36C26225Q0989 Long Beach VA PMI Underground Fuel Storage Tanks.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Katharine Robert katharine.robert@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Long Beach VA Healthcare System

5901 E. 7th ST.

Long Beach, CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 01/17/2025.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 Million. The FSC/PSC is H991.

The Long Beach VA Healthcare System located at 5901 E. 7th ST. Long Beach, CA. 90822, requires preventative maintenance and inspection (PMI) services for underground storage tanks (USTs) in accordance with 40 CFR Part 280. These services were previously acquired under Contract 36C26224P1492.

All interested companies shall provide quotations for the following:

Monthly Designated Operator Inspections and Annual Monitoring Certifications of Underground Fuel Storage Tanks. Contractor shall provide all equipment, expertise, incidentals, labor, materials, parts, supervision, supplies, tools, transportation, qualified personnel and certifications required to perform monthly Designated Operator inspections, annual Monitoring System Certifications (including spill bucket test waste disposal) and Vapor Recovery Tests on all 15 Underground Fuel Storage Tanks through the Veeder Root Monitoring System.

GRAND TOTAL

This will be a Firm Fixed-Price Contract.

Due to operational continuity and critical patient care concerns, should no offers be received from other SDVOSBs demonstrating capacity and readiness, the Government intends to make a one-year, sole source award to the incumbent SDVOSB contractor in accordance with VAAR 819.7008 and FAR 6.302-5(c)(2)(ii). In the interest of maximizing SDVOSB participation, the Government is accepting proposals from any qualified SDVOSB capable of immediate performance on or before June 20, 2025.

Award will be made to the responsible SDVOSB whose proposal conforms to the solicitation, can initiate performance no later than June 20, 2025; and is determined fair and reasonable, offering the best value to the Government.

STATEMENT OF WORK (SOW)

PMI Underground Fuel Storage Tanks

1. Background: The Underground Fuel Storage Tanks (UST) at VA Long Beach Healthcare System (VALBHCS) provide fuel for the emergency generators that supply critical backup power to several campus buildings. These generators are essential for maintaining uninterrupted operation of life-sustaining systems, including those supporting critical care units, life-support equipment, and continuous patient monitoring. To ensure these generators operate at full capacity during emergencies, the USTs must be routinely cleaned and maintained to prevent contamination from water and debris. In accordance with 40 CFR Part 280, all UST systems must undergo scheduled maintenance and testing to remain compliant with federal mandates for operational integrity, environmental safety, and release prevention.

2. Scope: The Contractor shall provide all equipment, expertise, incidentals, labor, materials, parts, supervision, supplies, tools, transportation, qualified personnel and certifications required to perform monthly Designated Operator inspections, annual Monitoring System Certifications (including spill bucket test waste disposal) and Vapor Recovery Tests on all 15 Underground Fuel Storage Tanks through the Veeder Root Monitoring System in accordance / compliance with current code(s), directives, regulations, and industry standards at/for VALBHCS. Furthermore, contractor is responsible to adhere to all current addition of applicable standards, policies, regulations, and/or governing bodies.

3. General Requirements:

3.1 The Contractor shall check in and coordinate with the Program Point of Contact (PPOC) prior to performing the tasks. This work is required to keep the facility within compliance and regulations of all Joint Commission Accreditation of Healthcare Organizations (JCAHO) and South Coast Air Quality Management District (SCAQMD) requirements, the California State Water Resources Board & and the City of Long Beach Fire Department. The Contractor shall come in to monitor the following fifteen (15) Underground Fuel Storage Tanks and perform the work as follows:

1. LB1 – 550 Gallon Red Diesel Underground Storage Tank

2. LB2 – 10K Gallon Red Diesel Underground Storage Tank

3. LB3 – 4K Gallon Red Riesel Underground Storage Tank

4. LB4 – 6K Gallon Red Diesel Underground Storage Tank

5. LB5 – 6K Gallon Red Diesel Underground Storage Tank

6. LB6 – 10K Gallon Red Diesel Underground Storage Tank

7. LB7 – 2K Gallon Red Diesel Underground Storage Tank

8. LB9A – 30K Gallon Low Nox Underground Storage Tank

9. LB9B – 30K Gallon Low Nox Underground Storage Tank

10. LB9C – 30K Gallon Low Nox Underground Storage Tank

11. LB9D – 30K Gallon Low Nox Underground Storage Tank

12. LB12 – 6600 Gallon Red Diesel Underground Storage Tank

13. LB14 – 2K Gallon Red Diesel Underground Storage Tank

14. LB15 – 1500 Gallon Red Diesel Underground Storage Tank

15. LB22 – 5800 Gallon Red Diesel Underground Storage Tank

3.2 The Contractor shall perform inspections as follows. Once the inspections are completed, there will be a report given to the PPOC and the Safety Department:

3.3 Monthly Designated Operator Inspections:

3.3.1 Contractor shall Perform Visual Inspections as Required.

3.3.2 Contractor shall Record the Results on an Inspection Report and leave on Site.

3.3.3 Contractor shall Provide Annual On-The-Job Training for all Applicable Facility Employees.

3.3.4 Contractor shall Provide Paperwork Review and Organization.

3.3.5 Contractor shall Provide Designated Operator Statement for Upload to CERS (California Electronic Reporting System).

