Multiple Contract Summary

Bid Form

Bid Bond (Penal Sum Form)

Anti-Collusion Affidavit

Non-Discrimination Sexual Harassment Form

Affidavit Re Accepting Provisions of the Workmen’s

Compensation Act

Prevailing Wage Determination

CONTRACT FORMS Section III

Agreement Form

Performance Bond

Payment Bond

Consent of Surety to Final Payment

Public Works Employment Verification Form

Form W-9 Request for Taxpayer Identification Number and

Certification Nondiscrimination/Sexual Harassment Form

ADMINISTRATIVE FORMS Section IV

Contractors Application for Payment

Certificate of Substantial Completion

GENERAL AND SUPPLEMENTARY CONDITIONS Section V

Standard General Conditions of the Construction Contract

Supplementary Conditions of the Construction Contract

TECHNICAL SPECIFICATIONS Section VI

SECTION I

BID ADVERTISEMENT

AND

INSTRUCTIONS TO BIDDERS

ADVERTISEMENT FOR BIDS

WILLISTOWN TOWNSHIP, CHESTER COUNTY, PENNSYLVANIA

POLICE BUILDING HVAC SYSTEM REPLACEMENT

General Notice

Willistown Township (Owner) is requesting Bids for the construction of the following Project:

Police Building HVAC System Replacement

Bids for the construction of the Project will be received online via PennBID only until April 21, 2026, at 1:00 PM local time. Hand delivered, mailed, or faxed bids will not be accepted. Received bids will be opened and made public immediately following the due date and time.

The Project includes the following Work: Replacement and upgrade of the existing HVAC system at the Willistown Township Police Building.

Obtaining the Bidding Documents

Information and Bidding Documents for the Project can be found at the following designated website:

https://pennbid.net/

Bidding Documents may be downloaded from the designated website. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

Instructions to Bidders

Bids are to be submitted on the forms furnished in the bid documents package and unit prices are entered directly into PennBID. Each bid shall be accompanied by a bid bond in the amount of not less than ten (10) percent of the total amount of the bid. The successful bidder shall be bound to provide a Performance Bond and Payment Bond in the amount of one hundred (100) percent of the contract price on bond forms provided by Owner. The submission of necessary insurance documentation is also a condition of contract acceptance.

All bidders must complete the anti-collusion affidavit included in the bid documents. This contract is in accordance with the Pennsylvania Prevailing Wage Act as stated in the Contract Documents. In addition, proper clearances and credentials will be needed to work in the police building.

All bidders must attend a mandatory pre-bid meeting at the police station on April 8, 2026 at 10:00 AM.

All requests for clarification are due by April 10, 2026 at 12:00 PM.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner: Willistown Township By: Jeff Heim Title: Police Chief Date: March 30, 2026

EJCDC® C-111, Advertisement for Bids for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

https://pennbid.net/

EJCDC® C-200, Instructions to Bidders for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

TOC Page1 of 1

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page

Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference; Site and Other Areas; Existing Site Conditions; Examination of Site;

Owner’s Safety Program; Other Work at the Site

Article 5— Bidder’s Representations and Certifications

Article 6— Interpretations and Addenda

Article 7— Bid Security

Article 8— Contract Times and Liquidated Damages

Article 9— Substitute and “Or Equal” Items

Article 10— Subcontractors, Suppliers, and Others

Article 11— Preparation of Bid

Article 12— Basis of Bid

Article 13— Submittal of Bid

Article 14— Modification and Withdrawal of Bid

Article 15— Opening of Bids

Article 16— Bids to Remain Subject to Acceptance

Article 17— Evaluation of Bids and Award of Contract

Article 18— Bonds and Insurance

Article 19— Signing of Agreement

Article 20— Prevailing Wages

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General

Conditions and Supplementary Conditions. Additional terms used in these Instructions to

Bidders have the meanings indicated below:

