Attachment 1 SOW - Bldg 115 Fire Repairs 7-08-2025.pdf

STATEMENT OF WORK (SOW)

Project No. 671A4-22-109 Renovate Building 115

VA Medical Center, Kerrville TX

Revs. 7-08-2025

1. Project Title: Renovate Building 115

2. Scope of Work:

SOW General Requirements

This project only includes the renovation features of work described in this Statement of Work

(SOW). This project is NOT a full replacement of Building 115. Some of the work will be performed by in-house VA workforce, primarily all new electrical and painting. These features of work will be identified by the statement “Performed by the VA” throughout the SOW.

Photos are provided at the end of this SOW to assist with the understanding of the existing conditions. However, contractors are required to visit the project site to survey conditions prior to submitting their proposals. A pre-bid site visit will be scheduled by the VA

Contracting Officer (CO) or Contract Specialist (CS).

NOTE: A full set of drawings and specifications were developed for the full replacement of

Building 115. The drawings and specifications will be provided with the solicitation for reference use only, as the layout, configuration, and placement of the new building drawings closely match those of the existing building to be renovated. All renovation work shall be performed in accordance with the quality and standards described in the specifications. This project is NOT a full building replacement project. The contractor is required to bid this SOW, NOT THE FULL PLANS AND SPECS. Only specifications sections AND VA standard spec sections incorporated into the requirements by reference in the specifications, AND plan details relevant to the work described on this SOW shall be included in the contractor’s bid. The contractor is expected to download and comply with VA standard spec sections incorporated by reference. VA Standard Specs can be found on the VA Technical Information Library (the Til) at the following site https://www.cfm.va.gov/til/index.asp under the PG-18-1 Master Construction

Specifications link https://vatilms.va.gov/vatilms/reports/PG-18-1. The work required for this project is restricted to the renovations described in this SOW which includes but is not limited to selective demolition, repairs, replacement, new equipment, debris removal, site utilities work, extensive cleanup, and ancillary work required to complete the project.

The contractor shall provide all labor, materials, supplies, transportation, tools, equipment, supervision, and construction services necessary to complete project number 671A4-22-109, “Renovate Building 115” in accordance with this SOW.

The contractor’s work and responsibility shall include all planning, scheduling, programming, administration, and management necessary to provide all construction and related services as required to complete the project. The contractor shall perform the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, and directives.

The contractor shall ensure that all work provided meets or exceeds the SOW and referenced requirements found in applicable sections of the drawings and specifications and in the solicitation.

All costs shall be included in the contractor’s proposal including all incidental work. Materials associated with the demolition, installation, and construction in the exterior and interior of the building and the surrounding site shall be included in the contractor’s proposal.

The contractor shall be responsible for complying with this SOW and applicable Department of

Veterans Affairs Specifications as part of this project. The contractor shall perform all work in accordance with the latest Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard

(UFAS), VA Standards (PG-18, PG-18-1, and PG- 18-3), and local facility requirements.

In the event there is a conflict between any standards/codes, specification, construction documents, and/or the SOW, the VA is the deciding authority and will determine which clause or provision will apply.

All Work shall take place with minimal disruption to adjacent workspaces and all work shall be coordinated with the VA Contracting Officer’s Representative (COR) prior to any work being performed. The contractor shall coordinate with the VA COR at least 14 calendar days in advance before disabling any utilities. It is the contractor’s responsibility to immediately repair any utility or system he/she accidentally disconnects or disrupts to its original state at no additional cost to the government.

All damage to Government property by the contractor or any third-party contractors/entities performing other services on site as part of the contract shall be repaired and/or replaced by the prime contractor to its original installation and finish at no additional cost to the government.

The Contractor shall exercise extreme care to avoid damaging Government property including but not limited to buildings, equipment, underground utilities, pavement, road surfaces, parking areas, trees, shrubs, or turf and will provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, grounds, and buildings from damage and or injury at no additional cost to the government.

The contractor shall restore all disturbed grounds, laydown area, walkways, and paved areas and road surfaces to their original installation and finish at no additional cost to the government.

SOW Technical Requirements

General Notes:

1) Unless otherwise noted, all requirements apply to BOTH the large and small interior sections of the building at the West and East ends of the building, respectively.

2) As a courtesy, the COR has entered a summary list of key bid items after each technical requirement section. The heading for each list is noted as “x.xx ESTIMATORS

CHECKLIST”. The checklist is to be used in conjunction with the requirements narratives and is not intended to be used alone, without consideration of the narrative descriptions, and is not intended to limit or take the place of SOW narrative descriptions.

2.1. Remove and dispose of free-standing and anchored items inside the building and around the outside perimeter of the building that remain after the VA performs salvage activities in

Item 2.2. See photos.

