36C25622R0030 RFP Revised 08122022.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25622R0030 X 08- -2022

TBD

520-22-1-7042-0001 520-22-122 00502

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 16

GULF COAST VETERANS HEALTH CARE SYSTEM

400 VETERANS AVE

BILOXI MS 39531

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 Shreveport Highway, 71N Pineville LA 71360-4004 JB Herbst @ jennings.herbst@va.gov

NA

VAAR Clause 852.219-77 (included herein) is required to be completed and returned with each proposal. Proposals without a completed VAAR Clause 852.219-77 will be considered ineligible for evaluation and award.

“BID” AND “BIDDER” MEAN “OFFER” AND “OFFEROR”/PRIMARY NAICS CODE: 236220 SIZE STANDARD $39.5 M.

NOTE: ensure CO/CS (CO-william.geary2@va.gov/CS-jennings.herbst@va.gov) are on all correspondence (ie site visit RSVP).

This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and verified as a SDVOSB in the Vendor Information Pages (VIP) at https://www.vetbiz.va.gov. Proposals received from contractors who are not verified as a SDVOSB in VetBiz shall not be considered for award. This includes Joint Ventures. Joint Venture Agreements must be submitted with proposal to be considered. Contract award shall not be delayed due to loss of SDVOSB verification. Verification showing seal shall be included with proposal.

SITE VISIT: AN ORGANIZED SITE VISIT WILL BE HELD AT THE DATE/TIME/LOCATION SHOWN IN FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I. THIS WILL BE THE ONLY SITE VISIT CONDUCTED FOR THE "SEED" PROJECT.

INFORMATION PROVIDED AT THE SITE VISIT SHALL NOT ALTER THE TERMS AND CONDITIONS OF THE SOLICITATION. TERMS OF THE SOLICITATION REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING. CONTRACTORS ARE REQUIRED TO SUBMIT ALL QUESTIONS IN WRITING, USING EXHIBIT F, (EMAIL IS ACCEPTABLE) TO THE CONTRACT SPECIALIST SHOWN ABOVE NO LATER THAN NOON CENTRAL TIME (CT) 14 CALENDAR DAYS PRIOR TO THE DATE/TIME SET FOR RECEIPT OF PROPOSALS.

SEE BLOCK 13A FOR SOLICITATION CLOSING DATE.

PER FAR 36.204 THE ESTIMATED MAGNITUDE OF THE "SEED" PROJECT IS BETWEEN $500,000 AND $1,000,000.

This procurement is for Indefinite-Delivery Indefinite-Quantity (IDIQ) type contracts for non-recurring maintenance, repair, and construction services (including new construction) at the Gulf Coast Veterans Health Care System See Schedule of Offer Items for details. Refer to A.3 Schedule of Services for contract period of performance and Minimums and Maximums.

Multiple Awards (MATOCs) will be made to cover the Gulf Coast Veterans Health Care System (Biloxi Location Only);

Harrison County, MS.

X X 52.211-10 X

ONE (1) EMAIL

14:00

CDT

09- -2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( U.S.C.

d

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items (Section A.3) & Continuation of SF 1442 (Divisions) X 00502

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 SHREVEPORT HIGHWAY

PINEVILLE LA 71360-4004

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 X William A. Geary Contracting Officer

Table of Contents

A.3 SCHEDULE OF OFFER ITEMS

This Schedule of Offer Items is for multiple award task order contracting (MATOC) contracts for non-recurring maintenance, repair and construction services, including new construction, for the Gulf Coast Veterans Health Care System. The Government anticipates awarding approximately six (6) - seven (7) contracts to support the following location, assuming sufficient qualified contractors submit proposals:

GULF COAST VETERANS HEALTH CARE SYSTEM, which includes:

Gulf Coast Veterans Health Care System

400 Veterans Ave.

Biloxi, MS 39531

Contract performance period will be for one five-year ordering period from date of award with no option periods. Task Orders shall be based on individual projects and may be issued at any time during the contract period.

