36C26126Q1067_1.docx

36C26126Q1067

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

x 640-27-1-5051-0003 36C26126Q1067 08-21-2026 Gary Christensen 650-493-5000 65825 09-04-2026 10:00

PDT

Department of Veterans Affairs Network Contracting Office 21

X X 541350 $11.5 Million N/A X See Performance Work Statement

Network Contracting Office 21

FMS-VA-2(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Requirement for Fire Door Inspections supporting Veterans Affairs Palo Alto Health Care System.

Period of Performance:

Base: 11/01/2026 - 10/31/2027 Note 1: Offerors shall follow the submission instructions specified in Addendum to FAR Provision 52.212-1 and 52.212-2 included in this solicitation. Failure to follow the instructions will result in an unfavorable evaluation and may not be considered for award Note 2: All questions must be submitted no later than 10:00 AM PDT on 08/27/2026 to gary.christensen@va.gov Note 3: Complete VAAR 852.219-75 on page xx See CONTINUATION Page 640-3670162-5051-854100-2543 0100C1A92 X X Gary Christensen Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

Network Contracting Office (NCO) 21

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA's Electronic Invoice Presentment and Payment System - The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to register and begin submitting electronic invoices, free of charge. The Department of Veterans Affairs Tungsten Number is: AAA544240062 (this allows you to file invoices online for free.)

More information on the VA Financial Services Center is available at: http://www.fsc.va.gov/einvoice.asp.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Single Doors Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

Double Doors

POP Begin: 11-01-2026 POP End: 10-31-2027

Double Automatic Doors

POP Begin: 11-01-2026 POP End: 10-31-2027

Double on magnetic hold open device

POP Begin: 11-01-2026 POP End: 10-31-2027

Hatches and chutes Contract Period: Option 1 POP Begin: 11-01-2026 POP End: 10-31-2027

Roll up doors per section 10.5 of PSW

POP Begin: 11-01-2026 POP End: 10-31-2027

Fully burdened Labor hours for repairs

POP Begin: 11-01-2026 POP End: 10-31-2027

Performance Work Statement Fire Door Inspection and Maintenance Service VA Palo alto Health Care System

1. GENERAL INTENTION AND REQUIREMENTS

1.1. General: This Performance Work Statement (PWS) is to obtain inspection, maintenance and repair services of Fire and Smoke doors at the Veterans Affairs Palo Alto Health Care System (VAPAHCS), referred to as the Government.

1.2. The Contractor shall provide management, supervision, labor, materials, tools, incidental engineering services, and transportation necessary to perform annual inspection and maintenance, and repair services for the fire and smoke doors, including hatches and chute doors in the buildings identified in this PWS per the Life Safety Code (NFPA 101) and associated standards, primarily NFPA 80 and NFPA 105. Contractor shall comply with the most current editions available at the time of inspection and certification. Modifications to perform deviations from the contract require written consent of the government’s Contracting Officers Representative (COR) or COR designee.

1.3. The Contractor, without additional expense to the Government, shall obtain licenses, permits, and insurance required to perform the work required by this contract. The Contractor shall comply with applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer and COR before work commences.

1.4. The Contractor must provide evidence for at least 3 contracts that show experience in maintenance, inspection, testing and repairing of Fire and Smoke doors including hatches and chute doors, with each contract having at least 30 doors minimum under contract.

1.5. Work for this contract is required at three separate VAPAHCS locations. Those locations are Palo Alto Division (PAD), Menlo Park Division (MPD), and Livermore Division (LVD).

1.5.1. Palo Alto Division: 3801 Miranda Avenue, Palo Alto, CA 94304

1.5.2. Menlo Park Division: 795 Willow Road, Menlo Park, CA 94025

1.5.3. Livermore Division: 4951 Arroyo Road, Livermore, CA 94550 (Omit Bldg 90)

1.6. For this contract, standard operating hours or duty hours are the hours between 7:00 AM to 4.00 PM, Monday through Friday, except Federal Holidays.

