SOW 554-26-101 Reslope Shower Floors in Bldg H_K Final.docx

554-26-101 Reslope Shower Floors in Bldg H&K Reslope Shower Floors in Bldg H&K Project Number 554-26-101 Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC)

1.0 – OBJECTIVE

The Department of Veterans Affairs has a requirement to correct drainage and surfaces in shower rooms of Buildings H & K at the Rocky Mountain Regional VA Medical Center; located at 1700 N. Wheeling St, Aurora, CO 80045.

2.0 – STATEMENT OF WORK

Base Bid/CLIN 1:

The Contractor shall furnish all supervision, labor, material, and equipment to accomplish the work below. The demolition of existing and the installation of new patient shower flooring tiles or resinous flooring shall be in accordance with VA policies, Industry Best Practices, and applicable codes and standards.

· Patient bathrooms in Buildings H & K are experiencing poor drainage in the shower area. The required slope is 1:48 slope for shower floors. A slope of 1:48 equals 1/4” drop per 1’ run toward the drain. A slope of 1:48 equals 1.20 degrees. This project corrects shower floor slopes to 1.20 degrees.

· The list of affected showers is attached and/or noted on the project drawings. Sixty (60) rooms are included. See SOW Attachment A.

· As specified in the contract, the contractor shall remove existing tile or resinous flooring (resinous flooring is found in the rooms in H2), remove previously laid mortar base, and chip and grind concrete as needed to mitigate ponding and facilitate drainage to the floor drain within the specifications mentioned above. Remove and replace existing trench drain assembly at new required lower height. See SOW Attachment B.

· The contractor shall temporarily remove patient toilets/water closets as part of the demolition process. The contractor shall reinstall water closets with new wax-ring upon final application of sealant to tile-grout after sloping work is complete.

· The contractor shall install new mortar base (prove correct slope to the COR), new tile edging, new waterproofing membrane, and new tile (prove correct slope to the COR). See the finish schedule in the specifications and provide submittals accordingly.

· The contractor shall grout the new tile-flooring installations. See the finish schedule in the specifications and provide submittals accordingly.

Option 1/CLIN 2: As a separate and additional pricing line item, Option 1 is to replace all sixty (60) trench drain assemblies with new. Match existing quality and style. The bid pricing for Option 1 shall reflect only the additional cost related to the purchase and installation of the new trench drain assemblies.

3.0 GENERAL

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work.

The Contractor must submit a company Site Specific Safety Plan (SSSP) that must be reviewed by VA Safety prior to work beginning. This plan shall detail fire, construction, and health-related safety measures, in addition to listing training records for all employees for the previous year. A company standard or boilerplate safety plan will not be acceptable – plan should contain a detailed hazard analysis for each element of construction to be performed such as an Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA).

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. The Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor is responsible for protection of existing finishes, and VA property (furnishing, fixtures, & equipment, FF&E), located in the areas construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The contractor is liable for any damage to VA property during the course of the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. The Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel and will perform repairs or replace government-owned FF&E, grounds and architectural or building structures to their previously existing condition.

4.0 PROJECT MANAGEMENT

Based on the above list of work items, the general contractor selected must complete, maintain, and submit the following documentation and managerial requirements:

· Construction schedule including sequencing and durations.

· The schedule will be provided to the COR ten (10) working days prior to the start of work.

· Site-Specific Safety Plan (SSSP) with an emphasis on tasks to be performed during the work. The SSSP must:

· Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc.

· Include a Job-Safety-Analysis (JSA) for all tasks associated with Statement of Work (SOW)

· Be reviewed and commented by VA-Safety and COR prior to commencement of work.

· Maintain site supervision by a competent individual(s) with OSHA-30 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Obtain VA identification PIV badges for all employees. Contractor to consider lead-time for badge procurement.

· Manage job-site access and security.

· Implement and maintain required ICRA and ILSM measures.

5.0 - SUPPORTING DOCUMENTS

· VA Architectural Design Manual

· Sample Infection Control Risk Assessment (ICRA) form

· 09 30 00-04 - Tile PD

· 09 30 00-06R1 – Additional Tile Product Data VA Specification sections:

· 00 01 10 Table of Contents

· 01 00 00 General Requirements

· 01 33 23 Shop Drawings Product Data Samples

· 01 35 26 Safety Requirements

· 01 42 19 Reference Standards

· 01 45 00 Quality Control

· 01 74 19 Construction Waste Management

· 08 71 00 Door Hardware

· 09 30 13 Ceramic/Porcelain Tiling

· 09 65 16 Resilient Sheet Flooring

· 09 67 23 20 Resinous Flooring

· 10 28 00 Toilet, Bath and Laundry Accessories VA Design Drawings:

· 04.AI.401-B_VA RFI 4428

· 04.AI.402-A_JSI097

· 04.AI.402-B_JSI097

· 04.AI.453_JSI097

· 04.AI.455_JSI049.1

· 05.AI.402-A

· 05.AI.403-A

· 05.AI.403-B

· 05.AI.452

· XX.AI.771_CD12

6.0 - CODE & REGULATION COMPLIANCE

The Contractor shall comply with public laws and statutes including all changes and amendments to federal, state and local environmental statutes and regulations in effect the date of issuance of this delivery order, including applicable portions of the documents (most recent edition) cited in the basic contract and below:

· NFPA 99-2015 Healthcare Facilities Codes.

