36C25922R0040_1.docx

554-21-122 – Renovate K1 SCI Residential Apartment

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25922R0040 X 03-08-2022 554-22-137 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 sylwia.zak@va.gov

Sylwia Zak 303-712-5723 The Department of Veterans Affairs has a requirement to renovate an existing residential apartment in the Spinal Cord Injury (SCI) department at the Rocky Mountain Regional VA Medical Center;located at 1700 N Wheeling St , Aurora CO 80045

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

Project magnitude: between $250,000 and $500,000. The NAICS code is 236220 - Small Business size standard is $39.5M

A site visit will be held on March 17, 2022 at 10:00 AM MT. Attendees will meet at the North Building: Patriot Café in the Rocky Mountain Regional VAMC, 1700 N Wheeling Street, Denver, CO. See Instructions to offerors for additional screening information.

All questions in relation to this solicitation must be submitted in writing via e-mail to sylwia.zak@va.gov and received no later than March 23, 2022 at 1:00 P.M. Mountain Time (MT).

All submitted proposals must be received in email by the closing date and time. The solicitation closes April 14, 2022 at 11:00 AM MT. The documents required to be received are outlined in the Instructions, Conditions, and Notices to offerors.

Original Offer Guarantee must be received at the address in the instructions to offerors by closing date and time or proposal will not be considered.

X 52.211-10 X

11AM

MDT

04-14-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 BID SCHEDULE

Bid Schedule Provide labor, materials, equipment, and other services as necessary to renovate an existing residential apartment in the Spinal Cord Injury (SCI) department at Rocky Mountain Regional VA campus, 1700 N Wheeling St, Aurora, CO 80045.

The contractor shall provide three (3) prices; Line Item 0001 through Line Item 0003 (deductive pricing). The contractor shall include prices for all items listed in the pricing schedule and include all costs associated for work in the SOW, if specifically listed in the pricing schedule. Work will be accomplished at the Rocky Mountain Regional VA campus, 1700 N Wheeling St, Aurora, CO 80045.

Firm Fixed Price Lump Sum amount

(SEE SOW FOR DETAILS)

Provide all work as described by attached plans, specifications, and Wage Determinations for Veterans Administration project VA Project: 554-21-122 Renovate K1 SCI Residential Apartment at the Rocky Mountain Regional VAMC as described in the attached scope of work. Price includes all costs for construction. Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 548 calendar days from receipt of notice to proceed.

Alternate 1 Deduct Pricing

(SEE SOW FOR DETAILS)

All work in the Base Bid minus any work, labor, profit, and overhead related to the staff in this office can be moved into the new workstations and the room can be converted to general treatment space.

Alternate 2 Deduct Pricing

(SEE SOW FOR DETAILS)

All work in the Base Bid minus any work, labor, profit, and overhead related to K1-224A may be converted into two semi-private PT treatment spaces for more stimulus-sensitive patients.

Grand Total $_________________ A single award will be made on the Base Bid to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, but in the event the bid exceeds the funds made available for award, award will be made on Alternate No. 1 or Alternate No. 2, etc., in that order, if sufficient funds are available for award. All offerors will be evaluated on the same Base Bid or deductive line items.

Offerors shall provide prices on the Base Bid and the deductive bid alternates. The Base Bid shall be priced exclusive of the deductive alternates. Each deductive alternate shall have its own price exclusive of the Base Bid price. The deductive bid alternates are listed in ascending order of importance (i.e., Alternate No 1 will be removed first, Alternate No 2 second, etc.).

Deductive Alternates are listed in ascending order of importance as follows:

one if within funding limitations. If not within funding limitations the Government will then award to the lowest technically acceptable offeror for the base bid and alternates one and two. The Government will continue evaluating pricing in this order until within funding limitations.

