S02. 36C26324Q0373 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 438-24-3-1115-0350 Years

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders 36C26324Q0373

03-27-2024 X

X

**HOUR & DATE for Receipt of Offers is EXTENDED to: 04/02/2024, 10:00 AM CST

X 1(one)

The purpose of this Amendment is to correct the Statement of Work (SOW) and to extend the offer due date and time to April 2, 2024 at 10:00 AM CST. The corrected SOW starts on page 3 of this Amendment. The corrections on the SOW are highlighted. The Government is no longer accepting technical questions for this procurement. All other terms and conditions of the solicitation remain in full effect.

Melissa Garrett Contracting Officer

VA-VHA-RPOC-2023-0009

03/27/2024

A.1 UPDATED STATEMENT OF WORK

STATEMENT OF WORK

Uninterruptable Power Supply (UPS)

Department of Veteran Affairs

Sioux Falls VA Health Care System Sioux Falls, SD

SCOPE: Procurement of service agreement to maintain full-service support of Uninterruptable Power Supplies (UPS). This contract shall cover scheduled (preventive maintenance) and unscheduled (emergent) maintenance. All parts, labor, and travel shall be included.

BACKGROUND: This contract will be used to maintain and repair the UPSs used for backup power for the Sioux Falls VA Health Care System (SFVAHCS). Proper maintenance of the UPS is needed to ensure the continued operation in case of a power outage.

BADGES, PARKING, CHECK-IN PROCESS: All Contractor personnel are required to wear identification (I.D.) badges issued by the SFVAHCS Engineering office during the entire time they are on the SFVAHCS grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the SFVAHCS security office. The SFVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

The contractor’s technician shall report to the VA representative office Electronics Department prior to starting work. The Contractor’s technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part and the total price of multiple parts. The ticket shall be given to the VA representative for approval.

PERIOD OF PERFORMANCE:

Base Year: 05/01/2024 – 04/30/2025 Option Year I: 05/01/2025 – 04/30/2026 Option Year II: 05/01/2026 – 04/30/2027 Option Year III: 05/01/2027 – 04/30/2028 Option Year IV: 05/01/2028 – 04/30/2029

CONTRACTOR QUALIFICATIONS:

“Fully qualified” is based upon training and on experience in the field. For training, the Field Service Engineers (FSE) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the Original Equipment Manufacturer (OEM) and equal to what the manufacturer provides their own field service personnel.

All PMs and CMs shall be provided by a manufacturer certified technician.

Contractor must provide evidence of appropriate training of any FSE(s) providing services under terms of the contract. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer.

Contractor must have access to all OEM proprietary information due to the critical nature of these services. Examples of this information would be software updates and factory service bulletins that describe updates/modifications needed to make the equipment under this contract safe for use.

PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VA representative and the final decision made by the Contracting Officer.

CONTRACTOR’S RESPONSIBILITIES: The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to contractor’s employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by contractor’s employees’ fault or negligence.

Ensure contractor understands and implements the IT security requirements for system interconnection documents required per the Memorandum of Understanding or Interconnection Agreement (MOU-ISA). The standard operating procedure (SOP) and a template for a MOU- ISA are located on the Information Protection Risk Management (IPRM) Portal and can be provided to the contractor. Ensure contractor understands their participation in IT security requirements for C&A of the VA system to which they connect. Enforce contractor performance (timely submission of deliverables, compliance with personnel screening requirements, and appropriate termination activity as appropriate).

HOURS OF SERVICES: The Contractor shall perform the services as specified herein Monday through Friday except for National Holidays between the hours of 8:00a.m. – 4:30p.m.

Government national holidays: The Contractor is not required to provide services on the following national holidays nor shall the Contractor be paid for these holidays:

New Year’s Day January 1

Martin Luther King ‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

UPS SYSTEMS: The following UPS systems shall be covered under this contract:

TABLE 1: SFVAHCS UPS LISTING

Location Make UPS Model Serial # Battery Model Batt. Qty

126A-5 Eaton 93PM-50 EJ184UXX01 UPS 12460 F2FR 144

B66A-5 Eaton 93PM-200 EQ182UXX04 NSB12-540 40

B66A-5 Eaton 93PM-200-4 ES111UXX04 PWHR12540W4FR 40

E23-5 Eaton 9390-120 EG103CBC04 HRL 12540W FR 40

E23-5 Eaton 93PM-200-4 ES115UXX01 PWHR12540W4FR 40

A08B-5 Eaton 9395-275 EN261BBA01 PWHR12330W4FR 80

202-53 Schneider Elect Galaxy VS QD2148181324 Galaxy VS Batt.