Federal Holidays: The following holidays are observed by the Department of Veterans Affairs:

· New Years’ Day

· New Year’s Day

· President’s Day

· Martin Luther King’s Birthday

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving

· Christmas

· Any day specifically declared to be a national holiday, not listed here

1.7 Period of Performance 5 calendar years, with base year and four (4) option years, each to be one calendar year.

2. CODES and STANDARDS

a. Publications listed below form a part of this contract. Fire and Smoke doors and assemblies shall be maintained to meet the requirements of current code editions published, all manufacturer guidelines, Veteran’s Affairs (VA) memorandums, and industry standards, as applicable, and in the case of conflicting standards the most stringent shall apply.

i. OSHA Standard 29 CFR 1910

ii. International Building Code (IBC)

iii. National Fire Protection Association (NFPA)

iv. NFPA 80 - Standard for Fire Doors and Fire Windows

v. NFPA 105 - Standard for Smoke Door Assemblies and Other Opening Protectives

vi. NFPA 70 – National Electrical Code (NEC)

vii. NFPA 70E – Electrical Safety in the Workplace

viii. NFPA 72 – National Fire Alarm and Signaling Code

ix. NFPA 101 – Life Safety Code

x. NFPA 99 – Health Care Facilities Code

3. DEFINITIONS & ACRONYMS

i. ANSI – American National Standards Institute

ii. ASME – American Society of Mechanical Engineers

iii. CO – Contracting Officer

iv. COR - Contracting Officer Representative

v. FAR – Federal Acquisition Regulation

vi. HEPA – High Efficiency Particulate Air filter

vii. MSDS – Material Safety Data Sheet

viii. MOD – Modification of contract

ix. NEC – National Electric Code

x. NFPA - National Fire Protection Association

xi. NTP – Notice to Proceed

xii. OEM - Original Equipment Manufacturer

xiii. OSHA - Occupational Safety and Health Administration

xiv. PO – Purchase Order

xv. POC - Point of Contact

xvi. PM - Preventative Maintenance

xvii. PMI - Preventative Maintenance Inspection

xviii. PPE – Personal Protective Equipment

xix. PWS - Performance Work Statement

xx. QASP – Quality Assurance Surveillance Program

xxi. QCP – Quality Control Program

xxii. VA – United States Veterans Affairs

xxiii. VAPAHCS - Veterans Affairs Palo Alto Health Care System

4. EXCLUSIONS

a. Equipment, components, and parts not installed under this Contract shall not be removed, replaced, or deficiencies corrected while still under the manufacturers or installer’s warranty, without prior submission to COR and approval of the CR.

b. Installation of new attachments recommended or required by inspectors, or VA/Government Authorities.

c. There shall be no borrowing of parts (i.e., removing of parts from one door), whether it is in service or not, to correct a deficiency on another door except in an emergency or with written consent from the COR.

5. GOVERNMENT FURNISHED PROPERTY, MATERIALS, and SERVICES

a. The Government will not provide office space or operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for performance of this Contract at their own expense.

b. The Government will not provide tools or equipment to the Contractor. The Contract shall furnish all tools required for the performance of this Contract.

c. The Government will furnish the following services at existing outlets, for use in those facilities provided by the Government and as required for the work to be performed under this Contract: electricity, fresh water, sewage service, and non-hazardous refuse collection (from existing collection points). Disposal of equipment and construction debris is the responsibility of the Contractor.

6. CONTRACTOR REQUIREMENTS

a. Contractor shall have technical training, track records of working experience in maintenance, inspection, testing and repairing of Fire and Smoke doors including hatches and chute doors. Experience shall be within healthcare, industrial, research, educational and commercial facilities for a minimum of five (5) years. Contractor or his employees providing service on the doors shall be certified Fire + Egress Door Assembly Inspector (CFDAI). Only those of the contractor’s representatives who are working in the field or contractor’s supervisor directly supervising the work and present in the field is required to be certified.

b. Contractor’s technicians shall possess certificates to work on all the parts associated with fire doors. Certificates and documents shall be presented with submission package. VA reserves the right to request proof of appropriate training and experience from vendor/contractor personnel for servicing the equipment on the schedule for the duration of the contract. Contractor shall provide certificates and documents within two days of request.

