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Biloxi MATOC RFI Register
| 1. During the site walk, it was discovered that the plans uploaded to SAM.GOV were not the most current. In addition to the updated plans, can a copy of the electrical as-builts for the building be provided? |
| a) Please see Amendment 0001 published to SAM.gov on 08/31/2022 for the most current drawings. |
b) Please see Amendment 0001 published to SAM.gov on 08/31/2022 for the Electrical As-Builts.
| 2. Will a specification for the breezeway canopy that is being removed and replaced be provided? |
| See Specification 133419 Pre-Engineered Metal Building Systems. Contractor to provide engineered stamped shop drawings from the manufacturer for proposed new aluminum canopy system that meets Miami Dade hurricane wind criteria and the latest version of International Building Code. The new aluminum canopy to include: |
a) 22 gauge
b) Standing seam metal roof to match existing facility canopy.
c) Canopy to have Kynar finish. Roof is to be “red”. Columns and finished ceiling under roof to be “white”. Colors to match existing facility walkway canopy colors.
d) Footings will include a combination of concrete footings and surface post mounted base w/ anchor bolts.
e) Integrated gutters and downspout
f) Height, width, layout, and slope shall match existing canopy layout.
3. Reviewing the requirements for this solicitation, we have noticed clause VAAR 852.243-70.
See below excerpt:
(b) Paragraphs (a)(1) through (5) of this clause and the following paragraphs (b)(1) and (2) apply to proposals for changes in the work $500,000 or less:
(1) As a basis for negotiation, allowances not to exceed 10 percent each for overhead and profit for the party performing the work will be based on the value of labor, material, and equipment required to accomplish the change. As the value of the change increases, a declining scale will be used in negotiating the percentage of overhead and profit. This declining scale will also be used to negotiate the prime Contractor's or upper-tier subcontractor's fee when work is performed by lower-tier subcontractors (to a maximum of three tiers) and will be based on the net increased cost to the prime or upper-tier subcontractor, as applicable. Profit (fee) shall be computed by multiplying the profit percentage by the sum of the direct costs and computed overhead costs. Allowable percentages on changes will not exceed the following:
(i) 10 percent overhead and/or 10 percent profit (fee) on the first $20,000.
(ii) 7.5 percent overhead and/or 7.5 percent profit (fee) on the next $30,000.
(iii) 5 percent overhead and/or 5 percent profit (fee) on a balance over $50,000.
(2) The Contracting Officer will consider issuing a settlement by determination to the contract if the Contractor's proposal required by paragraph (3) is not received within 30 calendar days, or if agreement has not been reached.
(c)(1) Overhead and Contractor's fee percentages shall be considered to include insurance other than mentioned herein, field and office supervisors and assistants, security police, use of small tools, incidental job burdens, and general home office expenses and no separate allowance will be made. Assistants to office supervisors include all clerical, stenographic and general office help. Incidental job burdens include, but are not necessarily limited to, office equipment and supplies, temporary toilets, telephone and conformance to OSHA requirements.
Items such as, but not necessarily limited to, review and coordination, estimating and expediting
Could this clause be excluded from the solicitation?
This clause is required and will not be excluded from the solicitation.
| 4. Could CPARS be used in lieu of the Exhibit B document? |
| PPQs and Exhibit B are intended for offerors to demonstrate their respective past performance. |
| 5. Please consider extending the proposal submission due date at least two weeks to allow more time to respond to the proposal requirements. |
| Please see Amendment 0003 where the date for receipt of proposals has been changed to reflect 10/18/2022 @ 1400 hrs CT. |
| 6. Due to the renovation nature of the project, please advise if it is possible to arrange another site visit to include subcontractors. |
| Another site visit will not be authorized. |
| 7. Exhibit A – Performance Relevancy Survey and Exhibit B – Past and Present Performance Questionnaire – Please confirm that Exhibits A and B are not required to be submitted for any projects listed in Factor 1. |
| Exhibit A & B are not required for factor one. Exhibit A & B are required for the Past Performance Factor 3. |
| 8. Exhibit A – Performance Relevancy Survey– Exhibit A says that offerors are allowed no more than 5 projects in Factor 3. Please clarify the total number of projects permitted with a Joint Venture offeror – 5 total for the JV as a combination from each member or 5 projects for each JV member. |
| The standard is no more than five projects for any proposal. This includes proposals from a Joint Venture. |
| 9. Exhibit D – Contractor Evaluation Form – Construction Safety– If the offeror is a newly formed Joint Venture, please clarify if each member of the Joint Venture is to complete Exhibit D. |
| The intent of this form is for every offeror providing a proposal. This includes a Joint Venture. |
| 10. Exhibit E – Surety Form – If the offeror is a newly formed Joint Venture, please clarify if each member of the Joint Venture is to complete Exhibit E. |
| The intent of this form is for every offeror providing a proposal. This includes a Joint Venture itself; not the individual parties. |
| 11. Exhibit I – Financial Disclosure Questionnaire – If the offeror is a newly formed Joint Venture, please clarify if each member of the Joint Venture is to complete Exhibit I. |
| The intent of this form is for every offeror providing a proposal. This includes a Joint Venture itself; not the individual parties. |