· ANSI/ASSE Z359

· NFPA 101 – Life Safety Code

· Architectural Barriers Act (2005)

· International Code Council (ICC): IBC: International Building, 2015

· Building Officials and Code Administrators International (BOCA), 1999

· International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code

· 29 CFR 1910 Occupational Safety and Health Standards

· 29 CFR 1926 Safety and Health Regulations for Construction

· Federal Occupational Safety and Health Act (OSHA)

· Underwriters Laboratories

7.0 – SPECIAL CONSIDERATIONS FOR WORK IN MENTAL HEALTH SPACE

Floor H2 is an occupied inpatient Mental Health area populated with patients at special risk for harming themselves or others and/or escape from the area. The Contractor shall exercise extreme caution in performing work around these patients, and in mitigating any site condition that could harm a patient or allow for escape. The Contractor shall check in with the COR, who shall notify the Mental Health charge nurse immediately upon arriving on site for the day and check out with charge nurse upon completion of work for the day. The charge nurse may recommend the Contractor not bring certain items into the Mental Health space, and leave keys, wallets, cell phones, etc. in a secure area outside Mental Health. The Contractor shall have at minimum two (2) workers in the immediate vicinity of work being performed at all times, at least one of whom is monitoring any equipment the contractor may have with them to prevent loss or theft. Any incident involving contractor staff and/or any patients shall be reported immediately to the COR. The Contractor shall take special caution during clean-up of area each day to ensure no equipment or hazardous site condition is left behind. The door to the room shall be locked at all times. The charge nurse can unlock it whenever the Contractor needs to return to the room.

8.0 – SUBMITTALS

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of Notice to Proceed (NTP), and monthly with invoices.

· Site Specific Safety Plan (SSSP)

· SSSP to be submitted to VA Safety staff and COR for review 10 working days after issuance of NTP.

· SSSP to be reviewed and commented by VA Safety staff and COR prior to start of construction activities.

· Construction Demolition/Removal Plan

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

· Penetration and or hot work permits as necessary.

· Manufacturer and construction warranties as noted in specifications.

· Project Schedule including sequencing and durations.

· SOV – Schedule of Values

· The schedule will be provided to COR 10 working days prior to start of the work.

· Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Material Submittals – Submit for COR approval

· Manufacturer’s specifications for all materials and equipment planned for installation.

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

The Contractor shall submit hours worked, full report of completed flooring which shall include: location, hours worked, the full name of Contractor’s employees on site, and digital photographs before and after work is completed. The reports shall be submitted within one day upon completion of work performed. The Contractor will provide a completed redline drawing of the completed routing of piping. If necessary, a secondary report shall be submitted after any repairs outside of the “Work Required” have been completed. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

10.0 – RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for areas where work is being conducted. Under this contract, the contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and testing and maintenance required for completion of this contract.

The Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new materials shall be preapproved by the COR. Prices for parts shall be invoiced at no more than 10% above contractor’s costs, including shipping and handling. Verification of contractor’s cost shall be included with all invoices. The Contractor shall provide all necessary equipment to perform the work required.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to:

· Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed.

· Contractor’s personnel will not adjust mechanical equipment controls for heating, ventilation and air conditioning systems.

· Government telephones shall not be used for personal reasons or for any toll or long-distance calls

12.0 PERSONNEL ASSIGNMENTS

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

13.0 ACCEPTANCE STANDARDS

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

14.0 – SAFETY AND FIRE PREVENTION

· In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building.

· The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract.

· The Contractor shall comply with applicable Federal, State and local safety and fire regulations and codes which are in effect at the beginning of the contract. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. The Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

· The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.

· All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time.

· The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety.

· The Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

· The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

· No flammable liquids shall be stored or used in the medical center.

· The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. The Contractor shall keep certification onsite at all times of extinguisher inspections.

· The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

· All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

· The Contractor shall assume responsibility of environmental protection of all material storage.

15.1 – ACCIDENT PREVENTION

Precaution shall be exercised at all times for the protection of persons (including employees) and property. These shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. The Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Regulations of the state.

