Amendment 0003 Attachment 1 RFI Questions and Answers.pdf

RFI Questions & Answers

Project Name: 691A4‐20‐201 EHRM Infrastructure Upgrades

Solicitation Number: 36C26221B0008

Question 1

Question (Q): Data Symbol Classification ‐ There are some sheets that all the symbols do not have a quantity next to them. On other sheets there are quantities next to each of the symbols except for a few. General note 3 says 3CAT6A cables UON. The faceplate detail looks like 3 CAT6A cables Gray, Black and White. Please confirm that all symbols without a quantity number represents a new single CAT6A cable to a new EUD faceplate.

See clouded below.

Answer (A): Yes, proceed with 3 ports per data plate blue, white and grey if missing quantity.

Question 2

Q: Structural Detail 17 ‐ Sheet T‐503 Detail 1 refers to S‐001 Detail 17. This Detail is blank. please Provide.

A: Please see 18/S‐001 for J hook attachment.

Question 3

Q: Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc from the affected areas prior to construction.

A: The owner will be responsible to move electronic equipment and personal effects from the area. The contractor will be responsible to move unbolted and bolted furniture, module furniture and any other objects that block access to preform construction.

Question 4

Q: Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor?

A: The General contractor will have to confirm with the COR and Infection Control personnel (IC).

Question 5

Q: Confirm standard / permissible work hours during construction.

A: There will be a first and second shift Monday – Saturday. No Sunday work. Overtime will be over an eight‐hour day or 40‐hour week. First shift will be 0700‐ 1700 / Second shift will be 1700‐0300.

Question 6

Q: How is the VA going to accommodate the current price escalation being experienced in the marketplace with regards to commodities such as wood, steel, plastics, etc?

A: This procurement is “Firm‐Fixed‐Price” and is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

Question 7

Q: How is the VA going to accommodate the current extended lead times and material manufacturing and delivery delays that are occurring in the construction industry?

A: Extended lead times, material manufacturing, and delivery delays will be evaluated on a case‐by‐case basis if any arises during the project.

Question 8

Q: Specification section 01 45 00.00 10, 3.4.C states:

CQC Personnel: In addition to CQC personnel specified elsewhere in the contract, provide as part of the CQC organization specialized personnel to assist in the CQC System Manager for the following areas, as applicable:

electrical, mechanical, civil, structural, environmental, architectural, materials technician submittals clerk, Commissioning Agent/LEED specialist, and low voltage systems. These individuals or specified technical companies are directly employed by the General Contractor and cannot be employed by a supplier or subcontractor on this project; be responsible to the CQC System Manager; be physically present at the construction site during work on the specialized personnel’s areas of responsibility; have the necessary education or experience in accordance with the Experience Matrix listed herein. These individuals can perform other duties but need to be allowed sufficient time to perform the specialized personnel’s assigned quality controls duties as described in the CQC Plan.

Is it the intent of the Government for us to budget these personnel to be on‐site during the entire duration of work in each specialty area in addition to the full time QC manager? Consequently, adding $millions to the cost of general conditions over the duration of this project.

A: By hiring the Commission Agent firm the Contractor will provide the specialist that will be needed to support this specified requirement.

Question 9

Q: Specification section 01 45 00.00 10, 3.4.B states:

The CQC System Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this Contract.

Does this statement require simply a bachelor's degree or a graduate degree such as a master's or a PhD?

A: Yes, the individual has to be able to perform the position of CQC System Manager and have the qualification.

A bachelor’s degree or graduate degree such as master’s or a PhD would meet the qualification requirement.

Additionally, the CQC System Manager must have a minimum of 5 years construction experience on construction similar to this contract.

Question 10 [

Q: Has a Limited Source Justification (FAR 6.302‐1(c), 6.303) been prepared for any materials identified under this solicitation? If so, identify which systems to which they apply and provide all related documentation, including any required Approval (FAR 6.304) or Certification (FAR 6.303(b)(12)).

A: See Attached Justification and Approval Brand Name Item CyberPower UPS And Sensors.

Question 11

Q: Please confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

A: Yes.

Question 12

Q: Sheet GI‐003, Conceptual Phasing Notes, Phase 1: Please provide info indicating quantities, types and routing for all unused copper cables to be removed by Contractor in each manhole and duct bank.

a. Please indicate which of these cables are lead sheathed.

b. If requested information is not available, please indicate how Bidder shall estimate this SOW.