c. The Contractor shall provide a Contract manager who shall be responsible for performance of the contract work. Name of the Contract manager and an alternate shall be designated in writing to the CO/COR prior to contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The Contract Manager or alternate shall have full authority to act on contract matters relating to daily operation of the Contract. The Contract Manager or alternate shall be available to speak/meet with the CO or COR, within 24 hours of request during normal operating hours and or within the next business day.

d. The selection, assignment, and management of Contractor’s employees is the responsibility of the Contractor. The Contractor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the VAPHCS facilities or personnel. The Contractor is fully responsible for performance and conduct of his/her employees. The Contractor shall not allow any employee to perform work under this Contract while under the influence of alcohol, drugs, or any other incapacitating agent.

e. Contractor service, repair, and replacement staff shall be Journeymen experience along with all other referenced training, certification, and experience described within section 6 of this PWS.

7. BACKGROUND CHECKS and IDENTIFICATION BADGES

a. Contractor and Subcontractor personnel working on VAPAHCS facilities must consent to background checks or shall be denied access to the VAPAHCS facilities. Information required to conduct a background check includes full name, driver’s license number and/or social security number, date of birth, and completion of a background check questionnaire.

b. Contractors shall ensure their employees and those of their Subcontractors have the proper credentials allowing them to work in the United States. The Contractor shall not be entitled to any compensation for delay or expenses associated with this requirement and are not excused from proceeding with the Contract.

c. Department of Veterans Affairs regulations requires Contractor employees to have a VAPAHCS issued Identification Badge and wear it at all times while at VAPAHCS facilities. ID badges shall be issued by the VAPAHCS security office under its rules for issuance. Contractor personnel shall present a neat appearance and be easily recognized as a Contractor employee by wearing distinctive clothing bearing the name of the company and a VAPAHCS issued ID badge. When an employee leaves the Contractor’s employment, or the Contract is terminated, the employee’s badge shall be returned to COR within 3 working days.

8. EMERGENCY TELEPHONE NUMBERS

a. The Contractor shall provide the CO/COR with pertinent emergency telephone numbers to summon assistance in the event of an emergency repair at any of the three VAPAHCS site noted in this contract. At least one of the emergency telephone numbers, and one alternate telephone number shall be provided in writing to the CO/COR within 10 business days of the contract award.

9. EXISTING DEFICIENCIES

9.1 BASE Year: Immediately after contract award Contractor shall provide a schedule of inspection of all the smoke and fire rated doors, hatches, chute doors (to be referred to as fire doors henceforth) at the three VAPAHCS campuses. The intent is to allow the Contractor verify requirements of this contract and identify any existing discrepancies in the door inventory for resolution with the COR.

a. The inspection must be completed in eight (8) weeks and shall start no later than 30 days after contract award. No later than 30 calendar days after completion of the inspection, the contractor shall provide a complete list of existing deficiencies and required corrective actions in a report. Any discrepancy discovered during the initial inspection from the government provided inventory shall be brought to the COR’s attention within one week.

b. The report shall be in the form of a spreadsheet with door number, building and floor number and facility location, with list of issues that render the fire rated door non-compliant, recommendations, required repairs (including replacement parts), and a quote to perform corrective action.

c. Upon receiving the quote for repairs, the Government shall decide what repairs would be approved for the contractor to perform and will pay for the corrective action under the Unscheduled Maintenance and Repairs Contract Line Item Number (CLIN) in the contract (see section 11) . Contractor shall not proceed with repair work until the Contractor and the COR, or CO as appropriate, have reached an agreement on the price to accomplish the specific unscheduled maintenance and repair service.

d. Items to be included in the deficiency list may consist of, but not limited to, replacement or repair of doors, frame, hinges, intumescent and smoke seals, hardware (latches, strike plates, closers, panic bars, exit devices), signage and labels, magnetic hold open devices, automatic door openers, and repairs to electrical connections to automatic doors/door openers.

e. All corrective deficiencies shall have a one-year warranty on labor and parts or matching with manufacturer’s warranty on parts if more than one year.