(As noted in FAR 52.216-19: All VA requirements solicited for task order award are anticipated to be over $500,000.00 per the government estimate. However, in the event that pricing for the task order(s) comes in under $500,000.01, as the result of current market conditions, the Government reserves the right to award a task order regardless of price based upon fair opportunity being provided to the MATOC Contract Holders.)

Contract Line-Item Number CLIN 0001 (See Scope of Work, Contract Specifications and Drawings) AWARD POLICY: The Base Offer for CLIN 0001 includes all labor, tools, materials, equipment and supervision necessary to complete the FCA Corrections BLDG 17, Gulf Coast Veterans Health Care System, 400 Veterans Avenue, Biloxi, MS 39531. Offerors shall submit offers for CLIN 0001. The Government reserves the right to award the base offer item if sufficient funds are available. Based upon availability of funds, award will be made to the offeror whose offer best conforms to the request for proposal, will be most advantageous to the Government considering past performance factors, technical factors, and price-related factors, as included in the solicitation.

CLIN 0001, BASE OFFER ITEM - GENERAL CONSTRUCTION: Furnish all labor, tools, materials, equipment and supervision necessary to perform all work associated with Project 520-22-122.

PERIOD OF PERFORMANCE – 120 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT (List the % in addition to the monetary figure):

BOND:

MS CONTRACTORS TAX:

PROJECT TOTAL COST:

Page 1 of Page 1 of

A.4 General Terms and Conditions

1. GENERAL TERMS:

1.1. The Department of Veterans Affairs has a requirement for general contractors to perform non-recurring maintenance, repair and construction services (including new construction) at the above location. The Government anticipates that the acquisition will result in the award of approximately six (6) – seven (7) Firm-Fixed-Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) construction contracts for the above location (one pool of contractors) which will include a five-year ordering period and no option periods. The guaranteed minimum for each contract awarded is $2,000.00 for the total five-year contract period. Contract maximum will be $40,000,000.00 per contract over the life of each contract. The contract maximum is not a guaranteed amount. Minimum task order amount will be $500,000.01 (excluding the Minimum Order Guarantee of $2,000.00 and with exception noted in Section A.3 and below in 7.2) and maximum task order amount will be $16,000,000.00. At the discretion of the Contracting Officer (CO), all competitively procured projects that receive proposals below the minimum task order amount, may still be awarded. At time of award of the base contracts, a task order for $2,000.00 will be issued to each awardee and paid upon contractor’s submission of approved Master Quality, Safety and Infection Control Plans to the CO. This is not a solicitation for a requirements contract. Task Orders will be based on individual projects and may be issued at any time during the contract period.

1.2. The contractor shall furnish all materials, equipment and personnel necessary to accomplish each Task Order (TO). TOs will vary in size and dollar amounts. TO work is to be performed in general construction categories including; but not limited to: New construction, maintenance, repair, alteration, demolition, abatement, asbestos, alarms, communication, fencing, mechanical, electrical, painting, paving and earthwork, carpentry, concrete, roofing, security, site work, excavation, interior renovation, carpeting, window and door installation, electrical, steam fitting, plumbing, exterior and interior painting, plaster/stucco, exterior foam insulating systems (EFIS), masonry or metal stud and sheetrock work, installation of acoustical ceilings and light fixtures, HVAC installation and flooring installation. Projects may involve some or all of the above elements of work. The primary NAICS code for this procurement will be 236220 but work is not limited to this NAICS code. This contract shall not include medical facilities engineering support services such as utility plant operation, custodial, grounds maintenance, and similar work. No TO will include Architect/Engineering services; however, shop drawings and as-built drawings shall be provided by the contractor in Auto Cad and Revit formats. The Government reserves the right to withdraw a proposed TO at any time prior to award of the TO at no cost to the Government.

1.3. The contractor work shall conform to the requirements of The Joint Commission (TJC) Environmental Care Standards and all VA Regulations and Standards as reference/noted in the Contract.