• The VA will remove all salvageable items prior to the contractor removing the remaining items for disposal. “Performed by the VA”

• Non-salvageable items to be removed and disposed of by the contractor may include anchored or free-standing shelving, anchored or free-standing cabinets and tool bins, anchored or free-standing work benches, anchored or free-standing shop tools and equipment (compressors, grinders, lathes, saws, etc.), pallets and other dunnage, wall or floor mounted racks, hooks, or shelving, mounting / anchoring hardware, light fixtures, j-boxes, receptacle boxes, emergency exit signage, fire alarm and pull station boxes, and stored equipment and materials of any kind except hazardous materials such as fuels, paints, solvents, oils, motor vehicle fluids, fertilizers, pesticides, herbicides, chemicals, compressed gases, etc.

• See also, Item 2.5 “Completely demolish and dispose of the existing 12’ w x 10’ h x 22’ l containment room, sink, emergency shower, electrical equipment, and HVAC equipment and ductwork...”.

• CLARIFICATION – Wire fabric dividing wall / workshop cage shall remain. Steel grate mezzanine and both steel stairways shall remain, except for an area of steel grating and steel open web bar joists to be replaced.

2.1 ESTIMATORS CHECKLIST

Remove and dispose of:

a) Free standing times.

b) Items anchored to the floor.

c) Items anchored to the walls.

d) Items anchored to the ceiling.

e) Includes items inside the building and around the outside / perimeter of the building.

f) MEP equipment.

g) Framed enclosed storage room inside the East end of the building.

2.2. “Performed by the VA” - Remove and relocate salvageable items that are stored around the outside perimeter of the building and inside the building. See Photos.

2.3. Remove and dispose of above-grade existing and no longer in use: mechanical, plumbing, gas, and stormwater items that are attached to, pass through, or are adjacent to the exterior of the building. See Photos.

• Most of the items are located at the East and West ends of the building.

• One water service line extends above grade and enters into the building through the North wall. This is to be cut and capped outside the building.

• Many of the items are no longer in use.

• See also, Item 2.17 “Reroute the existing natural gas piping that passes through existing

Building 115…”.

2.3 ESTIMATORS CHECKLIST

a) Above grade MEP and stormwater items.

b) Applies to the exterior and interior of the building.

2.4. Remove electrical power, lighting, and low-voltage fixtures, conduits, j-boxes, wires, panels, transformers, other electrical power distribution materials and equipment, and mounting hardware that are installed inside the building and on the building exterior. See Photos.

2.4 ESTIMATORS CHECKLIST

a) Above grade electrical power and lighting items.

b) Above grade telecom, alarm and all low-voltage items.

2.5. Completely demolish and dispose of the existing 12’ w x 10’ h x 22’ l containment room, sink, emergency shower, electrical equipment, and HVAC equipment and ductwork located in the 20 ft x 31 ft (approx.) interior space at the East end of the building.

2.5 ESTIMATORS CHECKLIST

a) The entire interior storage room inside the East end of the building, excluding the elevated concrete slab.

b) All MEP equipment that is/was serving the room, regardless of whether it is located inside, outside, or remote from the room.

c) Sink and associated plumbing.

d) Emergency shower and associated plumbing.

2.6. After the interior of the building has been emptied of its contents, pressure wash the concrete floor slab, mezzanine stairs and floor grating, mezzanine railings, horizontal exterior wall framing members (girts), and structural columns. Collect and dispose of bulk debris dislodged by pressure washing activity.

• NOTE: Pressure washing may require two (2) or more mobilizations:

• Mobilization No. 1 – Pressure wash the interior to the greatest extent possible as described above.

• Mobilization No. 2 and additional mobilizations (final-clean mobilizations) – These mobilizations may be required after the removal of the exterior metal siding and roofing panels to clear away hidden or lodged debris exposed by panel removal. The intent is to ensure debris is cleared from surfaces that may prevent the proper installation of new panels on the existing building frame and slab.

• In the 20 ft x 31 ft (approx.) interior space at the East end of the building there was no fire damage. In this area the concrete floor slab is the only surface that needs to be pressure-washed.

2.6 ESTIMATORS CHECKLIST

a) The contractor shall tailor the frequency and sequencing of pressure washing activities based on what works best with the sequencing of his other construction tasks.

b) The intent of pressure washing is to provide clean, unobstructive surfaces to receive new work items, new finishes, or to restore existing surface appearances.

2.7. Replace the fire rated (FR) gypsum wall sheathing (2 layers of 5/8” Type-X gyp board) at the West face (side that faces the larger one of the two interior building spaces) of the existing fire wall that separates the main / larger interior space from the smaller 20 ft x 30 ft interior space located at the East end of the building. On the East face of the wall, remove and replace 2 layers of 5/8” Type-X firecode gyp board to a minimum height of 2 ft. up from the bottom of the wall along the length of the wall. Stagger the horizontal and vertical joints per UL standards for a 2-hr fire wall - Gypsum panels with beveled, square or tapered edges, applied vertically or horizontally. Vertical joints centered over studs and staggered one stud cavity on opposite sides of studs. Vertical joints in adjacent layers (multilayer systems) staggered one stud cavity. Horizontal joints need not be backed by steel framing. Horizontal edge joints and horizontal butt joints on opposite sides of studs need not be staggered.