A. Issuing Office— Keystone Engineering Group, Inc., 590 Lancaster Avenue – Suite #200, Frazer, PA 19355

B. Owner—Willistown Township, 688 Sugartown Road, Malvern, PA 19355

C. Engineer— Keystone Engineering Group, Inc., 590 Lancaster Avenue – Suite #200, Frazer, PA 19355

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents

(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is

Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Owner has established a PennBID solicitation https://pennbid.procureware.com/home as indicated in the Advertisement or invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing Office at such website, and obtain a complete set of the Bidding

Documents from such website. Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents Website are complete, unless an omission is blatant.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 All Bidders must provide adequate proof of license and insurance to work in Pennsylvania.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE; SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF

SITE; OWNER’S SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 As indicated in the Advertisement for Bids, a mandatory pre-bid conference will be held at the police station on April 8, 2026 at 10:00 AM. Attendance at this pre-bid walkthrough is a condition of bid submission.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies,

4.02 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor.

Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.03 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. There are no:

a. Reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental

Conditions that have been identified at or adjacent to the Site.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

4.04 Other Site-related Documents

A. No other Site-related documents are available.

4.05 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. Bidders visiting the Site are required to arrange their own transportation to the Site.

C. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

4.06 Other Work at the Site

A. Reference is made to Article 8 of the General Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by

Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 5—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

5.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the

Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 6—INTERPRETATIONS AND ADDENDA

6.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the

Bidding Documents.

6.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to

Engineer through PennBID. All questions are due by April 10, 2026 at 12:00 PM.

6.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda and posted on PennBID. Questions received less than seven business days prior to the date for opening of Bids may not be answered.

6.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract

Documents unless set forth in an Addendum that expressly modifies or supplements the

Contract Documents.

ARTICLE 7—BID SECURITY

7.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of ten (10) percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General

Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.

7.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required

Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

7.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such

Bidders will be released.

7.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, the award will be released within 7 days after the Bid opening.

ARTICLE 8—CONTRACT TIMES AND LIQUIDATED DAMAGES

8.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

8.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial

Completion, or completion of the Work in readiness for final payment, are set forth in the

Agreement.

ARTICLE 9—SUBSTITUTE AND “OR EQUAL” ITEMS

9.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

9.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 10—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

10.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the

Specifications. If a prospective Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

10.02 The apparent Successful Bidder, and any other Bidder so requested, must submit to Owner a list of the Subcontractors or Suppliers proposed for the portions of the Work identified in the

Bidding Documents or Specifications within five days after Bid opening.

10.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the

Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

10.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the

Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and

Suppliers. Declining to make requested substitutions will constitute grounds for forfeiture of the

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or

Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 11—PREPARATION OF BID

11.01 The Bid Form is located on PennBID’s “Bid Documents” tab.

A. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then

Bidder may enter the words “No Bid” or “Not Applicable.”

11.02 A Bid by a corporation must be executed in the corporate name by a corporate officer

(whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

11.03 A Bid by a partnership must be executed in the partnership name and signed by a partner

(whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

11.04 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

11.05 A Bid by an individual must show the Bidder’s name and official address.

11.06 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

11.07 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

11.08 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

11.09 The Bid must contain evidence of Bidder’s authority to do business in the state where the

Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

11.10 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the

Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 12—BASIS OF BID

12.01 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the

Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

12.02 Allowances

A. For cash allowances the Bid price must include such amounts as the Bidder deems proper for Contractor's overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the Contract Documents, in accordance with Paragraph

13.02.B of the General Conditions.

ARTICLE 13—SUBMITTAL OF BID

13.01 The Bid Form is to be completed and submitted through PennBID with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

13.02 A Bid must be received no later than the date and time prescribed and must be accompanied by the Bid security and other required documents.

ARTICLE 14—MODIFICATION AND WITHDRAWAL OF BID

14.01 Prior to the date and time for the submitting of Bids, a Bid may be withdrawn at any time through

PennBID.

14.02 Prior to the date and time for the submitting of Bids, a Bid may be modified and resubmitted through PennBID at any time.

