Amendment 0001 Attachment 2 Basis of Design.pdf

PREPARED FOR:

U.S. Department of Veterans Affairs Veterans Affairs Healthcare System, Los Angeles; CA (691)

VA SACC

16111 Plummer St. | North Hills, CA 91343

PREPARED BY:

SC Engineers, Inc.

17075 Via Del Campo | San Diego, CA 92127 P: 858.946.0333 | F: 858.946.0334 | www.scengineers.net

DATE PREPARED:

June 8, 2021 SC Project No. 20801.13

P:\20801\.13 VAS EHRM\Reports\Basis of Design\BOD Final (revised)\Basis of Design - Final (Rev1).docx

691A4-20-201 ELECTRONIC HEALTH RECORD

MODERNIZATION (EHRM) INFRASTRUCTURE UPGRADES

BASIS OF DESIGN – FINAL CONSTRUCTION DOCUMENT

VA SEPULVEDA AMBULATORY CARE CENTER (SACC), NORTH HILLS, CA

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC TABLE OF CONTENTS

FINAL CONSTRUCTION DOCUMENT | BASIS OF DESIGN

© 2021 SC ENGINEERS, INC.

SC PROJECT NO. 20801.13

PAGE i

TABLE OF CONTENTS

EXECUTIVE SUMMARY

PROJECT DESCRIPTION

AUTHORIZATION

GENERAL DESIGN REQUIREMENTS

BUILDINGS

CODES AND STANDARDS

FIRE PROTECTION

INFECTION CONTROL RISK ASSESSMENT (ICRA) PROCEDURE

HAZARDOUS MATERIALS

CONTRACTOR SHOP DRAWINGS

CONCEPTUAL PHASING PLAN

COMMISSIONING

TELECOM ROOM LIMITATIONS

ARCHITECTURAL SYSTEMS

BUILDING WALLS FIRE RATINGS

ROOM NAME DESIGNATIONS

STRUCTURAL SYSTEMS

GOVERNING CODES AND STANDARDS

GRAVITY LOADS

LATERAL LOADS

SCOPE

MECHANICAL SYSTEMS

HVAC SYSTEM DESCRIPTION

DESIGN CRITERIA

DX SPLIT SYSTEMS (HEAT PUMP)

EXHAUST FAN

DUCTWORK

TESTING, ADJUSTING, AND BALANCING (TAB)

DDC CONTROLS

ELECTRICAL SYSTEMS

GENERAL

GENERAL DESIGN CRITERIA

POWER SYSTEMS

GROUNDING SYSTEMS

EQUIPMENT AND MATERIAL DESCRIPTION

RECEPTACLES/UPS

BRANCH CIRCUIT CONDUIT AND WIRE

SCOPE CHECKLIST

FIRE ALARM SYSTEMS

STRUCTURED CABLING (TELECOM)

GENERAL

PAGE ii

CODES AND STANDARDS

INSPECTION OF COMMUNICATIONS MANHOLES & UNDERGROUND CONDUIT SYSTEM 20

DESIGN

SCOPE CHECKLIST

PHYSICAL MEDIA SPECIFICATIONS

APPENDICES

Appendix A | Field Observation Birth Certificates (Submitted on CD Only) Appendix B | Mechanical Cutsheets Appendix C | Mechanical Calculations Appendix D | OEHRM Requirement Specifications June 5, 2019 Version 1.0 Appendix E | OIT Infrastructure Standard for Telecom Spaces Appendix F | Enterprise Data Center Infrastructure Collaboration Team Report Appendix G | OIT-DG Template Appendix H | Memo Site Minimum Infrastructure Requirements Appendix I | SOCAMES Design Alert Appendix J | CERNER EHRM Forward Deployed Services – General Solution Appendix K | Manhole and Underground Conduit Video Inspection Report Appendix L | VA OEHRM EUD Plan Appendix M | TAB Report Appendix N | Asbestos and Lead Survey Report Appendix O | Structural Calculations

FIGURES

Figure 1: Site Plan

Figure 2: Data CAT6A Cable Management

Figure 3: Fiber Cable Management

Figure 4: Velcro Cable Straps (Reusable)

TABLES

Table 1: TRs included in the Project Scope; MCR will be in Building 201

Table 2: Outdoor Design Conditions – Burbank/Glendale AP

Table 3: Indoor Design Conditions

PAGE iii

ABBREVIATIONS

A/E Architect/Engineer ABAAS Architectural Barriers Act Accessibility Standards ACI (American Concrete Institute) ACM Asbestos Containing Materials AISC American Institute of Steel Construction ANSI American National Standards Institute ASCE American Society of Civil Engineers ASHRAE American Society of Heating, Refrigerating, and Air-Conditioning Engineers BAS Building Automation System BOD Basis of Design CBOC Community-Based Outpatient Clinics CCTV Closed Circuit Television CxA Commissioning Authority DDC Direct Digital Control DX Direct Expansion EHRM Electronic Health Record Modernization ECA Electronic Components, Assemblies & Materials Association EDICT Enterprise Data Center Infrastructure Collaboration Team EIA Electronic Industries Application EUD End-User Device FPE Fire Protection Engineer GLA Greater Los Angeles IBC International Building Code ICRA Infection Control Risk Assessment IEEE Institute of Electrical and Electronics Engineers IES Illuminating Engineering Society IPCEA Insulated Power Cable Engineers' Association LAN Local Area Network LBP Lead-Based Paint LED Light-Emitting Diode MCR Main Computer Room MDF Main Distribution Frame NASSCO National Association of Sewer Service Companies NEMA National Electrical Manufacturer’s Association NFPA National Fire Protection Association NTP Notice To Proceed OIT Office of Information and Technology OIT-DG Office of Information and Technology – Design Guide OS2 Optical Single-Mode Fiber OSHA Occupational Safety and Health Administration OTDR Optical Time Domain Reflectometer PACS Picture Archiving and Communications System PBX Private Branch Exchange PDU Power Distribution Unit PIV Personal Identity Verification OTDR Optical Time Domain Reflectometer SMACNA Sheet Metal and Air Conditioning Contractors’ National Association TELECOM Telecommunications TGB Telecommunications Grounding Bus Bar TIA Telecommunications Industry Association TIL Technical Information Library TR Telecommunication Room

PAGE iv

ABBREVIATIONS CONTINUED

UL Underwriters Laboratories, Inc.