A.4 STATEMENT OF WORK

Page 1 of Page 1 of Renovate K1 SCI Residential Apartment Project Number 554-21-122 Rocky Mountain Regional Veterans Affairs Medical Center (RMRVAMC)

1.0 – OBJECTIVE:

The Department of Veterans Affairs has a requirement to renovate an existing residential apartment in the Spinal Cord Injury (SCI) department at the RMRVAMC to storage and repair space for power wheelchairs and space for several computer workstations, and to renovate an existing nursing office in the Physical Therapy (PT) gymnasium to two flexible private treatment spaces.

2.0 – STATEMENT OF WORK

· LINE ITEM 1: Rooms K1-113, K1-113A, K1-113B, K1-113C, and K1-113D in Building K of the RMRVAMC comprise an approximately 775 SF residential apartment for home learning for patients rehabilitating from spinal cord injuries. The apartment includes kitchen space, living area, two toilets with baths and water closets, and sleeping space. This apartment has been replaced with similar accommodations elsewhere in the facility and is no longer required for this purpose.

· The intent of this line item is to convert the above rooms into a storage and repair area for powered “smart” wheelchairs, a wheelchair storage closet with space for 6 to 8 chairs to be stored and charged in wall electrical outlets, and a separate area for six (6) workstations to include computers, desks, and chairs.

· Contractor shall demolish, cut/cap and/or terminate all plumbing and sewer lines to/from the bathrooms to include elimination or mitigation of “dead legs” per VA Directive 1061 on Legionella prevention. Reference attached plumbing drawings.

· Contractor shall remove two existing bariatric patient lift systems and preserve for further use.

· Contractor shall install and rebalance HVAC and relocate thermostat to accommodate increased occupancy in office at east end of former apartment. Reference attached HVAC drawings.

· Contractor shall install additional lighting as indicated on drawings.

· Contractor shall demolish corridor wall to install additional doors as indicated on the drawings.

· Contractor shall demolish existing drywall/framing and install new drywall/framing to delineate new rooms as indicated on the drawings.

· Contractor shall demolish existing casework and finishes and install new finishes as indicated on the drawings.

· Contractor shall relocate existing outlets in K1-113 to 18” AFF and install new duplex and quad power and data outlets as indicated on the drawings.

· VA shall be responsible for removal and retention of existing appliances. VA shall furnish all desks, computers, and workstations.

· Contractor shall patch/paint as necessary to restore finished product to match environment.

· LINE ITEM 2: Room K1-224A is currently a nursing office inside the PT gymnasium. With the completion of Line Item 1 above, the staff in this office can be moved into the new workstations and the room can be converted to general treatment space.

· Contractor shall remove/demolish all fixed equipment, casework, lockers, etc.in K1-224A.

· Contractor shall remove existing carpet in K1-224A and replace with tile to match environment.

· Contractor shall install door with frame and hardware to match existing environment in east wall of K1-224A. VA locksmith shall key.

· Contractor shall install floor-to-ceiling opaque curtain rack down the middle of K1-224A to divide into two spaces. VA EMS shall provide curtain.

· Contractor shall install blackout shades or similar in north picture window of K1-224A.

· Contractor shall patch/paint as necessary to restore finished product to match environment.

· LINE ITEM 3 (ALTERNATE BID OPTION): This is a bid option for alternative work VA may choose to perform in lieu of Line Item 2 above. As an alternative to Line Item 2 above, K1-224A may be converted into two semi-private PT treatment spaces for more stimulus-sensitive patients.

· Contractor shall remove/demolish all fixed equipment, casework, lockers, etc.in K1-224A.

· Contractor shall remove existing carpet in K1-224A and replace with rolled vinyl to match environment.

· Contractor shall demolish north wall, picture window, electrical outlets, and door/frame of K1-224A and replace with two floor-to-ceiling opaque curtain racks. Reference drawings.

· Contractor shall install drywall down the middle of K1-224A to divide into two spaces. Contractor shall relocate the demolished electrical outlets from the north wall to both sides of this wall.

· Contractor shall reinstall the bariatric lifts removed in Line Item 1 to each of the new rooms. Contractor shall install an additional duplex outlet on the wall at ceiling level in each new room to support the charging stations for the lifts.

· Contractor shall patch/paint as necessary to restore finished product to match environment.