| 12. RFP Page 27 of 98 – Volume submission chart, Volume IV, Factor 4 – The chart lists sections e. Quality Control Plan, f. Safety Plan, and g. Infection Control Plan as due with the submission. However, RFP Page 15 of 98, Section 14. Contractor Quality Control Plan says that the Contractor shall submit a Master Quality Control (QC) Plan at the time of award of the base contract; RFP Page 17 of 98, Section 15. Contractor Safety Plan says that the Contractor shall submit a Master Safety Plan at the time of award of the base contract; and RFP Page 17 of 98, Section 16. Contractor Infection Control Plan/Infection Prevention Measures, says that the Contractor shall submit a Master Infection Control Plan at the time of award of the base contract. Please clarify if these plans are due with the submission or at the time of award. |
| The Quality Control Plan, Safety Plan, and Infection Control Plan are required to be submitted with initial proposals. See Amendment 0004 Changing RFP Section A.4; Paragraphs 14.1, 15.1, and 16.1 from “at the time of award of the base contract” to “at the time/date of receipt of proposals.” |
| 13. Please provide a specification section for “white energy efficient retrofit impact rated fixed vinyl windows” per plan page 2, General Note 1. |
| N/A. Window replacement is not part of this project. Please see Amendment 0001 published to SAM.gov on 08/31/2022 for the most current drawings. |
| 14. Please provide photos of interior sills of existing windows to be replaced. |
| N/A. Window replacement is not part of this project. Please see Amendment 0001 published to SAM.gov on 08/31/2022 for the most current drawings. |
| 15. Will the VA vacate each of the rooms that are affected by window replacements, or will the contractor be required to work in occupied space? |
| N/A. Window replacement is not part of this project. Building will be occupied during construction. Please see Amendment 0001 published to SAM.gov on 08/31/2022 for the most current drawings. |
| 16. Please provide a specification section for doors and hardware. |
| See attached Spec 08 11 13 Hollow Metal Doors and 08 71 00 Door Hardware. |
| 17. Please provide a plan finish schedule. |
| There is no finish schedule. Color and stain finishes are to match existing and will be submitted to the VA for review/approval. |
| 18. Please provide a specifications section for schedule of finishes. |
| There is no finish schedule. Color and stain finishes are to match existing and will be submitted to the VA for review/approval. |
| 19. Please provide a specification section for “wrought iron handrails” per plan page 2, General Note 4. |
| See Spec 05 50 00 Metal Fabrication and Spec 099100 Painting. Color finishes are to match existing and will be submitted to the VA for review/approval. |
| 20. Please provide a specification section for “metal canopy system” per plan page 2, General Note 5. |
| See Specification 133419 Pre-Engineered Metal Building Systems. Contractor to provide engineered stamped shop drawings from the manufacturer for proposed new aluminum canopy system that meets Miami Dade hurricane wind criteria and the latest version of International Building Code. The new aluminum canopy to include: |
a) 22 gauge
b) Standing seam metal roof to match existing facility canopy.
c) Canopy to have Kynar finish. Roof is to be “red”. Columns and finished ceiling under roof to be “white”. Colors to match existing facility walkway canopy colors.
d) Footings will include a combination of concrete footings and surface post mounted base w/ anchor bolts.
e) Integrated gutters and downspout
f) Height, width, layout, and slope shall match existing canopy layout.
| 21. Will access to room 1C100 via eastern doors need to be maintained during awning construction? |
| Yes, however we can temporarily block off certain entrance/areas during construction to accommodate awning construction. |
| 22. Please provide specification section for main service disconnect per plan page 2, General Note 7. |
| Please see Specification 26 29 21 associated with Amendment 0005 and 26 05 11 associated with the original SAM publication. |
| 23. Please provide specification section for MCB Square D Panel per plan page 2, General Note 7. |
| Please see Specification 26 24 16 associated with Amendment 0005. |
| 24. Please provide specification section for circuit breakers and main circuit breaker per plan page 2, General Note 7. |
| Please see Specification 26 29 21 associated with Amendment 0005. |
| 25. What is the make and model of the existing pad mounted transformer that requires a new enclosure per plan page 2, General Note 7? |
| Clarification: Disregard transformer enclosure Note No. 8 in Drawing AR-1. Main service disconnect is located near primary service transformer. Switch is rusted and become ant's home with full of send inside switch. Replace with service entrance rated panel. *Main service disconnect switch is attached to the side of the primary service transformer has exceeded its useful life and should be replaced. Provide a 600A 208/120V disconnect switch. |
| 26. Please provide specification section for fire suppression. |
| See Spec 21 13 13 Wet Pipe Sprinkler System. Contractor to consult with their fire protection sub and submit proposed back flow preventor shop drawings for VA to review/approval. |
| 27. Please provide specification section for natural gas backup generator per plan page 2, General Note 10. |
| See Spec 26 32 13 Engine Generator. Contractor to consult with electrical contractor and provide shop of proposed 100kw Natural Gas Backup Generator 3 Phase 208v/120v with a 200amp transfer switch to support IT/Server and mini-split system in Room 1B102D. Contractor to consult with their electrical subcontractor to properly size generator to meet requirements. Contractor to provide shop drawings for VA review/approval for new generator. |
| 28. What is the depth of the existing underground natural gas line? |
| The natural gas line is approximately 3-5ft below grade. Contractor to site verify depth with their utility locator sub-contractor. |
| 29. Please specify what is the existing type of pipe for the existing natural gas line. |