UPS Uninterruptible Power Supply UTP Unshielded Twisted Pair VA Veterans Affairs VA SACC Veterans Affairs Sepulveda Ambulatory Care Center VPI Vision Programming Interface WLA West Los Angeles

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 1.0 | EXECUTIVE SUMMARY

EXECUTIVE SUMMARY

This 100% Final Construction Document Report consists of narrative descriptions and design criteria, based on our understanding of the VA project requirements for Architectural, Structural, Mechanical, Electrical, Fire Alarm, and Structured Cabling (Telecom) systems. The U.S.

Department of Veterans Affairs (VA) shall review, provide comments, and approve this document prior to issuing a notice to proceed (NTP) to the A/E to the next phase of design.

PROJECT DESCRIPTION

The intent of this project is to provide infrastructure improvements to prepare for VA Systems Engineering Solution Cerner Development and Electronic Health Record Modernization (EHRM) implementation. Locations consist of the following buildings: 1, 4, 10, 20, 22, 23, 24, 25, 45, 63, 70, 99, 200, and 201 at the VA Sepulveda Ambulatory Care Center (SACC) Medical Center campus.

The project involves the renovation of portions of the existing buildings’ infrastructure and systems and requires a thorough survey and preparation of comprehensive and detailed shop drawings by the Contractor. The following is a summary of major project components:

The project includes upgrading existing vertical and horizontal fiber backbone systems to Telecommunication Rooms (TRs) within these buildings and upgrading fiber distribution in manhole communication duct banks throughout the VA SACC Medical Center campus. The existing fiber infrastructure includes a NODE at Building 4 as well as the main distribution at Building 201. The NODE at Building 4 will be eliminated. Buildings within the scope will have fiber distributed from the Building 201 Main Computer Room (MCR). Building 4 is not within the scope of fiber distribution and will not be connected to Building 201.

A video camera inspection of the underground communication manhole duct banks was performed to visually check and verify the integrity of conduit paths to the extent possible. A copy of the video recordings has been submitted to the VA for review and approval.

CAT 5 communication cables and below will be replaced with CAT 6A. Furthermore, 110 Telephone blocks within TRs that provide pass-through for network cabling will be replaced with CAT6A to eliminate the splice point on 110 Telephone blocks.

The fiber patch cables will be upgraded to multi-mode OM4 fiber. Site distribution will be air-blown 24 strand single-mode fiber (OS2) per TR for each building. 12 strand single mode and 24 strand multi-mode fiber will be distributed from the entry TR/MCR to other TRs within the building.

The project provides upgrades for TRs including mechanical heating, ventilating, and air-conditioning (HVAC) systems, light-emitting diode (LED) lighting, electrical power, data racks, power distribution units (PDU), uninterruptible power supplies (UPS), and telecommunication cable management systems.

Room temperature and humidity monitoring sensors and rack temperature sensors will be provided in each TR with the mechanical HVAC and electrical upgrades.

A new TR will be added to Building 1 to meet Cerner requirements. TRs in Buildings 45, 63, and 99 will be relocated within their respective buildings.

AUTHORIZATION

This basis of design was conducted under the authorization of the U.S. Department of Veterans Affairs Los Angeles, California VA Health Care System (691).

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 2.0 | GENERAL DESIGN REQUIREMENTS

GENERAL DESIGN REQUIREMENTS

BUILDINGS

This project includes upgrades to 31 TRs in Buildings 1, 10, 20, 22, 23, 24, 25, 45, 63, 70, 99, and 200 as identified in Table 1. The MCR will be located in Building 201. Figure 1 shows the site plan of VA SACC campus, and the buildings in scope of work are highlighted.

BUILDING NO. TELECOM ROOM (TR) NO.

1 A154 B120A (New TR)

B-B110 C-1A A29B C-00A

20 1-A115 2-A115

22 103

23 106

24 NA

25 A109 45 105 (New TR) 63 102 (New TR)

70 NA

99 G57A (New TR) 112 (New TR)

1001B

201 MCR

Table 1: TRs included in the Project Scope; MCR will be in Building 201.

Figure 1: Site Plan

Note: Buildings within scope are highlighted. The NODE at Building 4 will be eliminated. Buildings within the scope will have fiber distributed from Building 201 MCR.

Building 70

Building 99

Building 23

Building 22 Building 10

Building 20

Building 200

Building 201

Building 25

Building 24

Building 45

Building 1

Building 63

Building 4

CODES AND STANDARDS

VA Standards for Construction: Comply with the VA Office of Construction & Facility Management Technical Information Library (TIL) including but not limited to:

− VA Infrastructure Standard for Telecommunications Spaces Version 3.0, 2020.

− VA Handbook H-18-8, Seismic Design Requirements

− VA Space and Facility Planning (PG-18-9) (Handbook 7610)

− VA Design Manuals (PG-18-10)

− VA Design Guides (PG-18-12)

− VA Accessibility (PG-18-13)

− VA Room Finishes, Door, & Hardware Schedule (PG18-14)

− VA Office of Facilities Management citations of the AIA design standards

− VAMC Specifications

International Building Codes (IBC):

− International Building Codes – 2018

− International Mechanical Code – 2018

− International Electrical Code – 2018

− International Plumbing Code – 2018

National Fire Protection Association (NFPA)

− NFPA 13 - 2019

− NFPA 70 – 2020

− NFPA 75 – 2018

− NFPA 90A - 2021

− NFPA 99 - 2018

− NFPA 101 – 2018

Sheet Metal and Air Conditioning Contractors' National Association (SMACNA), Seismic

