S06 Pre-Bid Site Visit Agenda -2 pages.pdf
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- Solicitation number
- 36C26326B0007
About this file
This document is a Pre-Bid Site Visit Agenda for a VA construction project to replace a Boiler Plant Brine Tank. The solicitation (No. 36C26326B0007) is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a project value between $1,000,000 and $2,000,000. The project requires a Limitations on Subcontracting certification, bid and performance bonds, and has a 365-calendar day performance period after Notice to Proceed.
Key details include a proposal due date of December 31, 2025, at 10:00 AM (CT), with a virtual bid opening. The project is subject to Davis Bacon Wage Rate Requirements, and bidders must be verified SDVOSBs in the SBA certification database. All questions must be submitted via email to Josie Swim and Angela Frost by December 15, 2025, with answers published through solicitation amendments. Bidders are specifically instructed to contact only the Contract Specialist and Contracting Officer about the requirement prior to contract award.
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Text version
Solicitation Number: 36C26326B0007 Project Number: 636A6-22-104 Replace Boiler Plant Brine Tank
Pre-Bid Site Visit Agenda
• Sign-In Sheet – All parties present at site, need to sign in.
• Introductions:
o Contracting Officer (CO) – Angie Frost o Contract Specialist (CS) - Josie Swim o Contracting Officer’s Representative (COR) – Todd Hagan o Alternate COR – Conner Feldatto o Architect-Engineer (AE) – Anderson Engineering
• Solicitation Number: 36C26326B0007 for PN: 636A6-22-104 Replace Boiler Plant Brine Tank (DM) o 100% SDVOSB Set-Aside-- Competition is restricted to SDVOSB’s ONLY.
Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502-503
At time of proposal submission and award—must be listed as a verified SDVOSB in SBA certification database
IAW VAAR 819.7004, you MUST submit a Limitations on Subcontracting formal certification with the offer; otherwise, you will be deemed ineligible for evaluation and essentially an award.
• Magnitude of Construction-- Between $1,000,000 and $2,000,000
• Bonds:
o Bid Bond with proposal submission o Payment and Performance Bonds are required o Scanned copies of all bonds are acceptable; however, the contractor must hold the original copies and submit if requested.
• Period of Performance is 365 calendar days after issuance of Notice to Proceed (NTP) to include material lead time.
• Per FAR 52.222-6 (formally Davis Bacon) Wage Rate Requirements apply and must be adhered to— provided as an attachment to the solicitation.
o Any Wage Determination updates will be provided via amendment.
• Questions:
o All requests for information, clarifications or questions, must be submitted via email to jocelyn.swim@va.gov, and angela.frost2@va.gov NLT 1:00 PM (CT) on December 15, 2025.
o No questions will be answered via phone or individually. No questions will be answered today; however, any questions generated from today’s visit may be submitted as previously mentioned.
o All answers will be published via an amendment.
o The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project.
o Any questions submitted not as instructed above may go unanswered.
o YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE
CONTRACT SPECIALIST AND CONTRACTING OFFICER ISSUING THE
SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR
TO CONTRACT AWARD. NOT THE COR, NOT THE AE.
mailto:jocelyn.swim@va.gov mailto:angela.frost2@va.gov
Solicitation Number: 36C26326B0007 Project Number: 636A6-22-104 Replace Boiler Plant Brine Tank
Pre-Bid Site Visit Agenda
• Proposal Due Date: December 31, 2025, at 10:00 AM (CT) o Bids shall be submitted IAW the instructions provided within the solicitation under Bid Submission Documents and Delivery of Bids sections. Bids not following these specific instructions may be rejected.
o The Bid Opening will be held virtually and may be joined by calling in on the provided number using the participant code.
o NO EMAIL OR TELEPHONE INQUIRIES FOR THE APPARENT LOW BIDDER WILL BE
ADDRESSED. IF YOU WANT TO KNOW WHO THE APPARENT LOW BIDDER IS, YOU MUST
JOIN THE VIRTUAL BID OPENING.
• Contact Information o Josie Swim jocelyn.swim@va.gov o Angela Frost Angela.Frost2@va.gov
REMINDER:
The United States Court of Federal Claims has concluded that agencies only have the discretion to waive informalities and minor irregularities and cannot waive errors that are categorized as material. Because both the statute and VA’s regulation make the certification mandatory, it is considered a material requirement and therefore cannot be waived. Similarly, since the provisions state failure to return a completed certification renders an offer ineligible for evaluation – as well as award - and Discussions only occur after a proposal has been evaluated, the omission similarly cannot be corrected through Discussions.
• Turn over to the COR for Site Walk mailto:jocelyn.swim@va.gov mailto:Angela.Frost2@va.gov
File details come from the government source that posted it. Updated .