36C26125R0032_Solicitation_.docx

36C26125R0032

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26125R0032 X 04-24-2025 612-25-2-6004-0009 612A4-22-004 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21

Submit via Email electronically to:

Contract Specialist, Mr. Rosario Chaidez at Rosario.chaidez1@va.gov and to the Contracting Officer, Mr. Daniel Jhun at Daniel.jhun@va.gov.

Mr. Rosario Chaidez

(916) 923-4548

1. Project Title: Relocate and Renovate Urology, VA Mather, Project Number: 612A4-22-004

2. Project Location: 10535 Hospital Way, Sacramento, CA 95655

3. The Department of Veterans Affairs (VA) is seeking vendors who can provide all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required to completely prepare a site for building operations, including demolition and removal of existing structures. All work is outlined in the Statement of Work (SOW), Drawings, and Specifications for this renovation project.

4. NAICS Code: 236220 Commercial and Institutional Building Construction, Small Business Size Standard is: $45.0M

5. The magnitude of Construction is between $2,000,000.000 and $5,000,000.00 for the total contract value per VAAR 836.204 Disclosure of the magnitude of construction projects.

6. This contract is will be awarded in accordance with FAR Part 15 Contracting by Negotiation. This procurement is in accordance with FAR 15.101-1, The basis of an award is a trade-off between non-priced factors and price.

Offerors are strongly encouraged to thoroughly read this entire request for proposal, including the instructions to offerors.

7. The Government intends to award a Firm Fixed Price (FFP)Contract without conducting discussions with offerors;

however, the Government reserves the right to conduct discussions if later determined to be in the best interest of the Government. OFFEROR MUST RE REGISTERED IN SAM.GOV AND SBA's DSBS AT THE TIME OF SUBMISSION OF OFFER AND PRIOR TO AWARD.

8. A site visit has been scheduled see Clause 52.236-27 and/or PowerPoint attached.

9. This requirement has been set-aside 100% for eligible Service-Disabled Veteran Owned Small Businesses (SDVOSBS)

11. An offer guarantee is required in the form of a bid bond, and should be submitted electronically by the proposal due date/time to the Contract Specialist, Rosario Chaidez, E-mail: Rosario.Chaidez1@va.gov and Daniel.jhun@va.gov.

Note: Performance and Payment bonds will also be required by the successful offeror within ten (10) days of notice of award. Davis-Bacon Act (DBA) Wage Decision No. CA20250007 dated 3/21/25 is attached and applies to this contract.

12. All Offerors are required to fill-in and sign VAAR Clause 852.219-75 and submit it with their proposal.

The Prime Contractor must comply with subcontracting limitations as defined in 13 CFR 125.6 and provisions and clauses.

13. This is a partial brand name requirement, see Justification and Approval (JA) document attached.

X X 52.211-10 X

1:00PM

PDT

05-28-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21

Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 1-877-353-9791 Daniel Jhun Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Relocate and Renovate Urology, VA Mather; Contractor shall furnish all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the construction effort in SOW, Specifications, and Drawings. The location is 10535 Hospital Way Bldg. 650, Mather, CA 95655. The contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the scope of work required by drawings and specifications. Period of Performance is 550 days from NTP.

Contract Period: Base POP Begin: Upon Issuance of NTP POP End: 550 days from NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DB - Maintenance of Laboratories and Clinics

MANUFACTURER PART NUMBER (MPN): NA

A.4 DELIVERY SCHEDULE

10535 Hospital Way Mather, CA 95655

USA

Page 1 of Page 1 of

STATEMENT OF WORK

Relocate and Renovate for Urology VA Mather Project 612A4-22-004

1. GENERAL INTENTION

A. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the construction effort described therein.

B. Location of Work: The geographic location for services are the following areas:

Mather VA Hospital – 10535 Hospital Way Bldg. 650, Mather, CA, 95655 C. Contractor shall completely prepare site for building operations, including demolition and removal of existing systems and structures, and furnish labor and materials and perform work for 612A4-22-004 Relocate and Renovate for Urology VA Mather.

General Intention:

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the following outline scope of work required by drawings and specifications.

1. The project renovates approximately 5800 square feet of the east portion of level 01 of building 650 at the VA Mather Northern California Healthcare System. This work includes a complete gut and remodel of an existing area to prepare for the new urology clinic. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, and equipment will be upgraded to meet the requirements of the renovation work. The new design will include procedure rooms, exam rooms, and offices. The scope also includes finish updates in the existing public ganged toilets and ceiling updates to the adjacent offices.