Restraint Manual Guidelines for Mechanical Systems National Uniform Seismic Installation Guidelines (AEIC Edition) California Code of Regulations, Title 24, Part 9, the California Fire Code Architectural Barriers Act Accessibility Standards (ABAAS), 2011 Occupational Safety and Health Administration (OSHA) National Electrical Manufacturer’s Association (NEMA) Institute of Electrical and Electronics Engineers (IEEE) American National Standards Institute (ANSI) Underwriters Laboratories, Inc. (UL) American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), Standard 62.1 – Ventilation for Acceptable Indoor Air Quality American Concrete Institute (ACI) 318-14 Building Code Requirements for Structural Concrete

American Institute Of Steel Construction (AISC) 360-10 Specification for Structural Steel Buildings

American Society of Civil Engineers (ASCE) 7-16 Minimum Design Loads for Buildings and Other Structures

Insulated Power Cable Engineers' Association (IPCEA) Electronic Industries Application (EIA)/Electronic Components, Assemblies & Materials

Association (ECA) 310-E Data Equipment Racks EIA Standards Telecommunication Industry Association (TIA) Standards Illuminating Engineering Society (IES) Lighting Standards

FIRE PROTECTION

Fire protection shall be provided by the Contractor. Contractor shop drawings shall be reviewed and approved by the Contractor’s Licensed Fire Protection Professional Engineer (FPE). A/E scope for fire protection is limited to the provision of performance specifications.

INFECTION CONTROL RISK ASSESSMENT (ICRA) PROCEDURE

The Contractor shall perform the work in accordance with the VA-approved precaution class. The Contractor shall assign a “Construction Type” for the scope of work required for each space or area of work. The VA will be responsible for assigning “Risk Group” (Low/Medium/High/Highest) to each space or area of work. The Contractor shall coordinate with VA and obtain approval from VA prior to commencement of work.

HAZARDOUS MATERIALS

Limited, non-destructive asbestos and lead surveys were conducted in the interior spaces of the project buildings to determine the existence of Asbestos Containing Materials (ACM) and Lead- Based Paint (LBP). The results of these surveys have been submitted to the VA and are incorporated into a report included as Appendix O.

CONTRACTOR SHOP DRAWINGS

The Contractor is required to prepare comprehensive shop drawings upon receipt of notice to proceed (NTP) for the project. The shop drawings shall be originally prepared by the contractor and shall coordinate all work required under this project. The shop drawings shall be submitted for review prior to material fabrication, order, and installation. Detail of the Contractor’s shop drawing’s requirements will be reflected on the general drawing’s sheets.

CONCEPTUAL PHASING PLAN

The following phasing narratives are provided to identify basic project coordination and phasing requirements and are not intended to reduce the requirements for the Contractor to provide detailed project scheduling and notifications during the construction of the project. It is intended to identify the critical steps required to be completed during the construction by the Contractor. This list is not intended to be all-inclusive, nor does it list the exact requirements for downtime or operational shutdown coordination. The Contractor shall provide a detailed phasing plan based upon actual equipment procurement lead times and space availability at the time of construction for review and approval by the VA prior to the start of work. The phasing of construction activities for the project was discussed in detail with the VA in multiple meetings. The Contractor shall verify and obtain the VA’s approval for the sequence of installation. The phasing plan shall identify at a minimum:

Shutdowns/utility service interruptions (information technology/telecommunications, electrical, fire alarm, mechanical, etc.)

Energized work Hot work Above ceiling work Confined spaces Fire watch Radiation safety Infection prevention and controls Schedule Temporary service requirements Product procurement Installation Sketches to indicate each step Emergency contact numbers

In addition to an overall project phasing plan, a separate method of procedure and phasing plan shall be provided for each shutdown prior to the commencement of any work within a building. All phasing plans will require approval by the VA prior to the commencement of any construction activities. Coordinate the overall project phasing requirements with the VA.

Phase 1: Installation of new fibers to all the buildings from Building 201 MCR

Through coordination with the VA, identify all unused copper cables in each manhole and duct bank.

Pull out all existing unused copper cables and dispose of them per VA recycling requirements.

Mandrell existing spare conduit and conduits from which copper has been removed. Mandrell shall be done manhole to manhole.

Blow pull wire through the conduit duct banks.

Repeat steps until all manholes are complete.

Install site tube distribution units (TDUs).

Pull tube cell in all conduits and manholes as shown on plans.

Test tube cell to make sure there are no obstructions. Label each tube cell from one node to the other.

Install air-blown fibers from the MCR to each building as specified in the plans.

Install fiber to each TR within the buildings per fiber riser diagram(s).

Terminate fiber on fiber patch panel in each TR and in Building 201 MCR.

Label fiber/tube cells per labeling requirements.

Test all fibers using Optical Time Domain Reflectometer (OTDR) equipment.

Replace all fiber that failed the test.

Phase 2: Build-out new TRs

Complete improvements for new TRs.

Complete lighting and power including Telecommunications Grounding Bus Bar (TGB) per electrical drawings.

Complete HVAC per mechanical drawings including pre/post Test & Balance and controls.

Phase 3: Telecommunication and Electrical work within existing TRs

Remove ceiling and grid and provide temporary supports for the existing light fixtures, HVAC diffusers, and smoke detectors. Ceiling devices to remain or demolish, as indicated.

Install light fixtures and receptacle(s) (where applicable). Re-attach smoke detector.

Install fire-rated cabling pathways through walls for horizontal cable entry from end-user devices (EUDs).

Install cable ladder rack systems from the entry point to room distribution as shown on plans.

Populate available space in the existing rack(s) with new CAT6A compliant 48 port patch panel(s) or locate in new data rack(s) installed in temporary locations.

Install wall-mounted J-hook cable supports along corridor main cable routes (existing/new cable tray to be used where indicated on drawings).

Install pendant J-hook cable supports along cable pathways from the corridor to each room (or cable tray where indicated).