1.4. In accordance with VA policy, contractors’ storage, generation, transmission or exchanging of VA sensitive information requires appropriate security controls to be in place. The VA Information Security Program Policy – VA Directive and Handbook 6500 and additional 6500 series directives and handbooks – provide the framework for security within the VA. The Security Requirements (e.g. background checks), including whether appropriate language from VA Handbook 6500.6, Appendix C, will be reviewed for each project specific TO.

2. PRICING:

2.1. This solicitation contains a seed project. OFFERORS SHALL SUBMIT PRICING FOR THE SEED PROJECT ON SF1442 BACK AS A PART OF THEIR PRICE PROPOSAL. However, full pricing including divisional breakdown, shall be provided using the table located in section A.3 as part of each price proposal to be considered eligible for consideration of award.

3. CONTRACTOR KEY PERSONNEL AND STAFF:

3.1. Contact Information. Prior to the issuance of the first TO, the contractor shall provide the CO with a Primary and Alternate contact telephone number at which the contractor or his representative may be contacted at any time during the regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention. The above-mentioned representative must have full power and authority to act on behalf of the contractor. In the event of an emergency arises and is associated with a task order, it is anticipated the contractor responds to the emergency in three (3) hours or less.

3.2. Supervision. The Government will not exercise any supervision or control over the contractor's employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the contractor, who, in turn, is responsible to the Government. At all times during the performance of each TO under this contract, and until the work under that TO is completed and accepted, the contractor shall directly oversee the work under each TO, or assign, and have on the work site, a competent representative who is satisfactory to the CO and has authority to act for the contractor.

3.3. Conduct/Behavior. The contractor's employees are obligated to adhere to the rules and regulations of the Medical Center applicable to employees' conduct/behavior. The CO may require, in writing, the contractor to remove from the job site any employee the CO deems incompetent, careless, or otherwise objectionable.

3.4. Project Manager. The contractor shall be required to maintain a project manager and have the capability of providing a staff to respond to the requirements set forth in this contract. The individual designated as the project manager shall have full authority to act for the contractor. Key personnel including, but not limited to, the Project Manager, Project Superintendent and Quality Control personnel shall meet or exceed the qualifications of the personnel submitted in the contractor’s proposal and shall meet the minimum qualifications of the original solicitation. Resumes of Key personnel for any individual TOs that differ from the Key personnel in the original solicitation proposal submission shall be submitted prior to any TO work beginning. The Government reserves the right to reject personnel based on the qualifications of the personnel stated in the proposal. The contractor shall be able to provide experienced and knowledgeable personnel in civil, structural, plumbing, mechanical, and electrical disciplines.

3.5. Contractor Personnel. The contractor shall be responsible for selecting personnel who are well qualified to perform the required work, for supervising techniques used in their work, and for keeping them informed of all improvements, changes, and methods of operation.

4. CONFORMANCE TO CODES AND REGULATIONS:

4.1. National and International codes and regulations for building construction and safety will be used where applicable. Current construction practices shall be incorporated in the project to obtain quality and to provide a functional, complete, and usable facility. The applicable list of National Codes and Regulations (Latest Edition) includes; but is not limited to, the following:

· BOCA Code

· International Building Code

· National Electric Code

· National Fire Protection Code

· National Safety Code

· OSHA Regulations

· ASHRA-E Codes, Standards

· International Plumbing Code

5. CONTRACT ADMINISTRATION:

5.1. The office having administrative jurisdiction over the contract and subsequently issued TOs will be Network Contracting Office (NCO) 16.

5.2. The CO has the overall responsibility for the administration of the contract. Only a warranted NCO 16 CO acting within their delegated limits has the authority to issue TOs and modifications or otherwise change the terms and conditions of the contract and subsequently issued TOs. However, the CO may delegate certain other responsibilities to the Contracting Officer’s Representative (COR).

5.3. A COR will be appointed in writing for all TOs. All duties delegated by the CO to the COR will be specified in the COR delegation. A copy of the COR delegation will be furnished to the contractor for each TO.

5.4. The contract will be assigned an individual contract number. Enumeration of TOs will consist of a sequential numbering system comprised of the contract number and the corresponding TO number.

