Responses to Prebid RFIs 36C78625B0035 for 817CM3025 New Land Expansion at Marion NC.pdf

Prebid RFIs and Responses

SOLICITATION NUMBER: 36C78625B0035

PROJECT TITLE: 817CM3025 New Land Expansion at Marion National Cemetery

Question 1 In reviewing the drawings, the area indicated on the attached overall grading plan does not appear on the enlarged drawings. Please reissue drawings GC103 and GC104 with the area included.

Answer 1 Revised drawings CG101 and CG104 will be issued in an Addendum.

Question 2 Drawings CG101 shows silt fence layout which is assumed to be close to project limits and OJ101 shows both the silt fence layout and the construction fence. The project area and project perimeter indicated on CG101 is 436,917 sf and 4,746 lf respectively. The project area and project perimeter indicated on CJ101 is 595,994 sf and 5,579 lf respectively. Which drawing is correct?

Answer 2 CJ101 shows full project construction extents including silt fence. Contractor to install silt fence as shown on OJ101 and complying with erosion control requirements on sheet OJ502 and specifications section 01 57 19 Temporary Environmental Controls. Actual quantity of silt fence needed for the project may differ than that shown on OJ502 based on contractor phasing and stockpiling activities.

Question 3 In section 17 of the Solicitation, The bid breakdown is given as Base Bid CLIN001, Crypt, and Grand Total. On page 6 of 77 CLIN 0001 is defined as "GENERAL CONSTRUCTION:

Installation of work shown on the plans and described in the specifications as base bid excluding all landscaping and irrigation work" shown on the plans as Bid Documents." On page 9 of 77, 0001 is described as "The construction contractor shall provide all labor, management, materials, tools, equipment, and services necessary to construct project number 817CM3025 per the statement of work, Specifications, Drawings, and related construction documents. ... Work includes but is not limited to general construction, alterations, roads, walks, grading, drainage, irrigation, landscaping... . The irrigation drawings in the documents (IR-202 & 203) are titled as ADD Option 1.

a. Is Irrigation and Landscaping Base Bid, a Base Bid Breakout, or an Alternate?

b. Are Crypts to be a breakout in the bid? If they are, please provide a description of the scope of the work to include in the breakout.

Answer 3

a. All irrigation and landscaping shall be included in the base bid. There are no options as part of this bid.

b. Crypts cost are not to be broken down as part of the bid but should be a lumpsum

Question 4 I’m looking at the drawings for the administration building for the Marion National Cemetery Expansion project and the structural drawings call out the roof joists as metal roof trusses while the architectural drawings call them out as wood trusses. Which are they supposed to be?

Answer 4 Roof trusses are to be light gauge metal roof trusses designed by truss supplier.

Question 5 Detail 2 & 4/30052-AE191 call for 4" spray foam Insulation with Intumescent paint to be applied to the underside of the existing wood roof structure where the existing standing seam roof is being removed and replaced. Is this same spray foam and intumescent paint to be applied to the underside of the existing slate roof that is to remain?

Answer 5 No.

Question 6 Is the installation of the IGC's the same as the PPC's installation except for no requirement for 6" HDPE underdrains in the IGC's?

Answer 6 IGC stands for In-Ground Cremains, PPC stands for Precast Preplaced Crypt. IGCs do not have any precast structure installed beneath the burial plot. They do not have the same installation. IGC Burials are a grading exercise.

Question 7 Are the IGC's double depth crypts?

Answer 7 No. Per the plans, IGC is In-Ground Cremains burial type. They are not crypts. See Answer 6.

Question 8 Based on detail 2/CJ501, it appears that the geosynthetic fabric is to be placed up the side of the crypts around the entire perimeter of the crypt field. is this correct?

Answer 8 Correct. The intention of the geosynthetic fabric is to provide a barrier on the edge of the crypt installation to prevent pea gravel from spilling over, as well as provide a barrier for general fill soil around the crypts and underdrain from contaminating free draining aggregates. An addendum will include revised details on sheets CJ501 and CJ502 to clarify this intent.

Question 9 Also, detail 2/CJ501 appears to require a perimeter underdrain around each crypt field. This perimeter underdrain is not indicated on the Site Utility drawings CU102 - CU106. Is this perimeter drain required?

Answer 9 Detail 2/CJ501 shows underdrain in a schematic view for reference. The underdrain layout is shown on the CU sheet series, and no additional perimeter underdrain is required beyond what is shown.

Question 10 Detail 2/CJ501 shows a perimeter drain around the PPC's. A note on this detail says "See plans for horizontal and vertical layout." The Utility plans CU102 - CU104 do not show this perimeter drain. The Utility drawings show the Crypt Underdrain Laterals (4/CJ501). Are the Perimeter drains required?

Answer 10 Detail 2/CJ501 shows underdrain in a schematic view for reference. The underdrain layout is shown on the CU sheet series, and no additional perimeter underdrain is required beyond what is shown.

Question 11 Detail 2/CJ501 shows non-woven geosynthetic fabric going up the sides of the perimeter crypts. Detail 5/CJ501 does not indicate geosynthetic fabric to be placed up the crypts in the crypt aisles. 5/CJ501 does indicate that the fill to be used in the aisles is common fill. Is it correct that no geosynthetic fabric is required in the crypt Aisles? Over time, the common fill will move down into the drain rock and block the flow of water at all of the irrigation Ailes.