10. SPECIFIC DOOR INSPECTION SERVICES

10.1 Provide annual inspection, testing and preventative maintenance service to smoke and fire rated doors, fire rated roll up doors, hatches and chutes (referred to as fire doors henceforth) in the inventory provided by VA. Refer to Section 9.1 for addressing existing deficiencies in the first year of the contract (base year). The contractor shall provide a schedule of inspection after contract award, listing door number, building and floor number, and facility location. The contractor is responsible for scheduling all site visits prior to the visit with Site manager and COR. Any deviation from this schedule after approval must be approved in advance by the COR. The contractor shall inform the COR and Site manager daily of the planned work for the day and inform of any deviations at the end of the day, via phone call or email.

10.2 Contractor shall understand that the drawings and inventory provided by the government with this solicitation may not be perfectly accurate or UpToDate. The Contractor shall conduct an initial site survey to verify requirements of this contract and shall verify, correct and/or complete the inventory of all fire and smoke doors, fire rated chutes and hatches, and also mark the drawings provided with this solicitation. All the corrections shall be verified with the contracting officer’s representative for any adjustment of scope and cost. The contractor to bring up any discrepancies in the inventory within 1 week of completion of initial inspection per section 9.0. The contractor will start inventory verification with buildings at Palo Alto divisions before moving on to Menlo Park and then to Livermore Division.

10.3 Contractor shall update the inventory provided with this solicitation and add Fire Door Manufacturer’s serial # for the door and doorframe to the inventory.

10.4 Quantity of doors: For bidding purposes, the contractor shall account for 750 fire doors with the following breakdown. This quantity shall be adjusted per section 10.2.

See section 10.6 for roll-up doors drop test.

10.5 Contractor shall affix a small label/sticker for annual inspection with date of inspection on the side of the doors after completion of passed inspection, and after repairs are completed on failed inspection and doors pass re-inspection.

10.6 Drop test for roll up doors is to be provided on the following list of doors:

PAD B100:

I. 4th floor @ the lab counter (F4-130) II. Linen Chute 1 & 2 (E4-250 & F4-199) – Each landing has a door on 2, 3, and 4. The landing in the basement has a door on each (EB-145, FB-298): a total of 8 test points III. 2nd floor @ the dental reception counter (E2-301)

PAD B520:

IV. 1st Floor F-100 @ the elevators – two fire curtains (one per elevator) V. 1st Floor F-109 @ reception widow VI. 1st Floor F-104 @ the rotunda (horizontal accordion door) VII. 2nd Floor F-104 @ the rotunda (horizontal according door) VIII. 2nd Floor F-200 @ the elevators – two fire curtains (one per elevator) IX. 2nd Floor F-206 @ the back window

PAD B500:

X. 1st floor CA1-19 @ the elevator lobby entrance XI. 1st floor A1-100 @ the elevator lobby entrance XII. 2nd floor CB2-22 @ the elevator lobby entrance XIII. 2nd floor CB2-12 @ the elevator lobby entrance XIV. 2nd floor CB2-22 @ the elevator lobby entrance XV. 2nd floor CB2-12 @ the elevator lobby entrance

a. All inspection and preventative maintenance work shall be fully completed and documented during a preventive maintenance and inspection service. All minor repairs and adjustments shall be made at the time of inspection, except for those that require parts to be ordered or more than an hour of labor.

b. Service Reports: Contractor shall contact COR prior to any service performed. Service reports shall be submitted to the COR and other designees within 5 business days of completion of site work including preventative maintenance and unscheduled maintenance and repairs. At the completion of each maintenance service, the Contractor shall present a written service report to the COR or his/her Engineering designee. The report shall clearly indicate the date of the service, the type of service performed, the exact location with building, room and door number, and description of the door parts used/replaced/needed for service, and the name of the field service technician.

a) An inspection report for each door or assembly identifying each inspection point included in NPFA 80 Standard for Fire Doors and Fire Windows shall be provided for VAPAHCS inspections. The inspection form can be an NFPA form or the contractor may use another checklist format as long the inspection points from NFPA 80 are included.

b) Nomenclature of digital files. must clearly identify building number and site location. For main hospital door inspection report may consist of multiple files, with floor and/or wing clearly identified in the file name.

c. The Contractor shall provide one-year warranty on labor and material from date of installation.