| Unable to confirm but most likely 5” black iron piping. Contractor will need to site verify or identify during excavation. |
| 30. Will the new backup generator require a housekeeping pad? If so, please provide plan details for the new pad. |
| Yes. New backup generator will be mounted on existing concrete pad in area indicated on drawings. Contractor to consult with their sub to and provide shop drawings for VA review/approval for new generator. |
| 31. Please provide a plan listing the new conduit path from the new generator location to IT room 1B102D per plan page 2, General Note 10. |
| Conduit path will be located in the crawl space underneath Building 17 and the direct path between new generator and IT Room 1B102D is approximately 160LF. The contractor, electrical sub and COR will coordinate exact location during construction. |
| 32. Please provide specification section for Pipe Bollards per plan page 2, General Note 11. |
| See attached Spec 34 75 13 13 Vehicle Barrier and Concrete Bollard Details SD320523-04, SD320523-05, and SD320523-06. |
| 33. Are arched windows over doorways and main auditorium to be replaced with new windows or just scraped, sealed and repainted? Are they included in the 47 windows to be replaced? |
| Window replacement is not part of this project. Contractor to remove storm windows to access original building windows to be patched, prepped, and painted. Storm windows to be re-installed at the conclusion of the project. See Amendment 0001 with the most current Drawings. |
| 34. Existing basement doors have glass widows in them: Are new steel doors to have glass? |
| No, Steel Doors are not to have glass. |
| 35. Round spire atop the roof ridgeline get similar work as exterior walls of the main bldg.? |
| Yes, Round Spire Atop the Roof Ridgeline gets similar work. |
| 36. Concrete foundation walls below where brick surface stops outside get repaired and refinished? |
| Building surface areas that are located within building paint limits noted on drawings are to be repaired and refinished. |
| 37. Will there be a govt furnished recycle dumpster on site for recyclable material, i.e., conduits, wiring, glass, metal canopy, etc? |
| No. Contractor is responsible for all disposal costs associated with the removal of debris and construction material. |
| 38. Is the building to be totally occupied during the project? |
| Yes |
| 39. Electrical will likely require long outages of normal power to IT room and heat and air sources: Do we provide standby power during outages for the facility, i.e., IT and security forces sections? |
| Work efforts are to be coordinated to eliminate outages if possible. Electrical wire replacement can be completed in phases if necessary to reduce the overall impact of disruption to building services and power/outages. Building will remain occupied during construction. Contractor to provide backup power to building in the event a power outage is required. |
| 40. Is contractor lay down/staging area in close proximity and permitted to have container storage? |
| Yes, a small area can be provided for a small laydown area and storage. |
| 41. Is there an estimated quantity of old wiring and conduits to be replaced; a statement was made at site visit that some wiring has been brought to current standards and replaced? |
| Estimated 75% of existing electrical is original to the building and approximately 25% has been upgraded. |
| 42. Is a fire and security watch required by contractor should electrical work require outages for extended after hrs periods, i.e., overnite.? |
| Contractor will need to provide a fire and security watch if outages affect building life safety/security for long duration of more than 4 hours or longer. Work efforts are to be coordinated to eliminate outages if possible. |
| 43. Can a mobile office on site connected to govt utilities, or have use of a space in bldg. for superintendent/project manager for duration of project? |
| Yes. The prime contractor can setup (1) small job trailer not to exceed 30’ in length in an approved area on the facility and can connect to existing utilities if they are available in the vicinity. All work and costs associated with the job trailer setup and utility connection will be the responsibility of the prime contractor. The job trailer must be removed at the conclusion of the project and utilities restored back to original condition, unless approved otherwise by COR. The VA will not be responsible or accommodating space and/or utilities for subcontractors. The VA will consider requests for subcontractor job trailers and/or large connex storage boxes on case by case basis if space is available. |
| 44. Environment for some materials currently is experiencing very long lead times especially in electrical main distribution equipment this size, and windows. Given the relatively short performance time, has CO typically approved extensions due to lead time material issues? |
| If the contractor experiences any issues with long lead times or material delivery/availability that directly affects their performance period, the VA will work with the contractor to include a time extension. Contractor’s proposal should reflect the 120-day performance period in solicitation. |
| 45. Exterior painting is concerning given as proper exterior paint performance hinges on temps 40 or 50 degrees and rising, and against short performance period and a requirement to hold prices for up to 120 days. Should that award occur at 120day hold, effectively starting the job in mid winter, will there be any consideration for extensions should this scenario occur? |
| This concern can be addressed if this becomes an issue during construction. Contractor to coordinate painting efforts to be completed within the scheduled 120-day performance period. If severe weather causes a delay in performance then consideration will be given at that time for a time extension. |
46. Finding: The RFP instructions reference double-sized sheets, which applies to hard-copy submission, rather than the email submission method required.