Answer 11 The intention of the geosynthetic fabric is to provide a barrier on the edge of the crypt installation to prevent pea gravel from spilling over, as well as provide a barrier for general fill soil around the crypts and underdrain from contaminating free draining aggregates. An addendum will include revised details on sheets CJ501 and CJ502 to clarify this intent.

Question 12 There is no specification for the native seed needed on this project, can we get some clarification or spec section?

Answer 12 Native seed mix will be provided in a revised 32 90 00 specification through an addendum.

Question 13 Drawing CP101 shows the areas of roadways that are to be seal coated. The Notes on the drawing indicate that the Gray and Red areas are to be seal coated. The Gray areas are the new paving that is being installed as part of the project. Is it correct that the gray note for seal coating should be Blue?

Answer 13 This is a plan sheet error. The grey hatch in the notes should match the blue on the plan view.

Revised sheet CP101 will be issued with an addendum.

Question 14 What is the specification for the non-woven geosynthetic called out in detail 2/CJ501?

Answer 14 See Specification Section 33 41 13 – 2.1.F Filter Fabric. An addendum will revise Detail 2/CJ501 and Specification Section 03 48 21 Precast Concrete Burial Crypts to reference this section.

Question 15 Spec Section 034821 3.7 J,K,& O deal with protecting the crypts from damage by loads and vibration near the crypts. Paragraph K deals with the protective zone around the crypt fields. A distance of 30 feet is to be free of loads above 12,000 axle loads and vibration. Approximately half of Cemetery Road A, along the west side of the sections 15, 15, and 17, Kuder Place along the north of section 15, and Indiana Ave along the south of section 17 is within this 30-foot distance. Concrete trucks and Asphalt trucks will exceed the 12,000 lbs per axle and the asphalt rollers will exceed the axle load and will likely require vibration to achieve the asphalt density required of 92%-98%. Will the load and vibration restriction distance be reduced in the areas where road construction is within the 30-foot limits of the crypts?

Answer 15 Specification Section 03 48 21 – 3.7.J relates to equipment limits over the crypts during installation operations and afterward after final backfilling. 03 48 21 – 3.7.K requires signage be placed to alert operators to avoid crypt areas. 03 48 21 – 3.7.N limits stockpiling of materials and crypts higher than 4-feet within 10-yards of the installed crypts. 03 48 21 – 3.7.O limits equipment weight on areas adjacent to the crypts within 10-yards of installed crypts. Vibratory limits, as specified in 03 48 21 – 3.7.J, apply strictly to areas over and between crypts, not the notes 10-yard buffer distance.

Question 16 Per Drawing 4802-T600, Technology Equipment Schedule, SC-FDC-1 states the approved manufacturer is Corning. Can you add BerkTek fiber and Leviton connectivity to the approved manufacturer’s list?

a. Per same Drawing, SC-IO-C states to provide/install Panduit Mini-com box and Panduit Netkey jack. These two are incompatible. Can you confirm that this is supposed to be Leviton as all other symbols require Leviton jacks and faceplates?

Answer 16 IMEG Response: The technology equipment schedule identifies the manufacturer as our basis of design. Pre-approved manufacturers are acceptable as identified in the equipment schedule.

BerkTek Fiber and Leviton connectivity can be submitted as long as they meeting the criteria in the specifications and contract drawings.

Question 17 Per Drawing 4802-T500, Detail 1, The only cable listed is 25-pair cable but does not mention if its Cat3 or Cat5e.

a. Can you clarify what copper backbone cable is required for this project?

b. Can you clarify what type and strand count of fiber is required for this project?

Answer 17

a. IMEG Response: 25-pair category 3 copper.

b. IMEG Response: 24-strand fibers.

Question 18 Should we make the bid bonds out to the department or to VA Cemetery? If the department would be 18424 Joplin Rd, Triangle VA 22172.

Answer 18 The bid bond should part of the bid package emailed to the CO on the bid due date.

Question 19 I’m hoping you can point in the right direction regarding the generators for the Marion Cemetery project.

In the Electrical spec for the Engine Generator Fuel Systems 26 32 13, 2.5 B, it states that the day tank needs to be connected to an underground storage tank as shown in the drawings. I don’t see a drawing that shows an underground tank. Can you confirm this site has an underground tank(s) and which drawings have them listed?

Answer 19 There are no underground storage/day tanks. Provide integral belly tank on generator.

Question 20 With RFI's being due this Thursday, will the first Amendment include a bid extension to at least one week after the RFI answers are issued to allow time to disseminate the amendment to subcontractors so that they can review the information and get it included in their quotes?

Answer 20 Amendment one extended the bid due date to Wednesday, August 27, 2025.

Question 21 We are looking for clarification on what type of edging you are requiring. On the plan sheets it calls for spade edging but on the detail sheet it makes note for steel landscape edging.

Answer 21 All landscape edging to be spade edge. A revised detail will be provided through an addendum.

Question 22 There are two separate irrigation plans (specifically IR-201 drawings), is the second sheet supposed to be an alternate?

Answer 22 No, all new irrigation shown on the drawings is base bid.