Install EUD communication cables from TR to the corridors along main cable routes. Coil up cables at each take-off point to individual rooms and leave above ceiling with adequate cable lengths to extend to EUD locations.

Schedule a group of rooms for the installation of new EUD faceplates with RJ45 jacks.

Pull out the existing RJ45 faceplates and let them hang out temporarily.

Install communication cables from above ceiling to EUD faceplate locations.

Test and certify the cables by a group of rooms.

Terminate and install RJ45 jacks at TR room and at EUD faceplates. Plug into new 48-port patch panel(s).

Install labels at each EUD faceplate and corresponding new 48-port patch panel(s). Record in the data shop drawings for documentation. Label each rack and each patch panel per contract requirements.

VA Office of Information and Technology (OIT) to cross-connect new 48-port patch panel to Cisco switch(es) and activate the new EUD faceplates.

VA OIT to switch the EUD devices from old faceplates to new faceplates.

EUD devices are now connected to new cabling.

Pull out and remove existing faceplates and data cabling from the EUD locations to TR existing patch panel(s).

Repeat the procedure until the data cabling for all rooms served by the TR has been completed.

Install new data rack(s) and relocate equipment from existing data rack(s).

Remove existing patch panel(s) and data rack(s) as indicated on plans.

Clean up, paint TR, and complete all other finishes.

Install rack temperature and humidity sensors.

Turn over TR to the VA.

Phase 4: Telecommunication and Electrical within new TRs

Install fire-rated cabling pathways through walls for horizontal cable entry from EUDs.

Install telephone backboard.

Install 4-post rack(s).

Install cable ladder rack systems.

Populate new rack(s) with new CAT6A compliant 48-port patch panel(s).

Terminate new fiber (both single-mode and multi-mode).

Install wall-mounted J-hook cable supports along corridor main cable routes (existing/new cable tray to be used where indicated on drawings).

Install pendant J-hook cable supports along cable pathways from the corridor to each room (or cable tray where indicated).

Install EUD communication cables from TR to the corridors along main cable routes. Coil up cables at each take-off point to individual rooms and leave above ceiling with adequate cable lengths to extend to EUD locations.

Schedule a group of rooms for the installation of new EUD faceplates with RJ45 jacks.

Pull out the existing RJ45 faceplates and let them hang out temporarily.

Install communication cables from above ceiling to EUD faceplate locations.

Test and certify the cables by a group of rooms.

Terminate and install RJ45 jacks at TR room and at EUD faceplates. Plug into new 48-port patch panel(s).

Install labels at each EUD faceplate and corresponding new 48-port patch panel(s). Record in the data shop drawings for documentation. Label each rack and each patch panel per contract requirements.

VA OIT to cross-connect new 48-port patch panel to Cisco switch(es) and activate the new EUD faceplates.

VA OIT to switch the EUD devices from old faceplates to new faceplates.

Once EUD devices are connected to new cabling, pull out and remove existing faceplates and data cabling from the EUD locations to existing TR room patch panel(s).

Repeat the procedure until the data cabling for all rooms served by the new TR has been completed.

Install rack temperature and humidity sensors.

Clean up TR room.

Turn over TR to the VA.

Remove existing patch panel(s) and data rack(s) from existing TR.

COMMISSIONING

The contractor will provide a Commissioning Agent (CxA) to oversee commissioning activities for the Project. The Contractor shall provide comprehensive support for commissioning of the systems for this project. Commissioning for this project shall include, but is not limited to, the process of documentation, training, adjustment, testing, certification, and verification of systems to ensure that the completed systems operate as intended in the construction documents.

The intent commissioning for this project is to provide a framework to expose critical issues and provide resolutions with input from the construction team before installation and turnover of systems and equipment. The Contractor shall submit issues to the Commissioning Agent for coordination and resolution without impacting the construction critical path schedule.

TELECOM ROOM LIMITATIONS

This project involves the reuse and retrofit of existing buildings spaces to provide Telecom Rooms (TRs) serving floor areas in the buildings. Based on the existing conditions and limitations of available space in campus buildings, the VA directed the use of some spaces for TRs that do not meet the VA OIT design standard requirements for the physical attributes and locations of TRs.

This was discussed with the VA and it was agreed that these are existing medical buildings and facilities and there are limitations that do not allow for full compliance with all standard design requirements. Some of limitations that do not meet the VA standard requirement for TRs are as follows:

Meets the size standard for TRs in healthcare facility of 170 square feet and conforms to rectangular form factor described in the OIT Design Guide templates.

Meets the size standard for TRs in other facility types of 80 square feet, with 20 square feet additional per network rack, and conforms to rectangular form factor described in the OIT Design Guide templates.

Separate TRs for OIT/Biomed/FMS are not present.

TRs are vertically stacked in multi-story buildings.

TRs do not have equipment not related to the support of the TR (e.g. piping, ductwork, pneumatic tubing, electrical distribution, etc.) installed in, passing through, or entering the TR.

TRs are not adjacent to spaces that limit cable distribution to the serving zone including stairwells, elevator shafts, outside walls, etc.

TR entrance door is minimally 3 feet wide and 8 feet tall and fire rated to at least ¾ hour or greater per AHJ.

Backboard is installed on three walls to support supplementary equipment. Backboard is painted white to provide improved light efficiency.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 3.0 | ARCHITECTURAL SYSTEMS

ARCHITECTURAL SYSTEMS

Architectural work includes upgrades to the existing TRs and renovation of existing spaces for new TRs in the buildings within the project scope at the VA SACC campus. Five (5) existing rooms in Buildings 1, 45, 63, and 99 are being repurposed to provide new TRs. Architectural upgrades include modifications to support the reconfiguration of the rooms for HVAC, Plumbing, Electrical, and Telecommunication upgrades and include the following:

Demolition and/or installation of flooring, walls, doors, and ceiling systems, where required and/or as requested by the VA.

The ceilings of building TRs with T-bar/lay-in type ceilings are to be removed for construction and will not be reinstalled. Overhead support systems will be used where required to support the existing ceiling-mounted fixtures such as lighting, HVAC diffusers, and grilles. Refer to electrical and fire alarm components for associated scope.