14.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

ARTICLE 15—OPENING OF BIDS

15.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base

Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 16—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

16.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but

Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 17—EVALUATION OF BIDS AND AWARD OF CONTRACT

17.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

17.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

17.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or

Engineer, then Owner will reject the Bid as nonresponsive.

17.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

17.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the

Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

17.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the

Bidder and may consider the qualifications and experience of Subcontractors and

Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

17.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed

Subcontractors or Suppliers.

17.08 Successful Bidder and its Subcontractors shall submit Public Works Employment Verification

Forms, in accordance with the Commonwealth of Pennsylvania “Public Works Employment

Verification Act”, prior to and as a condition of the award of a Contract.

ARTICLE 18—BONDS AND INSURANCE

18.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies,

18.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

18.03 The Successful Bidder is required to complete and Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification. The completed Form W-9 must be provided when the Successful Bidder delivers the signed Agreement to the Owner.

ARTICLE 19—SIGNING OF AGREEMENT

19.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful

Bidder, together with printed and electronic copies of the Contract Documents as stated in

Paragraph 2.02 of the General Conditions.

ARTICLE 20—PREVAILING WAGES

20.01 This project is subject to compliance with the Pennsylvania Prevailing Wage Act 43 P.S. 165-

1 through 165.17 as specified in PennDOT Publication 408, Section 107.22. A schedule of prevailing wages project rates is included in the Bid Form. Bidder must execute the

Prevailing Wage Compliance Declaration included in the Bid Form.

SECTION II

BID FORMS

MULTIPLE CONTRACT SUMMARY 1

MULTIPLE CONTRACT SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other front-end specifications, apply to this Section.

1.2 SUMMARY

A. Section includes a summary of each contract, including responsibilities for coordination and temporary facilities and controls.

B. The Willistown Police Station will need to maintain operations during construction. Contractors are responsible for providing notification about and coordinating all construction-related activities and/or outages with the Owner and Engineer with a minimum of two (2) weeks’ notice.

C. Specific requirements for Work of each contract are also indicated in individual Specification Sections and Drawings.

D. Related Requirements:

1. “Bid Form for Construction Contract”

1.3 DEFINITIONS

A. Permanent Enclosure: As determined by Engineer, the condition at which roofing is insulated and weathertight; exterior walls are insulated and weathertight; and openings are closed with permanent construction or substantial temporary closures equivalent in weather protection to permanent construction.

1.4 GENERAL REQUIREMENTS OF CONTRACTS

A. Substitutions: Each contractor shall cooperate with other contractors involved to coordinate approved substitutions with remainder of the work.

B. Extent of Contract: Unless the Agreement contains a more specific description of the Work of each Contract, requirements indicated on Drawings and in Specification Sections determine which contract includes a specific element of Project.

MULTIPLE CONTRACT SUMMARY 2

1.5 MECHANICAL CONTRACT

A. The Mechanical Contract shall serve as the Project Coordinator.

B. Work of the Mechanical Contract includes, but is not limited to, the following:

1. Drawings: H001, H002, HD101, HD102, H101, H102, HD201, HD202, H201, H202, H301, H302, H401, and H501

2. Specification(s): Front End Specifications, Division 01 – General Requirements, Division 23

– Heating , Ventilation, and Air-Conditioning

3. The mechanical scope of work includes but is not limited to the following:

a. Plug-in electric power cords and extension cords, supplementary plug-in task lighting, and special lighting necessary exclusively for its own activities.

b. Its own storage sheds.

c. Staging and scaffolding for its own construction activities.

d. General hoisting facilities for its own construction activities.

e. Waste disposal facilities, including collection and legal disposal of its own hazardous, dangerous, unsanitary, or other harmful waste materials.

f. Progress cleaning of work areas affected by its operations on a daily basis.

g. Secure lockup of its own tools, materials, and equipment.

h. Construction aids and miscellaneous services and facilities necessary exclusively for its own construction activities.

i. Removal of three outdoor VRF units

j. Removal of four indoor branch selector units

k. Removal of twenty-two indoor VRF units.

l. Removal of two indoor energy recovery ventilators.

m. Removal of one indoor dedicated outdoor air system

n. Removal of associated refrigerant piping, ductwork, insulation, controls, supports, etc.

o. Installation of three outdoor VRF units.

p. Installation of four indoor branch selector units

q. Installation of twenty-two indoor VRF units.

r. Installation of three indoor dedicated outdoor air systems

s. Installation of associated refrigerant piping, ductwork, insulation, controls, supports, etc.

t. Remaining work not identified as work under other contracts.