3.0 GENERAL:

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work.

Contractor must submit a company Site Specific Safety Plan (SSSP) that must be reviewed by VA Safety prior to work beginning. This plan shall detail fire, construction, and health-related safety measures, in addition to listing training records for all employees for the previous year. A company standard or boilerplate safety plan will not be acceptable – plan should contain a detailed hazard analysis for each element of construction to be performed such as an Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA).

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor is responsible for protection of existing finishes, and VA property (FF&E), located in the areas preventative maintenance and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The contractor is liable for any damage to VA property during the course of the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned furnishing, fixtures, equipment and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

4.0 PROJECT MANAGEMENT:

Based on the above list of work items the, general contractor selected must complete, maintain, and submit the following documentation and managerial requirements:

· Construction schedule including sequencing and durations.

· The schedule will be provided to the COR ten (10) working days prior to the start of work.

· Site-Specific Safety Plan (SSSP) with an emphasis on tasks to be performed during the work. The SSSP must:

· Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc.

· Include a Job-Safety-Analysis (JSA) for all tasks associated with Statement of Work (SOW)

· Be reviewed and commented by VA-Safety and COR prior to commencement of work.

· Maintain site supervision by a competent individual(s) with OSHA-30 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Obtain VA identification PIV badges for all employees. Contractor to consider lead-time for badge procurement.

· Manage job-site access and security.

· Implement and maintain required ICRA and ILSM measures.

5.0 - CODE & REGULATION COMPLIANCE:

The Contractor shall comply with public laws and statutes including all changes and amendments to federal, state and local environmental statutes and regulations in effect the date of issuance of this delivery order, including applicable portions of the documents cited in the basic contract and below:

· NFPA 99-2015 Healthcare Facilities Codes.

· ANSI/ASSE Z359

· NFPA 101 – Life Safety Code

· Architectural Barriers Act (2005)

· International Code Council (ICC): IBC: International Building, 2015

· Building Officials and Code Administrators International (BOCA), 1999

· International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code

· 29 CFR 1910 Occupational Safety and Health Standards

· 29 CFR 1926 Safety and Health Regulations for Construction

· Federal Occupational Safety and Health Act (OSHA)

· Underwriters Laboratories

6.0 – SUBMITTALS:

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of Notice to Proceed (NTP), and monthly with invoices.

· Site Specific Safety Plan (SSSP)

· SSSP to be submitted to VA Safety staff and COR for review 10 working days after issuance of NTP.

· SSSP to be reviewed and commented by VA Safety staff and COR prior to start of construction activities.

· Construction Demolition/Removal Plan

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

· Penetration and or hot work permits as necessary.

· Manufacturer and construction warranties as noted in specifications.

· Project Schedule including sequencing and durations.

· SOV – Schedule of Values

· The schedule will be provided to COR 10 working days prior to start of the work.

· Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Material Submittals – Submit for COR approval

· Manufacturer’s specifications for all materials and equipment planned for installation.

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed piping which shall include: location, hours worked, the full name of Contractor’s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed routing of piping. If necessary, a secondary report shall be submitted after any repairs outside of the “Work Required” have been completed. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

7.0 – RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract.

Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR. Prices for parts shall be invoiced at no more than 10% above contractor’s costs, including shipping and handling. Verification of contractor’s cost shall be included with all invoices. Contractor shall provide all necessary equipment to perform the work required.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to:

· Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed.

· Contractor’s personnel will not adjust mechanical equipment controls for heating, ventilation and air conditioning systems.

· Government telephones shall not be used for personal reasons or for any toll or long-distance calls

8.0 PERSONNEL ASSIGNMENTS:

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

9.0 ACCEPTANCE STANDARDS:

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

10.0 – SAFETY AND FIRE PREVENTION

· In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building.

· The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract.

· The Contractor shall comply with applicable Federal, State and local safety and fire regulations and codes which are in effect at the beginning of the contract. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

· The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.

· All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time.

· The Contractor shall comply with all applicable Federal, State and local legal requirementsregarding workers health and safety.

· Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

· The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall notcompromise security, communication or fire safety for occupants.

· No flammable liquids shall be stored or used in the medical center.

· The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification onsite at all times of extinguisher inspections.

· The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

· All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

· The Contractor shall assume responsibility of environmental protection of all material storage.

11.1 – ACCIDENT PREVENTION

Precaution shall be exercised at all times for the protection of persons (including employees) and property. These shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Regulations of the state.

11.2 - ENVIRONMENTAL PROTECTION

· In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

· The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor work.

· The Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of work. The Contractor shall repair or replace any damage incurred during its work at their expense.

· Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the work day of incurred damage.

12.0 – WORK STANDARDS AND ICRA/ILSM

· Work site shall be free of debris and returned to original condition upon completion of preventative maintenance or repairs.

· All work is to be performed in areas used daily by facility patients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner. Contractor shall coordinate all closures of rooms with COR who will coordinate with VA-Chiefs.

· Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff, patients and shall have under construction, no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and patients. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

· The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. VA anticipates an overall ICRA level II for this project.

13.0 - HAZARDOUS MATERIAL REPORTING

· The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

· Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

· In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

· Asbestos Containing Material (ACM) is not present in the workspace. If contractor locates suspected ACM in addition to material noted in report, they shall contact the COR immediately for further direction. If any ACM is disturbed or becomes friable due to contractor actions, the construction site shall be shut down until and contractor shall provide appropriate containment at their own expense. In addition, contractor shall be responsible for all abatement and disposal of affected material at their own expense, only after which the job site shall be reopened for continued work. In the event of an ACM disturbance event, the COR shall be immediately notified and shall provide specifications on asbestos abatement.

14.0 HOURS OF WORK

All construction activities shall be conducted during normal business hours Monday thru Friday from 0730 hrs. to 1600 hrs. (except where indicated differently herein re: after-hours work) excluding Federal Holidays and any other day declared a federal holiday by the President of the United States listed below. Contractor’s work shall not interfere with the functions of the facility during weekends. Barricades, ICRA containment provisions shall be arranged to allow patients and staff unimpeded acces (including wheelchairs and patient beds where applicable) to services and resources within the facility.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

If work requires after hours work due to ICRA constraints or inclement weather, then Contractor shall inform FMS seven (7) days in advance.

Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement due to inclement weather will not cause assessment of the penalty provision outlined above, nor should there be an additional cost to the Government.

All work shall be scheduled and performed within the date and time approved by the COR, in conjunction with the department occupying the space served by this equipment.

15.0 BADGES AND PARKING

All Contractor personnel are required comply with the RMRVAMC badging process. Contractor must acquire PIV badge for all staff onsite prior to work beginning. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel. Contractor to take into account lead-time on PIV Badging process.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

16.0 – PERSONNEL QUALIFICATIONS

· The Government reserves the right to accept or reject Contractor’s staff for cause.

· All inspectors/testers shall hold current OSHA 10/30 certification and membership. Documentation of this to be submitted by the Contractor to the COR prior to beginning project work. A competent person with OSHA 30 certification must be on site at all times.

· The Contractor shall have a back-up technician in the event the primary technician is unable to perform his/her duties.

· The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon.

· All personnel required to hold OSHA 10 certification as a minimum.

17.0 – PERSONNEL REQUIREMENTS

Supervision: The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the names of the Project Manager and of changes in personnel appointed to fulfill this function or in the absence of the Contractor, act for the Contractor as the Contractor’s Representative.

18.0 – QUALITY CONTROL

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected before beginning work in another area. Any damage done by Contractor will also be noted and corrected by the Contractor within 2 working days. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

19.0 – ACCEPTANCE STANDARDS

Completed work will be to the entire satisfaction of the VA and the COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor’s own expense, refashioned to an acceptable level.

20.0 – PERIOD OF PERFORMANCE:

Period of performance including lead time for materials and submittals: ninety (90) calendar days from NTP.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Sylwia Zak, Sylwia.Zak@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of renovation or remodeling that include general construction in an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.