Question 23 Detail 6/AE320 calls for a steel handrail while 8/AE320 calls for a wood handrail, which one is correct?

Answer 23 Steel handrail.

Question 24

The GIS Hardware and software requirements are outdated according to the manufacturer. Please confirm that modern/updated equivalents will be acceptable.

Below is a list of what is spec’d (that Trimble has discontinued) and the modern equivalent.

Trimble NetR9 Ti-1 Reference Station = Trimble Alloy GNSS Reference Receiver Trimble TDL 450H Radio = Trimble TDL 450B Radio Trimble Zephyr Geodetic 2 GNSS Antenna = Trimble Zephyr Geodetic 3 GNSS Antenna Trimble R2 GNSS Receiver = Trimble R580 GNSS Receiver Trimble TDC100 w/ Trimble TerraFlex = Existing phones w/ Existing ESRI ArcGIS

Answer 24 Confirmed.

Question 25 Is this project tax exempt?

Answer 25 The project is not tax exempt. The bid amount must include all applicable Federal, State, and local taxes. Also reference FAR 52.229-3 Federal, State, and Local Taxes in the solicitation.

Question 26 Can you provide the CAD files for the project?

Answer 26 CAD files may be available following award.

Question 27 How many individuals are required to perform the duties of Superintendent, QC manager, & SSHO.

Answer 27 One for each duty

Question 28 Is there a special gradation required for the "Crypt Fill" and the "Sand" required in details 10 & 11/CJ502 on top of the crypts?

Answer 28 “CRYPT BACKFILL” as shown on detail 10/CJ502 and “FILL” & “COMMON FILL” as shown on detail 11/CJ502 shall comply with Specification Section 31 20 11 – 1.4.D.2 General Fill and 31 20 11 – 2.1.A Fills. “SAND” as shown on detail 10/CJ502 and 11/CJ502 shall comply with 03 48 21 – 3.7.H – Indiana DOT Specification 904.02.e Mortar Sand. Specification Section 31 20 11 and 03 48 21 will be revised with an addendum.

Question 29 Section 04 05 31 calls for tuckpointing on the Maintenance Building but drawings do not show where.

Answer 29 See building elevations.

Question 30 Can you confirm that the scaling on the Entrance Wall Elevations is correct?

Answer 30 Yes. See entrance wall foundation plan for dimensions of the wall.

Question 31 Can we use stainless corrugated wall ties on CIP or is the dovetail slot cast into the wall the only option for brick on CIP walls.

Answer 31 Substitution of specified materials that demonstrate an approved equal are acceptable following submittal review only.

Question 32 Note EL23 on the Maintenance Building calls for triple wythe infill but does not show where.

Answer 32 Note EL 23 was not used on the elevations

Question 33 On the Committal Shelter, is the backup for the brick, cast in place concrete or is it CMU

Answer 33 All columns are 1’-8” x 1’-8” concrete columns. Top of column = 109’-4” with a steel HSS6x6 column sitting on top of that. Review structural drawings.

Question 34 Drawings Vol. 1 – Volume 1 drawings are missing from project files, please provide.

Answer 34 Drawings Vol. 1 is showing in SAM.gov.

Question 35 Drawings Vol. 1 – Due to a large amount of important drawing files missing to date the proposal due date shall be extended to allow for review, and additional RFI questions if further information is missing or requires additional clarification. Please confirm new dates for RFIs and Proposals due.

Answer 35 There is no new date for RFIs.

Question 36 01 91 00 – Confirm there is commissioning required on crypts.

Answer 36 Commissioning of crypts will be performed by others.

Question 37 03 48 21 Par 2.4 – Drainage Board details in spec but not shown in drawings for crypts. Please specify if it is required and where?

Answer 37 Drainage board is not required but can be used in place of Geosynthetic Fabric around crypt perimeter if desired to ensure separation and containment of the pea gravel between crypts.

Typically drainage board is necessary for Oversized Crypt installations, which are not a part of this project.

Question 38 03 48 21 Par 3.4.B.4 & CJ502 Detail 1 – Crypt Numbers are said to be 10” in spec and 9” in drawing.

Confirm which is correct.

Answer 38 An addendum will include revisions to Detail 1/CJ502 and specifications section 03 48 21-3.4.B.4 to revise requirement to between 10”-12” height for crypt numbering.

Question 39 03 48 21 Par 1.12 – Confirm the Guarantee for the crypts is extended to five years.

Answer 39 Confirmed.

Question 40 03 48 24 Par 1.9.A.2 – Confirm that the 2 Precast columbarium samples can also be used as the 2 precast columbarium pieces for the mockup.

Answer 40 Confirmed.

Question 41 03 48 24 Par 1.9.A.2 – Confirm if the 2 precast columbarium samples can be reused in the project or must be disposed of.

Answer 41 No. Mockup shall remain up during construction and removed and disposed of by the contractor.

Question 42 03 48 24 Par 3.6 – Confirm if the “Sack-rubbed finish coating” is to be applied by the manufacturer during fabrication, or after installed in the field.

Answer 42 Confirmed, applied by manufacturer during fabrication.

Question 43 03 48 24 Par 3.6 – If a sample of the “Sack-rubbed finish coating” is required, does it also require an additional precast columbarium unit, or can it be either installed on the existing mockup or different type of backup? Ordering an additional precast unit for this is an additional cost.