XVI. UNSCHEDULED MAINTENANCE AND REPAIR SERVICES

11.1 As part of this contract, the Government provides additional funding for unscheduled maintenance and repair services. Funding for these services will be used until the specific funds are expended. If the full amount of funding for unscheduled maintenance and repair services is expended during the contract performance period, the Government may or may not provide additional funding by contract modification depending on annual budget considerations. Any unused funds will be de-obligated and returned to the Government at the end of the performance period. Contractor to notify CO when 70% of the obligated amount is expended.

11.2 Unscheduled maintenance and repair services is defined as work, requested, and authorized by the Government within the contract scope, but in addition to the contract requirements. Work of this nature identified by the Contractor shall be reported to the COR, but work shall not be performed until the Contractor and the CO, have reached an agreement on the price to accomplish the specific unscheduled maintenance and repair service.

11.3 When the Contractor identifies unscheduled maintenance and repair services, such as failed assembly or component that preventive maintenance can no longer be performed on, the contractor shall:

a. Notify the CO/COR of work required to complete the unscheduled maintenance and repair. This may be a single repair or list of repairs if preventative maintenance was performed on multiple systems. The Contractor shall attempt to notify the CO/COR within 2 business days of finding the issue requiring unscheduled maintenance or repair.

b. To perform the additional work, a quote for the unscheduled maintenance and repair shall be submitted by the contractor to the CO/COR.

c. The quote shall have a breakdown of labor and materials, with material parts clearly identified.

d. Work shall not start until the CO/COR approves the work based on Government requirements to complete the work and review of the quote for reasonable pricing.

e. If the CO determines the best course of action is for the Contractor to complete the repairs, the CO will approve the unscheduled maintenance and repair, the Contractor may start work. When the work is complete, invoices for the work shall be submitted on the correct contract line item for Unscheduled Maintenance and Repair Services.

f. The Contractor may receive verbal authorization to proceed with the work from the CO, if the unscheduled maintenance and repair impacts patient care. However, written authorization will follow the verbal authorization and typically a 48-hour notice will be given.

XVII. SAFETY, INSPECTION, and TESTING

12.1. Injury and Accident Reports: Contractor shall immediately report to the CO/COR in a manner and on the forms prescribed by the Government, accidents resulting in injury, trauma, death, hazardous exposures, and occupational disease.

12.2. Written reports for incidents shall be provided within five (5) working days and include the cause, what, where, and when the incident occurred as well as repairs and tests performed to correct the cause of the incident.

12.3. Safety: Contractor shall adhere to OSHA, EPA, NFPA Life Safety Codes, and other regulatory requirements. Safety shall be the Contractor’s highest priority. The Contractor shall be solely responsible for compliance with (Federal) OSHA regulations.

12.4. Contractor shall maintain fire exits clear for building occupants during the repair and inspection of fire doors. Contractor to obtain approval from COR if a fire exit must be blocked for repair. Repair work requiring the blocking of facility exit will require coordination to complete an Interim Life Safety Measures notification to VAPAHCS Staff before repairs start.

12.5. Contractor shall provide a detailed explanation as to how contract work will be implemented and managed to ensure compliance with OSHA Construction Standards, Life Safety issues, and security measures. Contractor shall have a Site Safety and Health Officer (SSHO) assigned to the contract/project to ensure their technicians are meeting OSHA requirements. The SSHO shall be well versed in OSHA requirements and regulations. The SSHO will perform regular safety inspections on the job site to ensure technician compliance and quality of work is at a high level, presenting no risks to staff or patrons. Safety inspections will include fall protection and electrical hazards and end with job safety meetings with the entire crew. The Contractor shall provide the CO/COR copies of the safety inspection reports upon request at no additional cost to the Government.

12.6. During contract performance, the Contractor shall follow Government’s safety policy and standards for safe work practices and take such safety precautions as the VAPAHCS Safety Officer or designee or the CO/COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAPAHCS smoking policy.

12.7. Patient, employee, visitor, and Contractor personnel safety shall be always maintained. The Contractor is responsible for the safety and health of his/her employees.