A: Due to the age of the communication cabling the Government does not have a proper count of what needs to be removed. The Contractor will have to provide a general demo price for cable removal. Provide a fair but reasonable over all communication cabling removal price for manhole duct banks and in buildings.

Question 13

Q: Sheet T‐001, Telecommunications General Note #31: Please provide info indicating quantities, types and locations for all abandoned system components to be removed by Contractor.

a. If this information is not available, please indicate how Bidder shall estimate this SOW.

A: Due to the age of the communication cabling the Government does not have a proper count of what needs to be removed. The Contractor will have to provide a general demo price for cable removal. Provide a fair but

Question 14

Q: Sheet T‐001, Telecommunications General Note #32: Please provide info indicating quantities, types and routing for all unused cables to be removed by Contractor in underground conduit system.

A: Due to the age of the communication cabling the Government does not have a proper count of what needs to be removed. The Contractor will have to provide a general demo price for cable removal. Provide a fair but

Question 15

Q: Sheet TS‐001, Phase 1: Please provide info indicating quantities, types and routing for all unused copper cables to be removed by Contractor in each manhole and duct bank.

A: Due to the age of the communication cabling the Government does not have a proper count of what needs to be removed. The Contractor will have to provide a general demo price for cable removal. Provide a fair but

Question 16

Q: All data outlet symbols on the floor plan sheets are supposed to include a number that indicates quantity of cables fed to the data outlet. Many data outlet symbols are shown with no number.

a. Please clarify per‐data outlet cable quantity to be used for all such drops.

A: Proceed with 3 ports per data plate blue, white and grey if missing quantity.

Question 17

Q: Floor plan sheets, General Note #1 indicates Contractor shall remove all existing Cat 5 and unused Cat 5 cables.

a. Please indicate how Contractor is to determine quantity of existing Cat 5 and unused Cat 3 cables are currently installed.

A: You can calculate the amount of new which will be the amount of old coming out. There is other CAT 5/3 cable that has been abandoned in place and must be removed also. The Government does not have a count of that cable. Please provide a general demo price.

Question 18

Q: Floor plan sheets, General Note #3 indicates all new Cat 6A cables and termination jacks shall be color‐coded (one white, one gray, one blue per data outlet).

a. Please indicate how Contractor shall determine color coding for cables and jacks when a data outlet includes more than or fewer than three cables.

A: Please follow the color code as blue, white and grey. If there is one “blue” two “blue & white”.

Question 19

Q: Floor plan sheets, Key Note #1 indicates routing of new Cat 6A cable bundle.

a. Please clarify why this key note is used on sheet 1.T‐111 but not on any of the other floor plan sheets.

A: Where applicable bundle cable routing is shown in thick poly line. Key Note # 1 is applicable to all bundle cables. Bundle cable for Building 201 is not shown since all new cables will be routed and installed on existing cable which are shown.

Question 20

Q: Floor plan sheets, Keynote #4 indicates that Contractor shall provide new faceplate with one white, one gray, one blue RJ‐45 jack.

a. Please indicate how Contractor shall determine RJ‐45 jack color coding for faceplates that will include more than or fewer than three cables.

A: Please follow the color code as blue, white and grey. If there is one “blue” two “blue & white”..

Question 21

Q: Rack elevations sheets, General Note #1 indicates that “existing Cat 5 and below” cables “shall be removed…” The rack elevation sheets depict existing Cat 3 cabling/patch panels as grey in many of the “NEW” rack elevation drawings. Please confirm that all existing Cat 3 cable depicted in this manner are to be left in place.

A: As called out by notes on the drawing all unused Cat 3 Cables shall be removed from the point of origin to EUD faceplate. Active Cat 3 cables are to remain.

Question 22

Q: Please confirm that any item appearing as grey in a “NEW” rack elevation drawing does not require replacement and is to be left in place.

A: Please following when new cables (fiber and CAT6A) are called out they need to terminate on new fiber patch panel and Cat6A patch panel whether the new rack elevation shows these items in grey or bold.

Question 23

Q: Please confirm that any item appearing as black in a “NEW” rack elevation drawing requires replacement.

A: Please following when new cables (fiber and CAT6A) are called out they need to terminate on new fiber patch panel and Cat6A patch panel whether the new rack elevation shows these items in grey or bold.

(END OF RFI QUESTIONS)