Answer 43 Columbarium mockup shall be a sack rub finish.

Question 44 04 73 00 Par 3.1.A – Confirm that the government will inspect and only provide niche covers that are “accepted as being in compliance with manufacturing tolerances for size, hole size and placement, perpendicularity, finish, and product stone quality” prior to turnover to contractor for installation.

Answer 44 Cemetery to inspect and approve niche covers for the contractor to install.

Question 45 04 73 10 Par 3.1.A – Confirm that the government will inspect and only provide memorial wall markers that are “accepted as being in compliance with manufacturing tolerances for size, hole size and placement, perpendicularity, finish, and product stone quality” prior to turnover to contractor for installation.

Answer 45

Question 46 LS505 Detail 1 – Detail specifies for stainless steel flashing to span entire bottom of niches. Contractor believes that this will cause conflicts with precast installations such as shimming and anchoring and damaging flashing while sliding precast into correct positions. Can this flashing be eliminated?

Answer 46 No.

Question 47 LS505 Detail 1 – Detail specifies for stainless steel flashing to span entire bottom of niches. Previous question asks for elimination of flashing. If it cannot be, the client must confirm that there will be damage to this as well as protrusions that will not be sealed.

Answer 47 No. Quality control measures shall in place to not damage the stainless steel flashing and shall be demonstrated with the construction of the mockup.

Question 48 03 48 24 Par 1.3.F.3 - Confirm if DOR has taken into account all loading conditions including seismic and wind loads, and this is accounted for in the contract drawings

Answer 48 Yes all loading conditions have been accounted for. See structural calculations for loading conditions.

Question 49 03 48 24 Par 1.3.G – Confirm if Functional Load Test is required (typically only if required by Resident Engineer).

Answer 49 Confirmed.

Question 50 We are preparing our RFI’s and noticed they are due on 07/24 with the expected proposal due date of 07/30. Will there be a two-week extension on this project to allow time to answer RFI’s and provide all necessary pertinent project information to our partners? Please let us know, thank you.

Answer 50 The bid due date was extended.

Question 51 Due to the complexity of the above referenced project and given the short time frame between when questions are due and when bids are due, can a two week bid extension be granted to allow time to digest all questions and answers and incorporate any changes into our pricing?

Answer 51 The bid due date is extended to Wednesday, August 27, 2025, at 2:00 PM EST in solicitation amendment 0001

Question 52 What are the model numbers for the plumbing fixtures? We have checked the specifications and plans, and do not see them.

Answer 52 The VA typically prefers that the equipment schedules and the specifications not contain a manufacturer or model number making the selection an open spec. If we do not have a manufacture and/or model number listed on the plans, please provide fixtures that meet the technical, performance, and contractual requirements. If there is a manufacturer and model number on the plans, please provide that fixture or one that meets the technical and performance requirements.

Question 53 Plan holders list/bidders list or mandatory prebid list

Answer 53 There is no Plan holder list/bidders list or mandatory prebid list. The prebid site visit attendance sheet was issued as part of solicitation amendment 0001.

Question 54 Confirm the bid date and time listed above are unchanged.

Answer 54 The bid due date is extended to Wednesday, August 27, 2025, at 2:00 PM EST in solicitation amendment 0001.

Question 55 Any addenda that have been released, please attach them to this response

Answer 55 Amendment 36C78625B0035 0001 is posted in SAM.gov and can be accessed on this link https://sam.gov/workspace/contract/opp/3b17d716e8e84fdf97834041f0e19157/view

Question 56 Construction cost estimate or a construction cost range for the project

Answer 56 Between $10,000,000 and $20,000,000 per VAAR 836.204 in the solicitation.

Question 57 As we near the bid date for the above-referenced bid submission, we are being told by our subcontractors that without clarifications to the submitted bid RFIs, they will either be adding a substantial contingency to their proposals or withdrawing their commitment to bid. Is there an anticipated date for the release of an amendment that answers the RFIS?

Answer 57 Response to prebid RFIs will be posted as an amendment to SAM.gov as soon as they are ready.

Question 58 We respectfully request a bid extension past the current 07/30/2025 date.

Answer 58 The bid due date is extended to Wednesday, August 27, 2025, at 2:00 PM EST in solicitation amendment 0001.

Question 59 Room finish schedule calls for 109 to receive SD-1, but no room 109 appears on the floor plans. Please clarify.

Answer 59 Finishes for Room 109 in the Room Finish Schedule should replace finishes for Room 114 in the finish schedule.

Question 60 The material schedule calls out RT-1 stair treads/risers. The room finish schedule is not calling out this finish and the stair details are not showing RT-1. Please clarify.

Answer 60 RT-1 to be installed at Stairs in the Maintenance Building. Detail and Room Finish Schedule to be updated in future drawing revisions.

Question 61 What needs to be repaired on the windows and barn doors?

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Answer 61 Refer to repair of historic windows in the specifications.

Question 62 Repair or replace wood shingles, do you have a rough estimate in sf?

Answer 62 Provide per notes on elevation and specifications which indicate 5% of area.

Question 63 Per specification section 11 30 13, an under-cabinet refrigerator is specified; however, no under cabinet refrigerator is shown in the plans. Please clarify if and where this is required.

