675-102 Supplement to General Requirements Spec - 7-5-23.pdf

CONSTRUCTION

Expand Primary Care at Lake Nona (West) Project No. 675-102

Orlando VA Healthcare System, 13800 Veterans Way, Orlando, FL 32827

I. DEFINITION AND ACRONYMS:

A. Construction: as defined by the Department of Veterans Affairs (DVA) Is the procurement by the Government, under one contract, with one firm for the construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Contractor: This term, as used herein, refers to the contractor under this contract.

E. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

F. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

G. Invitation for Bid (IFB): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit bids.

H. Florida Department of Environmental Protection (FDEP): Protects, conserves and manages Florida's natural resources and enforces the State's environmental laws.

II. DESCRIPTION OF WORK:

A. Project Overview:

This project will expand the 4th floor (vertical expansion) west side clinical space (building 1) at the Lake Nona Campus to address an increase in primary care workload. Approximately 8,237 square feet of clinical space will be constructed, and 1,876 square feet of existing space will be renovated. The 4th Floor interstitial will also be expanded to match the new clinical space footprint.

B. Specific Project Requirements:

1. The contractor shall complete all construction work in accordance with construction documents in a manner that does not impact patient care at the facility. Normal operating hours for the clinic are Monday through Friday from 7:30am to 5:00pm.

2. The contractor shall make use of exterior construction chutes and/or exterior construction hoists to remove all construction debris from the construction site.

3. The contractor shall use exterior construction hoists to transport new building materials to the construction site on the fourth floor of the clinic.

4. The contractor shall use exterior construction hoist as entrance to construction zone for all construction personnel during all phases of the project.

5. All materials, equipment, and construction personnel shall enter and exit the construction site using exterior construction hoists.

6. Crane operators shall not carry loads over the general public, VAMC personnel, or over any occupied building. No exceptions.

C. General Requirements:

Provide all labor, materials, tools and equipment as necessary to construct the project described below and other specific tasks as further defined by this solicitation and subsequent contract. All bids are to provide construction services for this project. The construction shall be in accordance with the 100% design drawings and specifications for this project.

D. Special Requirements:

a) Badges: Facility Management Services (FMS) will issue identification badges to contractors, employees and subcontractors which must be worn at all time when on VA property.

b) Contractor shall provide a list of all personnel who will participate on the project.

Personnel can be subjected to a background investigation prior to commencement of work. Contractor will be issued appropriate quantity of badges per provided list.

c) Contractor shall keep the area cleaned daily and haul away all construction debris.

When removing construction debris from facility it must be in a covered cart when entering and exiting the building.

d) All materials shall be tracked and logged to be reported back to the COR or GEMS coordinator for recycling tracking purposes. This shall be reported monthly.

e) Contractor shall provide written daily reports on all construction activity to the

COR.

f) Contractor shall receive and store all their equipment and material.

E. Bid Deducts

a) Bid-Deducts shall be incorporated into this project for options of portions of the work to be executed in accordance with Specification Section 01 00 00 General

Requirements.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours MUST be coordinated with the project’s COR to prevent interference with normal clinic functions. Work that interferes with normal clinic functions which, includes all utility outages, shall be performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal clinic functions.

B. Performing on-site work during WHEN hours will require approval from the COR.

Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on-site staff.

C. Length of Project

1. Project’s construction phase MUST be completed in no more than 526 calendar days from Government issuance of the Notice to Proceed.

2. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

D. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. Contractor shall secure area prior to commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as a Type D, Medium Risk Group, Class IV (ISLM Level 1) project.

V. SAFETY REQUIREMENTS:

A. All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

B. Contractor shall submit documentation proof of OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VII. RESOURCES:

A. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

2. Construction Infection Control Risk Assessment Memorandum

B. Other construction standards and publications that shall be applied to this work includes, but are not limited to:

1. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

2. OSHA Rules and Regulations

3. Life Safety Code (NFPA 101) latest edition

C. Applicable sections of the VA Master Construction Specifications will be provided and prepared by the Architect/Engineer, including all the necessary adaptations.

VIII. SUBMITTALS

A. Contractor shall submit documentation proof of OSHA construction safety course.

B. General Contractor License and Insurance.

C. Submittal as per Construction Documents and Specifications.

D. Warranties

IX. QUALITY ASSURANCE/QUALITY CONTROL:

A. The Construction Contractor shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within 2 weeks of receipt of Notice to Proceed, the Construction Contractor will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the construction phase and the name of the Contractor’s team member responsible for

QA/QC.

C. Upon its completion each task shall be initialed and dated by the responsible Contractor’s team member.