Infill of window and door openings where required and/or as requested by the VA.

Extension of existing partial height walls to the underside of structure or installation of a hard lid ceiling to fully enclose TRs to provide a secure perimeter where required and/or as requested by the VA.

Wall patching and repair with new paint finishes where required and /or as requested by the

VA.

BUILDING WALLS FIRE RATINGS

The VA has limited documentation of fire ratings for walls in buildings; therefore, the A/E does not have the information for all rated walls across all of the buildings involved in the project. The A/E will show the fire ratings of walls for buildings identified on the fire/life safety drawings provided by the VA. The Contractor will be required to field verify fire ratings of walls in all buildings during the shop drawing process.

ROOM NAME DESIGNATIONS

Room name designations are subject to approval by the VA. The Contractor shall obtain an updated room designation from the VA and indicate room name designations on areas of work under this contract. Updated room names will be provided by the VA.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 4.0 | STRUCTURAL SYSTEMS

STRUCTURAL SYSTEMS

GOVERNING CODES AND STANDARDS

The governing codes and material standards relevant to the structural design are as follows:

• IBC, 2018 Edition

• ACI 318-14 Building Code Requirements for Structural Concrete

• AISC 360-10 Specification for Structural Steel Buildings

• VA Handbook H-18-8 (1 November 2019),

• AISC 360-16.

• ASCE 7-16 Minimum Design Loads for Buildings and Other Structures

GRAVITY LOADS

The following dead (non-transient) loads are anticipated for the proposed structure:

• General: Estimated weights of construction materials; estimated weights of mechanical, plumbing, and electrical distribution systems

• Equipment: Actual weight of proposed equipment

• Cable: 6A – 0.04 lbs per foot per cable

• Rack: 1000 lbs max with contents

LATERAL LOADS

The seismic design parameters listed below are preliminary. Final design parameters will be established by the Geotechnical Investigation.

• Risk Category: IV

• Importance factor: Ie = 1.5

• Component Importance factor: Ip = 1.5

• Spectral Response Acceleration Ss: 1.55

• Spectral Response Acceleration S1: 0.56

• Design Spectral Response Acceleration Sds: 1.24

• Design Spectral Response Acceleration Sd1: 0.67

• Soil Site Class: D

• Seismic Design Category: D

SCOPE

Structured cabling supports throughout buildings, electrical equipment, telecom data racks and equipment. Anchorage and support of new mechanical equipment including CRAC units, split system and chilled water fan coils, and outdoor condensing units.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 5.0 | MECHANICAL SYSTEMS

MECHANICAL SYSTEMS

HVAC SYSTEM DESCRIPTION

The HVAC design includes modifications to the existing HVAC systems and the installation of new HVAC systems for the TRs to provide adequate cooling to meet the needs of the infrastructure upgrades in these spaces. HVAC system modifications for the TRs include air balancing of existing HVAC systems, to the extent allowed by existing conditions, and providing new ductless direct expansion (DX) split systems (heat pump units). The scope includes providing direct digital control (DDC) temperature and humidity sensors for monitoring TR environmental conditions. Rack-mounted temperature and humidity sensors are provided under the electrical system and are not specified as part of Division 23. Split-system heat pump units are provided instead of cooling-only split-system units, upon consultation with the VA and due to requirements for Special Seismic Certification Preapproval.

DESIGN CRITERIA

The HVAC design includes the room load criteria (IT and electrical loads) as well as building envelope considerations for rooms with exterior walls.

Outdoor Design Conditions - Burbank/Glendale AP

Environmental selections shall be developed by using the 0.4% Summer and 99.6% Winter ASHRAE conditions for the VA SACC Campus (Burbank/Glendale AP) per Chapter 7 of the VA HVAC Design Manual.

Summer 97.7°F db / 67.4°F wb 0.4% ASHRAE design

Winter 38.6°F db 99.6% ASHRAE design

Table 2: Outdoor Design Conditions – Burbank/Glendale AP

Indoor Design Conditions

TRs are to be maintained at 68°F - 70°F with relative humidity less than 60%; however, humidity control is not provided for the selection of the DX ductless split systems.

Inside Design Temp – Summer 70 Fdb / 60% RH (No Humidity Control)

Inside Design Temp – Winter 68º Fdb / 60% RH (No Humidity Control)

Table 3: Indoor Design Conditions

Room Load Criteria

See Appendix C for the internal room load for TRs. Upon consultation with the VA, a nominal 1.25-ton ductless split-system unit is provided for each TR.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 5.0 | MECHANICAL SYSTEMS

DX SPLIT SYSTEMS (HEAT PUMP)

Dedicated, high-efficiency, ductless DX split-system (heat pump) units will be provided to serve the TRs. Manufacturer’s standard wall-mounted thermostats will be provided for controlling the split systems. These thermostats will have a local room and setpoint temperature display but will not be connected to the DDC HVAC building automation network system. Rooms provided with dedicated DX split systems will also be provided with an additional, wall-mounted room temperature sensor and a wall-mounted room humidity sensor for monitoring the room environmental conditions through the DDC building automation system (BAS). The split system fan coil units will be wall or ceiling-mounted within each TR and the outdoor condensing units will be located on the ground or the roof. Humidity control is limited to monitoring and no means of mechanical humidity or dehumidification are provided for the TR room. A combination of pumped and gravity sloped condensate drain piping will be provided for the disposal of condensate water from the cooling coils of the indoor fan coils and discharged to an approved waste receptor. Refrigerant piping will be routed between the indoor fan coil units and their respective outdoor condensing units. The pipe sizes shall be determined based on the manufacturer’s requirements for distance and elevation separation between the fan coil and condensing unit. Refrigerant piping will be routed to minimize piping through the TRs to the extent possible.

EXHAUST FAN

An inline exhaust fan is provided for Building 70’s TR. The system is ducted and will discharge to the outside.