5.5. Each TO will be individually funded.

6. WORK HOURS:

6.1. Normal Working Hours – 8:00 AM through 4:30 PM local time Monday through Friday with all Federal Holidays recognized as non-working days. However, the nature of the work for some projects will require some construction tasks to take place evenings, nights, weekends and/or holidays. Contractors shall coordinate work outside of normal working hours with the VA CO/COR. Contractor requests for work outside of normal working hours are to be submitted to the CO/COR a minimum of three (3) calendar days in advance.

7. TASK ORDER (TO) PROCEDURES:

7.1. FAIR OPPORTUNITY FOR CONSIDERATION – In accordance with FAR 16.505(b), each awardee will be given a "fair opportunity" to be considered for each TO in excess of micro-purchase threshold unless one of the conditions from FAR 16.505(b)(i) & (ii) applies.

7.2. Minimum TO amount will be $500,000.01 (excluding the Minimum Order Guarantee of $2,000.00) and maximum TO amount will be $16,000,000.00. In addition, all competitively procured projects that fall under the minimum TO amount, the government reserves the right to award based on fair opportunity/competition.

7.3. TO SOLICITATION:

7.3.1. Contractors shall receive from the CO a Request for Proposal (RFP) for each individual TO. The RFP will include a Statement of Work/Scope of Work, drawings (if any) and all applicable specifications. Only the sections of the VA Master Construction Specifications that are provided to the contractor with an individual TO shall apply to that TO. An organized site visit will be scheduled by the VA for all contract holders. After completion of the site visit, contractors shall submit TO proposals by the date and time determined by the contracting officer. Each RFP will state the evaluation factors applicable to that individual TO. The Government anticipates evaluating and awarding most TOs under this contract on the basis of price only. However, the Government reserves the right to add technical and past performance in addition to price factors to those TO solicitations that are more complex and require more than lowest price. Solicitations will be issued to the MATOC awardees through the eCMS Vendor Portal. Contractors will be required to submit a “no-bid” response if not “bidding/proposing” or providing a proposal on a particular project. In the event the eCMS Vendor Portal is non-operational, TO packages shall be accepted via email if authorized by Contracting.

7.3.2. Contractors shall submit a complete proposal to include a construction schedule within the time specified for each TO. The time specified will be dependent on project magnitude and complexity but will generally be between 10 to 30 calendar days.

7.3.3. The CO reserves the right to request that the Contractor provide a quicker response time for proposal submission for projects that are of an unusual and compelling urgency, on a case-by-case basis, or to extend response time for unusual circumstances.

7.3.4. The Department of Veterans Affairs shall have the unilateral right to terminate, at any time, negotiations on a proposed TO. Circumstances that may prohibit the Government from issuing an individual TO include, but are not limited to, a lack of funding or changes in program requirements.

7.4. TO AWARD:

7.4.1. TO requirements will be evaluated on the basis set forth in each individual requirement. TOs will be issued on Standard Form (SF) 1442 or other VA specified form. Orders will be placed primarily via electronic means. The appropriate issuing, administration, and payment offices will be cited on each TO.

7.4.2. Drawings/Plans and Specifications. The Contractor will be provided an electronic copy of the Statement of Work/Scope of Work, specifications and drawings. All further reproduction shall be at the Contractor's expense.

7.4.3. Notice to Proceed (NTP) will be issued for each TO after receipt of acceptable performance and payment bonds where required. Contractor shall begin performance within 10 calendar days after receiving the NTP and complete all work within the time specified in the TO. All punch list items must be completed within the established period of performance.

7.4.4. The Contractor shall promptly notify the CO using Standard Form (SF) 1413 upon entering into any subcontract arrangement. Subcontracting a portion of the TO work shall not relieve the Prime Contractor of any responsibility under the award. The Government may unilaterally reject the use of certain subcontractors if they have been debarred from Federal procurements or if their past performance or experience level is not satisfactory.