Horizontal edge joints and horizontal butt joints in adjacent layers (multilayer systems) staggered a min of 12 in. Horizontal edge joints and horizontal butt joints in adjacent layers

(multilayer systems) with Type ULIX need not be staggered.

• It is expected that the fire wall framing is undamaged and shall remain in-place.

• Carefully remove and disposed of the existing two layers of 5/8” Type-X gyp board and replaced with two layers of new 5/8” Type-X gyp board.

o Include tape and float (smooth finish) all joints and seams.

o Include fire caulk all edges abutting the slab and structural framing, and around any through-wall penetrations. See drawing AS410 Standard Partition Types in the attached drawing set.

o “Performed by the VA”- Include prime and paint finishes on new gyp board (1 coat of primer, 2 coats of paint finish). The paint finish shall have the ability to be “wiped-clean” with a damp cloth, i.e. no flat finishes.

2.7 ESTIMATORS CHECKLIST

a) Remove, dispose, and replace existing 2 layers of 5/8” Type-X gyp board:

i. On the entire surface of the West face of the 2-hr. fire separation wall;

ii. A minimum of 2 ft above the bottom of the wall at the East face of the 2 hr. fire separation wall.

b) Tape and float all joints. Sand to smooth finish to prepare for prime and paint by the VA.

c) Fire caulk all penetrations.

d) Fire caulk along all wall edges abutting other surfaces (floor, structural framing, etc.).

e) The VA will prime and paint the new gyp surface.

2.8. Replace prefinished metal siding and roofing panels on the entire building including, ridge cap and vent system, translucent roof panels, and translucent clerestory daylighting siding panels. Replace damaged structural members. Replace gutters and downspouts. Replace insulation as described below. Remove and reinstall existing exterior signage after new siding is installed. Provide and install eight (8) new concrete-filled steel pipe bollards embedded in concrete pier foundations at the four coiling garage doors. See drawing AS600, bollard detail 9 and drawing AS111, Ground Floor Plan.

• Remove and dispose of existing siding and roofing panels including all trim, accessories, ridge cap & vent assembly, non-reusable components of the ridge opener mechanism, hardware, gutters, and downspouts.

• Remove and dispose of existing building insulation and wire retention fabric (poultry netting), including at the section of roof that extends beyond the exterior wall at the West end of the building (the breezeway).

o NOTE: The roof insulation above the 20 ft. x 30 ft interior space appears to be salvageable and shall be left in place. Protect the insulation and poultry netting in this area from being damaged while performing the work of this project.

• Provide and install new prefinished metal and translucent wall and roof panels.

Translucent roof panels shall be sized and located per the existing locations. Translucent wall panels (8 each) shall be 2 ft x 16 ft (approx.) placed at window type “A” locations shown on the new building drawings. Provide new prefinished metal gutters, downspouts, coping, caps, covers, facias, ridge vent system, door trim and trim around other openings, and all other trim and accessories, etc. The thickness (gage) of all metal and translucent panels shall be determined by a qualified metal building materials provider and shall be based on the spans established by the existing structural frame layout. Metal panels shall have a minimum thickness of 26 ga. and translucent panels shall have a minimum thickness property of 8 oz/sq ft.

• Assess and repair the existing ridge vent opener system, replacing components as necessary to restore full functionality of the system. Alternately, replace the existing ridge vent opener system with a completely new system.

• Replace four (4) damaged roof z-purlins and one steel c-channel column. The Column is at the roll-up door opening at the Southwest corner of the building. Two of the z-purlins are located at the roof ridge near the middle of the building and the other two z-purlins are located above the mezzanine stairs at the South side. See photos. If other damaged structural building components are discovered at any time before or after contract award, bring this to the attention of the COR.

• Replace 5 open web steel bar joists and a 10’ x 13’ area of 1” steel bar floor grating at the mezzanine above where the fire started (below the large hole in the roof).

• Remove and replace damaged vinyl-faced fiberglass blanket insulation and galvanized wire mesh retention fabric under the roof panels in the main building area. Use vinyl faced R-30 fiberglass blanket insulation with galvanized wire mesh retention fabric at the roof. See building replacement drawings for approximate building dimensions. Field verify dimensions prior to ordering materials. The roof of the existing building was insulated with a vinyl faced fiberglass blanket insulation held in place with galvanized steel wire poultry netting. The exterior walls were not insulated and shall not be insulated for this project.

• Remove and reinstall existing exterior signage after new siding is installed.