DUCTWORK

The existing air distribution ductwork systems currently serving the TRs will be demolished and removed back to the nearest duct branch takeoff from the main duct systems, with duct openings capped and sealed.

TESTING, ADJUSTING, AND BALANCING (TAB)

Limited testing, adjusting, and balancing (TAB) was performed for all existing TR HVAC systems to identify the capacities of the existing system for each TR; the results are provided in Appendix N. An analysis for each TR space was performed to compare the cooling capacity of the existing HVAC system to the calculated loads for the new room configuration. This was to determine if the existing system may be modified or if a new HVAC system is required. For TRs requiring an upgraded HVAC system, DX ductless mini-split systems are provided.

DDC CONTROLS

TRs will be provided with DDC temperature and humidity sensors for environmental monitoring of room conditions through the BAS. The DDC temperature and humidity sensors will be connected to the existing Johnson Controls BAS without the use of gateways.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 6.0 | ELECTRICAL SYSTEMS

ELECTRICAL SYSTEMS

GENERAL

The project requires additional dedicated 208V receptacles for two rack-mounted UPS units in TR rooms for Buildings 1, 10, 20, 22, 23, 24, 25, 45, 63, 70, 99, and 200. In addition, electrical circuits and receptacles will be required for new CERNER equipment to be installed in Building 201 MCR.

Existing emergency panels will be used for TR UPS units and new UPS units for CERNER equipment. It is anticipated that new electrical panels will be added where existing panels have insufficient capacity for upgrades. Power for new HVAC units and DDC controllers in TRs will be provided.

New LED lighting fixtures will be installed in TRs that have existing lay-in ceiling systems. The lay-in ceilings will be removed for better cable management. The existing circuit and switching will be reused. New TRs will be designed for Building 10, 45, 63, and 99 to replace existing TRs and one new TR will be added for Building 1. Electrical power and lighting will be provided for these rooms.

All TRs will be provided with a grounding bus connected to the building grounding system. Existing and new data racks and ladder racks will be grounded.

New systems will be installed and commissioned before old systems are replaced. The electrical contractor will complete the installation of all new equipment and branch circuits to data racks and cabinets. The VA OIT department will then install the Cisco switches and cross-connect and bring the system online. Once this task is completed by VA, the electrical contractor will remove the old systems as applicable. Phasing plans are required to be developed by the Contractor in close consultation with VA for approval prior to the start of work.

Codes and Standards

The electrical installation shall comply with all applicable codes such as:

2018 International Electrical Code National Fire Protection Association (NFPA) National Electrical Manufacturer’s Association (NEMA) Underwriters’ Laboratories (UL) Occupational Safety and Health Act (OSHA) State of California - Cal OSHA 2018 International Building Code LAVAMC specification

The standards listed below are intended as guidelines for design only. The list is not meant to restrict engineers from using additional guides or standards as desired.

Electronic Industries Application (EIA) Standard 569 Illuminating Engineering Society of North America (IES) Lighting Standards Institute of Electrical and Electronic Engineers (IEEE) Standards Federal Information Processing Standard 5-91 National Electrical Manufacturers' Association (NEMA) Insulated Power Cable Engineers' Association (IPCEA) Certified Ballast Manufacturers' Association (CBMA) Underwriters Laboratories, Inc. (UL) National Fire Protection Association (NFPA) Rules and regulations of local utility companies

GENERAL DESIGN CRITERIA

Energy Conservation

The largest factor in the energy consumption of a building is lighting. LED lighting will be used for TRs. All motors will be of high efficiency or better.

System Voltages

A 208/120V distribution system will be used for all major power, receptacles, and lighting loads.

480/277V may be used for mechanical and lighting where the building has other voltages available and where size and economy dictate.

Operations and Maintenance Considerations

The electrical system will be designed to provide ease of maintenance.

POWER SYSTEMS

Normal Power Distribution

No modification to existing power distribution is being made under the scope of this project.

Standby / Emergency Service and Power Distribution

Additional electrical panels will be added to existing power distribution systems as necessary for new electrical outlets and HVAC equipment. Where available, emergency power will be provided to two 3,000VA 208/120V 1P UPS units in the TRs. Each data rack in the TRs will be provided with two PDUs rated for 3,000A 208/120V 1P.

GROUNDING SYSTEMS

Telecommunication Grounding System will meet the requirement of ANSI/TIA-607-D. The building grounding System is existing to remain. The existing TRs do not have a Telecommunication Ground Bus Bar (TGB) system. A TGB will be added to the TR where missing. The new TGB will be connected to the main building ground bus or ground rod. TGBs in all TRs will be bonded together.

TGB will be used to ground new equipment data racks, 48-Port patch panels, servers, switches, fiber patch panels, and cable ladder racks. Insulated green copper conductor #8 will be used to bond the equipment data racks and cable ladder rack.

EQUIPMENT AND MATERIAL DESCRIPTION

Equipment and material incorporated into the electrical work shall be new and of the same type and manufacture for similar uses. Where industry or trade standards are in force, equipment and material shall comply with these standards as minimum criteria of quality and workmanship.

RECEPTACLES/UPS

New 208V receptacles in TRs shall be red in color and connected to emergency electrical panels.

Two UPS units (3,000VA) & two PDUs will be installed in TR racks. The UPS units will be Cyber Power OL-3000RT per VA request.

All wall plates and boxes for electrical installed under this contract will indicate the power branch, circuit breaker number, and panel ID that the outlet connects etched into the stainless-steel faceplate.

BRANCH CIRCUIT CONDUIT AND WIRE

All branch circuit wiring will be installed in EMT conduit and the wire will be copper with THHN insulation.

SCOPE CHECKLIST

BLDG # 691A4-20-201 EHRM VA SEPULVEDA CAMPUS

1 SURVEY & VERIFY TRs.

1 ELECTRICAL FOR NEW HVAC IN TR.

1 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

1 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

SURVEY MPOE ROOM. EXISTING FIBER INTO BUILDING 4 AND FEEDING

OTHER BUILDINGS FROM BUILDING 4 WILL BE REMOVED. VA IS LEASING OUT

BUILDING 4.