7.4.5. SUBMITTALS: In accordance with individual TO specifications.

8. LIQUIDATED DAMAGES:

8.1. Per FAR 36.206, an evaluation of the need for liquidated damages in a construction contract must be made. This contract will be non-recurring maintenance, repair, and construction services (including new construction) for the Gulf Coast Veterans Health Care System (Biloxi location only). The Construction IDIQ contract is not affected with the applicability of the Liquidated Damages clause; however, liquidated damages may affect the TOs written.

8.2. The Liquidated Damages clauses will be incorporated into the Construction IDIQ contract and the applicability and inclusion of liquidated damages will be determined for each TO requirement.

9. SCHEDULING OF WORK:

9.1. Before commencement of work under an individual TO, the contractor shall coordinate with the COR, and agree on a sequence of procedures; means of access to premises and building, space for storage of materials and equipment, delivery of materials and use of approaches, use of corridors, stairways, elevators, and similar means of communications, location of partitions, eating spaces, and restrooms for contractor employees, and the like.

9.2. At the beginning of each working day, the contractor shall notify the COR of the location(s) of work to be accomplished that day.

9.3. All temporary outages of any utility services required for the performance of work shall be scheduled with the COR no less than fifteen (15) workdays in advance of such outages.

10. JOB SITE:

10.1. This work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with Patient Care or Hospital Operation. If necessary, for reasons of patient care/hospital operation, the CO may direct the Contractor to stop work, or limit the types of work that can be performed. This may occur with little or no advance notice.

10.2. The contractor shall have access to that portion of the area within which work is to be performed. The movement of contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations.

10.3. Parking at all locations is limited and priority is given to VA patients, visitors and staff. If available, a laydown area on station will be provided to the general contractor. These spaces may or may not accommodate all of the prime and sub-contractors parking needs for the TO.

10.4. There is very limited space for staging and storage of construction materials. The VA will make every effort to find and assign some form of laydown area on station for the contractor. If no suitable space is available to meet the needs of the TO, at times the contractor may need to make off-site arrangements for storage of construction materials. NOTE: Available storage space may not be available in close proximity to each project site.

10.5. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. All deliveries shall be coordinated with the COR. The COR will determine appropriate time of delivery having minimum interference to Government operations and personnel. VA personnel shall not assist with shipments or deliveries that are made to the job site.

10.6. The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes; but is not limited to: Protective fences, protective tapes and protective signage. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior approval from the COR.

10.7. The contractor shall take all precautions to ensure that no damage to private or public property will result from their operations. If such damages occur, the contractor shall make all necessary repairs and/or replacements at no cost to the Government.

11. PROGRESS MEETINGS:

11.1. A weekly meeting (or more frequent if necessary) may be held between the contractor, the COR and/or CO to discuss work progress, problems and potential modifications. The CO shall be notified in advance of each meeting and provided a progress report. The Contractor shall be responsible for taking notes and publishing the meeting minutes for each progress meeting with distribution of the notes to occur at least 2 calendar days before the next regularly scheduled weekly meeting.

11.2. Initial conference. Before issuance of the first TO (beyond the contract minimum) under the contract, a pre-construction conference may be conducted to acquaint the contractor with Government policies and procedures that are to be observed during the prosecution of the work. It is strongly suggested that the contractor's Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this meeting. The pre-construction conferences will mainly be held in-person at the Engineering Office but may be held virtually (or a combination of in-person and virtual).

11.3. Individual TO conference. At the discretion of the CO/COR, a pre-construction conference may be conducted prior to the commencement of work on individual TOs.

12. TO STATUS REPORTS:

12.1. The contractor shall prepare and furnish a monthly progress report on all open TOs. Information contained in the status report shall identify the contract number, TO number, TO description, TO award date, start date, dollar amount, required completion date, actual completion date (if completed), actual percent of work completed versus percent that was scheduled to be completed at that time.

13. TO MODIFICATIONS:

13.1. TO modifications shall be processed in accordance with the following: Upon written request, the Contractor shall submit a proposal for review by the Government. The proposal shall be submitted to the CO within the time limit indicated in the request or any extension thereto subsequently granted. Proposal shall be submitted in sufficient detail to allow the Government to determine price reasonableness.