2. This work shall include but not be limited to architectural, structural, mechanical, plumbing, and electrical. In general, the project is primarily an Architectural, Mechanical, Plumbing, and Electrical project with very minor structural scope if deemed necessary for ceiling-mounted equipment. The contractor should forecast installation of ceiling-mounted equipment, however, if it is not necessary they must obtain approval and authorization from the COR/Healthcare Engineer prior to not installing the equipment.

The Period of Performance for this project is 550 calendar days from issuance of the Notice to Proceed (NTP). The expected construction period duration for each building includes all pre-construction activity and post-construction testing, third-party inspections and commissioning. Contractor shall submit a comprehensive schedule of work in compliance with 01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS DESIGN/BID/BUILD); 21 08 00 COMMISSION OF PLUBMING SYSTEMS; 22 08 00 COMMISSIONING OF PLUBMING SYSTEMS; AND 23 08 00 – COMMISSIONING OF HVAC SYSTEMS. A detailed commissioning plan is required to ensure that all devices are calibrated, programmed, and all graphic displays are accurate and approved by applicable VA staff.

All construction is to be performed in one phase primarily during normal working hours Monday through Friday, 7:30am (PT) – 4:00pm (PT). Work to be performed over the weekends or outside the above hours needs to be approved by the COR/Resident Engineer and subject to final approval for the Contracting Officer (CO). Contractors should plan that no work will take place on an officially designated federal holiday as published on the website OPM.gov (Federal Holidays). Any after-hours work will require the COR/Resident Engineer to be present on site. Limited off-hours premium time is included for noise abatement and utility shutdowns only. Any item(s) to be salvaged by the VA are to be removed by the VA from the site before construction begins. The contractor is to provide dumpsters for the disposal of construction debris and materials. The construction contractor will be required to submit construction waste debris reports to include weight of construction waste, weight of any recycled materials and the cost for removing construction waste. The construction contractor shall comply with VA Medical Center guidance to ensure Class IV infection controls during the construction. Infection control procedures are shown on the general sheets, appended to this specification and in 01 35 26 SAFETY REQUIREMENTS.

D. Offices of AESUS Design Group, as Architect Engineers (AE), will render certain technical AE services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by the Contracting Officer or his duly authorized representative.

E. Prior to any placement and installation of work it will be subject to tests by a testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

F. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

G. Contractor to employ a third-party controls engineer to ensure successful integration and commissioning of all mechanical, electrical, plumbing, communications and physical security systems.

H. Comprehensive 3rd party inspections, testing and written reports for all Divisions (must be paid by the General Contractor). Contractor shall employ third party inspection consultants to perform all inspections required by this contract. The VA has no inspection capability. Any reference to VA inspections shall be by a third-party inspector qualified to perform the work. Credentials shall be supplied to the VA/AE as required by this contract. All inspections, testing, certifications, and permits are to be paid for by the General Contractor. An air quality permit is required for the generator. The VA will not pay for or perform any required inspections. VA inspections are for VA use only, when performed, and do not reduce the inspection burden on the Contractor. Third party inspection services must be submitted for acceptance by the VA after award. Submission to include resumes of inspectors, with alternates, projected days on site, qualifications of inspectors showing similar projects, related portfolio, and description of communication protocol with Owner.

Recommended Acceptable 3rd Party inspectors include the following:

Parsons Brinckerhoff http://www.wsp-pb.com/en/WSP-USA/What-we-do-USA/Services/All- Services-A-Z/Bridge-Engineering/Construction-Inspection/ Booz Allen http://www.boozallen.com US Army Corps of Engineers http://www.usace.army.mil/ Bureau Veritas http://www.bureauveritas.com/ Stantec http://www.stantec.com/our-work/services/construction-qa-qc-monitoring-inspection- services.html HDR, Inc. http://www.hdrinc.com/ Gilbane http://www.gilbaneco.com Minimum inspections required:

Structural concrete, Structural Steel, Welding, Mechanical, Electrical, low voltage systems.

I. Contractor to utilize a Submittal Exchange Project Site dedicated for this project for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract. Use of MS Teams or e-mails for submittals and RFIs are unacceptable. Procore is an acceptable alternative to using Submittal Exchange.

J. Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

K. Pricing Proposal transparency requirements: this project requires pricing proposals to include breakdown pricing for the General Contractor and all subcontractors. All price proposals, including subcontractor pricing must include a breakdown of pricing per the format included with this specification. Third-party inspections must be included as a line item in the price proposal. See example at the end of GENERAL REQUIREMENTS section.

L. Meeting minutes: the vendor is responsible for completing any meeting minutes for any meetings related to this project within three (3) days from the completion of any meeting. All meeting minutes must accurately capture what was discussed and agreed upon at each meeting and are open to any revisions and final concurrences from the COR/Resident Engineer.

2. SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website SAM.gov where the solicitation is posted. Additional copies will be at Contractor's expense.