10 SURVEY & VERIFY TRs.

10 ELECTRICAL FOR NEW HVAC IN TR.

10 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

20 SURVEY & VERIFY TRs.

20 ELECTRICAL FOR NEW HVAC IN TR.

20 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

20 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

22 SURVEY & VERIFY TRs.

22 ELECTRICAL FOR NEW HVAC IN TR.

22 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

22 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

23 SURVEY & VERIFY TRs.

23 ELECTRICAL FOR NEW HVAC IN TR.

23 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

23 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

24 SURVEY & VERIFY TRs.

24 ELECTRICAL FOR NEW HVAC IN TR.

24 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

24 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

24 RELOCATE TR CLOSET TO NEW LOCATIONS. DESIGN TWO PDU AND TWO UPS,

208V DEDICATED, HVAC.

25 SURVEY & VERIFY TRs.

25 ELECTRICAL FOR NEW HVAC IN TR.

25 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

45 SURVEY & VERIFY TRs.

45 ELECTRICAL FOR NEW HVAC IN TR.

45 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

45 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

45 RELOCATE TR CLOSET TO NEW LOCATIONS. DESIGN TWO PDU AND TWO UPS,

208V DEDICATED, HVAC.

63 SURVEY & VERIFY TRs.

63 ELECTRICAL FOR NEW HVAC IN TR.

63 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

63 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

63 RELOCATE TR CLOSET TO NEW LOCATIONS. DESIGN TWO PDU AND TWO UPS,

208V DEDICATED, HVAC.

70 SURVEY & VERIFY TRs.

70 ELECTRICAL FOR NEW HVAC IN TR.

70 ELECTRICAL SUBPANEL FOR NEW HVAC LOAD AND OIT EQUIPMENT.

70 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

99 SURVEY AND VERIFY TRs.

99 ELECTRICAL FOR NEW HVAC IN TR.

99 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS AND PDU IN TR RACKS.

200 SURVEY & VERIFY TRs.

200 ELECTRICAL FOR NEW HVAC IN TR.

200 ELECTRICAL SUBPANELS FOR NEW HVAC LOAD AND OIT EQUIPMENT.

200 TWO DEDICATED 208V RECEPTACLES FOR TWO UPS & TWO PDU IN TR RACKS.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 7.0 | FIRE ALARM SYSTEM

FIRE ALARM SYSTEMS

The fire alarm systems for the project buildings are existing to remain. New fire alarm devices will be added to the new TRs and will match the existing fire alarm system manufacturer.

Since the ceilings of the TRs are being removed, the existing ceiling-mounted fire alarm systems in the TRs will be re-supported from the structure above. The existing smoke detectors will be programmed to be bypassed by the VA during removal and reinstallation of the smoke detectors so they do not alarm. These detectors are online all the time and are addressable and monitored 24/7. If any are found to be not working, the VA will be required to replace them if found to be defective by the Contractor during construction. The Contractor will be responsible to replace fire alarm and smoke detectors devices that are damaged during construction. New smoke detectors will be added to the existing TRs which do not have an existing smoke detector. Smoke detectors will be connected to the existing fire alarm system. A performance specification will be provided for the Contractor to install the required system and components.

691A4-20-201 EHRM INFRASTRUCTURE UPGRADES: VA SACC 8.0 | STRUCTURED CABLING (TELECOM)

STRUCTURED CABLING (TELECOM)

GENERAL

A structured cabling system will be a complete system of cabling and associated hardware that will provide a comprehensive telecommunications infrastructure. This infrastructure will serve a wide range of uses such as transmit data through a computer network. The structured cabling systems for the VA SACC campus facilities are existing and are being upgraded to meet the requirements of EHRM. Existing fiber backbone systems consisting of horizontal (through underground duct bank and above ceiling between TR) and vertical fiber will be replaced with air-blown single mode OS2 fiber. Fiber patch cables will be new OM4 in renovating TR closets.

New systems will be installed and commissioned before old systems are replaced. The cabling contractor will complete the installation, testing, and commissioning of fiber and copper cabling and associated fiber and copper patch panels. The VA will then install the server and Cisco switches and cross-connect and bring the system online. Once this task is completed by VA, the cabling contractor will remove the old systems as applicable. Phasing plans are required to be developed by the Contractor in close consultation with the VA for approval prior to the start of work.

From the main TR to each TR within the same building, two fiber paths, A and B, will be installed to connect the TRs. Each fiber path will consist of 24 strands of OM4 multi-mode fiber and 12 strands of OS1 single-mode fiber. For TRs in unconnected campus buildings, only a single fiber A path will be provided since the campus is existing and a diverse path was not established during underground duct bank installation. The single fiber A path will consist of 24 strands of OS1 single-mode fiber for each TR in the Building from Building 201 MCR.

The methods used to complete and maintain cabling installations are relatively standard. The standardization of these installations is necessary because of the need to ensure acceptable system performance from increasingly complex arrangements.

The U.S. cabling industry accepts the American National Standards Institute (ANSI), in conjunction with TIA/EIA, as the responsible organization for providing and maintaining standards and practices within the profession. It has published a series of standards to design, install, and maintain cabling installations. These help to ensure a proper cabling installation.

The VA awarded CERNER a contract to take over the management of veterans' healthcare records.

CERNER has published a guideline (adopted by National VA OIT as “OEHRM Requirements Specification Version 1.0” dated June 5, 2019) that details requirements for cabling, data throughput, and electrical infrastructure for facilities. This project will make upgrades to deficient infrastructure on the VA Sepulveda campus to prepare for EHRM implementation.

The industry-standard term for a network installation that serves a relatively small area (such as a structured cabling installation serving a building) is a local area network (LAN).

Structured cabling installations include vertical and horizontal backbone pathways; vertical and horizontal backbone cables; horizontal pathways; horizontal cables; EUD; TR, and Server Room (MCR in Building 201).