14. CONTRACTOR QUALITY CONTROL PLAN:

14.1. The Contractor shall submit a Master Quality Control (QC) Plan, at the time of award of the base contract, and will be applicable to all TOs during the five-year ordering period. The Government reserves the right to require the Contractor to make changes in the plan and operations, including removal of personnel as necessary, to obtain the quality specified. After acceptance of the QC Plan, the Contractor shall notify the CO in writing of any proposed change. Proposed changes are subject to review and acceptance by the CO/COR.

14.2. Control: Contractor quality control is the means by which the contractor assures themselves that their construction complies with the requirements of the contract plans/drawings and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be keyed to the proposed construction sequence. Quality control includes, as a minimum, the following functions:

a. All submittals are submitted in a timely fashion.

b. The submittals are approvable.

c. The supplies that are delivered are the same as shown on the submittal.

d. The supplies are in the proper condition when delivered.

e. The supplies are stored properly.

f. The construction equipment is correct and meets contract requirements.

g. Testing provisions are reviewed, and testing equipment and personnel are available and correct.

h. All tests are performed at the proper times and in the proper places.

i. All test reports meet contract requirements.

j. The workers are cognizant of the required level of workmanship.

k. Inspect each area of work to ensure the preparation for the work is correct.

l. Inspect each feature of the work to ascertain that no deficient work is covered up by succeeding work.

m. Inspections shall continue throughout the contract.

n. Document all inspections.

o. The documentation covers both conforming and defective work.

p. All deficiencies are corrected.

q. Develop procedures to ensure that deficiencies do not recur.

r. Develop a “punch list” for the completion inspection.

s. Government officials are notified at the proper times of inspections and/ or tests that are required.

14.3. The Contractor Quality Control (CQC) Plan for each TO shall be made available to the CO upon request and shall include, as a minimum, the following:

14.3.1. A description of the quality control organization, including an organization chart showing lines of authority and acknowledgement that the QC staff shall report to the project manager or someone higher in the Contractor's organization;

14.3.2. The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function;

14.3.3. A copy of the letter to the Quality Control Manager, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the Quality Control Manager, shall be furnished;

14.3.4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents. These procedures shall be in support of other-directed submittal procedures.

14.3.5. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation. These include daily logs monitoring construction progress and explaining delay, deficiencies, and actions taken to correct these.

14.3.6. Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected

14.3.7. Methods used to ensure that all applicable OSHA regulations are adhered to.

14.4. Submission and acceptance of contractor’s master quality control plan for the five-year ordering period, multiple awards Construction IDIQ does not preclude the potential requirement for project specific plans on individually issued TOs.

14.5. The Government reserves the right, upon award of this contract and each TO, to disseminate within the Government, for official use, without prior approval of the contractor, the CQC Plan and other plans and documents identified and submitted by the contractor for the intended use of inspection, surveillance, or for any administrative or contractual function under this contract.

15. CONTRACTOR SAFETY PLAN:

15.1. The Contractor shall submit a Master Safety Plan, at the time of award of the base contract, and be will applicable to all TOs during the five-year ordering period. The Government reserves the right to require the Contractor to make changes in the plan and operations, including removal of personnel as necessary, to obtain the quality specified. After acceptance of the Master Safety Plan, the Contractor shall notify the CO in writing of any proposed change. Proposed changes are subject to review and acceptance by the CO/COR.

15.2. Functions to be used by the Government to assess the contractor’s proposed Master Safety Plan include but are not limited to:

15.2.1. Training and documentation; and

15.2.2. Methods used to monitor and enforce the safety plan under any TO awarded.

15.3. The Contractor shall assume full responsibility and liability for compliance with all applicable OSHA regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on his part or that of his employees or subcontractors, which results in illness, injury, or death. Contractors are required to report any accidents or injuries that occur on the job. The contractor’s proposed safety plan must address the following in detail:

15.3.1. Work activity safety measures;

15.3.2. Emergency response measures; and

15.3.3. Safety reporting plan.

15.4. The contractor’s proposed Master Safety Plan shall be written in such a manner that any employee who has to react to an emergency, or report an unsafe condition, can use the plan to determine the appropriate action required.