3. CONTRACTOR RESPONSIBILITIES

A. The Contractor shall provide a list of personnel to the COR prior to the start of work and after award of this contract. The list shall contain the full names of employees and telephone numbers and identify the individual(s) who will act/serve as leads or acting in a manager/supervisor role.

B. ID BADGES: All Contractors shall clearly display an identification badge while on VA premises. The badge shall be visible at all times.

C. Contractor Security Requirements: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to OI&T systems, the VA OI&T network, and/or VA sensitive information.

D. Smoking is prohibited on all VA campuses. Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment. Possession of weapons is prohibited. All enclosed containers, including tool kits, shall be subject to search by VA Police. Violators of VA rules and regulations may result in a citation (answerable in the United States Federal Court District, not necessarily local district state or municipal court), and/or removal and/or expulsion from VA property.

E. Infection Control: Contractor shall plan to establish and maintain a Level III Infection Control standard throughout the duration of the construction in conjunction with Plan Sheet:

F. Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s). The Contractor shall ensure:

1. Methods are in place by which all employees are educated as to the risks associated with blood borne pathogens in Health Care facilities.

2. Have policies and procedures in place which reduce the risk of employee exposure to blood borne pathogens.

3. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

4. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

4. Records Management Obligations:

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

END OF STATEMENT OF WORK

NEW COMMUNITY

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. a. Proposal materials consisting of drawings, specifications and contract forms may be obtained by general (prime) contractors interested in submitting proposals direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the Governmentwide Point of Entry (GPE) website at https://sam.gov/ under solicitation number 36C26125R0032. By registering at https://sam.gov/ , prime contractors, suppliers and subcontractors will have access to download plans, specifications, drawings, and amendments etc.

1. b. A Bid Bond, Standard Form (SF) 24, is required for this solicitation. A bid guarantee is required in an amount not less than 20 percent of the bid price, but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for the opening of proposals, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Copies of the SF 24 can be obtained at the U. S. General Services Administration website, https://www.gsa.gov/reference/forms . The bid guarantee must be submitted electronically with the proposal.

1. c. The offeror to whom award is made will be required to furnish two (2) bonds, a Performance Bond, to be executed on the proper SF 25, and a Payment Bond, to be executed on the SF 25A, each in the penal sum of 100% of the bid. Copies of the SF 25 and SF 25A can be obtained at the U. S. General Services Administration website, https://www.gsa.gov/reference/forms .

1. d. Disclosure of the magnitude of construction: In accordance with (IAW) Veterans Affair Acquisition Regulation (VAAR) 836.204, Disclosure of the magnitude of construction projects, the magnitude of construction for this project is between $2,000,000.00 and $5,000,000.00.

1.

1. e. LIQUIDATED DAMAGES: Not Applicable

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS

1. INTRODUCTION:

a. This requirement is being solicited utilizing the procedure outlined in in accordance with FAR 15.101-1, a best value trade-off sources selection evaluation process will undergo a trade-off evaluation. The Government intends to solicit capable and eligible Service-Disabled Veteran Owned Small Businesses (SDVOSBs) on the open market. The selection will be a trade-off between non-price factors and price. One firm-fixed-price construction contract will be awarded as a result of this solicitation.

b. These instructions prescribe the format of Offers. Offers are defined as consisting of Prime Contractor’s proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

c. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors must ensure that the information and documentation furnished in support of the price proposal and are current, factual, complete, and accurate.

d. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

e. The Government intends to award without discussions unless discussions are in the best interest of the Government.

2. PROPOSAL SUBMISSION:

The following documents are to be included in your Proposal submission:

One (1) completed Proposal amount entered in block 17 of the SF1442 Offer page.

One (1) Price proposal shall include completed and signed SF1442, any amendments, and a fully completed Price Breakdown worksheet (attached)

One (1) Technical Proposal must include a Project Schedule and Past Performance Information.

One (1) fully completed and signed SF1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF1442 Offer page.

One (1) bid bond guarantee. Electronic submission of the Bid Guarantee via email is authorized. Bid Guarantee part must include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible and legible. A bid guarantee must be submitted in a form of bid bond by the proposal submission due date and time.

This solicitation contains two partial brand name-only requirements. The successful offeror must deliver and provide brand-name Illustra Pro Cameras and utilize the vendor (Low Voltage Specialty, Inc.) for installation, labor, and programming of any fire alarm systems devices as specified in the attached partial brand name justification (JA) document. The contractor will be responsible for providing any necessary fire alarm cabling; however, the facility will purchase and provide all Mircom Fire Alarm Devices.

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF1442 Solicitation and by the date and time specified in block 13A of the SF1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a nonresponsive proposal.