Reference: A.6, which states, “Page limits are for single sheets of paper and may be double-sided (i.e. a double-sided single sheet of paper equals two (2) pages).”
a. Question: “Please verify that the proposal is to be submitted via email only, other than the Original Bid Bond, which is also submitted via hard copy?”
Proposal to be submitted electronically in PDF. A copy of the Bid Bond is to be submitted electronically. A hard copy bid bond is required.
47. Finding: It is unclear whether the title page, table of contents, list of figures, or list of tables are excluded from the page limit.
Reference: A.6, which states, “***Header pages do not count against the page limitations”
a. Question: “Which pages are considered ‘Header pages,’ and therefore are excluded from page count limitations?”
Header pages are all inclusive and consists of title pages, table of contents, list of figures, and list of tables. Therefore, they are excluded from the page limitation.
48. Finding: It is unclear whether a Quality Control Plan, Safety Plan, and Infection Control Plan are required with proposal submission.
Reference 1: The proposal organization table shown in A.6 Proposal Preparation lists, in Volume IV, Sections e, f, and g for the Quality Control Plan, Safety Plan, and Infection Control Plan, respectively.
Reference 2: A.4(1.1), which states, “At time of award of the base contracts, a task order for $2,000.00 will be issued to each awardee and paid upon contractor’s submission of approved Master Quality, Safety and Infection Control Plans to the CO.”
Reference 3: A.4(14.1), which states, “The Contractor shall submit a Master Quality Control (QC) Plan, at the time of award of the base contract…”
a. Question: “Are a draft Quality Control Plan, Safety Plan, and Infection Control Plan to be submitted as part of Volume IV of the proposal, and final versions will be submitted after award of the base contract?”
b. Question: “Reference the SEED project, how many bollards are needed at the NE corner of the property?
c. Question: “Within the subcontractor list, Transportation is listed. What type of ‘transportation’ subcontractors are required?”
a) The Quality Control Plan, Safety Plan, and Infection Control Plan are required to be submitted with initial proposals. See Amendment 0005 Changing RFP Section A.4; Paragraphs 14.1, 15.1, and 16.1 from “at the time of award of the base contract” to “at the time/date of receipt of proposals.”
b) (2) bollards will be required for the new generator and (6) bollards will be required around perimeter of transformer on NE corner of the building.
c) Prime and their subs are responsible for any transportation needs for personnel, deliveries, material, tools, etc…
| 49. on Page 27 of 98 in the Solicitation it shows the Separate Volumes and Factors/ subfactors. In Factor 3 item E. Does the VA want us to include our Past Performance Questionnaires in our Proposal, or just include the Past Performance Relevancy Surveys (Exhibit A)? |
| Although, there is reference to Exhibit B to be submitted with Volume III; It is required that the PPQs are directly submitted to the contracting officer by an end user or prior client. As such, no PPQs are to be submitted with an offerors proposal. |
| 50. Will any detailed Drawings be provided for the Canopy System? If not, can you please provide the height and slope? |
| See Specification 133419 Pre-Engineered Metal Building Systems. The height of the existing canopy is approximately 12’ to 14’ in height. Unsure of the slope. Contractor to provide engineered stamped shop drawings from the manufacturer for proposed new aluminum canopy system that meets Miami Dade hurricane wind criteria and the latest version of International Building Code. New canopy is to match existing layout, height, and slope. |
| 51. in Factor 1 listed under Subfactor 1a, 1b, and 1c it requires “narrative describing how company has managed and completed multiple task orders simultaneously.” Does this need to be listed once per subfactor, or after each project listed in all three subfactors? |
| The intent for is for one narrative for each subfactor. |
| 52. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning? |
| Yes, for the seed project. |
| 53. Can the Superintendent also be the site quality control manager? |
| Yes, for the seed project. |
| 54. Can the Superintendent also be the site safety supervisor? |
| Yes, for the seed project. |
| 55. As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.? |
| Yes, for the seed project. |
| 56. Will any of this work have to be performed after hours or weekends |
| All work in this project is planned to be completed during normal business hours 8am-4:30pm Monday-Friday. Contractor to coordinate work efforts to minimize outages and impact to building. If the contractor determines that in their attempt to minimize disruptions to building utility or service, that it would be best to work certain efforts after hours or weekends then the VA will consider accommodating the request. |
| 57. Will this project be done in phases? |
| This will be up to the contractor but not required by VA. Contractor to coordinate work efforts to minimize outages and impact to building. |
| 58. Please confirm that the existing canopy is an aluminum wedding and that the new canopy will need to be aluminum as well? |
| See 133419 Pre-Engineered Metal Building Systems. Contractor to provide engineered stamped shop drawings from the manufacturer for proposed new aluminum canopy system that meets Miami Dade hurricane wind criteria and the latest version of International Building Code. The new aluminum canopy to include: |
a) 22 gauge
b) Standing seam metal roof to match existing facility canopy.
c) Canopy to have Kynar finish. Roof is to be “red”. Columns and finished ceiling under roof to be “white”. Colors to match existing facility walkway canopy colors.