15.5. Submission and acceptance of contractor’s Master Safety Plan for the five-year ordering period, multiple awards Construction IDIQ does not preclude the potential requirement for project specific plans on individually issued TOs.

16. CONTRACTOR INFECTION CONTROL PLAN/INFECTION PREVENTION MEASURES:

16.1. The Contractor shall submit a Master Infection Control Plan, at the time of award of the base contract, and be will applicable to all TOs during the five-year ordering period. The Government reserves the right to require the Contractor to make changes in the plan and operations, including removal of personnel as necessary, to obtain the quality specified. After acceptance of the plan, the Contractor shall notify the CO in writing of any proposed change. Proposed changes are subject to review and acceptance by the CO/COR.

16.2. Submission and acceptance of contractor’s Master Infection Control Plan for the five-year ordering period, multiple awards Construction IDIQ does not preclude the potential requirement for project specific plans on individually issued TOs.

16.3. The Contractor shall implement the requirements of VA’s Infection Control Risk Assessment (ICRA) team. The ICRA Team may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded. Provisions of the ICRA plan will be provided during the preconstruction meeting upon TO award.

16.4. The Contractor shall ensure that all personnel involved in the construction or renovation activity be educated and trained in infection prevention measures established by the medical center.

16.5. Medical Center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work under each TO and periodically during the construction stage to determine impact of construction activities on indoor air quality.

16.6. The Contractor shall adopt preventive measures during all construction projects to keep down dust and prevent mold.

17. CONTRACTOR RESPONSIBILITY:

17.1. Contractor shall be required to complete all TO work and schedule a final inspection within the specified TO performance periods. Should the Contractor fail to complete the TO work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in potential default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform TO work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of TO work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the TO work (including scheduling of the final inspection) on or before the completion date.

18. TRAINING:

18.1. The Department of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926, along with Infection Control Procedures and Interim Life Safety Measures that are contained in the contract drawings, Scope of Work/Scope of Work and specifications. This includes the requirement that the contractor have a “Competent Person” on the job for each definable feature of work being performed.

18.2. All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of the competent person’s 30-hour training shall be submitted to the CO for review and approval prior to any work being performed. There shall be no exceptions to this requirement.

19. WORK BY THE GOVERNMENT:

19.1. The Government reserves the right to undertake performance, by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

20. WORK BY OTHER CONTRACTORS:

20.1. There are multiple contractors working within the VA facilities; coordination of contracts and contractors overall work and work areas are the responsibility of the CO and COR. There are also many other contracts in effect within the VA facilities. The issuing (or non-issuing) of TOs within the various five-year ordering period, multiple awards Construction IDIQ contracts is solely at the discretion of the CO. Having an awarded five-year ordering period, multiple awards Construction IDIQ contract does not guarantee the contractor issuance of any TO beyond the contract minimum.

21. WAGE DETERMINATIONS:

21.1. The contractor shall pay wages in accordance with the Davis-Bacon wage determinations (WD) incorporated in the five-year ordering period, multiple awards Construction IDIQ contract. Wage determinations for all types of work in all covered locations will be incorporated into the base contract and will be used for this award; however, due to this being a five-year IDIQ contract with no option periods; each TO will provide the most current WD revision relevant to the project and location. The current general decision numbered (GDN)/wage determinations are included as attachments for the Seed Project.

21.2. To cross-reference the listed location with the appropriate Davis-Bacon wage determination, the following information is provided:

22. GOVERNMENT FURNISHED PROPERTY:

22.1. Government property to be used for any given project shall be addressed in TO request for proposal.

23. PRIVACY AND CONFIDENTIALITY:

23.1. Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information shall not be divulged or released to anyone unless specifically authorized by this contract or its attached documents in accordance with the contracted services.