4-A6 Substitution Request after bid.pdf
PDF 140 KB Posted
- Attached to
- Millcreek City Hall L4-L5 Remodel
- Solicitation number
- MK-BLD26-2
- Issued by
- Salt Lake County, Moab City, Utah
About this file
This is a Construction Specification Institute (CSI) Form 13.1A Substitution Request form designed for use after the bidding phase of a construction project. The form is a standardized template used by architects/engineers (A/Es), contractors, subcontractors, suppliers, and manufacturers to formally request approval to substitute materials or products from those originally specified in project documents. The form requires comprehensive documentation including manufacturer information, product specifications, model numbers, installation details, product history, comparative analysis with the specified item, justification for the substitution request, cost impact analysis, project references where the proposed product has been installed, and detailed supporting documentation such as drawings, product data, samples, test results, and reports. The submitting party must certify that the proposed substitution is equal or superior to the specified product, maintains equivalent warranties and maintenance service, poses no adverse effects on other trades or project schedules, and that all coordination and installation work will be completed without additional costs to the owner beyond those disclosed.
The A/E review and approval section provides four possible outcomes: unconditional approval, conditional approval with notes, rejection requiring use of specified materials, or rejection due to late submission. The form explicitly addresses key contractual considerations including cost implications, potential changes to building design or contract time, warranty provisions, maintenance and replacement parts availability, dimensional and functional clearance impacts, and coordination responsibilities. Payment obligations clarify that the owner will compensate for design changes, detailing adjustments, and construction costs resulting from an accepted substitution, while contractors waive claims for additional costs that may emerge after substitution approval. This standardized form facilitates transparent communication between all project stakeholders regarding product substitutions and establishes clear documentation requirements and approval procedures to maintain project specifications and timelines.
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Text version
SUBSTITUTION
REQUEST
(After the Bidding Phase)
Project:
To:
Re:
Substitution Request Number:
From:
Date:
A/E Project Number:
Contract For:
Specification Title: Description:
Section: Page: Article/Paragraph:
Proposed Substitution:
Manufacturer: Address: Phone:
Trade Name: Model No.:
Installer: Address: Phone:
History: New product 2-5 years old 5-10 yrs old More than 10 years old
Differences between proposed substitution and specified product:
Point-by-point comparative data attached - REQUIRED BY A/E
Reason for not providing specified item:
Similar Installation:
Project: Architect:
Address: Owner:
Date Installed:
Proposed substitution affects other parts of Work: No Yes; explain
Savings to Owner for accepting substitution: ($ ).
Proposed substitution changes Contract Time: No Yes [Add] [Deduct] days.
Supporting Data Attached: Drawings Product Data Samples Tests Reports
Copyright 1996, Construction Specification Institute, 601 Madison Street, Alexandria, VA 22314-1791
Page of September 1996 CSI Form 13.1A
SUBSTITUTION
REQUEST
(Continued)
The Undersigned certifies:
• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.
• Same warranty will be furnished for proposed substitution as for specified product.
• Same maintenance service and source of replacement parts, as applicable, is available.
• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.
• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.
• Proposed substitution does not affect dimensions and functional clearances.
• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.
• Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects.
Submitted by:
Signed by:
Firm:
Address:
Telephone:
Attachments:
A/E�s REVIEW AND ACTION
Substitution approved - Make submittals in accordance with Specification Section 01330.
Substitution approved as noted - Make submittals in accordance with Specification Section 01330.
Substitution rejected - Use specified materials.
Substitution Request received too late - Use specified materials.
Signed by: Date:
Additional Comments: Contractor Subcontractor Supplier Manufacturer A/E
Copyright 1996, Construction Specification Institute, 601 Madison Street, Alexandria, VA 22314-1791 Page of September 1996
CSI Form 13.1A
File details come from the government source that posted it. Updated .