36C25926Q0190.docx

SUBJECT*

554(S)|Wheelchair Transport Services|Base+4 (VA-26-00016477)

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Chris Hollingsworth Christopher.Hollingsworth2@va.gov (303)712-5724

PLACE OF PERFORMANCE

Rocky Mountain Regional VAMC

1700 N Wheeling St

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Request for Quote (RFQ) #: 36C25926Q0190

Rocky Mountain Regional VAMC Wheelchair Transportation Services Indefinite Delivery Indefinite Quantity (IDIQ)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 2:00pm MST, January 30, 2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Christopher.Hollingsworth2@va.gov no later than 2:00pm MST, February 11, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0190. The government anticipates awarding a firm-fixed price IDIQ contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective Oct 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 485991 with a small business size standard of $19.0 Million. This solicitation is a 100% set-aside for Small Business vendors.

(v) List of Line Items;

(Base Rate, to include first 20 miles) One-way trip is equivalent to one each for the unit of issue Ordering Period: 1 POP Begin: March 1, 2026 POP End: February 28, 2027

Ordering Period: 1 POP Begin: March 1, 2026 POP End: February 28, 2027

(more than 30 minutes shall be paid in 15-minute increments).

Ordering Period: 1 POP Begin: March 1, 2026 POP End: February 28, 2027

(Base Rate, to include first 20 miles) One-way trip is equivalent to one each for the unit of issue Ordering Period: 2 POP Begin: March 1, 2027 POP End: February 29, 2028

Ordering Period: 2 POP Begin: March 1, 2027 POP End: February 29, 2028

(more than 30 minutes shall be paid in 15-minute increments).

Ordering Period: 2 POP Begin: March 1, 2027 POP End: February 29, 2028

(Base Rate, to include first 20 miles) One-way trip is equivalent to one each for the unit of issue Ordering Period: 3 POP Begin: March 1, 2028 POP End: February 28, 2029

Ordering Period: 3 POP Begin: March 1, 2028 POP End: February 28, 2029

(more than 30 minutes shall be paid in 15-minute increments).

Ordering Period: 3 POP Begin: March 1, 2028 POP End: February 28, 2029

(Base Rate, to include first 20 miles) One-way trip is equivalent to one each for the unit of issue Ordering Period: 4 POP Begin: March 1, 2029 POP End: February 28, 2030

Ordering Period: 4 POP Begin: March 1, 2029 POP End: February 28, 2030

(more than 30 minutes shall be paid in 15-minute increments).

Ordering Period: 4 POP Begin: March 1, 2029 POP End: February 28, 2030

(Base Rate, to include first 20 miles) One-way trip is equivalent to one each for the unit of issue Ordering Period: 5 POP Begin: March 1, 2030 POP End: February 28, 2031

Ordering Period: 5 POP Begin: March 1, 2030 POP End: February 28, 2031

(more than 30 minutes shall be paid in 15-minute increments).

Ordering Period: 5 POP Begin: March 1, 2030 POP End: February 28, 2031

This is a five year IDIQ and the estimated period of performance is 3/1/26 to 2/28/31

Guaranteed minimum for this contract is $5,000.00 and will be met in the first year of the contract. Contract shall not exceed a maximum of $8,000,000.00 over the life of the contract

(vi) Description of Requirements for the items to be acquired;

See attached Performance Work Statement

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

Department of Veterans Affairs Rocky Mountain Regional VA Medical Center 1700 N. Wheeling St Aurora, CO 80045

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability; (II) Price; And (III) Past Performance

Volume I - Technical capability The offeror shall submit a narrative in 20 pages or less explaining how they intend to meet the requirements as defined in the Performance Work Statement. The narrative will at a minimum address the following:

· Drivers. Describe the process for ensuring driver qualification to include the following:

0. Hiring and subcontractor process

0. Driver licenses

0. Education requirements

0. Experience

· Describe in detail how each driver is hired, qualified, and their credentials are maintained to meet requirements.

· Staffing. Offeror’s response shall demonstrate ability to provide staffing to meet the response times specified in the PWS.

· Vehicles. Describe the process for ensuing availability and safety of vehicle fleet, to include:

0. Number of total vehicles available

0. Number of vehicles dedicated to the VA customer in executing this contract

0. Equipment required per the PWS

0. Make, model, year, and compliance of vehicles

· Business license and insurance. Provide copies of insurance documents and business licenses/credentials to operate in the State of Colorado and/or ability to obtain prior to the performance start date, to include detailed timeline.

· Communication system. Provide a description of the Contractor’s communication system (i.e., cell phone, computer, etc.) and capability of real time communication for patient tracking purposes. The contractor shall provide a step-by-step description of the workflow process he/she will use to execute each call for service starting with Government notification of the requirement.

· Provide description of Quality Control Program and sample documentation.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume III –Past Performance - Offeror should provide at most three recent and relevant past performance references (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract). To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. Recent past performance is defined as completed not more than five (5) years from the RFP release date of this procurement or currently performing contracts of similar scope. The government will give greater consideration for past performance that has occurred within the last three (3) years

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability Factor 2. Price Factor 3. Past performance

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices, including all ordering periods. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 3. Past Performance: The Offeror shall be evaluated on performance of past contracts and how well the identified performance relates to the product/work being procured under the Statement of Work for this procurement. Additional past performance may be checked in the Contractor Performance Assessment Reporting System (CPARS).

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(s). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW FAR 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the FAR or VAAR.

(xi) The following FAR clauses are incorporated by reference;

12010 – Ambulance Driver GS-5

Statute

X

(xii) Additional contract requirements or terms and conditions:

52.216-18 Ordering (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 03-01-2026 through 02-28-2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $250,000.00;

(2) Any order for a combination of items in excess of $1,600,000.00; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 Indefinite Quantity (DEVIATION NOV 2025)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 02-28-2031.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) Years and six (6) months.

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) DEPARTMENT OF LABOR WAGE DETERMINATIONS:

(a) Department of Labor Wage Determinations are attached and apply

(xv) Date and Time offers are due to Christopher.Hollingsworth2@va.gov by 2:00pm MST, February 11, 2026.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Chris Hollingsworth Christopher.hollingsworth2@va.gov

See attached document: Performance Work Statement.

See attached document: WD - 2015-5415 - Boulder.

See attached document: WD - 2015-5417 - El Paso Teller.

See attached document: WD - 2015-5419 - Adams Arapahoe Broomfield Denver Douglas.

See attached document: WD - 2015-5421 - Larimer.

See attached document: WD - 2015-5425 - Weld.

See attached document: WD - 2015-5427 - Pueblo.

See attached document: WD - 2015-5429 - Cheyenne Kit Carson Lincoln.

See attached document: WD - 2015-5431 - Logan Morgan Phillips Sedgwick Washington Yuma.

See attached document: WD - 2015-5433 - Alamosa Baca Bent Conejos Costilla Crowley.

See attached document: WD - 2015-5435 -Archuleta Chaffee Delta Dolores Fremont.

See attached document: WD - 2015-5439 - Eagle Garfield Lake Moffat Pitkin.

See attached document: WD - 2015-5437 - Grand Jackson Summit.