• Provide and install eight (8) concrete filled steel pipe bollards embedded in concrete pier foundations at the coiling door openings per detail 9 on drawing AS600. Plan view showing bollard locations is on drawing AS111. See Photos at end of SOW for existing conditions at locations. Confirm bollard placement with COR prior to commencing excavation.

2.8 ESTIMATORS CHECKLIST

Remove, dispose of, and install new:

a) Prefinished metal wall and roof panels;

b) Translucent wall and roof panels (see narrative in 2.8 for quantity, sizes, and locations);

c) Prefinished metal trim and accessories;

d) Prefinished metal ridge vent including repair/replace vent operating equipment;

e) Prefinished gutters and downspouts;

f) Vinyl-faced fiberglass blanket insultation and wire retention fabric at roof;

g) Four (4) damaged roof z-purlins, approx. 22’ long x 8” deep;

h) Five (5) bar joists, 4 @ approx. 12’ long x 14” deep and one (1) @ approx. 15’ long x

14” deep. Joists are made up of 1-1/2” x 1-1/2” steel angle and 5/8” diameter steel bar;

i) The 10’ x 13’ area of existing 1” steel flat bar floor grating to be replaced is made of of 3 pcs. @ approx. 3’ w x 10’ l and 2 pcs. @ 2’ w x 10’ l, cut to fit;

j) One (1) cold-rolled steel c-channel column approx. 6-1/2” w with 3-1/2” flanges x 20’ long.

k) Detach existing exterior signage and reinstall after new siding is installed.

l) Provide and install eight (8) concrete filled steel pipe bollards embedded in concrete pier foundations.

2.9. Remove, dispose of, and replace the three (3) existing 10’ x 10’ coiling garage door systems at the main / large interior space at the West half of the building and provide electric door openers / motors and controls, and manual operating equipment. Provide pre-finished, factory finished roll-up doors. See specifications section 08 33 00 Coiling Doors for complete system description and requirements. Contractor may provide factory primed, field applied final finish coat for coiling doors. In which case, follow spec section 09 91 00

Painting for field finish requirements.

• Provide and install push button controls and electric door openers / motors on the inside of the building.

• Provide and install chain and pully equipment for manual operation.

• Replace existing door guides / tracks, brackets, hoods, counterbalance assemblies, locking devices, electric motor operators, etc. See spec section 08 33 00 Coiling Doors for complete system description and requirements.

• NOTE: The 4th coiling garage door at the smaller interior space located near the

Northeast building corner shall remain in-place for reuse.

2.9 ESTIMATORS CHECKLIST

a) Remove and dispose of three coiling doors.

b) Install three new 10’ x 10’ pre-finished, factory finished coiling door complete systems.

See spec section 08 33 00 Coiling Doors for system items required.

c) Install three electric motor / openers with controls.

d) Install three manual opener chain and pulley systems.

e) Provide factory prime and finish on door surfaces (interior and exterior). Contractor may apply the finish coats in the field. Follow factory prime requirements in spec 08 33 00

Coiling Doors and finish requirements in spec 09 91 00 Painting.

2.10. “Performed by the VA” – The VA shall perform in-the-field prime and paint work other than the following contractor painting requirements: coiling doors; paint required for any fire protection system components, pipe, conduits, j-boxes, etc.; all items requiring factory finishes per this SOW or applicable spec sections; and any finishes the contractor damages.

2.10 ESTIMATORS CHECKLIST

a) The contractor is responsible for the following painting items:

i. Factory prime / factory or field finish for coiling doors;

ii. Factory or field finish for fire protection system components, pipe, conduits, j-boxes, etc.;

iii. Items requiring factory finishes per this SOW or applicable spec sections;

iv. And any finishes the contractor damages.

2.11. Provide and install an epoxy floor coating on the concrete floor in both the large and small interior spaces of the building. Patch / levelastic the floor where necessary.

• The concrete floor in the main/large area is approximately 30’ W x 58’ L and in the smaller area the concrete floor is approximately 20’ W x 30’ L.

2.11 ESTIMATORS CHECKLIST

a) Epoxy floor coating in main building area, approx. 30’ x 58’.

b) Epoxy floor coating in smaller building area, approx. 20’ x 30’.

c) Include all cleaning, patching, levelastic, and other preparation of the existing concrete floor required before applying the epoxy coating. Note that oils, fuels, solvents, and chemicals may have been spilled or leaked on the existing concrete floor over time. Pre-treatment if required by the epoxy floor product manufacturer for such soiled conditions is required to be performed by the contractor.

2.12. Remove, dispose of, and replace existing electrical power, lighting, low-voltage, and communications systems. Provide and install red conduit for all wiring associated with the new fire protection systems.

• “Performed by the contractor” - Remove and dispose of all existing electrical power, low-voltage, telecom, and lighting components on the interior and exterior of the building back to the power feed lines to the building. Provide and install RED conduit and boxes for ALL wiring for new fire protections system. This is a VA Kerrville requirement, regardless of whether this is above and beyond minimum code requirements.

