36C25926Q0190 0001.docx
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- Solicitation number
- 36C25926Q0190
About this file
This is an Amendment to a Previous Combined Solicitation addressing questions received regarding wheelchair transport services for the Department of Veterans Affairs Rocky Mountain Regional VAMC in Aurora, Colorado. The solicitation number is 36C25926Q0190, issued by the VA Network Contracting Office NCO 19 in Greenwood Village, Colorado, with responses due by February 11, 2026, at 4:00 PM Eastern Time. This is a 100% small business set-aside for an Indefinite Delivery Indefinite Quantity (IDIQ) firm-fixed price contract using NAICS code 485991 with a small business size standard of $19.0 Million. The point of contact is Contract Specialist Chris Hollingsworth at Christopher.Hollingsworth2@va.gov or (303) 712-5724.
The amendment provides clarification on operational metrics critical to bidding. Historical trip volumes total 28,722 over three years (2023: 8,900; 2024: 9,622; 2025: 10,200), with gross monthly volume of 989 trips and completed trips averaging 825 per month. Seasonal variations show average weekly demand of 26 trips (January-April), 29 trips (May-August), and 32 trips (September-December), with peak demand on Mondays, Wednesdays, and Fridays between 7:00 AM and 3:00 PM for dialysis patients. Approximately 51 unique patients utilize services monthly with an average trip distance of 25 miles each way. Most transports are pre-scheduled (97%), with only 3% same-day requests. The service population includes 20-25% bariatric patients requiring specialized transport capacity. Scheduling is conducted through the VetRide website, and performance reporting will include weekly meetings initially, transitioning to monthly operational reviews with the Contracting Officer and Contracting Officer's Representative.
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Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| 554 | Wheelchair Transport Services | Base 4 |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0190 |
| RESPONSE DATE/TIME/ZONE |
| 02-11-2026 4pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| V225 |
| NAICS CODE* |
| 485991 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Chris Hollingsworth Christopher.Hollingsworth2@va.gov (303)712-5724
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Rocky Mountain Regional VAMC
1700 N. Wheeling St
Aurora CO
| POSTAL CODE |
| 80045 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Contract Specialist |
| EMAIL DESCRIPTION |
| Christopher.Hollingsworth2@va.gov |
DESCRIPTION
The purpose of this amendment is to answer questions that were received (see below) Q. What were the actual annual trip volumes for the past three years?
A. Approx 2023= 8,900 Actual 2024=9,622 Actual 2025=10,200 Total 28,722 over 3 years Q. Can you provide a breakdown of average monthly volume to help assess potential seasonal fluctuations?
A. Average 26 per week January – April Average 29 per week May -Aug Average 32 per week Sept-Dec
Q. What are the peak days of the week and peak hours for trip demand?
A. Monday, Wednesday, Friday 7:00am – 3:00pm (Dialysis Patients)
Q. What percentage of transports are same day requests versus those scheduled in advance?
A. Most are pre-scheduled. Approximately 3% requested on the same day
Q. Are bariatric transports anticipated under this requirement, and if so, approximately what percentage of total trips?
A. 20-25% of our population are bariatric patients.
Q. Beyond invoicing requirements, is there a required recurring performance reporting cadence such as weekly or monthly operational reports?
A. The CO/COR will typically have weekly meetings initially then can push out to monthly meetings to review/discuss performance/operations.
Q. Can you provide the data below?
1. Trip volume (Gross, completed trips, by month) Gross 989 per month, Completed 825 per month
1. Trip type mix:
Solicitation is for wheelchair transport; it does not include stretcher, BLS, or ALS.
0. Wheelchair
0. Stretcher
0. BLS
0. ALS
1. Average trips per member per month Average 26 per week January – April Average 29 per week May -Aug Average 32 per week Sept-Dec
1. Unique members utilizing NEMT services monthly Around 51 unique patients transported per month
1. Average trip distance (loaded miles) and total miles per trip Average 25 miles per trip each way
1. Call volumes (inbound) Scheduling will be done in VetRide website
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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