12.8. The Contractor shall submit to the Contracting Officer, prior to the start of the Contract, the Safety Data Sheets (SDS) for potentially hazardous materials (lubricants, cleaners, fluids, etc.) to be used in the facility during performance of the Contract and will not use materials which have not been approved in advance by the Government. SDS for new chemicals shall be furnished prior to the arrival of the chemical on site. The Contractor shall maintain a copy of all SDS in each elevator machine room to assure compliance with laws and requirements regarding the Right to Know law (OSHA Hazard Communication Standard (29 CFR 1910.1200).

12.9. Contractor is responsible to identify, provide and maintain personal protective equipment (PPE) required to perform the duties outlined in the Contract. In addition, the Contractor is responsible for identifying and providing applicable safety programs required to perform the work i.e., lockout/tag out, confined space entry, universal precautions, etc. Training required for safety programs and proper use of PPE shall be provided by employer, and documentation maintained by the Contractor.

12.10. The Contractor shall obtain a Hot Work Permit from the Government (VAPAHCS Safety Staff) or the CO/COR in advance whenever soldering, welding, grinding, and using a cutting torch, or other open flame, spark or heat producing equipment is used. The Contractor is required to follow requirements outlined for the issuance of the Hot Work Permit.

12.11. Contractor shall be notified of any non-compliance with safety regulations that he may be responsible for. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the Contracting Officer in writing that the condition has been corrected. If, in the opinion of the CO/COR or the Government’s Safety Officer, the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work. The Contractor bears all costs of stop-work time and correcting safety hazards.

12.12. Contractor shall reinstall guards or signs/ notices, etc, removed from the fire door and/or frame to perform maintenance, before putting it back into service.

13. QUALITY CONTROL

13.1. Contractor shall establish a Quality Control Program to assure the requirements of the Contract are provided as specified. The Contractor shall submit this program to the CO/COR, for acceptance within ten (10) days of Notice to Proceed. The program shall include the following:

13.1.1. An inspection system covering the services described in the Contract. A checklist used for inspecting Contract performance during scheduled or unscheduled inspections and the name(s) of the individual(s) who will perform the inspection.

13.1.2. The checklist shall include every area of the Contractor’s operation as well as every task required to be performed.

13.1.3. A system for identifying and correcting deficiencies before the level of performance becomes unacceptable and/or the Government inspectors point out deficiencies.

13.1.4. A file of inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the CO/COR upon request, at any time during the term of the Contract.

13.2. Site Investigation and Conditions Affecting the Work:

13.2.1. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

13.2.2. Contract has the responsibility to make the determination and request a site walk. Failure to perform a site walk shall not relieve the contractor to complete the contract on time and within budget.

14. PAYMENT

14.1. PAYMENT FOR VERIFIABLE WORK COVERED UNDER THE CONTRACT

14.1.1. Payment for work covered under this Contract shall be billed monthly.

14.1.2. Payment will be made in areas of the specified billing period after receipt of a properly prepared invoice, provided all required work, including preventative maintenance, submission of reports and all other requirements for the period in question have been performed in accordance with contract stipulations, and can be verified with service reports signed by the COR or COR designee.

14.1.3. The Contractor’s failure to schedule and perform a PM within the specified time interval shall be considered non-compliance with terms of contract, and Government will take corrective action as defined the Federal Acquisition Regulations (FAR). Payment withholding will be in compliance with the FAR. Criticality of VTE in a medical facility requires that continued Contractor failure to perform will necessitate holding Contractor in default and the Government obtaining suitable service via separate means.

14.2. PAYMENT FOR WORK NOT COVERED UNDER THHE CONTRACT

14.2.1. Unless otherwise directed by the CO or unless acting in a good faith effort to perform emergency work (i.e., life, safety, entrapment, etc.), the Contractor shall not perform any work outside of the Scope of this Contract without authorization from the CO/COR and the issuance of a separate Purchase Order. Failure to receive prior approval for out-of-scope work will most likely result in the denial of compensation.

15. ATTACHMENTS

A- INVENTORY

B- SITE PLANS

C - BUILDING DRAWINGS

36C26126Q1067

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2)…