15.2 - ENVIRONMENTAL PROTECTION

· In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

· The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor work.

· The Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of work. The Contractor shall repair or replace any damage incurred during its work at their expense.

· The Contractor shall use freight elevators for transmission of materials and personnel. The Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the work day of incurred damage.

16.0 – WORK STANDARDS AND ICRA/ILSM

· The work site shall be free of debris and returned to original condition upon completion of construction, preventative maintenance, or repairs.

· All work is to be performed in areas used daily by facility patients and staff. The Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner. The Contractor shall coordinate all closures of rooms with COR who will coordinate with VA-Chiefs.

· The Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff and patients and shall have under construction, no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and patients. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

· The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. VA anticipates an overall ICRA level IV for this project.

17.0 - HAZARDOUS MATERIAL REPORTING

· The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

· Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

· In the event of a spill, the Contractor shall immediately notify the Contracting Officer’s Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

· Asbestos Containing Material (ACM) is not present in the workspace. If contractor locates suspected ACM in addition to material noted in report, they shall contact the COR immediately for further direction. If any ACM is disturbed or becomes friable due to contractor actions, the construction site shall be shut down until and contractor shall provide appropriate containment at their own expense. In addition, contractor shall be responsible for all abatement and disposal of affected material at their own expense, only after which the job site shall be reopened for continued work. In the event of an ACM disturbance event, the COR shall be immediately notified and shall provide specifications on asbestos abatement.

18.0 HOURS OF WORK

All construction activities shall be conducted during normal business hours Monday through Friday from 0630 hrs. to 1600 hrs. (except where indicated differently herein re: after-hours work) excluding Federal Holidays and any other day declared a federal holiday by the President of the United States listed below. The Contractor’s work shall not interfere with the functions of the facility during weekends. Barricades, ICRA containment provisions shall be arranged to allow patients and staff unimpeded access (including wheelchairs and patient beds where applicable) to services and resources within the facility.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

Work during off hours may be requested for approval from the COR seven (7) days in advance.

Postponement/Delays: For reasons outside the Contractors control, reschedule work to a date and time satisfactory to the Contractor and the COR. Postponement due to inclement weather or other approved circumstances will not cause assessment of the delay penalty provision, nor in any case should there be an additional cost to the Government.

All work shall be scheduled and performed within the date and time approved by the COR, in conjunction with the department occupying the space served by this project or equipment.

19.0 BADGES AND PARKING

All Contractor personnel are required comply with VAAR security requirements which covers the following requirements: background checks, and the wearing of identification (I.D.) badges issued by the VA RMR VAMC while on VA property. The Contractor must acquire PIV badge for all staff onsite prior to work beginning. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel. The Contractor is to take into account lead-time on PIV Badging process.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

20.0 – PERSONNEL QUALIFICATIONS

· The Government reserves the right to accept or reject Contractor’s staff for cause.

· All inspectors/testers shall hold current OSHA 10/30 certification and membership. Documentation of this to be submitted by the Contractor to the COR prior to beginning project work. A competent person with OSHA 30 certification must be on site at all times.

· The Contractor shall have a back-up technician in the event the primary technician is unable to perform his/her duties.

· The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon.

· All personnel required to hold OSHA 10 certification as a minimum.

20.1 – PERSONNEL REQUIREMENTS

Supervision: The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the names of the Project Manager and of changes in personnel appointed to fulfill this function or in the absence of the Contractor, act for the Contractor as the Contractor’s Representative.

21.0 – QUALITY CONTROL

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected before beginning work in another area. Any damage done by Contractor will also be noted and corrected by the Contractor within 2 working days. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

22.0 – ACCEPTANCE STANDARDS

Completed work will be to the entire satisfaction of the VA and the COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor’s own expense, refashioned to an acceptable level.

25.0 – MEETINGS

A Pre-Bid meeting and site walk will be held at a date and time specified by the COR to review scope of work, site, and requirements with perspective contractors, and provide answers to any questions. The Contractor and/or Sub-contractors shall attend a pre-bid walkthrough of the work before submitting a bid. VA reserves the right to reject any bidder not attending the Pre-Bid. The date and time of this walkthrough will be determined by the CO and COR. The Contractor and/or subcontractors shall be responsible for making any clarification requests that arise at the pre-bid walkthrough directed to the CO prior to the bidding of the work.

26.0 – PERIOD OF PERFORMANCE / SCHEDULE

Period of performance shall be 365 days inclusive of material procurement, submittals, lead times, etc. Contractor can expect to work on 3 rooms at a time across different wards, up to 5 rooms at a time depending on patient census. Active construction is expected to take approximately 200 days. An example construction phasing schedule is in Attachment C; contractor to devise actual schedule.