Backbone cabling (entrance facility) is existing to remain. Underground single-mode air-blown fiber through existing underground conduits to various buildings. The main fiber hub will be in Building 201.

The new systems, both fiber and copper, will be designed in parallel with the existing systems. After the new systems are tested, commissioned, and accepted by the VA and CERNER, the old systems will be decommissioned and removed.

Backbone cabling (entrance facility) is existing to remain.

CODES AND STANDARDS

The benefits of codes and standards include:

1. Consistency of design and installation

2. Conformance to physical and transmission line requirements

3. A basis for examining a proposed system expansion and other changes

4. Uniform documentation.

− VA OEHRM Requirement Specifications − IT-SOP # 07-013 Cable Installation, Labeling, and Testing − EIA/ECA 310-E Data Equipment Racks, − TIA/EIA 569A and 569B Standards − VAGLA wide Medical Center Specifications − VAGLA wide Community-Based Outpatient Clinics (CBOC) − Enterprise Data Center Infrastructure Collaboration Team (EDICT) Engineering

Assessment and Recommendation − ANSI Standards

INSPECTION OF COMMUNICATIONS MANHOLES & UNDERGROUND CONDUIT SYSTEM

A Vision Programming Interface (VPI) push camera system was used to determine the condition of the communication conduits in and near the designated work areas. A closed-circuit television (CCTV) survey was performed on conduits within the manholes to determine if there was adequate access into the manhole/conduits, determine if spare conduits are installed, and determine conduits that are filled with communication cables. It was discussed and agreed that the VA will be responsible to identify which communication cables are inactive/abandoned that can be removed by the contractor to provide conduit pathways for new fiber optic cable installation. During the surveys, the VA did not permit personnel to enter the manholes. It was discussed with the VA that the surveys of the communication conduits would be limited to a visual survey inside the manhole areas conducted from outside the manholes. A representative from VA was present during these surveys and video inspections and photographic documentation was performed within the manholes of all existing conduits going in and out of the manholes. The results are documented using fold outs for the manholes inspected. These photographs and manhole foldouts have been provided in the design documents.

Equipment used: Video Camera designed for video inspection of inside of manholes.

There were about 40 manholes. Ten of them were found to be buried (to a depth of about 12 inches) in the landscape area. These had to be dug out to do the inspection. In addition, there were 3 to 4 manholes found to be buried under asphalt. These were not dug out and it was requested that the VA plan to have the area dug out for inspection. The VA complied with the request and these manholes were eventually inspected and documented. In all these cases of buried manholes, the manhole riser should be raised so in the future, the manhole can be accessed without having to dig out. There may still be few manholes buried that the A/E could not access. The Contactor shall be responsible for coordinating with the VA to identify any additional manholes.

Refer to Appendix K for the report.

DESIGN

The data system will consist of wall EUD outlets with 3-RJ45 jacks and faceplate in occupied spaces such as offices, laboratories, secretary areas, conference rooms, patient rooms, operating rooms, and as shown on drawings. These wall outlets will be connected to 48 port patch panels located in the data equipment racks in existing and new TR. The cabling system will meet the following VAGLA VAMC requirements:

Use LC termination for fiber.

Sumitomo 24 strand single-mode air blown fiber (Type OS2) from MCR Room 115 Building

201 to each TR rooms in Buildings 1, 4, 10, 20, 22, 23, 24, 25, 45, 63, 70, 99, and 200 within the existing manhole/conduit system.

Faceplate at EUD to have 3 outlets as follows:

− Top left gray Cat 6A compliant RJ45 jack.

− Top right blue Cat 6A compliant RJ45 jack − Bottom left white Cat 6A compliant RJ45 jack − Bottom right blank.

• Data jack to be gray, blue, white.

• Data cable to be gray, blue, white

• Biomedical Cable to be orange

• Cabling within the building to be done by cable contractor

• Category 6A Cable to be used in all areas unless otherwise noted

SCOPE CHECKLIST

BLDG # 691A4-20-201 EHRM VA SEPULVEDA CAMPUS

1 SURVEY & VERIFY TR.

1 CAT 5 CABLES AND BELOW MUST BE REPLACED WITH CAT6A.

1 UPGRADE EXISTING VERTICAL AND HORIZONTAL FIBER BACKBONE IN TR WITHIN BLDG & COMING FROM

BLDG 201.

1 USE OF OS2 AND OM4 / OM5 FIBER PATCH PATCH CABLES AS NEEDED IN EACH TR.

4 SURVEY & VERIFY TR.

4 UPGRADE EXISTING VERTICAL AND HORIZONTAL FIBER BACKBONE IN TR WITHIN BLDG & COMING FROM

BLDG 201.

4 USE OF OS2 AND OM4 FIBER PATCH PATCH CABLES AS NEEDED IN EACH TR.

10 SURVEY & VERIFY TR.

10 CAT 5 CABLES AND BELOW MUST BE REPLACED WITH CAT6A.

10 UPGRADE EXISTING VERTICAL AND HORIZONTAL FIBER BACKBONE IN TR WITHIN BLDG & COMING FROM

BLDG 201.

10 USE OF OS2 AND OM4 FIBER PATCH PATCH CABLES AS NEEDED IN EACH TR.

20 SURVEY & VERIFY TR.

20 CAT 5 CABLES AND BELOW MUST BE REPLACED WITH CAT6A.

20 UPGRADE EXISTING VERTICAL AND HORIZONTAL FIBER BACKBONE IN TR WITHIN BLDG & COMING FROM

BLDG 201.

20 USE OF OS2 AND OM4 FIBER PATCH PATCH CABLES AS NEEDED IN EACH TR.

22 SURVEY & VERIFY TR.

22 CAT 5 CABLES AND BELOW MUST BE REPLACED WITH CAT6A.

22 UPGRADE EXISTING VERTICAL AND HORIZONTAL FIBER BACKBONE IN TR WITHIN BLDG &…