d) Footings will include a combination of concrete footings and surface post mounted base w/ anchor bolts.
e) Integrated gutters and downspout
f) Height, width, layout, and slope shall match existing canopy layout.
| 59. Can you provide a drawing for the Back flow preventer |
| See Spec 21 12 12 Wet Pipe Sprinkler System. Contractor is to consult with their sub to ensure Backflow Preventor is compliant with current Code. Contractor to submit proposed BFP shop drawings to VA for review/approval. |
| 60. Can you provide a basis of design product for the back flow preventer. |
| See Spec 21 12 12 Wet Pipe Sprinkler System. Contractor is to consult with their sub to ensure Backflow Preventor is compliant with current Code. Contractor to submit proposed BFP shop drawings to VA for review/approval. |
| 61. Multiple other VISN’s including VISN 17 and VISN 1 have issued construction (NAICS 236220) MATOCs with project size ranges, allowing smaller companies and the more established SDVOSB firms to compete at a project size that works well for them. Is the Government able to increase the efficiency of this MATOC by subdividing the task orders into at least three project size categories/brackets? Our experience has shown that it is useful for the brackets to follow general size ranges used by the government. Examples include task orders under $2 million, task orders between $2 million and $10 million and task orders over $10 million. |
| No, the terms and conditions of this MATOC will not be revised at this time. |
| 62. If two separate Joint Ventures apply for this MATOC and one of the partner firms is a minority owner in one joint venture and a majority owner in the other joint venture, would the VA review the proposals separately and award based on the merit of each entity? |
| Yes. Each proposal will be evaluated separately. |
| 63. Will the contractor be considered delinquent and receive a lower CPARS rating (less than satisfactory) if the choose to not bid all of the task? |
| The government is awarding this MATOC with the expectation that the successful SDVOSB contractors will proactively pursue ALL construction project opportunities and provide competitive bids; however, bidding is not required for all projects. |
| 64. The solicitation calls for a list of MATOC contracts and resultant Task Orders from the contractor. If the entity is a joint venture, will the experience of each member be considered or only the experience of the Joint Venture? |
| Both. The experience of the joint venture and the experience of all parties associated with the joint venture will be evaluated. |
| 65. Will the government consider a project that is more than 50% complete by the contractor as Recent and Relevant for Factors 1 and 3? |
| No, the factors require completed projects. |
| 66. Are the personnel resumes requested in the solicitation meant to be specific to the seed project task order or will these individuals be required to work on all task orders? |
| No, the resumes are not seed project specific. The intent of the resumes are to identify the construction capabilities of the provided personnel and how they will be best utilized to obtain successful MATOC Task Order completion. The personnel provided during the initial receipt of proposals for the seed project do not necessarily need to work on future task orders; they may be substituted with personnel that meet or exceed the capabilities with the approval of the CO. |
| 67. The key staff personnel seem to be directed toward the seed project. Is there a preference by the VA to show leadership positions of the contractor in the organizational chart? If so, are there requirements for those positions? |
| The resumes are not specific to the seed project. If an offer feels additional leadership information will better compliment their proposal, they are encouraged to submit it accordingly. |
| 68. Is the total value of the MATOC for the entire 5 years only $40 million for all contract awardees or is each contract awardee under the MATOC limited to $40 million total for the life of the contract? |
| Contract ceiling is $40M per contract. Individual task order ceilings are $16M. |
| 69. Most solicitations exclude past performance documentation from page counts. Does the 30 page limit for factor 3 include Exhibit A, exhibit B, and other demonstrations of past performance such as a CPARS report. |
| Exhibit A will count towards the page limitations associated with Factor 3. It is required that the PPQs (Exhibit B) are directly submitted to the contracting officer by an end user or prior client. As such, no PPQs are to be submitted with an offerors proposal. As a result, PPQs will not be included into the page limitations. CPARS will count towards the page limitations associated with Factor 3. |
| 70. Can the capacity of the MATOC increase in the future? |
| No, we don’t foresee circumstance that will require the capacity to increase. |
| 71. Exhibit B requires that the contractor’s client send the completed document to the government directly and not include it in the proposal from the contractor. The proposal table shows that Exhibit B’s do have a place in the proposal. Should the contractor provide Exhibit B in the proposal and have the client send the completed Exhibit B to the government? |
| Although there is reference to Exhibit B to be submitted with Volume III, It is required that the PPQs (Exhibit B) are directly submitted to the contracting officer by an end user or prior client. As such, no PPQs are to be submitted with an offerors proposal. As a result, PPQs received directly from end user or prior client will not be included into the page limitations. PPQs received directly from an offeror as part of their proposal will count toward the page limitations. |