3. PROPOSALS ARE TO BE SENT TO:

One (1) electronic copy via email of the proposal are to be sent to arrive on or before the due date/time to Mr. Rosario Chaidez, at email: Rosario.chaidez1@va.gov and copy Mr. Daniel Jhun, Contracting Officer at email: Daniel.jhun@va.gov

Offerors shall send (1) electronic copy via (email shall be less than 10MB) of the technical proposal, price proposal, and the bid guarantee to arrive on or before the due date/time. The subject line of the email shall read: "Proposal for Solicitation 36C26125R0032 - 612A4-22-004, Title: Relocate and Renovate Urology at VA Mather from Company (Insert company name).” Send the email to Rosario Chaidez, Contract Specialist: Rosario.chaidez1@va.gov and Daniel.jhun@va.gov .

NOTE: Faxed proposals are not permitted under any circumstances.

4. REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the attached RFI Form included in this solicitation, which is to be sent via email to Rosario.Chaidez1@va.gov and Daniel.jhun@va.gov . See the RFI form for specifics. RFI responses will be responded to as necessary in amendment format, which will posted via SAM.gov to all concerned. The deadline for submitting RFIs for this solicitation is Wednesday, May 7, 2025, at 1:00 p.m. PT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

5. PROPOSAL DUE DATE SCHEDULE:

All Proposals are due by the date and time specified in Block 13 of the SF1442.

6. INSTRUCTIONS TO OFFERORS:

Proposals received after the date and time in Block 13 of the SF1442 form may be rejected.

VAAR 852.219-75 requires the formal certification must be fully completed, signed, and returned with the offeror's proposal. The Government will not consider offers from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Proposals will only be requested and accepted from Vendors that are verified and registered in the System for Award Management (SAM) and be verified in the Small Business Administration’s (SBA) SBA Dynamic Small Business Search (SBA DSBS) (https://dsbs.sba.gov/search/dsp_dsbs.cfm )as a Service-Disabled Veteran Owned Small Business (SDVOSB) from the Network Contracting Office (NCO) 21.

Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See https://www.sam.gov/SAM/pages/public/index.jsf ). Potential Offerors must have current online Representations and certification application on file with SAM.gov.

Potential Offerors must also be verified in the SBA Veteran Small Business Certification Program as an SDVOSB to be eligible for award. The Contracting Officer (CO) will use the SBA Dynamic Small Business Search (SBA DSBS) (https://dsbs.sba.gov/search/dsp_dsbs.cfm ) to verify SDVOSB status until further guidance is provided by the Department of Veterans Affairs.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Any exception to the terms and conditions of this Request for Proposal (RFP) will result in a nonresponsive proposal. Failure to provide a technical proposal and a definitive price or conditioned price will result in a nonresponsive proposal. Receipt of a Technical and Price Proposal must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a proposal may be determined nonresponsive.

7. SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site does not constitute grounds for a claim after contract award.

See Provision 52.236-27 and/or PowerPoint attached for information regarding the site visit. This will be the only opportunity for potential offerors to visit the site. All potential offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

8. WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: CA20250007 dated 3/21/2025.

9. PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

10. TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

11. PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

12. PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their proposal or construction is complete and up to date. This is a partial brand name requirement for certain items, see Justification and approval document attached for the list.

13. SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made unless the contractor is registered. Contractors are required to be registered in SAM.gov at time of submitting proposal and at time of award.

14. ADDITIONAL SBA INFORMATION:

1. Potential Offerors must also be verified in the SBA Veteran Small Business Certification Program as an SDVOSB to be eligible for award. The Contracting Officer (CO) will use the SBA Dynamic Small Business Search (SBA DSBS) (https://dsbs.sba.gov/search/dsp_dsbs.cfm ) to verify SDVOSB status until further guidance is provided by the Department of Veterans Affairs.

2. Prior to an evaluation of any offer received, a recertification/verification of the SBA’s DSBS System for Award Management (SAM) will be completed to ensure every offeror is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) and a small business under the NAICS code 236220 Commercial and Institutional Building Construction.

15. RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA’s DSBS database and SAM.gov to ensure registrations are current, valid, and no debarment records exist. Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

16. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

17. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, and PROJECT MANAGER:

Any reference contained within solicitation documents, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

18. SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

The contractor, any employees, and any subcontractors, and their employees must adhere to all VA, VHA, and VA Northern California Health Care System (VANCHCS) Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

19. NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful contractor. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review.

20. BASIS FOR AWARD

A. INTRODUCTION: A tradeoff selection will be conducted by a team of Government Technical personnel in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1 – a best value trade-off source selection evaluation process will undergo a trade-off evaluation, supplemented by the…