Answer 63 Under-cabinet refrigerator is located in the Maintenance Building’s Honor Guard Breakroom 115.

See Elevation 22 on Sheet AE211 for reference.

Question 64 Per LS302 indicates to see structural plans for CIP stem wall, please confirm if this is detail 1/S201 "Wind wall foundation detail"

Answer 64 Structural CIP foundation and stem wall detail for the memorial wall to be provided through an addendum.

Question 65 What is the anticipated start date of construction?

Answer 65 Project will start in the course of 2025.

Question 66 What is the anticipated duration of construction?

Answer 66 915 calendar days from notice to proceed date as stated in the solicitation number 36C78625B0035.

Question 67 "Refer to Drawing Numbers: CJ401 - CJ409 - There is no indication on any of the layout drawings for the pre-placed lawn crypt gardens of where to place perimeter units for these gardens. In our experience, perimeter units are required for most gardens for the outer most units with an ""exposed"" long wall - for example units 609,660, 711, and 762 on Drawing CJ401. On that garden there would be many other units that we would expect to be perimeter units as well. Some gardens require the outer most short wall units to be perimeter crypts as well - for example, units 1040, 1041, 1042, 1043, and 1044 from the same drawing. "

Answer 67 Perimeter units are required. An addendum with revised sheets CJ401 through CJ409 will indicate where the perimeter crypts are to be installed.

Question 68 Spec Section 01 00 02 1.3 Utility & Permit Fees, please confirm the contractor is to provide the following in their bid: Telephone & Data allowance for $15,000, Indiana Michigan Power (Electricity) allowance for $100,000, Building and Gading Permit, and the State of Indiana Department of Environment Management.

Answer 68 Confirmed.

Question 69 Will the allowances, mentioned in 10 00 02 1.3 be cost only or may they include overhead, markup, insurance, and bonds?

Answer 69 No overhead, markup, insurance or bonds are allowed on the allowances.

Question 70 Please confirm if the VA is to provide the Niche Covers and Rosettes and the contractor is to install.

Answer 70 VA to provide niche covers only. Rosettes by contractor.

Question 71 Please confirm if the location of tie in for temporary power.

Answer 71 Contractor is responsible to coordinate with the power company for temporary power tie-in and metering.

Question 72 Please clarify if existing onsite soils can be used as backfill or structural fill.

Answer 72 Existing onsite soils can be used as backfill or structural fill provided they comply with Specification Section 31 20 11 – 1.4.D.2 for General Fill, 31 20 11 – 1.4.D.3 for Structural Fill, and 31 20 11 – 2.1 Materials. Specification Section 31 20 11 will be revised with an addendum.

Question 73 Please provide an average number of daily interments as these may impact construction productivity.

Answer 73 1 to 2 daily. Typically, Monday and Friday's are busier. It is difficult to lock down a specific number, but we have 5 open timeslots every day Mon-Fri. 9a, 10a, 11a, 1p, and 2pm. There could easily be 4 or 5 on a Friday for example. It is up to the families.

Question 74 Has the VA completed any endangered species, wetland, or cultural surveys?

Answer 74 Yes

Question 75 Are there protected species or migratory bird windows to consider?

Answer 75 Yes

Question 76 Please confirm it is the intent for there to be no fire sprinkler system in the new P.I.C, Admin Building.

Answer 76 Confirmed. No fire sprinkler system.

Question 77 Will the owner accept Procore Project Management software as the primary submittal and data tracking tool for this project?

Answer 77 Yes

Question 78 Will the owner accept the “Primavera P6” for schedule submission and monthly updates?

Answer 78 No.

Question 79 Is this project tax-exempt, and will the CO/COR provide the necessary tax-exempt certificates?

Answer 79 The project is not tax exempt. The bid amount must include all applicable Federal, State, and local taxes. Also reference FAR 52.229-3 Federal, State, and Local Taxes in the solicitation.

Question 80 Because of COVID-19 throughout the U.S. and the resulting Federal, State, and local governments’ responses/requirements, are there any new work requirements or mandates that will be required by the Owner on this project?

Answer 80 There is NO new work requirements or mandates that will be required by the Owner on this project.

Question 81 Many Owner campuses are beginning to address tuberculosis protocols on the Owner campus projects, including the 90-day screening before assignment to the worksite. This requirement will limit the amount of personnel who can immediately perform work right after the award. Will this project be required to follow 01 35 26 1.13 for TB-required protocols and a requirement to follow the 90-day screening before beginning work on the project?

Answer 81 No

Question 82 What is the approximate duration between issuing the award and issuing the NTP?

Answer 82 NTP will be issued when the awardee submits their Payment and Performance Bond, and all parties are available for a preconstruction meeting.

Question 83 For planning the preliminary project schedule, please provide an anticipated award date.

Answer 83 The award will be made by the end of September 2025 if possible.

Question 84 How many calendar days should be included in the critical-path method schedule for the owner and A/E to review and respond to RFIs?

Answer 84 14 calendar days.

Question 85 How many calendar days should be included in the critical-path method schedule for owner and A/E submittal review?

Answer 85 14 calendar days.

Question 86 Please confirm that the project scope will be completed during normal working hours, not nights and weekends.