• “Performed by the VA” - Provide and install all new electrical power distribution systems on the interior and exterior of the building. Include new power feed to the building if damaged.

2.12 ESTIMATORS CHECKLIST

a) Remove and dispose – electrical power distribution system, entire building.

b) Remove and dispose – lighting system, entire building.

c) Remove and dispose – low voltage / comm / signal wiring.

d) Provide and install red conduit for wiring associated with the new fire protection systems.

e) Provide and install wiring in conduit (item d) above) for new fire protection systems.

2.13. “Performed by the VA” - Provide and install new lighting systems.

• Provide and install all new lighting and mounting hardware on the interior and exterior of the building.

o New lighting shall be LED type, spaced appropriately for the fixture’s light output

(lumens). The new fixtures don’t necessarily need to follow the existing fixture count and layout.

• Provide battery powered emergency lights wired to a battery charger.

• Provide lighted exit signs at the hinged entry doors. These shall be hardwired to line voltage and connected to battery backup power.

2.13 ESTIMATORS CHECKLIST

a) The contractor is not responsible for new power or lighting systems.

2.14. “Performed by the VA” - The VA will decide if a new security system is desired.

2.14 ESTIMATORS CHECKLIST

a) The contractor is not responsible for a new security system.

2.15. “Performed by the VA” – The VA will decide if new telecom, data, or other low-voltage systems are desired. This does not pertain to fire protection systems required to be installed by the contractor.

2.15 ESTIMATORS CHECKLIST

a) The contractor is not responsible for any new low voltage systems except those related to fire protection systems.

2.16. Install a new water feed from outside the building to the new fire sprinkler system and remove all above-grade existing plumbing not required for the new fire sprinkler system.

• Remove and dispose of any part of the existing interior and exterior above-grade plumbing system not planned for reuse. The new fire sprinkler system is the only new item requiring water supply and plumbing work.

• Provide and install new plumbing for the new fire sprinkler system. Currently there is an active water supply pipe (approx. 4” diam.) stubbed up above grade at the Northeast corner of the building, adjacent to the foundation.

o Core-drill a hole through the floor slab at the Northeast corner of the building interior.

o Excavate the existing water feed pipe and re-route the pipe to extend under the foundation and up through the core-hole in the slab.

o Provide a drain to the exterior if the new fire sprinkler system requires a drain.

The drain can empty out to grade.

o The new fire sprinkler equipment can be located near the Northeast corner of the building interior where the relocated water feed is located.

o Repair any paved surfaces and concrete slabs and foundations that are removed to facilitate the installation of the pipe and drain.

2.16 ESTIMATORS CHECKLIST

a) Remove and dispose of existing, unused plumbing above grade.

b) Excavate around existing water feed and under existing floor slab.

c) Core-drill existing concrete slab for relocated water feed pipe.

d) Reroute existing water feed pipe to enter inside the building through the bottom of the floor slab. Setup water feed to connect to the new fire sprinkler system.

e) Install a drain for the new fire sprinkler system if required by FP subcontractor.

f) Backfill and compact excavation, repair concrete foundation, slab, and pavement surfaces.

2.17. Reroute the existing natural gas piping that passes through Building 115 and feeds into adjacent Building 46.

• The contractor will be allowed to select the pipe routing that he deems most economical to install however, the suggested re-routing described below appears to be the best choice. To the best of the VA’s knowledge, the existing underground gas line runs from the area North of the building and turns up into the building at the Southeast corner of the building as described below. It is believed that the underground gas line does not continue any farther South after it branches off into building 115.

o The existing underground pipe extends vertically above grade at the exterior

Southeast corner of the building, turns horizontal and passes through the East exterior wall into the building, runs along the interior face of the South wall, exits the West end of the building, and extends into Building 46.

o The apparent best re-route option is to run the pipe underground from the

Southeast corner of Building 115, along the South side of the Building 115, then enter the pipe into the Northeast side of Building 46. Routing the pipe through the floor slab is preferable however, if an exterior wall entry point away from vehicular traffic is available the contractor may choose that option.

• Remove and dispose of other existing gas piping in the building, if there is any.

• Include all necessary site/civil work: excavation, trenching, pipe jacking, micro tunneling, concrete slab coring, etc. necessary to reroute the gas pipe.

• Repair all paved surfaces, concrete slabs and foundations, building walls and other building components, etc. that are removed or disturbed to facilitate the gas pipe removal and installation.

2.17 ESTIMATORS CHECKLIST

a) New underground gas piping, connections, and accessories.

b) New above ground gas piping, connections, and accessories.

c) Demo and dispose of existing above grade gas piping.

d) Excavation and backfill for underground pipe installation.

e) Selective cutting and coring for new gas pipe installation.

f) Patching and repair for existing pipe removal at bldg. 46.

g) Patching and repair for new pipe installation through bldg. 46.

h) Pavement and concrete patching and repair after installation is complete.