| 72. For the Seed Project, can the site superintendent be the “Competent Person” (SSHO) for safety if they have 30 hr. OSHA training? |
| Yes, for the seed project. |
| 73. Can the Site Superintendent be the Quality Control person for the Seed Project? |
| Yes, for the seed project. |
| 74. The solicitation is asking for resume information for the quality control personnel. Is the government looking for information about individuals that will be working on this specific seed project task order? |
| No, the resumes are not seed project specific. The intent of the resumes are to identify the construction capabilities of the provided personnel and how they will be best utilized to obtain successful MATOC Task Order completion. The personnel provided during the initial receipt of proposals for the seed project do not necessarily need to work on future task orders; they may be substituted with personnel that meet or exceed the capabilities with the approval of the CO. |
| 75. Where will the designated parking area be for workers accessing the construction site? |
| Parking is available in nearby Parking Garage Bldg 28. The COR will attempt to block off a designated park spot near Bldg 17 for the site superintendent if space is available. |
| 76. Will the Owner accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? |
| Yes, the VA is willing to use Procore or similar type software under this MATOC. Software and submission process will need to be approved by COR and Contracting. |
| 77. How soon after award is NTP expected to be issued? This project includes a long lead item (Generator) that will need to be submitted and approved which could take several weeks before the order is placed. Electrical equipment lead times can be as long as 10 months. |
| The issuing of the Notice to Proceed (NTP) will be discussed at the pre-construction conference. Ideally, we would like to issue the NTP within 30 days but if certain material has a long lead time then we can discuss the option of an administrative NTP to allow for the ordering of materials with long lead times with the expectation a “work/boots on ground/performance” NTP to be issued after the equipment/material arrives. |
| 78. Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions? |
| ADT is our fire alarm servicer. |
Curtis Ladner Enterprise Service Manager curtisladner@adt.com C: 228-209-1634 O: 504.821.9725
| 79. Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin. |
| No; however, in the event there is an executive directive mandating an economic price adjustment, we will consider a possible price escalation on a case-by-case basis. |
| 80. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses / requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects. |
| Contracting will work with contractors on a case-by-case basis due to the unknown impacts associated with COVID 19. |
| 81. Will pay applications for materials secured on site or in a bonded warehouse be approved for payment? |
| The Government prefers to pay for installed materials/equipment but will consider paying for stored materials on a case-by-case basis. |
| 82. Due to the current economic inflation, Will the government reduce the amount of time that contractors must hold their numbers to 60 days? By reducing the inflation risk, the government will avoid escalations costs that general contractors and subcontractors must account for. |
| No, the Government is not in a position to reduce the 120-calendar day timeframe. |
83. Will the government consider the inclusion of an Economic Price Adjustment Clause in accordance with Federal Acquisition Regulations (FAR), Subpart 16.203 "Fixed-price contracts with economic price adjustment" and the related contract clause language in FAR 52.216-2, 3, 4? We believe such a clause is appropriate for the followings reasons:
· The contract involves an extended period of performance with significant costs to be incurred beyond 1 year after contract award begins due to long lead materials;
· The contract amount subject to significant fluctuations in price is substantial; for example: electrical wiring has had significant price fluctuation and the wiring on this project may not begin for up to 6 months while the generator is procured, and
· The economic variables for labor and materials are too unstable to permit a reasonable division of risk between the Government and the contractor, without this type of clause.
No, the Economic Price Adjustment Clause will not be included; however, in the event there is an executive directive mandating an economic price adjustment, we will consider a possible price escalation on a case-by-case basis.
| 84. The scope of work states that the contractor is responsible for moving any equipment furniture and supplies and then shall re install it post completion. Can a detailed list of whats currently in the building be provided for pricing? |
| For the seed project, there is no detailed list of existing equipment to be moved/re-installed. As demonstrated at the respective site visit, the amount of equipment to be moved is minimal. |
| 85. Performing the electrical scope as detailed has impacts to existing finishes within the building. Can more detail be provided of existing conditions; specifically, sheets with section cuts through the building to show ceiling heights, a current reflected ceiling plan, and a current finish schedule? |
| As-built drawings are minimal outside of original drawings and the updated floor plan which were included in the solicitation and or amendment. |
| 86. The duration of the project is listed as 120 days. This is not enough time to perform the directed scope of this project. Can duration be extended to 270 days? |