Module ON-96768 4

179-53 Perfect Power System PD6.0A0100N1 PD1021 HRL 12330W FR 12

100-28 Perfect Power System VS1.0A0100N1-S VS0686 9100-1731-02 8

201-5 Eaton 93PM-200 IAC-D ES155VXX02 PWHR12540W4FR 40

201-5 Eaton 93PM-200 IAC-D EX155VXX04 PWHR12540W4FR 40

SCHEDULE OF WORK:

The vendor shall provide work at the intervals defined below. The contract is a base plus four option years.

Maintenance Schedule

UPS

Maintenance (See Note Below Table)

Battery Replacement

Capacitors (See Note Below Table)

Fans (See Note Below Table)

UPS Eaton 93PM-50 Every 6 months Base Year Base Year Base Year UPS Eaton 93PM-200 Every 6 months Option Year 2 Option Year 4 Option Year 4 UPS Eaton 93PM-200-4 Every 6 months Option Year 2 N/A N/A UPS Eaton 9390-120 Every 6 months Option Year 3 N/A N/A UPS Eaton 93PM-200-4 Every 6 months Option Year 3 N/A N/A UPS Eaton 9395-275 Every 6 months Base Year Option Year 2 Option Year 2 UPS Schneider Elect Galaxy VS Every 6 months Option Year 1 N/A Option Year 4 UPS Perfect Power System PD6.0A0100N1 Every 6 months Option Year 3 Option Year 4 Option Year 4 Perfect Power System VS1.0A0100N1-S Every 6 months Option Year 4 N/A N/A UPS Eaton 93PM-200 IAC-D Every 6 months Option Year 4 N/A N/A UPS Eaton 93PM-200 IAC-D Every 6 months Option Year 4 N/A N/A

1. MAINTENANCE: Transfer power for each UPS system and carry load until UPS batteries discharge to 50%. The vendor shall perform preventive maintenance (PM) per UPS manufacturer’s specifications. This shall include all electronics and batteries. Vendor shall provide all PM kits and parts necessary to complete the PM per the manufacturer’s specifications. Replace all filters once per year.

2. CAPACITORS: Refer to O&M manuals for quantities of capacitors for each UPS system.

3. FANS: Refer to O&M manuals for quantities of fans for each UPS system.

Parts for Repair

a. If repairs are identified, the Contractor shall provide all replacement parts needed to keep the failed component in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the Contractor deems appropriate, so long as amount listed in CLINs for Parts Repair cited in Section B.2 (Price/Cost Schedule) are not exceeded. No used parts will be used to repair this equipment.

b. For repairs, Contractor shall furnish the COR with an estimate (via email) of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the COR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. If cost exceeds cost listed for applicable line item in Section B.2 (Price/Cost Schedule), the Contracting Officer shall consider issuing a bilateral contract modification to increase funding for this line item per coordination with COR, that includes supporting documentation as cited above.

c. All required parts shall be provided by the Contractor. No equipment or parts shall be considered obsolete until they are out of production for 7 years or cannot be replaced with a similar device or piece of equipment.

d. After repairs to the UPS equipment have been completed, the VA representative must indicate acceptance of the work by stating acceptance on the repair ticket and by signing the ticket. A copy of the properly approved ticket shall accompany the payment invoice, and without proper signatures, the service call shall not be paid.

24/7 Phone Support

e. This service shall be rendered at any hour of any day of the week at no extra charge to the Government, regardless of cause. No overtime or travel will be charged.

f. Contractor shall respond within 10 minutes by telephone to caller.

g. The serviceman responding to the call must provide 2 hours of phone support per call.

h. If a serviceman is not immediately available, the office receiving the call must notify the medical center stating the length of time of delay. The Contractor will be advised at that time if the service call can be deferred. If prompt response is not available, the Government reserves the right to procure services from somewhere else and bill the excess costs to the Contractor (e.g., bill is to be sent directly to the Contractor from new service provider). The Government will be the sole judge in making the determination to bypass services with the Contractor.

i. Diagnostics, troubleshooting, and technical support shall be provided 24 hours a day, 7 days a week for each UPS system.

REPORTING REQUIREMENTS:

Contractor shall provide report for each UPS all data points included on the attached example.

Service reports shall be delivered electronically within 7 calendar days after completing any work.

Contractor shall provide hand written notes before leaving station.

Records of lockout tagout shall be maintained by service technician and listed in service report.

Contractor is to prepare an annual report as to the improvements, maintenance, and service and over-all condition of the UPS equipment. Report shall include: all equipment describing repairs and/or corrections completed and suggestions for future work.

Training Requirements

Upon award and clearance of Vendor personnel for background checks, the following Training Management System (TMS) course shall be completed by all Vendor personnel:

• TMS Course: TMS 20939 No Access