2.18. Provide and install new fire protection systems consisting of - fire alarm, fire detection, fire suppression (fire sprinkler system), and fire extinguishers. Include engineering design for fire alarm, fire detection, and fire sprinkler systems by a qualified licensed engineer.

The design shall include integration of the new alarm and detection systems into the

VA’s existing systems.

• Provide and install new fire protection systems in the building including design / engineering.

• Provide fire extinguishers with cabinets and signage.

• Provide and install new fire alarm and fire detection systems.

• The following fire protection contractors are familiar with the Kerrville Medical Center:

o Western States Fire Protection Co., Drew Allen, offc. 210-600-5746, cell 210-

740-2373, drew.allen@wsfp.us o Allied Fire Protection, Brandon Harms, cell 210-573-4121, bharms@alliedfireprotection.com.

o Fire Alarm Control Systems (FACS), Rodney, offc. 210-344-2901, cell 210-919-

1252.

o The VA’s fire alarm service provider is Cameron Strategic Management LLC

(CSM). CSM subs some work to Western States Fire Protection and FACS.

• NOTE: The fire alarm programing for Building 115 is already entered in the panel located in the Transportation Building 46 (the building next to building 115). This portion of the program can accommodate additional programming entries if needed if the contractor’s fire alarm designer determines the need for more detectors or devices.

Currently, the devices and detectors in building 115 have been deactivated at the panel in

Building 46 except for two currently in Building 115. This should be verified by the contractor as it has been a few years since the VA deactivated them. This should give the contractor a good starting point on programing.

2.18 ESTIMATORS CHECKLIST

a) New fire sprinkler system, with design by a qualified engineer.

b) New fire alarm system, with design by a qualified engineer.

c) New fire detection system, with design by a qualified engineer.

d) New fire extinguishers in cabinets with signs.

2.19. Replace damaged doors and other building fenestrations.

• Coiling doors are covered in Section 2.9.

• Ridge vent is covered in Section 2.8.

• Translucent roof and wall panels are covered in section 2.8

• Re-set one existing hinged single entry door and frame assembly at the North side of the building (see photos section).

• Other existing hinged single entry door assemblies in good working order will not be repaired or replaced in this project. The contractor shall protect them from damage.

2.19 ESTIMATORS CHECKLIST

a) See sections 2.8 and 2.9.

b) Re-set / reinstall one existing hinged single entry door and frame assembly.

c) Temporary protection for existing hinged single entry doors, frames, and hardware to remain for use in completed project.

2.20. Protect paved surfaces surrounding Building 115 that the contractor will be operating on to perform the work of this contract. Restore ALL paved and unpaved exterior site conditions to their current or better condition if the contractor disturbs or damages them during performance of the work.

mailto:drew.allen@wsfp.us

• Some of the asphalt pavement around Building 115 and other nearby buildings was recently replaced. Particular attention shall be made to protect new asphalt surfaces immediately surrounding Building 115 where high construction activity is expected

(high-use areas).

o The Contractor shall plan for temporary protection of newly paved surfaces in high-use areas and shall be held responsible for repair and replacement of damages caused by their construction activities.

• The unpaved area located to the South of the building will be allowed for use as a materials laydown area.

• The main laydown area for all contractors is located to the West of the water towers and above-ground fuel tanks. The contractor may also use this area as available space permits.

• It is up to the Contractor to provide secure storage containers for items he desires to protect from theft and weather damage. The VA will not provide security surveillance nor other means to protect materials and equipment from theft and weather damage.

2.20 ESTIMATORS CHECKLIST

a) Temporary protection for new asphalt in high-use area of the project.

b) Repair of paved areas damaged by the construction activities of this project.

c) Repair of unpaved areas damaged by the construction activities of this contract.

d) Secure / lockable temporary storage containers and weather protection.

2.21. THIS SECTION NOT USED.

2.22. Careful demolition and removal methods are required to avoid damaging existing materials and building components that will remain in the final building assembly.

2.22 ESTIMATORS CHECKLIST

a) Price according to selective demolition methods. Mass building demolition is NOT appropriate for this project.

2.23. Dispose of all demolition materials and construction waste in a lawful manner at licensed disposal and recycling facilities. Recycle materials that are recyclable and track quantities and types of materials. See attached specifications, SECTION 01 74 19 -

CONSTRUCTION WASTE MANAGEMENT.

• Keep track of construction and demolition waste recycling quantities. Submit a C&D

Waste Recycling form to the COR on a monthly basis. Include supporting documentation from the recycling facility. The C&D form is inserted in the appendix at the end of this

SOW.

2.23 ESTIMATORS CHECKLIST

a) Construction and demolition materials recycling costs.

b) Construction and demolition materials disposal costs.