| For proposal preparation and submission, the contractors proposal should include a site-specific schedule outlining work to be completed within the stated 120-day performance period. The issuing of the Notice to Proceed (NTP) will be discussed at the pre-construction conference. Ideally, we would like to issue the NTP within 30 days but if certain material has a long lead time then we can discuss the option of an administrative NTP to allow for the ordering of materials with long lead times with the expectation a “work/boots on ground/performance” NTP to be issued after the equipment/material arrives. |
| 87. The solicitation document titled Seed ICRA designated a Class 3 requirement. Please confirm that this standard will be applied to the bldg 17 renovation. It does not appear that this reno is of a clinical space. Please advise. |
| The ICRA provided in this solicitation is for “Contracting/Pricing Purposes Only” and reflects the highest possible classification for this project as a general guide. The official ICRA permit will be issued after award and will be project specific. The ICRA is developed based on the contractor’s feedback, type of work activities being performed, and areas where work is performed. The project will most likely have several ICRA’s issued (Class 1, Class 2 and potentially Class 3). Contractor is only required to adhere to the ICRA classification they are issued, and the classification can be lowered/downgraded as construction activities become less evasive and generate less dust. Proposal should price accordingly. |
| 88. The base solicitation has a specification 220511 common work for plumbing. Please confirm if there is plumbing work on this project? None is shown on the project plans. |
| The natural gas piping includes elements of plumbing as does the new back flow preventer in the basement. |
| 89. Sheet AR 1 appears to be the only new plan sheet released for this project. This page has the modern layout for the first floor. Can the current layout of the existing second floor be released via addendum? Please advise. |
| Yes. See attached Bldg 17 Floor Plan published with Amendment 0004 and is labeled as 36C25622R0030 B17 Floor Plan. |
| 90. Is there an electrical sheet that can be released via addendum that matches the current layout? The "historic" electrical sheet still shows a billiard room and a library on the first floor. Please advise. |
| Unfortunately, there is not an updated electrical plan reflecting the current layout. Most of the wiring is original to the building with the exception of the office areas on each wing of building. |
| 91. Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? |
| This project is not tax exempt and is subject to the 3.5% Mississippi Contractors Tax. |
| 92. It appears that the only difference in the dwgs released in the original solicitation and the docs re issued via addendum 1 is the deletion of the scope item of replacing all exterior windows. Is this accurate? Please confirm. |
| This is correct. Window replacement is not part of this project. |
| 93. Sheet AR 1 note 10 notes to relocate an existing mini split ac system. Can a specification be provided for this item? Or at least a product description? Please advise. |
| A new mini split AC system is not required. The SOW and drawings states to relocate the wiring/conduit only that Services the existing mini split that is currently being feed from existing panel located in basement to existing panel for IT/server, which is located in 1B102 hallway. |
| 94. Sheet AR 1 note 10 states the contractor is to provide a new 100 kw natural gas generator. Please provide a specification with a basis of design. |
| See Spec 26 32 13 Engine Generator. Contractor to consult with electrical contractor and provide shop of proposed 100kw Natural Gas Backup Generator 3 Phase 208v/120v with a 200amp transfer switch to support IT/Server and mini-split system in Room 1B102D. Contractor to provide shop drawings for VA review/approval for new generator. |
| 95. Please provide information on where the natural gas utility the genset is to be connected to is located. Please provide a project specification for gas service. |
| Location of new generator and tie in point is indicated on AR-1 drawing. |
| 96. Sheet AR 1 note 9 states to provide and install new backflow preventer to existing fire sprinkler system. Please provide additional information identifying where the sprinkler room is located and also a project specification for wet sprinkler system. |
| See Spec 21 12 12 Wet Pipe Sprinkler System. Contractor is to consult with their sub to ensure Backflow Preventor is compliant with current Code. Contractor to submit proposed BFP shop drawings to VA for review/approval. The general location of new back flow preventor is indicated on drawings in the basement. |
| 97. Please confirm that the electrical scope as outlined does not include replacing light fixtures. |
| Replacing of light fixtures is not part of this project. |
| 98. Please provide a project specification for the existing corrugated metal canopy system to be replaced. |
| See Specification 133419 Pre-Engineered Metal Building Systems. Contractor to provide engineered stamped shop drawings from the manufacturer for proposed new aluminum canopy system that meets Miami Dade hurricane wind criteria and the latest version of International Building Code. The new aluminum canopy to include: |
a) 22 gauge
b) Standing seam metal roof to match existing facility canopy.
c) Canopy to have Kynar finish. Roof is to be “red”. Columns and finished ceiling under roof to be “white”. Colors to match existing facility walkway canopy colors.
d) Footings will include a combination of concrete footings and surface post mounted base w/ anchor bolts.
e) Integrated gutters and downspout
f) Height, width, layout, and slope shall match existing canopy layout.