C. Temporary facilities and controls in the Mechanical Contract include, but are not limited to, the following:

1. Protection of the existing facility from damage due to contractor’s activities.

2. Temporary ventilation (if required during the construction).

3. Maintenance and restoration of Owner's existing facilities used as temporary facilities.

MULTIPLE CONTRACT SUMMARY 3

1.6 ELECTRICAL CONTRACT

A. Work of the Electrical Contract includes, but is not limited to, the following:

1. Drawings: E001, ED101, ED102, E101, E102, ED201, ED202, E201, E202, and E401.

2. Specification(s): Front End Specifications, Division 01 – General Requirements, Division 26

– Electrical

3. The electrical scope of work includes but is not limited to the following:

a. Plug-in electric power cords and extension cords, supplementary plug-in task lighting, and special lighting necessary exclusively for its own activities.

b. Its own storage sheds.

c. Staging and scaffolding for its own construction activities.

d. General hoisting facilities for its own construction activities.

e. Waste disposal facilities, including collection and legal disposal of its own hazardous, dangerous, unsanitary, or other harmful waste materials.

f. Progress cleaning of work areas affected by its operations on a daily basis.

g. Secure lockup of its own tools, materials, and equipment.

h. Construction aids and miscellaneous services and facilities necessary exclusively for its own construction activities.

i. Disconnection of electrical connections to mechanical equipment being removed under a separate contract.

j. Removal of circuits as indicated.

k. Reconnection of existing circuits to new mechanical equipment installed under a separate contract.

l. Modification of existing circuits as indicated, including conduits, wires, breakers disconnects, etc.

m. Installation of new circuits as indicated, including conduits, wires, breakers, disconnects, etc.

n. Remaining work not identified as work under other contracts.

B. Temporary facilities and controls in the Electrical Contract include, but are not limited to, the following:

1. Protection of the existing facility from damage due to contractor’s activities.

2. Maintenance and restoration of Owner's existing facilities used as temporary facilities.

PART 2 - PRODUCTS

2.1 RELATED DOCUMENTS

A. Technical specifications (Divisions 23 and 26), apply to this Section.

2.2 SUMMARY

A. Acceptable manufacturers are indicated in the technical specifications where required.

MULTIPLE CONTRACT SUMMARY 4

B. Refer to Article 9 of the Instructions to Bidders for Construction Contract for information about substitution of “or equal” items.

PART 3 - EXECUTION

3.1 RELATED DOCUMENTS

A. Technical specifications (Divisions 23 and 26), apply to this Section.

3.2 SUMMARY

A. Details of the project execution are indicated in the technical specifications referenced above.

EJCDC® C-410, Bid Form for Construction Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, BID FORM FOR CONSTRUCTION CONTRACT

ARTICLE 1—OWNER AND BIDDER

1.01 This Bid is submitted to: Willistown Township, 688 Sugartown Road, Malvern, PA 19355 through PennBID.

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security

B. Anti-Collusion Affidavit

C. Non-Discrimination Sexual Harassment Form

D. Affidavit Regarding Accepting Provisions of the Workmen’s Compensation Act

E. Proof of Qualification (including licensure to work in PA and certificate of insurance)

ARTICLE 3A —BASIS OF BID - MECHANICAL

3.01 Bid Notes

A. CONTRACTOR shall submit detailed Schedule of Values following award of project in accordance with the Supplementary Conditions.