2.24. Provide General Conditions items necessary to perform the work, including but not limited to mobilization and demobilization activities, management, labor, materials, equipment, plant, access for performing the work (scaffolding, man lifts, ladders, etc.), miscellaneous services, toilet facilities, disposal, storage, temporary protection, etc.

Maintain such provisions throughout the performance of the contract to facilitate completion of the work.

• For this specific project the VA may accept an on-site full-time Superintendent with collateral duties as the Contractor’s Quality Control Manager (CQCM) if the

Superintendent’s qualifications satisfy the CQC Manager qualification requirements per the attached specifications section 01 45 00 QUALITY CONTROL.

• For this specific project the VA may accept and on-site full-time Superintendent OR an on-site full-time CQC Manger with collateral duties as the Site Safety and Health Officer

(SSHO) if the person’s qualifications satisfy the SSHO qualification requirements per the attached specifications section 01 35 26 SAFETY REQUIREMENTS.

• For this specific project the VA may accept an on-site full-time Superintendent with duties as the CQCM and the SSHO if the person’s qualifications meet the requirements as stated in the previous two bullets.

2.24 ESTIMATORS CHECKLIST

a) General conditions costs.

b) Office management costs.

c) Field management costs, including Superintendence, CQCM, and SSHO.

2.25. All contractor personnel are required to obtain a VA Government badge for all work requiring more than 1 day to perform and are required to attend the VA Infection Control

Training Class which takes about 30 minutes. The contractor shall account for this in their proposal and planning for this project.

2.25 ESTIMATORS CHECKLIST

a) The 300 calendar day Period of Performance (PoP) includes 60 calendar days for the contractor to complete security and badging and Infection Control Training.

b) See SOW Section 5 for more information on security and badging.

2.26. The contractor shall be restricted to accessing the medical center through the Northwest side entrance gate only, located West of Building 115 on Veterans Highway. This is to avoid conflict with an ongoing repaving project, to limit or avoid damage to newly paved surfaces, and to reduce VA patient and employee exposure to construction related traffic.

2.26 ESTIMATORS CHECKLIST

a) The Veterans Highway entrance is the best entrance to use for this project. There should be no cost considerations for this requirement.

3. Background:

• Building 115 is located at the Kerrville VA Medical Center, 3600 Memorial Blvd., Kerrville, TX, 78028, The building and its contents were extensively damaged and destroyed by a fire in 2018.

• The VA seeks a general contractor to provide renovation services to restore the building for reuse by the VA.

➢ Some items in the SOW may be performed in-house by VA personnel. Those items are identified by “Performed by the VA”.

➢ The contractor is required to coordinate their work with work performed by VA personnel.

➢ The Contractor shall submit for VA approval a critical path method (CPM) schedule that includes tasks performed by the VA in addition to the contractor’s tasks.

o Before commencement of work, the contractor shall confer with the VA

COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the contractor employees; and the like. Delivery of materials and equipment shall be made with a minimum of interference to

Government operations and personnel.

• A formal design will not be included with this project. As referenced in the NOTE at the beginning of Section 2 in this SOW, drawings and specifications for a previously planned but canceled whole-building replacement of building 115 are included as a reference for general building dimensions (drawings) and for requirements related to quality and performance standards (specs). The contractor shall field verify all dimensions prior to ordering materials. However, for bidding purposes the contractor may rely on the drawings for measurements. The contractor shall comply with the quality and performance standards and requirements in this SOW and in the specifications sections that are applicable to the work to be performed for this project.

➢ The plans can be used by the contractor for material quantity take-offs and to provide spatial awareness of the building interior and exterior features. Also, many of the details and notes provided in the plans apply to the renovation work.

➢ Only some of the specifications sections are applicable to the project insofar as they pertain to the renovation work being performed. Many spec sections are not applicable to the project at all since there is no representative work in the renovation project. Likewise, in some instances only part of some spec sections are relevant to the representative work.

➢ See attached annotated “Specifications Table of Contents” for stricken

(deleted) sections and other notes on applicability.

• Contractors are required to attend the pre-bid site meeting AND to conduct site investigations to familiarize themselves with site conditions, take field dimensions, and gather information necessary to complete an accurate proposal.

• Contractors are required to follow “Instructions to Offerors” in the solicitation, offer, and award document (standard form 1442) included in the solicitation announcement. The offeror’s proposal shall consist of two (2) volumes: Volume I – Past Performance, and

Volume II – Price, Solicitation, Offer & Award Documents.

• During the bidding period, all questions shall be submitted as formal requests for information (RFI) via email to the VA Contract Specialist (CS) or Contracting Officer

(CO) identified in the solicitation prior to the RFI due-date and time established by the

CS / CO.