Answer 86 Project will be completed during normal working hours.

Question 87 How many site visits do owner consultants have for MEP and systems coordination with GC, and will the Owner have a designated MEP representative available on site?

Answer 87 The owner inspector will be on site all the time. There is no MEP representative on the site.

Question 88 Can you confirm that the owner will be contracting directly with a third-party commissioning agent for commissioning the project and that the Contractor is only to include participation/coordination with the Commissioning Agent?

Answer 88 No, the owner will not be contracting directly with a third-party commissioning agent for commissioning the project. Designer of Record (A&E) will be the commissioning agent.

Question 89 Where will the designated laydown area be for the GC?

Answer 89 See sheet OJ101 “Staging Area”.

Question 90 Has the facility Operation & Maintenance team reviewed the Contract Documents for operability to avoid change orders?

Answer 90 Yes

Question 91 Can the contractor use an existing office inside the building for a temporary construction office during construction instead of setting up a temporary trailer?

Answer 91 No. Contractor to provide their own office space.

Question 92 Can the contractor use the existing restroom facilities in the work area or adjacent ones nearby?

Answer 92 No. Contractor to provide their own sanitation needs.

Question 93 Can the contractor use the existing on-site utilities for temporary electrical and water free of charge?

Answer 93 No. See specification section 01 00 02 GENERAL REQUIREMENTS; 1.20 AVAILABILITY AND

USE OF UTILITY SERVICES.

Question 94 Please provide the manufacturer and model of the existing flagpoles? The Bid Document states "Contractor to supply all flagpole components to match the (5) five existing service flagpoles."

Answer 94 This information is unavailable. Contractor to verify.

Question 95 Please provide detailed guidance for noise and vibration operations, including acceptable levels/duration, hours of operations for acceptable levels, and acceptable noise levels after hours.

Answer 95 No noise during interment ceremonies.

Question 96 How long will the Government provide the submittal register after the award?

Answer 96 An awarded contractor is required to provide a submittal register and not the Government.

Question 97 Can the QA/QC dual hat as the Superintendent?

Answer 97 No

Question 98 Can the SSHO dual hat as a Superintendent?

Answer 98 No

Question 99 Has the owner entered into an agreement with the owner-furnished equipment vendor?

Answer 99 No

Question 100 What is the Government's policy if asbestos products are encountered during construction which is not quantified in the construction documents?

Answer 100 See appendix B – Asbestos Inspection Report, 5.0 findings and recommendations within the specifications. If recommended sampling is not completed by the contractor, the areas identified within the report must be assumed and treated as asbestos-containing and addressed accordingly prior to demolition per applicable federal and state NESHAP regulations. These costs shall be included in the contractors bid.

Question 101 For coordination purposes, please confirm the location of the Global Navigation Satellite System Reference System.

Answer 101 The contractor is required to find out if necessary.

Question 102 For coordination purposes, please confirm the location of the Global Navigation Satellite System Reference System.

Answer 102 The contractor is required to find out if necessary.

Question 103 Please confirm there will be no need of a fire alarm on this project.

Answer 103 There is a fire alarm system for the administration and maintenance buildings. Refer to power plans for additional device details. Specifications will be provided in forthcoming addendum.

Question 104 Since we were not allowed in the Maintenance Building during the site visit, will the owner allow another scheduled site visit or provide photos to ensure accurate pricing?

Answer 104 No

Question 105 Spec Section 09 05 16 appears to indicate that we will need Cementious Self-Leveling Underlayment for subfloor preparation. Will the owner provide detailed drawings where this scope of work is needed?

Answer 105 No, Contractor to determine subsurface preparation needs as required.

Question 106 Confirm if it is the owner’s responsibility to clear out the maintenance building.

Answer 106 Cemetery will relocate their equipment prior to the contractor taking over the space to be renovated per the phasing plans.

Question 107 Spec Section 01 00 02 1.4C states: The General Contractor shall provide unarmed guards at the project site when theft or vandalism warrants. Please clarify if this is required or suggested.

Answer 107 It is not required, but the contractor is to ensure that the job site is protected and secured.

Question 108 It appears several wall sections & details on 1001-AE501 and 1001-AE520 mention Fluid Applied Membrane Air Barrier and Membrane Barrier. Please provide specs for these items.

Answer 108 Specification will be issued by addendum.

Question 109 Confirm the Fluid Applied Membrane Air Barrier to be vapor permeable or non-permeable.

Answer 109 Specification to be issued by addendum will be vapor permeable.

Question 110 Please provide a list of products or manufacturers for the fluid applied membrane air barriers.

Answer 110 An addendum will issue a specification which will provide that product requirements information.

Question 111 Please confirm depth and lateral extents of fill removal required under crypts, walkways, and buildings.

Answer 111

Depth of fill removal is obtainable by looking at existing and proposed grades and section details of the site elements. Final grades are shown on sheets CG101 through CG104. Crypt section cuts are shown on CJ501 & CJ502. Crypt field lateral extents are shown on sheets CJ401 through CJ409.

Pavement sections are shown on sheets CS501 through CS504. Pavement extents are shown on sheets CS101 through CS104, and CR101 through CR106. Building footing plans and elevations are shown on structural sheets.