PAY ITEM No. 1 – Mechanical Mobilization

A. Payment shall be made for general project startup and mobilization efforts.

PAY ITEM No. 2 – Mechanical Phase 1 – Purchase of Equipment

A. Payment shall be for mechanical equipment purchased for Phase 1.

PAY ITEM No. 3 – Mechanical Phase 1 – Demolition

A. Payment shall be made for demolition and disposal of equipment and systems for Phase 1 in accordance with the plans and specifications.

PAY ITEM No. 4 – Mechanical Phase 1 – Installation

A. Payment shall be made for installation of equipment and associated piping, ductwork, insulation, controls, etc. for Phase 1 in accordance with the plans and specifications.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, PAY ITEM No. 5 – Mechanical Phase 1 – Startup

A. Payment shall be made for the startup of systems including manufacturer’s service, testing, and balancing for Phase 1 in accordance with the plans and specifications.

PAY ITEM No. 6 – Mechanical Phase 2 – Purchase of Equipment

A. Payment shall be for mechanical equipment purchased for Phase 2.

PAY ITEM No. 7 – Mechanical Phase 2 – Demolition

A. Payment shall be made for demolition and disposal of equipment and mechanical systems for Phase 2 in accordance with the plans and specifications.

PAY ITEM No. 8 – Mechanical Phase 2 – Installation

A. Payment shall be made for installation of equipment and associated piping, ductwork, insulation, controls, etc. for Phase 2 in accordance with the plans and specifications.

PAY ITEM No. 9 – Mechanical Phase 2 – Startup

A. Payment shall be made for the startup of systems including manufacturer’s service, testing, and balancing for Phase 2 in accordance with the plans and specifications.

PAY ITEM No. 10 – Mechanical Project Closeout

A. Payment shall be made for furnishing all mechanical record drawings, completing final restoration, and owner training in accordance with the plans and specifications.

PAY ITEM No. 11 – Mechanical Allowance

A. Payment shall be made for an allowance used for unforeseen circumstances during construction. This allowance cannot be used unless owner authorization for use of funds is obtained.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies,

3.02 Bid Schedule

MECHANICAL CONTRACT BID SCHEDULE

Pay Item No.

Description Total Price

1. Mechanical Mobilization $

2. Mechanical Phase 1 – Purchase of Equipment $

3. Mechanical Phase 1 - Demolition $

4. Mechanical Phase 1 – Installation $

5. Mechanical Phase 1 - Startup $

6. Mechanical Phase 2 – Purchase of Equipment $

7. Mechanical Phase 2 - Demolition $

8. Mechanical Phase 2 – Installation $

9. Mechanical Phase 2 – Startup $

10. Mechanical Project Closeout $

11. Mechanical Allowance $ 30,000.00

Total Mechanical Bid shall be based on the combination of Total Price of Bid Items 1 through 11.

Total for Mechanical Bid for Items 1 through 11, inclusive:

(use words) (use figures)

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 3B —BASIS OF BID - ELECTRICAL

3.01 Bid Notes

A. CONTRACTOR shall submit detailed Schedule of Values following award of project in accordance with the Supplementary Conditions.

PAY ITEM No. 1 – Electrical Mobilization

A. Payment shall be made for general project startup and mobilization efforts.

PAY ITEM No. 2 – Electrical Phase 1 – Demolition

A. Payment shall be made for demolition and disposal of electrical systems for Phase 1 in

PAY ITEM No. 3 – Electrical Phase 1 – Installation

A. Payment shall be made for installation of electrical systems for Phase 1 in accordance with the plans and specifications.

PAY ITEM No. 4 – Electrical Phase 1 – Startup

A. Payment shall be made for the startup of systems including manufacturer’s service and testing for Phase 1 in accordance with the plans and specifications.

PAY ITEM No. 5 – Electrical Phase 2 – Demolition

A. Payment shall be made for demolition and disposal of electrical systems for Phase 2 in

PAY ITEM No. 6 – Electrical Phase 2 – Installation

A. Payment shall be made for installation of electrical systems for Phase 2 in accordance with the plans and specifications.