| 99. Sheet AR 1 note six directs the contractor to remove existing wood double doors and frame located at basement and replace with new including hardware. No door, frame and hardware specification is included in the specifications. Please provide. |
| See attached spec 08 11 13 Hollow Metal Doors and 08 71 00 Door Hardware. Door hardware should match existing building 17 hardware. Contractor to submit to VA for review/selection/approval. |
| 100. Sheet AR 1 note 3 states to remove any rotten or damaged wood trim/molding from building and exterior and replace with new to match original exactly. Can a profile of all different types of trim be provided? |
| Yes, see attached original drawings dated 1933: Bldg 17 Details & Sections. |
| 101. Pertaining to replacement of the wood trim, this as detailed in the docs in not quantifiable. Can you provide the bidding GCs a note to include a specific quantity of what items need replacing? Please advise. |
| As a general basis for bid proposals, contractors could assume that 15% of existing trim will need to be replaced. |
| 102. Sheet AR 1 note 3 states that cracks in the brick façade will be repaired using an elastomeric patching compound. Will masonry tuckpointing be required? Can a masonry specification be provided for this project addressing all masonry related scopes? |
| The intent is to make patch and prep as required for building exterior aesthetics and to receive paint. Masonry tuckpointing is most likely not required. Contractor should anticipate some repairs but masonry tuckpointing is most likely not required. |
| 103. Sheet AR 1 note 4 states to make any repairs to damaged areas of original ornate handrails as required to receive new paint and to ensure a good finished product. As currently shown in notes, this item is not quantifiable. Can you provide the bidding GCs a note to include a specific quantity to assume needs replacement? Please advise. |
| Contractor can assume for bidding purposes that 10% repairs may need to be made to existing ornate handrails. The intent is to prep the handrails as needed to receive new paint. |
| 104. Sheet AR 1 note 3 notes to "clean our leaves from basement and in the gutters of building". Please confirm that the gutters and downspouts only need to be cleared of leaves and do not require replacement or restoration to make functional. |
| Correct. The gutters, downspout, and basement only need to be cleared of leaves and debris. |
| 105. Please confirm that the intention is not to abate know hazardous material identified in the paint currently on the exterior façade and that we are to encapsulate it by painting over it. |
| All existing lead paint on building exterior has already been encapsulated in a previous paint project. The intent is to carefully remove only loose paint chips (if any) as required to prep/paint the building exterior. Please read line item #3 under “new work” on SOW and drawing included in solicitation for further information. |
| 106. Has an asbestos survey been performed on the interior of the existing building? Please advise. |
| Yes. Asbestos was found to be contained only in the original 9x9 floor tile in certain areas and on TSI pipe insulation in building walls. These areas will not be disturbed in this project. |
| 107. Do liquidated damages apply to the seed project renovation? |
| No, liquidated damages do not apply to the seed project. |
| 108. Sheet AR 1 note 11 states to provide and install 6-12 pipe bollards to protect electrical equipment. Please provide an exact quantity that needs to be provided. Please size and specify materials of bollards. Also, we have have no foundation details for bollards. Are these bollards filled with concrete? Are they to be painted? Please provide more information and a specification for the bollards required. |
| See attached Spec 34 75 13 13 Vehicle Barrier and Concrete Bollard Details SD320523-04, SD320523-05, and SD320523-06. (2) vehicle bollards with surface post mount required at new generator. (6) vehicle bollards with concrete footings required evenly spaced around perimeter of electrical transformers in NW corner of Building 17. |
| 109. There is a specification included for fire stopping. Can a plan be provided to show all rated interior partition walls? |
| There is not a fire protection drawing for Building 17. Fire stopping application is needed around each floor/wall/ceiling penetration. This is to include new and vacated penetrations. |
| 110. Can a panel schedule be included to clarify the electrical scope? |
| There is no panel schedule. Original electrical drawings were included in solicitation. Please see attached Main Elec Panel Schedule associated with Amendment 0005. |
| 111. Is an electronic copy of the bid bond acceptable or will the bid bond need to be mailed separate from the emailed proposal? |
| An electronic copy is required to be submitted with an offerors proposal. A hard copy bid bond is required to be submitted by the date/time set for receipt of proposals. |
| 112. In accordance with 13 C.F.R. § 125.8(e), please confirm that the government will accept the experience from either member of an SBA approved Joint Venture to meet the requirements of the solicitation? |
| Yes, the government will accept experience from either member of a joint venture and the joint venture itself. |
113. It is becoming increasingly difficult to obtain Past Performance Questionnaires from Contracting Officers on a project-by-project basis, especially when they have already filled out a CPARS evaluation for us. In light of this, will the VA accept completed CPARS evaluation forms in lieu of the provided PPQ?
42.1501 General.
(b) Agencies shall monitor their compliance with the past performance evaluation requirements (see 42.1502), and use the Contractor Performance Assessment Reporting System (CPARS) metric tools to measure the quality and timely reporting of past performance information. CPARS is the official source for past performance information.
Although there is reference to Exhibit B to be submitted with Volume III, It is required that the PPQs (Exhibit B) are directly submitted to the contracting officer by an end user or prior client. As such, no PPQs are to be submitted with an offerors proposal. As a result, PPQs received directly from end user or prior client will not be included into the page limitations. PPQs received directly from an offeror as part of their proposal will count toward the page limitations.
| 114. Can CPARS be submitted in lieu of PPQs? |
| Although there is reference to Exhibit B to be submitted with Volume III, It is required that the PPQs (Exhibit B) are directly submitted to the contracting officer by an end user or prior client. As such, no PPQs are to be submitted with an offerors proposal. As a result, PPQs received directly from end user or prior client will not be included into the page limitations. PPQs received directly from an offeror as part of their proposal will count toward the page limitations. |
| 115. Will the government consider extending the bid due date? |
| Please see Amendment 0003 where the date for receipt of proposals has been changed to reflect 10/18/2022 @ 1400 hrs CT. |
| 116. The v2 set of plans indicates all original branch circuit wiring and replace with new, and to secure all conduits and boxes that are unsupported. Please confirm this scope includes only replacement of wiring, and securing unsupported boxes and does not require replacement of fixtures, devices, panels, or gear. |
| The SOW includes removing all old original branch circuit wiring from the building and replace with new, removal of all abandoned conduit and wiring, securing of all conduit and boxes that are unsupported, and provide closures to all boxes with openings. |
Existing electrical fixtures are to remain.
Please refer to SOW and drawings in solicitation for more information.
| 117. Has the electrical system been expanded or renovated beyond what is indicated in the original electrical plan sheet provided? |
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