Question 112 Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

Answer 112 No

Question 113 If no to the question above, will the SSHO need to be full-time for this project?

Answer 113 No

Question 114 Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

Answer 114 No

Question 115 If no to the question above, will the QA/QC need to be full time for this project?

Answer 115 No

Question 116 Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

Answer 116 No

Question 117 Please confirm if tax should be included in our proposal?

Answer 117 The project is not tax exempt. The bid amount must include all applicable Federal, State, and local taxes. Also reference FAR 52.229-3 Federal, State, and Local Taxes in the solicitation.

Question 118 Please provide the latest wage determination for this project’s county.

Answer 118 Refer to the attached:

Revised Davis-Bacon Wage Determination - Building - IN20250002 08-08-2025, and Revised Davis-Bacon Wage Determination - Heavy - IN20250006 08-08-2025

Question 119 Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation?

Answer 119 The wage rate that the bids were submitted with will be consistent for the life of the project.

Question 120 Who is responsible for contracting the commissioning agent?

Answer 120 Commissioning by others.

Question 121 Will shutdowns be required to be done during off hours or weekends?

Answer 121 It depends on the conditions.

Question 122 Is there a particular vendor or contractor for the Building Automation System or Temperature Controls System?

Answer 122 No. Please provide a vendor or contractor that meet the technical, performance, and contractual requirements.

Question 123 With regards to underground utility work how much open trenching may be allowed at a time?

Answer 123 VA COR to provide ultimate approval of what is acceptable. Reference Specification Section 01 00 02 – 1.6.F/K/M. Reference Specification Section 31 20 11 – 1.4.A.3. In general, open trenching (and all excavations) shall comply with OSHA standards for excavations (Ref 31 20 11 – 1.5), shall comply with 01 57 19 Temporary Environmental Controls, and shall comply with Part 3 of the Specification Section that applies to the utility being installed. Utilities and pipe/structure bedding shall be installed on suitable soils, and per 31 20 11 – 1.4.A.3: “Suitable materials that have been made unsuitable as a result of runoff entering excavations, or from rainfall, shall be restored to suitable condition or removed at no cost to the owner.”

Question 124 After backfilling, topsoil and seed have been applied who is responsible for watering? If the contractor is responsible will water be provided by the facility?

Answer 124 Reference specification 32 90 00 PLANTING, 3.18 LANDSCAPE PLANT AND TURFGRASS ESTABLISHMENT PERIOD. See general conditions for availability and use of utility services.

Question 125

On all underground work please confirm if the excavated material is acceptable for re-use as backfill?

Answer 125 Existing onsite soils can be used as backfill or structural fill provided they comply with Specification Section 31 20 11 – 1.4.D.2 for General Fill, 31 20 11 – 1.4.D.3 for Structural Fill, and 31 20 11 – 2.1 Materials. Specification Section 31 20 11 will be revised with an addendum.

Question 126 Please confirm if the contractor is responsible for any rock removal that is encountered. If so, what is the assumed elevations and quantity of rock material?

Answer 126 Specification Section 31 20 11 will be revised with an addendum. Revision will remove 31 20 11 –

1.3 ROCK EXCAVATION MEASUREMENT AND PAYMENT. Revision will alter 31 20 11 – 1.5 CLASSIFICATION OF EXCAVATION to 31 20 11 – 1.4 CLASSIFICATION OF EXCAVATION, and remove paragraphs B and C, paragraph D will become paragraph B.

Question 127 Please confirm if there is a separate staging area onsite for filling material to be stockpiled for re-use?

Answer 127 Staging areas are limited to what is shown on sheet OJ101. Any additional staging areas required by the contractor shall be obtained offsite at Contractor’s expense.

Question 128 Please confirm if an onsite arborist is required for any tree removal or tree protection?

Answer 128 Per specification section 32 90 00, if any existing trees require pruning, yes, an arborist is required to be on site. Tree removals, no.

Question 129 Please advise if the site contains any contaminated soil that needs to be removed.

Answer 129 No contaminated soils were encountered during the geotechnical investigations dated August 5, 2024. No other documentation regarding contaminated soil is available and is unknown.

Question 129 Please confirm if we will be allowed to keep a locked storage container or conex box within the grounds.

Answer 130 Permitted within the constriction limits.

Question 130 Confirm duration of period of performance. The solicitation section A.3.11.1 states “30 months calendar days.”

Answer 130 Confirmed

Question 131

What is the Basis of Design for the Drainage Board specified in spec section 03 48 21 paragraph 2.4? I have found an insulation by Kingspan (LG XPS Drainage Channel Board) that meets all of the qualifications in the description but only has the 1/4"x1/2" drainage channel around the perimeter of the board. When placed against the crypts there would only be one 1/4"x1/2" drainage channel at the bottom of the board.

Answer 131 The primary purpose of drainage board in this context is on the exterior of the crypt fields to maintain separation from adjacent fill materials and the pea gravel between the crypts, and to contain the pea gravel from spilling out from the installation. Reference Answer 37. It appears the product listed would serve the intended purpose and comply with 03 48 21 – 2.4.A. Specification Section 03 48 21 will be revised with an addendum.

Question 132 With the bid date being extended, will the due date for RFI's also be extended? This would allow us to ask questions that might arise with the issuance of Amendment 2.

