S06 - Site Visit Agenda -ATL.pdf

36C77625B0026 Construct 12 bed CLC Trinka Davis Veterans Village Carrollton, Georgia

Site Visit Agenda Wednesday July 23, 2025 – 9:00 AM (EST)

1. Open meeting & Introductions:

• Introduction of Contractors

• Contracting Officer: Joelle Mascarenas

• Contract Specialist: Doniver Hamilton

• General Engineer: Charles P. Coldman

• Architect-Engineer (A-E): Charlotte Engineers Guidon Design Inc

2. Solicitation Information:

• Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.

• This solicitation is set-aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building Construction.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Bids received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as a “certified SDVOSB” by the Small Business Administration (SBA) Dynamic Small Business Search (DSBS) at TIME OF SUBMISSION OF BIDS AND TIME OF AWARD. Additionally, SDVOSBs must be listed as “certified” in the SBA’s VetCert database (Veteran Small Business Certification (sba.gov)) at the time of bid submission and at time of award. Failure to be found in the DSBS and SBA’s VetCert Database at the time of bid submission and time of award will result in the bidder’s bid being considered non-responsive.

• Invitation for Bid (IFB) IAW FAR Part 14

• Solicitation Closing Date: August 27, 2025, at 12:00pm EST.

• Cut-off date for technical questions is July 30, 2025 at 12:00pm EST.

• Technical Questions received after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.

• Please submit all technical questions via email to Joelle.Mascarenas@va.gov and Doniver.Hamilton@va.gov .

• Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on SAM.gov. Please confirm receipt of all amendments in IFB responses.

• Bid format submission requirements are located in the solicitation.

• Please be advised that the bid bond shall be submitted as part of the electronic bid submission.

An original hard copy of the bid bond is NO LONGER required.

• The VAAR range of magnitude for the project is between $10 and $20 Million.

• The Period of Performance for the project is 730 calendar days after receipt of NTP.

• A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: SAM.gov.

3. Presentation Conclusion:

• The site walk through should be done as a group.

• Photo and video are permitted, excluding vehicle license plates and people. Further details at the discretion of the site.

• All verbal communication is considered unofficial and for general information sharing only.

4. COR Presentation: Provide general review of the job and review of any important Drawings and

Specifications, unique requirements and site-specific items.

5. Site Walk Through: COR will lead.

Are there any questions concerning this solicitation that we can clarify?

mailto:Joelle.Mascarenas@va.gov mailto:Doniver.Hamilton@va.gov