4. Performance Period:

The total period of performance (PoP) is 300 calendar days, beginning on the contract award date and ending on the substantial completion date. After contract award the Contracting Officer (CO) will send a Security and Badging NTP to the contractor to proceed with security and badging, for which the contractor will be allowed 60 calendar days to complete. A Construction NTP will be issued after the contractor has completed the security and badging process and has completed the preconstruction submittal requirements described in the following two paragraphs. See Section

5. Security for security and badging requirements.

The contractor is required to submit Preconstruction Submittals within 30 calendar days after the contract award date. After pre-con submittals are delivered to the VA, an additional 30 calendar days will be allowed for: A) the VA to review and return comments AND

B) the contractor to make acceptable corrections and resubmit to the VA. Completion of this process within 60 calendar days of the contract award date is required before the CO will issue the Construction NTP. The remaining 240-calendar days in the PoP will be allowed for construction. The contractor shall notify the VA Contracting Officer’s Representative (COR) at least 7 calendar days prior to starting work. The contractor shall schedule/coordinate all work with the COR.

Pre-con submittals include: Certificates of insurance; surety bonds; site-specific safety plan;

construction CPM progress schedule; schedule of values; submittal register; list of proposed subcontractors; Contractor Quality Control Plan (CQC Plan). Preconstruction submittals are required within 30 calendar days of contract award.

5. Security:

All contractor personnel are required to complete background security investigations and badging through the VA. This process is expected to take up to 60 calendar days and is included in the PoP. See also, SOW section 24 ADDITIONAL REQUIREMENTS, A – Security.

6. Qualifications:

General contractors shall submit past similar renovation project experience per the instructions to bidders included in the project solicitation.

All specialty subcontractors shall be certified to install the types of systems for which they are certified.

Certain project personnel are required to satisfy qualifications per the Division 1 Specifications.

7. Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from

VA custody.

8. Privacy Officer:

The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

9. Safety Requirements:

In the performance of this contract, the contractor shall take such safety precautions as the

Contracting Officer may determine to be reasonably necessary to protect the lives and health of the occupants of the building and the personnel performing the work. The Contracting Officer shall notify the contractor of any safety issues and the action necessary to correct these issues.

Such notice, when served to the contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the contractor in default.

10. Records Officer:

There will be no federal records created, maintained, used or dispositioned with this contract;

regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

11. Invoices and Payment

A. Payment to be made monthly, in arrears, following satisfactory performance by contractor’s personnel and upon receipt of a properly prepared invoice.

B. The contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon contract award.

C. The contractor shall have current registration in the System for Award Management

(SAM) for this solicitation; URL: www.sam.gov.

D. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

• Time period being invoiced for.

• Description of services performed.

• Unit cost billed.

• Extended amount due.

• Invoice number and date.

• Contract and obligation numbers.

12. Hours of Work:

Normal hours of operation for The Kerrville VA Medical Center are 7:00 AM to 4:00

PM Monday through Friday except for Federal Holidays. All work activities shall be concluded by 4:30 PM daily, to include any key turn-in. Permission to work outside these hours is not guaranteed. If the contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor shall submit a written request for approval to the COR at least five (5) calendar days prior to the proposed start of such work so that the availability of security arrangements for the employees can be determined. This notice is separate from any notices required for utility shutdown described elsewhere in this SOW.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S.

Government agencies. Also, included, would be any other day specifically declared by the

President of the United States of America to be a National Holiday. Federal holidays include:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

Juneteenth National Independence Day June 19th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the contractor's personnel work during the holiday, they may be reimbursed by the contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

13. Schedule of Work:

Work shall start within 14 calendar days after receiving a notice to proceed (NTP).

The contractor shall notify the Contracting Officer’s Representative (COR), at least 7 calendar days prior to starting work. The contractor shall schedule/coordinate all work with COR.

All work shall be performed to limit disruptions to the existing medical center. The contractor is to provide a plan that minimizes impact to the medical center prior to commencement of work.

The contractor shall schedule all work with the COR including construction access and storage.

The construction schedule shall be approved by the COR prior to the start of construction.

➢ The contractor shall submit for VA approval a critical path method (CPM) schedule that includes tasks performed by the VA in addition to the contractor’s tasks.

o Before commencement of work, the contractor shall confer with the VA

COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the contractor employees; and the like. Delivery of materials and equipment shall be made with a minimum of interference to

Government operations and personnel.

During the construction period the contractor shall provide a series of three-week forecasts of work scheduled to be accomplished. The reports are to be delivered in writing on every other

Monday (bi-weekly) no later than 9:00 A.M. Central Time to the VA COR.

The VA reserves the right to close/shut down the project site and order the contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

14. Workmanship

Workmanship under this contract shall conform to the following:

All construction and installation work shall comply with VA specifications for material and workmanship.

The contractor, at no additional cost to the Government, shall correct all work not meeting specifications at no additional cost to the government.

The contractor, contractor employees and any subcontractors shall possess the necessary skills, experience and education…