PAY ITEM No. 7 – Electrical Phase 2 – Startup

A. Payment shall be made for the startup of systems including manufacturer’s service and testing for Phase 2 in accordance with the plans and specifications.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, PAY ITEM No. 8 – Electrical Project Closeout

A. Payment shall be made for furnishing all electrical record drawings, completing final restoration, and owner training in accordance with the plans and specifications.

PAY ITEM No. 9 – Electrical Allowance

A. Payment shall be made for an allowance used for unforeseen circumstances during construction. This allowance cannot be used unless owner authorization for use of funds is obtained.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies,

3.02 Bid Schedule

ELECTRICAL CONTRACT BID SCHEDULE

Pay Item No.

Description Total Price

1. Electrical Mobilization $

2. Electrical Phase 1 – Demolition $

3. Electrical Phase 1 - Installation $

4. Electrical Phase 1 – Startup $

5. Electrical Phase 2 - Demolition $

6. Electrical Phase 2 – Installation $

7. Electrical Phase 2 – Startup $

8. Electrical Project Closeout $

9. Electrical Allowance $ 15,000.00

Total Electrical Bid shall be based on the combination of Total Price of Bid Items 1 through 9.

Total for Electrical Bid for Items 1 through 9, inclusive:

(use words) (use figures)

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 4—TIME OF COMPLETION

4.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement (Article 4).

4.02 Bidder accepts the provisions of the Agreement (Article 4) as to liquidated damages.

ARTICLE 5—BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT OF

ADDENDA

5.01 Bid Acceptance Period

A. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

5.02 Instructions to Bidders

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

5.03 Receipt of Addenda

A. Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Addendum Date

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Bidder’s Representations

A. In submitting this Bid, Bidder represents the following:

1. Bidder has examined and carefully studied the Bidding Documents, including Addenda.

2. Bidder has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. Bidder is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

4. Bidder has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, with respect to the Technical Data in such reports and drawings.

5. Bidder has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports and drawings.

6. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, if selected as Contractor; and

(c) Bidder’s (Contractor’s) safety precautions and programs.

7. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

8. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

9. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

10. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

11. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies,

6.02 Bidder’s Certifications

A. The Bidder certifies the following:

1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

3. Bidder has not solicited or induced any individual or entity to refrain from bidding.

4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 6.02.A:

a. Corrupt practice means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

b. Fraudulent practice means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

c. Collusive practice means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

d. Coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, BIDDER hereby submits this Bid as set forth above:

Bidder:

By:

Name:

Title:

Date:

(typed or printed name of organization)

(individual’s signature)

(typed or printed)

(typed or printed)

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

Title:

Date:

Address for giving notices:

Bidder’s Contact:

Phone:

Email:

Address:

(individual’s signature)

Bidder’s Contractor License No.: (if applicable)

EJCDC® C-430, Bid Bond (Penal Sum Form).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, BID BOND (PENAL SUM FORM)

Bidder

Address (principal place of business):

Surety

Name:

Address (principal place of business):

Owner Bid

Name: Willistown Township Project (name and location):

Address (principal place of business): Police Building

688 Sugartown Rd, Malvern, PA 19355 HVAC System Replacement Willistown Township, Chester County, PA

Bid Due Date:

Bond

Penal Sum:

Date of Bond:

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this Bid Bond, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

Bidder Surety

(Full formal name of Bidder)

By:

(Signature)

Name:

(Printed or typed)

Title:

Attest:

(Signature)

Name:

(Printed or typed)

Title:

(Full formal name of Surety) (corporate seal)

By:

(Signature) (Attach Power of Attorney)

Name:

(Printed or typed)

Title:

Attest:

(Signature)

Name:

(Printed or typed)

Title:

Notes: (1) Note: Addresses are to be used for giving any required notice. (2) Provide execution by any additional parties, such as joint venturers, if necessary.

EJCDC® C-430, Bid Bond (Penal Sum Form).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies,

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond.

Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond will be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder occurs upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation will be null and void if:

3.1. Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2. All Bids are rejected by Owner, or

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this…