Answer 132 RFI date will not be extended but if questions come up, we will respond to them in amendment two if possible. Any questions after amendment two will be responded to if needed.

Question 133 Per Drawing 4802-T600, Technology Equipment Schedule, SC-FDC-1 states the approved manufacturer is Corning. Can you add BerkTek fiber and Leviton connectivity to the approved manufacturer’s list?

Answer 133 IMEG Response: The technology equipment schedule identifies the manufacturer as our basis of design. Pre-approved manufacturers are acceptable as identified in the equipment schedule.

BerkTek Fiber and Leviton connectivity can be submitted as long as they meeting the criteria in the specifications and contract drawings.

Question 134 Per Drawing 4802-T600, SC-IO-C states to provide/install Panduit Mini-com box and Panduit Netkey jack. These two are incompatible. Can you confirm that this is supposed to be Leviton as all other symbols require Leviton jacks and faceplates?

Answer 134 IMEG Response:

Correct. Products should be Leviton

- Surface box – Leviton 41089 series

- Jacks – Leviton 6AUJK-R*6

Question 135 Per Drawing 4802-T500, Detail 1, The only cable listed is 25-pair cable but does not mention if its Cat3 or Cat5e.

Answer 135 IMEG Response: Category 3 rated cable.

Question 136 Can you clarify what copper backbone cable is required for this project?

Answer 136 IMEG response: 25-pair category 3 copper backbone between PIC/Admin and Maintenance building.

Question 137 Can you clarify what type and strand count of fiber is required for this project?

Answer 137 IMEG Response: 24-strand single mode fiber.

Question 138 Will you post an updated Site Drawing detailing the backbone cabling required including the paths from origination to destination?

Answer 138 IMEG Response: The site plan will identify the conduit needs between buildings. The Backbone fiber and copper connectivity diagram will identify the cabling requirements between buildings.

This drawing will be updated in a future Addendum.

Question 139 Is a Manufacturer’s warranty required for any of the Division 27-28 scopes of work on this project?

Answer 139 IMEG Response: Refer to specification section 27 05 00 and headend specifications for warranty information.

Question 140.

I have found no reference to SSHO or QA/QC personnel for this project. Are these personnel required? if the positions are required, can the duties be done by onsite management personnel or are these positions to be individuals dedicated strictly to these job positions?

Answer 140 This position is required and cannot be done by onsite management personnel.

Question 141 Is there a certain decibel level that work must be kept below if there is a ceremony going on during work hours?

Answer 141 Noise is not permitted during ceremonies.

Question 142 The following items have come up and was hoping for a little clarification on some things.

1. VEF-1 calls for a "RH-1" on the exhaust run on the roof. I cannot locate a schedule for this roof hood.

pg 3002 MH111

2. On the Radiant Unit Heaters, the plans show the exhaust going out the side wall and the combustion air(outside air) coming in from the roof.

pgs 3002 & 3003 MH111 But in the detail, it appears to be reversed. The exhaust goes out the roof (with 6" stainless) and the combustion air comes in thru the wall.

pg M502

Which one of these is correct?

Answer 142 The question appear to be for a different project.

Question 143 In the architectural plans, it calls out wood roof trusses and a glu-lam beam canopy. However, the structural drawings show light gauge steel roof trusses for that same building. Please confirm which is correct.

Answer 143 The main admin building has light gauge roof trusses.

The front canopy has glu-lam beams with 3x6 laminated tongue and groove roof deck.

Question 144 There is an elevation key note table with no notes. Please add key notes.

Answer 144 There is no elevation key note table.

On Sheet 1401-AE201, keynote W1 are existing windows. See 1401-AE602 for more information.

On Sheet 4801-AE201, keynotes S1,S2, S3, and S4 refers to storefront types. See 4801-AE602 for more information.

Question 145 There is a note on Detail 1/1001-AE201 that portrays stone seals and the detail on 5/1001-AE520, mentions precast concrete sill. Please advise how to proceed.

Answer 145 The reference to Precast sill on AE520 is correct and the reference on Elevation 1 on AE201 should be changed from Stone sill to precast sill.

Question 146 Please provide notes for FN2 and FN3.

Answer 146 More information needed to provide an answer.

Question 147 Please confirm refigerators, microwaves, copiers, waste paper baskets, shredders, coffee brewers are owner furnished, owner installed.

Answer 147 Yes.

Question 148 Please confirm the furniture presented in the Furniture schedules are owner furnished and owner installed.

Answer 148 Yes.

Question 149 Please confirm if all of the wood shingles on AE201 need to be replaced.

Answer 149 See specification Section 08 01 52 Wood Window Repairs 1.2 Summary, Repairing all existing wood windows.

Question 150 The keyed note EL3 on 3005-AE201 says, "repair historic wood window, typical." Will every window labeled WE2 & WE1 need repaired?

Answer 150 See specification Section 07 31 29.13 Wood Shingles Repair Description, Removal and Replacement of up to 5% of existing shingles.

Question 151 Please confirm the existing footings will need to be removed at the existing maintenance building.

Answer 151 Footings to remain.

Question 152 If footings are needing to be removed, please provide direction on how to remove footings and support the building while footings are being removed.

Answer 152 Footings to remain.