3.3.6 Contractor shall Notify Site Contact of Site Findings during Inspections.

3.4 Annual Monitor Certification (All Monitors):

3.4.1 Contractor shall Notify Regulatory Agency of Test Date and Time.

3.4.2 Monitor System Certification Testing to be conducted during the Month of January.

3.4.3 Contractor shall Test Panel for proper function.

3.4.4 Contractor shall Remove covers that house sensors.

3.4.5 Contractor shall Test each Sensor for Proper Function.

3.4.6 Contractor shall Ensure Sensors are Clean and Properly Located.

3.4.7 Contractor shall Test Line Leak Detectors (if applicable).

3.4.8 Contractor shall Attach Test Verification Stickers to Certified Components.

3.4.9 Contractor shall Complete Official Certification Forms.

3.4.10 Contractor shall test spill buckets.

3.4.11 Labor and Travel Time.

3.4.12 Test Result Preparation and Submittal to Appropriate Regulatory Agency.

3.5 Vapor Recovery Testing:

3.5.1 Contractor shall Notify Local Regulatory Agency of Test Date and Time.

3.5.2 Contractor shall Perform TP 201.3 (Pressure Decay Test).

3.5.3 Other Applicable Tests as Required by the Permit to Operate or Local Agency.

3.5.4 Test Result Preparation and Submittal to Regulatory Agency.

3.6 Spill Bucket Test Water Disposal (all Buckets):

3.6.1 Hazardous waste test water removal shall occur within 90 days of testing completion.

3.6.2 Hazardous waste test water will be properly labeled, stored and left on site within secondary containment.

4. Performance Monitoring: Routine inspections by Facilities Personnel.

5. Government-Furnished Equipment (GFE) / Government-Furnished Information (GFI): Not Applicable.

6. Place of Performance: Long Beach Veterans Hospital, 5901 E. 7th ST. Long Beach, CA. 90822.

7. Anticipated Period of Performance: 06/20/2025 – 06/19/2026

(End of Statement of Work) The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).] The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023) ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services” (Jan 2025) The following subparagraphs of FAR 52.212-5 are applicable: (a)(1),(2),(3),(4),(5),(6),(7); (b)(4),(5),(9),(12),(18)(i),(25),(26)(i),(29), (31),(33),(36)(i),(39)(i),(46),(51),(55),(59); (c),(1),(2),(7),(8).

· VAAR 852.203-70 “Commercial Advertising” (May 2018).

· VAAR 852.219-73 “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses” (JAN 2023)

· VAAR 852.219-75 “VA Notice of Limitations on Subcontracting – Certification of Compliance for Services and Construction.” (JAN 2023) (DEVIATION)

· VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018).

This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

Service Contract Act Wage Determination #: 2015-5613 Rev. 29, Dated May 2025.

All quoters shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”. (SEP 2023) All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Katharine Robert at katharine.robert@va.gov. This procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, offers the lowest price, and whose offered price is found to be reasonable. In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below applies to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

The following special standards of responsibility apply to this procurement:

· Prime vendor must demonstrate that they have a minimum of two years’ experience performing designated operator inspections and annual monitoring certifications of underground fuel storage tanks at a medical facility. Specifically, provide contract numbers, a description of the specific related tasks under that contract, dates of the contract, location, and a point of contact for the contract.

· Capacity to begin services no later than June 20, 2025.

· Past Performance: Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.

All RFQ questions shall be received not later than June 10, 8:00 AM PST at katharine.robert@va.gov only. Subject line shall include “INQUIRY TO RFQ 36C26225Q0989” for consideration. All answers to inquiries received by due date and time will be addressed through an amendment. No further inquiries will be addressed after due date.

Submission of your RFQ response offer shall be received not later than June 16, 2025, 8:00 AM PST at katharine.robert@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26225Q0989” for consideration.

Failure to submit the completed and signed form Attachment Four: VAAR 852.219-75 Limits on Subcontracting: The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Katharine Robert Katharine.robert@va.gov

(End of Provision)

List of attachments:

Attachment One: FAR 52.212-1 ADDENDUM Instructions to Offerors Attachment Two: FAR 52.212-2 Evaluation Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB Attachment Four: VAAR 852.219-75 Limits on Subcontracting.

Combined Synopsis/Solicitation Notice